V-22 Pre Solic Conf QAs FINAL v2 (2020-03-09).pdf

Fleet Logistics Center Yokosuka (FLCY) Fleet Readiness Center Western Pacific (FRCWP)

MV-22 MAC Pre-solicitation Conference Questions & Answers Held 3 March 2020 via telecom

Note: This Q&A should not be construed as a guarantee of the Government’s course of action proceeding with the acquisition. The solicitation will have the finalized criteria and will take precedence in the case of a conflict.

FLCY Procuring Contracting Officer Presentation

One question asked regarding nomenclature – Navy variant is CMV-22.

Defense Contract Management Agency Pacific Presentation

No questions asked.

One-on-One Q&A

1) Q: Does the Government anticipate providing any facilities to support this requirement? Facilities may be a limiting factor.

A: USG is looking at other site locations for potential opportunities. For the purposes of this contract, Camp Kisarazu Hangar K is considered a contractor facility, coordinated between the contractor and Japan Ministry of Defense (JMOD). Individual offerors will need to contact JMOD directly regarding their plans. However, at this time, proposals must be written using only contractor facilities.

2) Q: When does FLCY intend to have the final RFP out?

A: Late March 2020 to mid April 2020

3) Q: A mid to late spring solicitation may challenging. Is there a firm RFP release date?

A: There is no firm date as of now. If the concern is for proposal development timeframes, the RFP will follow a standard 60 day proposal development period.

Additionally, the draft RFP is posted at beta.SAM.gov and is kept as up to date as possible. A final version of the RFP will be released in the late March 2020 to mid-April timeframe.

4) Q: With regard to CMV-22 coming online, is this variation included in the contract?

A: The V-22 anticipated induction schedule in the RFP does include CMV-22 aircraft inductions for Planned Maintenance Interval (PMI).

5) Q: Is the US Government looking to find facilities in Atsugi or Okinawa?

A: Yes, the USG is looking at both of these sites for government facilities compatible with this aircraft. However, at this time, proposals must be written using only contractor facilities.

6) Q: Performance Work Statement (PWS) 5.7, Facilities, states that scheduled and unscheduled requirements will be in either government or contractor facilities. Does the Government anticipate providing facilities to support this requirement?

A: Contractor facility must meet minimum PMI requirements, and be able to fit at least the lowest nominal workload expectation of two (2) V-22 aircraft. The USG is not committing any USG facilities at this time. As such, proposals must be written using only

7) Q: What is the target site of PMI work?

A: Contractor facilities are required for V-22 PMI work. USG is actively, aggressively looking at all potential Government sites, but no commitments for any potential USG sites have been made at this time. For the purposes of this contract, JMOD facilities are considered contractor facility. At this time, proposals must be written using only

8) Q: Awarding Target, will the Base Year 1 begin 1 OCT 2020?

A: This is the goal; however, is subject to change.

9) Q: What transition period is included in the contract? Referring to the F-2.0 Ordering Period.

A: A 9 month transition period is included in Base Year 1. Refer to PWS 6.1.

10) Q: With regards to the turnaround time in the draft RFP, is there background information or clarification on why the new TAT is 482 days?

A: The revised TAT accounts for the V-22 PMI Specification that was released in Nov 2019. The 482 days is the worst case scenario to complete all the work in the PMI Spec.

Ideally, awardees will perform at the 365 day threshold TAT, or less.

11) Q: Correction of defects, where are those costs included?

A: Any discrepancies directly related to the PMI Specification should be included in CLIN x001 as described in the specification. Any discrepancies not related to the PMI Specification should be included in CLINx003.

12) Q: When will the latest PMI Specification be provided?

A: The USG is finalizing the release authority for the V-22 PMI Specification and associated manuals. Once this is complete, all offerors who have submitted the required Non-Disclosure Agreements (NDA) for all their personnel who will be reading the USG documents will receive the documentation.

13) Q: Will PEMAs with technical data made available to the contractors?

A: The USG is investigating this and will ensure all offerors receive the V-22 PMI Specification and associated manuals in the same format.

14) Q: Regarding PWS 3.1.10.1, the Government requires contractors to provide facilities, do you intend to allow contractors to use government fuel trucks?

A: The fuel truck requirement is as written in PWS 3.1.10.1.

15) Q: With regard to US Government awarding to 2 companies, if two new companies start doing PMI work, how will that work?

A: Both awardees are required to provide contractor facilities. If two new companies are awarded the MAC, then they will work out of their own site / facilities.

16) Q: Understand there are 39 aircraft scheduled inductions during 2021 through 2030.

How is it decided what company gets each induction?

A: Each individual task order will be competed between the awardees on the MAC unless the Government utilizes an exception to the fair opportunity requirement as provided in FAR 16.505(b)(2). Please refer to Section H of the draft RFP for the task order competition procedures.

17) Q: With regard to the “Anticipated Workload” identified in FLCY presentation, the 2021 scheduled number of inductions is 4, is this definite?

A: The anticipated workload is an estimated number of inductions per year. This schedule is to provide an awareness of anticipated V-22 PMI workload, however it is subject to change. The USG will provide insight into the actual workload to the MAC awardees as V-22s are scheduled for PMI. Each induction under this contract will be a new task order. There is a possibility that the task order competition may result on one awardee getting more inductions in accordance with the Section H task order procedures for quality and schedule of PMI performance.