V-22 PreSol Conference Additional QA 3.16.pdf

V‐22 Pre‐Solicitation Conference 3 March 2020 Additional Q&A Posted 16 March 2020

Reference Question Answer

R1) RFP/Page 2/Section B Q1) The draft RFP states that the max cumulative price is $225M. If we take a huge amount of unscheduled maintenance work, such as additional repairs for discrepancies and local manufacture of parts, which potentially exceeds the max annual price of $225M, what is expected for the Contractor to keep the ball rolling?

A1) For draft RFP purposes, the maximum total value of the contract is $225 million, which is the estimated ceiling for this contract; however is subject to change prior to solicitation.

Additional repair work should be estimated and included in your pricing. If there is a need for more than $225 million worth of requirements, the Government will consider other contract alternatives.

R2) RFP/Page 96/Section C and Price Summary SS Att 14

Q2) In this Section C, "3.2.1, Over and Above Related to PMI" is classified as CLIN x001 and x002 and PWS 3.2.1.2 also mentions "O&A discrepancies related to PMI are included in the Scheduled Maintenance Basic Requirement". Does CLIN 3AA O&A exclude those O&A discrepancies related to PMI?

Are we correct to understand that O&A discrepancies related to PMI are classified as CLIN x001 and x002 up to the point of summarizing discrepancy reports, and actual repair work or replacing parts can be estimated and negotiated under CLIN x003AA? If not, how could we move forward actual work under DCMA authorization without adding man‐hours for unschedulable/unpredictable additional work?

A2) CLIN x003AA is intended primarily for O&A not related to PMI. O&A discrepancies related to PMI are classified primarily as CLIN x001. Some may have a SLIN established under CLIN x002 if the action is repeated throughout the contract;

however, this will be determined at a later date. Actual repair work and replacing parts for O&A discrepancies related to PMI are also classified primarily as CLIN x001, not CLIN x003.

Your proposal estimate for CLIN x001 should include all PMI inspections and PMI‐related repairs and replacements. These do not get individually negotiated with DCMA. This is part of the basic scheduled maintenance that is performed in accordance to the PMI.

R3) RFP Page 220/L‐1.4 Volume 4 – Price Proposal

Q3) When local manufacture of parts is approved by DCMA, the manufacturing cost will be estimated under CLIN x003AA or x004AB, but the manufacture of parts requires more equipment machines than basic maintenance work, therefore, the hourly rate for manufacture

A3) Offerors wrap rate should include all costs to locally manufacture parts. A separate hourly rate for the manufacture of parts will not be established.

of parts needs to be set separately. Also, because the manufacture of parts requires a lot more engineers' manhours than basic maintenance work, we would like to ask for setting up an engineer's hourly rate.

R4) RFP Page 220/L‐1.4 Volume 4 – Price Proposal

Q4) If any rational reason, are you willing to accept Travel Cost Quotation exceeding $100,000 annually in total?

A4) No. Travel costs will be individually negotiated per instance.

R5) RFP Page 164/52.248‐1 Value Engineering

Q5) If multiple contractors are awarded and one of them offers VECP which greatly affects cost reduction to the Government and is accepted, does this VECP only apply to that specific contractor or are you intending to apply it to other contractors as well? If the answer is the latter one, incentives to be paid to the contractor who gets approval of VECP include the cost reduction of the other contractors (meaning other contractors' total costs are decreased and the contractor with VECP wins much more), don't they?

A5) If a VECP were to be accepted by the Government, it would only apply to the awardee who submitted the VECP.

R6) RFP Page 167/ 52.248‐1 Value Engineering

Q6) If VECP is accepted under this contract, the sharing arrangement is "Incentive (Voluntary)", correct?

A6) In accordance with FAR 48.201(b)(1) ‐ VECP is an incentive approach in which contractor participation is voluntary and the contractor uses its own resources to develop and submit any value engineering change proposals (VECP’s). The contract provides for sharing of savings and for payment of the contractor’s allowable development and implementation costs only if a VECP is accepted by the Government.

R7) RFP Page 212/L‐1.1.3 Business Systems Status

Q7) There were no "Status" and "Comment" examples in RFP.

Would you clarify what to write on these columns specifically?

A7) In accordance with the RFP, the Offeror is required to provide the current status of their business system. Some examples may be "current", "compliant", "not applicable", etc. The comment section is utilized to provide further explanation on the status.

R8) PWS Page 1/ 1.2.2 SOO approach

Q8) When are we expected to receive "Statement of Objectives" as described in this section?

A8) At this time we do not have a plan to issue a Statement of Objectives. This is a possible future plan and is at the Government's discretion.

R9) PWS Page 11/3.1.8 FCF Q9) This section describes "V‐22 FCFs will be performed at the Contractor's facility at the completion of PMI scheduled maintenance", but is it okay to demonstrate FCF at Government Facility when the Contractor uses Government Facility for maintenance work?

A9) Proposals must be written using only contractor facilities.

R10) PWS Page 39/5.7.2.1 Gov’t Spaces in KTR facilities

Q10) PWS 5.7.2.1 says "The Contractor shall establish a minimum of ten (10) permanent workspaces" while RFP page 217 L‐1.3.1.5 describes "Ability to accommodate up to fifteen (15) government personnel". Which one is correct? Or are both of them correct?

A10) The contractor shall provide 10 permanent workstations as well as provide an area for up to 15 people for conducting meetings, seating FCF crew, etc.

R11) PWS Page 12/3.1.10.1 Fueling/Defueling

Q11) This section says "The Contractor shall only use JP‐5 or JP‐8 fuel", so is it correct to understand that the Contractor shall prepare for either fuel, not both?

A11) The contractor shall prepare to handle both types of fuel.

R12) PWS Page 12/3.1.10.2 Other Aircraft Service

Q12) Is it correct to understand that additional cost incurred by other aircraft services (man‐ hours, fuel, etc) defined in this section can be separately requested and negotiated case by case, apart from total maximum price ($225M) under this contract?

A12) All costs are included within the contract ceiling.

R13) PWS Page 30/5.3.2.1.3 Local Manufacture of Parts

Q13) What kind of parts could be identified as "MD (Manufacture Depot)" in SM&R Parts which the Government cannot procure?

A13) Some examples of MD SM&R parts are non‐flight critical brackets, stringers, and patches. Flight critical items may be manufactured if appropriately certified by

OEM/FST.

R14) PWS Page 29‐32/5.3.2 Supply Mgmt

Q14) Is it possible to request GFM which is forecasted by the Contractor before induction of the aircraft?

A14) Yes ‐ unless it is an Depot Level Repairable part that requires an immediate turn‐in.

R15) PWS Page 33/5.3.2.4

GFE

Q15) We would like to make sure the process to manufacture V‐22 specific Support Equipment such as Depot Stands. Are we correct to understand the cost of manufacturing such equipment necessary to effectively demonstrate MRO work on multiple aircrafts can be requested outside of $225M maximum limitation under this contract?

A15) No.

R16) PWS Page 38/5.6 Information Security

Q16) Is it correct to understand that the Contractor does not receive any Classified Information (CI) under this contract?

A16) Yes. That is correct. The contractor will not receive any classified information under this contract.

R17) PWS Page 38/5.6.1 Unclassified Access

Q17) What kind of information exactly belongs to "Controlled Unclassified Information (CUI)" under this contract?

A17) Please refer to DODI

8500.01 as instructed in PWS Section 5.6.3.

R18) PWS Page 38/5.6.2 Transmission of CUI

Q18) What exactly is "approved encryption" described in the 'a.' section?

A18) Please refer to DODI

8500.01 as instructed in PWS Section 5.6.3 for examples of approved encryption methods.

R19) PWS Page 36/5.5.3 Currency of Tech Pubs

Q19) This chapter mentions V‐22 PMI Spec will be provided by FRCWP CTPL, but are we correct to understand that non‐public documents such as other NAVAIR‐issued specifications and the manuals of aircrafts are also provided to the Contractor as soon as there is an update? If not, how could the Contractor know such updates of those documents not disclosed in public?

A19) Yes. CTPL will push any changes to applicable publications, TD's LES's etc. to the contractor when received.

See PWS 5.5.3 for contractor obligations regarding currency of technical publications.

R20) RFP Page 129‐ 131/Section H

Q20) What does "Total proposed task order price" mean in this section regarding the MAC task

A20) Attachment 14 is for this Multiple Award Contract (MAC) Indefinite Delivery, Indefinite order competition strategy?

Does it mean "Total Estimated Contract Value" in the "COVER" sheet of Attachment 14, the Price Summary Spreadsheet?

Quantity (IDIQ) contract only.

Section H of the Draft RFP provides instructions for the task order competition strategy which occurs after the award of the IDIQ contracts. Each MAC IDIQ winner can compete for the task orders in accordance with FAR 16.505. Please refer to FAR

16.505. The total proposed task

order price refers to the price proposed by the offeror for that specific task order only, which is separate from this requirement.

R21) RFP Page 129‐ 131/Section H

Q21) Please inform us a little bit more about the formula of how many aircrafts to be inducted based on the "Evaluated Price".

For instance, when there are 2 MAC holders, one offers $100,000 Evaluated Price while the other offers $200,000 and 4 aircrafts are to be inducted in the first year (plus other conditions such as facility capabilities are equal), how do you distribute to each MAC holder? When "basis for Award of each MAC Task Order will be lowest evaluated value", are all 4 aircrafts to be inducted to the MAC holder with $100,000 Evaluated Price?

A21) Each Task Order is for one induction and will be individually competed.

R22) RFP Page 129‐ 131/Section H

Q22) Regarding the Schedule Weighting Factor, how would you estimate or evaluate the period delayed from the original schedule, which is not caused by the Contractor? (i.e.

Government furnished parts not delivered on time, the Contractor not being able to proceed the work due to Government's decision/reply delayed)

A22) Defense Contract Management Agency officially determines responsibility for delays.

R23) RFP Page 129‐ 131/Section H

Q23) Regarding the Schedule Weighting Factor, how would you evaluate each task order of different MAC holders fairly

A23) The TAT for a PMI does not include discrepancies associated with unscheduled repairs and is negotiated separately. The TAT considering that a number of discrepancies to be corrected depend on each aircraft condition at the time of induction, which greatly impacts

TAT?

reflects the worst‐case scenario to complete all inspections and repairs per the PMI Specification, and to assess contractor performance on these tasks, regardless of the amount of discrepancies to be corrected If said discrepancies are Government delays, they will be removed from the calculation. The Government reserves the right to adjust the weighting factors when necessary.