C_0200000_Mgmt__Admin_(190816).pdf

Section C – 0200000 N62742-19-R-1199 Management and Administration

Amendment No. 0009

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Navy Facilities Asset Data

2.2.2 Government Regular Working Hours

2.2.2.1 Observed Federal Holidays

2.2.2.2 Restriction to Contractor Working Hours

2.2.3 Wage Determinations

2.2.4 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.8.1 Non-Disclosure

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials, and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Fuel

2.4.5 Government-Furnished Equipment (GFE)

2.4.6 Government-Furnished Telecommunications/Cable Services

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Work Reception

2.6.3 Work Control

2.6.4 Work Schedule

2.6.5 Deliverables

2.6.6 Service Interruptions

2.6.7 Computerized Maintenance Management Systems (CMMS)

2.6.7.1 Contractor’s CMMS

2.6.7.2 Government’s CMMS MAXIMO

2.6.7.2.1 MAXIMO Access

2.6.7.2.1 MAXIMO Training

2.6.8 Facility Related Control Systems (FRCS)

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

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0200000 – Management and Administration Spec Item Title

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.6.12 Defense Property Administration System (DPAS) Management

2.6.13 Mobilization/Phase-In and Demobilization/Phase-Out

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Quality Control Personnel

2.7.3 Employee Requirements

2.7.3.1 Employee Certification and Training

2.7.3.2 Employee Appearance

2.7.3.3 Employee Conduct

2.7.3.4 Identification as Contractor Employee

2.7.3.5 Removal of Employees

2.7.3.6 Proof of Citizenship

2.7.4 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to OCONUS Navy Enterprise Network (ONE-NET) and Air Force Network (AFNET)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Subcontractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Complex Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operators

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

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2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certifications

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.9.14 Excavations

2.9.15 Munitions and Explosives of Concern (MEC)/Unexploded Ordinance (UXO)

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness, Response, and Recovery

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Requirements

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

Amendment No. 0009

0200000 – Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Navy Facilities

Asset Data

Navy Facilities Asset Data (from iNFADS) is provided in J-0200000-02.

2.2.2 Government

Regular Working Hours

The Government's regular working hours are from 0730-1630 local Guam time, five days per week, Monday through Friday, except observed Federal holidays. Regular working hours for Ordnance and at Naval Support Activity Andersen (NSAA) are from 0700-1600. Additional exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior approval from the KO or KO-designated Government representative.

2.2.2.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.2.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.3 Wage

Determinations

Wage Determinations are included in Attachments JH-2 and JH-3.

2.2.4 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend meetings, e.g., administrative, coordination, inspections, evaluations, audits, and others, as requested by the KO. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit a copy to the KO, COR and all attendees, per Section F, within two working days, for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted to the KO, COR and all attendees, per Section F, within two working days, for concurrence.

2.3.2 Training for

Maintenance and Operation of New and Replacement

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend training, as applicable, for maintenance and operation of new and replacement systems and equipment.

The Contractor shall attend other training as directed by the KO.

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Systems and Equipment

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Formal Partnering The initial session should be scheduled during the mobilization period and prior to full performance of the contract. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government.

Follow-on sessions should be scheduled every year and should typically last one day. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the

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0200000 – Management and Administration Spec Item Title Description core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

The Contractor’s proposal development team shall participate in the initial partnering session.

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, U.S. territory, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

The Contractor shall comply with all Government-held permits listed in J- 0200000-04.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days’ written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and U.S.

territory worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in areas where worker's compensation may not be written by private carriers

Marine Insurance:

Protection and Indemnity: $2,500,000 per incident Hull and Machinery Insurance: $2,500,000 per incident Pollution Exposure: $2,500,000 per incident

Other as required by U.S. territory law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

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2.3.7 Government

Information Technology (IT) System

The Government’s Information Technology (IT) Systems are the OCONUS Navy Enterprise Network (ONE-NET) and the Air Force Network (AFNET).

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-04. The Contractor shall comply with the most current version of directives, instructions, and references to include versions published during the term of the contract.

2.3.8.1 Non-Disclosure DoD policy limits the disclosure of information. Information may be made available to the successful offeror with appropriate credentials and a need to know basis post award.

The Contractor shall not disclose, or cause to be disseminated, any information concerning the installation, such as: asset information, IT infrastructures, networks, systems, applications, files, data, etc. unless explicit written approval is provided by the KO.

2.3.9 Invoicing

Procedures

Refer to Section G for invoicing instructions.

The Contractor shall provide financial reports per Section F. The Government will provide examples of financial reports, required data elements, and formatting requirements for invoicing and financial reporting post award. The Installation Management Accounting Project (IMAP) Model is provided in J-0200000-05.

2.3.10 Forms Forms referenced in this Annex, e.g., accident reporting, and damage reporting are included among the Forms in J-0200000-06.

2.4 Government-

Furnished Property, Materials and Services

In accordance with Section H - Special Contract Requirements, “Government-Furnished Property” and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below. Use for any other purposes other than in direct support of this contract is prohibited.

Lists of Government Furnished Property, Materials, and Services are provided in J-0200000-07. The Contractor shall conduct a baseline survey of the above inventories to include condition, use and location. Throughout the contract performance period, the Contractor will be responsible for recording, documenting, researching, and updating the property lists with any additions, change-outs or deletions to facilities, equipment, or materials per Section F.

2.4.1 Government-

Furnished Facilities

(GFF)

The Government will furnish or make available to the Contractor the facilities described in J-0200000-07, and as identified throughout the contract document. The Contractor shall maintain all shops, material storage, buildings, structures, and all areas furnished for the performance of this contract in a clean, neat, orderly and sanitary condition.

If the Contractor wants to make any modifications or alterations to Government furnished facilities, the Contractor shall obtain written approval from the KO before beginning work. All modifications or alterations approved by the Government will be made at the expense of the Contractor.

At the completion or termination of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear and for approved modifications or alterations performed.

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0200000 – Management and Administration Spec Item Title Description

2.4.2 Government-

Furnished Utilities The Government will furnish electricity, water, wastewater (sewage), and steam at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. The Contractor shall meet all Federal, U.S. territory, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Additional services required by the Contractor, for which there are no available Government outlets, may be provided through connections made by the Contractor as approved by the KO.

2.4.3 Government-

Furnished Materials (GFM)

Within the base period of the contract, existing GFM will be made available on a one-time basis to the Contractor for direct support of this contract. GFM is listed in J-0200000-07.

2.4.4 Government-

Furnished Fuel

Fuel will be made available at no cost to the Contractor. Government fuel from the Government fueling station shall only be dispensed into Government vehicles and designated Contractor vehicles and equipment. This designation will be in writing by the KO.

The Government will provide fuel required by the Contractor for operating equipment such as boilers, generators, and the power plant.

2.4.5 Government-

Furnished Equipment (GFE)

Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in FAR

2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only.

A limited inventory of GFE will be made available for use by the Contractor.

GFE is listed in J-0200000-07.

2.4.6 Government-

Furnished Telecommunica-tions/Cable Services

The Government will furnish telecommunication and cable services (local, long distance via DSN and data transmission) at Government-furnished facilities.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items, as determined by the KO, shall be removed and replaced by the Contractor. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, coordination and interface with the Government and other contractors, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

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0200000 – Management and Administration Spec Item Title Description

2.6.1 Safeguarding

Information The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems shall not contain any information associated with Government property beyond that provided as Navy facilities asset information.

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

If a cybersecurity incident related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Building Control Systems, is encountered or suspected, the Contractor shall notify the Government per Section F.

2.6.2 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to service requests/work orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.3 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work shall be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.4 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases, where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.5 Deliverables Records and reports are specified in Sections C, F, G, H, I, J, and as specified within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes.

The Contractor shall revise/modify deliverables, e.g., vouchers, invoices, records, reports, etc. as directed by the KO.

Except where otherwise specified, all deliverables shall be submitted in the English language and electronically in a Microsoft Office format compatible with the latest version of the Government’s Microsoft Office Suite.

Deliverables shall be unrestricted and capable of being sorted, e.g., by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN, or clause. All formulas shall be traceable. Once submitted, deliverables shall be Government property.

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0200000 – Management and Administration Spec Item Title Description

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

Guam Network (G-Net) is the Government’s database that allows the Government continuous real-time access to deliverables such as: records, reports, operating procedures, cost and invoicing, etc., and to document the Government’s assessment of Contractor Performance.

The Contractor shall submit all deliverables via the Government’s G-Net.

Exceptions are detailed in subsequent sections of this PWS. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours per day, seven days per week.

The Contractor shall provide a G-Net Administrator to manage and administer the network to include network server and peripherals, network architecture, TCP/IP, data communications, etc. The G-Net Administrator shall be trained and certified in accordance with instructions, directives, and references as applicable.

The Contractor shall perform G-Net operation, system administration, maintenance, engineering services, reporting and management to ensure secure, reliable, and uninterrupted availability of G-Net systems. The Contractor shall only allow Government and Contractor personnel with KO authorization to access G-Net.

The Contractor shall comply with all relevant DoD and Navy policy in developing, implementing and operating G-Net on the DoD network and industry standard security requirements in accordance with DOD Directive 8500.1, Section 4.18, SECNAVINST 5239.3, DoN Information Assurance Policy, and SECNAV M-5239.2, DoN Information Assurance (IA) Workforce Management Manual shall be applied to all G-Net components situated on Contractor corporate network.

The Contractor shall manage and maintain all application/site licenses to ensure license reviews are completed in a timely manner and licenses are utilized appropriately.

The Contractor shall perform and maintain semi-annual and annual inventory of G-Net hardware and software to ensure all systems are current and in place at the correct locations.

The Contractor shall operate a help desk to ensure operational issues of G-Net and associated applications are responded to and properly resolved in a timely manner.

The Contractor shall develop and provide a continuous training program to train Government users on G-Net operating procedures, to include site navigation, constructing queries, performing data export, and the performance assessment module.

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The Contractor shall submit G-Net Description Report per Section F.

2.6.6 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures.

2.6.7 Computerized

Maintenance Management Systems (CMMS)

2.6.7.1 Contractor’s

CMMS

The Contractor shall provide a Computerized Maintenance Management System (CMMS) to manage all Contractor’s services and work performed under this contract.

2.6.7.2 Government’s

CMMS MAXIMO

The Contractor shall provide all required data for the Government’s CMMS MAXIMO by direct entry for all work performed in Annexes/Sub-annexes 1501000 Facility Management, 1502000 Facility Investment, 1601000 Utilities Management, 1602000 Electrical, 1604000 Wastewater, 1605000 Steam, 1606000 Water, and 1700000 Base Support Vehicles and Equipment.

The Contractor shall input all required data fields and information for work induction, tracking, and program management, e.g., CBMM, energy, and cyber security in the Government CMMS MAXIMO in accordance with the MAXIMO User Guide, NAVFAC P-501 Condition Based Maintenance (CBM) Manual, NAVFAC P-503 Planned Maintenance Guide, NAVFAC P- 603 Utilities Infrastructure Management Manual, and NBG OT Configuration Management Guide. The Government may provide to the Contractor, if requested, work order information that is in the Government’s CMMS.

2.6.7.2.1 MAXIMO Access Contractor employees shall obtain a CAC in accordance with security requirements, successfully complete required training, submit a Systems Authorization Access Request (SAAR) Form, and meet all eligibility requirements prior to being granted access to the Government’s CMMS. The Government will determine the level of access, restrictions, and provide user identification, password, and system access URL details when eligibility requirements are met.

The Contractor shall submit a complete list of personnel requiring access to Government’s MAXIMO per Section F. The Contractor shall provide information on each employee as required by Government information technology personnel.

2.6.7.2.2 MAXIMO

Training

The Government will provide or make available initial training on the Government’s MAXIMO to Contractor personnel responsible for direct entry of service request, work order, asset, specification, preventive maintenance, job plan and condition assessment data. Additional training will be provided by the Government when there are significant changes to the MAXIMO software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of MAXIMO.

2.6.8 Facility Related

Control Systems

(FRCS)

The Contractor in coordination with the Government shall provide Functional Administration of Facility Related Control Systems (FRCS) consisting of Building Control Systems (BCS), Utilities Control Systems (UCS), and all other Industrial Control Systems (ICS) associated with FRCS in accordance with the NAVFAC Marianas FRCS Cyber Security Requirements and perform duties such as those described in J-0200000-08.

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The Contractor shall submit required reports per Section F.

2.6.9 Quality

Management System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.9.1 Quality

Management (QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.9.2 Quality Inspection

and Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-5, Inspection of Services – Cost Reimbursement, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the KO after termination of the contract per Section F.

2.6.9.3 Quality Inspection

and Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The

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Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.10 Property

Management Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, key control, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.6.11 System and

Equipment Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.6.12 Defense Property

Administration System (DPAS) Management

The Contractor shall maintain the Government’s Property inventory in accordance with applicable instructions, regulations, and directives.

The Contractor shall perform services such as:

Conducting and reconciling a baseline inventory survey of Government property to include verification of condition and location of equipment, material and property. Item Unique Identification (IUID) shall be used to conduct the survey.

Conducting an annual physical inventory of all Government property per Contractor-submitted, Government-approved schedule and submitting the inventory results per Section F.

Tagging items in accordance with DPAS requirements and updating the IUID Registry at https:www.bpn.gov/iuid for purchases and changes in status, mark, custody, or disposition of items in accordance with DFARS Clause 252.211.7007.

Providing documentation of property items to the Government, reporting lost, damaged, or destroyed property, processing, filling out, and tracking DD Form 200s, and processing paperwork for receipt and transfer of Government property.

Maintaining all Property Custodian appointment letters and assisting Government with actual physical movement of property to DLA Disposition Services when required.

The Contractor shall submit required reports per Section F.

Informational note: There are approximately 550 line items in the DPAS inventory (excludes items listed in J-0200000-07).

2.6.13 Mobilization/

Phase-In and Demobilization/ Phase-Out

The Contractor shall submit Mobilization and Demobilization Plans to the KO for review and acceptance per Section F. The Contractor shall phase-in in accordance with the Government-accepted Mobilization Plan and in partnership with the outgoing Contractor so as to minimize disruption to the mission of BOS clients. The new Contractor will be allowed access to Government facilities to familiarize key personnel and top functional managers with property, existing operations, and procedures. However, to preclude interference with the work efforts of the incumbent Contractor, arrangements for access to Government facilities shall be made with the KO.

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The Contractor shall phase out in accordance with the Government-accepted Demobilization Plan and in partnership with the incoming Contractor so as to minimize disruption to the mission of BOS clients. The plan shall include the Contractor’s plan to familiarize the incoming Contractor’s key personnel and top functional managers with existing operations, property, and procedures, completing a Reconciliation Survey, and the Contractor’s strategy for transferring work-in-progress to the new Contractor.

The Government reserves the right to conduct site visits in all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to permit an orderly changeover to the successor Contractor. A recruitment notice may be placed by the successor Contractor in each facility during the Phase-In period of the follow-on contract.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

Annex 0200000 key personnel shall include the following:

Project Manager Quality Manager Site Safety and Health Officer Environmental/Energy Manager

Additional key personnel are identified in the following annexes or sub-annexes:

Annex 1601000 – Utilities Management o Utilities Manager o Utilities Liaison

Annex 1602000 – Electrical o Power Systems Manager o Power Systems Supervisor

Annex 1604000 – Wastewater o Wastewater Systems Manager o Wastewater Systems Supervisor

Annex 1605000 – Steam o Steam Manager o Steam Supervisor

Annex 1606000 – Water o Water Systems Manager o Water Systems Supervisor o Backflow Prevention Assembly General Tester and

Specialist Annex 1700000 – Base Support Vehicles and Equipment o Transportation Program Manager

The Contractor shall submit in their Technical Proposal the names and qualifications of potential candidates for all key personnel for Government approval. Within 15 days after start of contract performance, the Contractor shall fill key personnel positions with Government-approved personnel.

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The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include departments, office addresses, names of personnel, their position titles, telephone numbers, and email addresses for this contract. As a minimum, include key personnel, annex managers, and supervisor(s) and to whom they will report directly for this contract. The key personnel shall be revised as applicable for the contract.

Each key personnel position shall not be vacant for more than 30 calendar days. Prior to substituting, removing, replacing, or diverting any key personnel, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, an oral request to substitute key personnel may be approved and subsequently ratified by the Contracting Officer in writing. Such ratification shall constitute the consent of the Contracting Officer required by this paragraph.

2.7.1.1 Project Manager

(PM)

The Contractor shall provide a PM and designate alternate, as applicable, who have full authority to act for the Contractor on all matters relating to this contract. The PM shall be fully responsible for the overall management and administration of this contract and shall not be dual-hatted or have collateral duties. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within two hours after the Government's regular working hours. The Project Manager shall have a Secret Clearance at the start of full performance period. An interim clearance is acceptable during the Mobilization/Phase-In period.

Education: As a minimum, the Project Manager shall have a Bachelor's degree, preferably in Business Administration/Management, based on a four-year course of study from a U.S. accredited college, university, or institution or an equivalent ABET- accredited college or university program.

Experience: The Project Manager shall have at least five years of experience in managing a workforce providing services on contracts of similar size, scope and complexity of this contract.

2.7.1.2 Quality Manager The Contractor shall provide a Quality Manager whose primary duty and responsibility is to prepare and enforce the Contractor's Quality Management System (QMS) on this contract and shall not be dual-hatted or have collateral duties. The Quality Manager or designated alternate shall be on-site during the Government's regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager. The Quality Manager shall have a Secret Clearance at the start of full performance period. An interim clearance is acceptable during the Mobilization/Phase-In period.

Education: As a minimum, the Quality Manager shall have a Bachelor's degree, preferably in Engineering, Business, or a Science-related field, based

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Experience: The Quality Manager shall have at least five years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity of this contract.

2.7.1.3 Site Safety and

Health Officer

(SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The SSHO shall not be dual-hatted or have collateral duties. The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO shall have a Secret Clearance at the start of full performance period. An interim clearance is acceptable during the Mobilization/Phase-In period.

The SSHO shall meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO).

The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years’ experience if he possesses a Certified Safety Professional (CSP) or safety and health degree. The SSHO shall have completed the OSHA 30-hour construction safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

Informational note: For the SSHO requirement, the project site is Guam.

2.7.1.4 Environmental/

Energy Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall not fill another key personnel position nor have collateral duties. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy. The Environmental/Energy Manager shall be on-site within two hours during and after the Government's regular working

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The Environmental/Energy Manager shall have a minimum two years’ experience with environmental procedures similar to those of this contract;

familiarity with Environmental Management Systems (EMSes); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

2.7.2 Quality Control

Personnel

The Contractor shall provide Quality Control personnel whose primary duty and responsibility is to enforce the Contractor’s Quality Management System on this contract. The Quality Control personnel shall be on-site during the Contractor's regular working hours. The Quality Control personnel shall report directly to the Quality Manager and shall not report directly to the Project Manager.

Quality Control personnel shall have fulfilled the following pre-requisite training and experiences before being hired as Quality Control under this contract:

Quality Control personnel shall meet or exceed the qualifications, technical knowledge and experience requirements specified for the personnel performing the work which they will be inspecting on contracts of similar size, scope and complexity of this contract.

2.7.3 Employee

Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.7.3.1 Employee

Certification and Training

The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods.