4. DCMA Command Brief V-22.pdf

One team, one voice delivering global acquisition insight.

Presented By:

One team, one voice delivering global acquisition insight.

DCMA: V-22 Pre-Solicitation

Merv Sam Technical Operations DCMA Japan

03 March 2020

Unclassified//For Official Use Only

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Agenda

• DCMAI Mission

• DCMAI Structure

• Command Overview

• Current Operations

• DCMA Services

• Aircraft Flight and Ground Operations

• Technical Surveillance

• Summary

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DCMA Mission & Vision

VISION

MISSION

We are the independent eyes and ears of DoD and its partners, enhancing warfighter lethality by ensuring timely delivery of quality products, and providing relevant acquisition insight supporting affordability and readiness.

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DCMA International Structure

20001400 1600 18001000 2200 000012000800060004000200

DCMA

Pacific

HQ DCMA

DCMA

Middle East

DCMA

Americas

0° 30° 60° 90° 120°30°60°90°120°150° 150°

DCMA

Europe

DCMA

Afghanistan

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DCMA Pacific Command Overview

DCMA Services

Contracting

Property and Plant Clearance

Manufacturing and Supply Chain Predictability

Contract Safety

Aircraft Operations

Quality Assurance

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Contracting

Mission Provide contract administration support and advice on all contract related matters and improve the overall contracting mission.

Functions

• Provide pre-award support

• Identify potential performance risks throughout the entire lifecycle of the contract

• Support contract negotiations

• Negotiate and execute ACO mods

• Monitor contract performance

• Review and process progress payments, vouchers, and invoices

• Contract closeout duties

• Monitor Cost Accounting Standards compliance

• Resolve contract disputes

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Property and Plant Clearance

Mission Ensure contractors manage Govt. property

IAW FAR/DFARS requirements and contract terms and conditions.

Functions

• Conduct Property Management System

Analyses

• Evaluate property loss (includes theft, damage, and destruction)

• Perform reutilization screening of excess property and ensure timely disposal

• Accept delegations from other Federal agencies (e.g., NASA)

• Support CCAS property administration

• Support CMO contract closeout efforts

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Manufacturing and Supply Chain Predictability

Mission Provide our customers the manufacturing and supply chain information and insight they need so that our warfighter's needs are met.

Functions

• Provide our customers with insight into contractors’ manufacturing and supply chain performance and provide predictive analysis of contractor’s delivery performance.

• Provide surveillance of contractors’ manufacturing performance for contract cost and schedule

• Provide surveillance of contractors’ manufacturing and supply chain systems to determine their potential effects on contract success.

• Assess and report contractor manufacturing and supply chain performance, risk, and associated metrics to predict future contract performance

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Contract Safety

Mission Ensure contractor compliance with contractual safety requirements.

Functions

• Conduct ammunition and explosives, aircraft ground, NASA, and industrial safety surveillance of contractor operations

• Provide technical consultation and training as required

• Clarify contractual safety requirements for internal and external customers

• Oversee contractor corrective actions, ensuring root cause identification and timeliness

• Participate in pre-award surveys and post-award orientation conferences

• Review specifications/contracts relative to safety requirements

• Conduct oversight of contractors’ safety-related investigations or participate in independent investigation as requested by a contracting officer

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Aircraft Operations

Mission Enhance safe and effective aircraft operations at contractor facilities for DCMA.

Functions

• Develop contractor flight/ground operations policy for DoD and Department of Homeland Security

• Train and certify Government Flight Representatives, Government Ground Representatives and Aviation Safety Officers

• Conduct semi-annual safety training and aviation mishap prevention

• Perform AO risk assessment inspections at contractor facilities

• Chair Risk Advisory Board – HQ oversight of aviation risk being mitigated at CMOs

• Provide expertise to Agency’s Human Capital Directorate for military aviation billets (e.g. pilots, maintainers, etc.)

• Represent DCMA as advisor to Service aviation mishap investigation boards

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Quality Assurance

Mission Continuously improve operational efficiency and maintain warfighter confidence in the quality of products and services provided.

Functions

• Conduct audits and assess capability of contractor quality systems

• Provide insight to contractors’ Quality

Management System based on past performance

• Ensure product meets quality contract requirements and performance government acceptance

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APT

Aircraft Flight

Ground Operations

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Air Operations

• DCMA surveillance of Contractor Flight and Ground/Safety Operations

• Bulk of requirements set forth by DCMAINST 8210.1, 8210.2, NAS 3306

• Approve contractor ground & flight procedures

• Approve post PDM/PMI Functional Check Flights

• Conduct annual/semi-annual contractor flight & ground surveys

• Accept/validate contractor corrective action plans

• Manage resident aircrew currency & qualification

• Oversee contractors mishap investigations

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Technical Operations

Technical Surveillance

Strategy

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DCMA Quality Systems Approach

This is the DoD concept of Quality Assurance

• It is Government determination of product acceptability based upon confidence in the contractor’s system developed through a systematic verification of objective evidence.

• Quality Assurance versus Quality Control

• Assess Risk based on Key Contract Requirement

• Perform Process Evaluation (PE), Progress Evaluation

(PE) and Quality System Evaluations (QSE).

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DoD Concept of Quality Assurance

Procuring Office (Customer/Buyer – Navy, Air Force, etc) Establishes contractor quality requirements Incorporates quality requirements into the contract Contractor Carries out contractual quality obligations Controls quality of the product Offers to the Government for acceptance conforming supplies ONLY Contract Administration Office (CAO or DCMA) Monitor the degree of contractor compliance with the contract quality obligations Accepts supplies on behalf of the Government as required by contract ( officially accepted by DD250)

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Quality Assurance Techniques

• Surveillance Techniques are actions that describe collecting and/or assessing data:

Analyze Observe Examine Reconcile Forecast Test Inspect Trend Interview Validate Measure Verify Monitor

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Surveillance

• SURVEILLANCE PLAN & EXECUTION

• Surveillance developed based on risk determined by data analysis and Key Contract Requirements (KCR).

• Identify surveillance techniques..

• Apply surveillance techniques

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Common Support Processess

• Purchasing

• Drawing & Specification Control

• Receiving Inspection

• Product Realization Planning

• Manufacturing Management

• Manufacturing Engineering

• Manufacturing Planning

• Facility Management

• Work Measurement

• Production, Scheduling & Control

• Packaging, Handling & Transport

Common Business Systems / Support Processes

Manufacturing Management Systems Quality Assurance Management

Subcontract Acq. Mgt./Purchasing

• Advanced Subcontract Planning

• Subcontract Negotiation or Award

• Subcontract Administration

“High‐Interest” Processes

• Quality Control Planning

• Work Instructions/Records

• Nonconforming Supplies

• Corrective Action

• Processing Acceptance Documents

• Metrology and Calibration

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Other Process Evaluation Drivers

Customer Requests:

• Quality Assurance Letter of Instructions (QALIs)

• Memorandum of Agreements (MOAs)

• Letters of Commitment

• Letters of Delegation (LODs)

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Other Process Evaluation Drivers II

Other Reasons may include:

• New or significant changes to existing processes require adjustments to risk levels

• Supplier Performance Changes

• Corrective Action Records

• Results of Data Analysis

• Product Quality Deficiency Reports

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End of Brief

Questions?