1503050_FAP_Grounds_Maint_&_Landscaping_v2.pdf

FUNCTIONAL ASSESSMENT PLAN (FAP)

GROUNDS MAINTENANCE AND

LANDSCAPING

1503050

GROUNDS MAINTENANCE FAP

Assessment Levels (AL) Assessment Frequency (Freq.)

A – Annually

Q – Quarterly

M – Once per month

BW – Once every 13-16 days

W – Once per week

R – As required

Method of Assessment (MOA)

PS – Periodic Sampling

VCC – Validated Customer Comments

UV – Unscheduled Visits

CE – Customer’s Evaluation

AL1

Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is Unsatisfactory

Note: Return to appropriate Assessment Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Spec Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq.

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1 Improved Grounds

The Contractor shall maintain Improved Grounds to ensure a neat, sightly, and healthy appearance.

Services are performed as specified by and consistent with COLS listed in J-1503050-08.

PS

N/A

10%

5%

M

3.1.1 Lawn and Field Maintenance

The Contractor shall maintain improved grounds to ensure a neat, sightly, and healthy appearance.

Services are performed as specified by and consistent with COLS listed in J-1503050-08.

3.1.1.1 Mowing and Trimming

The Contractor shall maintain vegetation to ensure a uniform height.

Vegetation is uniform in appearance.

Vegetation is not less than the minimum and at or below the maximum acceptable height specified.

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq.

AL1 AL2 AL3

UOM

(total)

Normal Reduced

Trash and debris is removed and disposed of prior to mowing and trimming and presents an overall neat appearance.

Vegetation within and adjacent to objects is trimmed to match the height and appearance of surrounding vegetation.

3.1.1.2 Edging

The Contractor shall maintain an edged cut to ensure a neat appearance.

Edging is uniform in appearance and vegetation does not encroach on concrete or asphalt surfaces, plant beds, or other structures.

3.1.1.3 Lawn Services

The Contactor shall perform lawn services to ensure proper vegetation health and promote growth.

Lawn services improve vegetation health and vegetation present a healthy appearance.

Fertilizer type and application performed as indicated by the soil analysis.

Lawns are free of bare spots ruts, holes, or dead vegetation.

3.1.1.4 Irrigation

The Contractor shall irrigate to provide the appropriate amount of water to vegetation.

Irrigation provided as necessary to maintain health and appearance of vegetation.

3.1.1.5 Weed Control

The Contractor shall perform pre and post emergent weed control (herbicide) to ensure Improved Grounds are free of undesired vegetation.

Weed growth is inhibited to improve vegetation health and vegetation present a healthy appearance.

Weed growth is controlled to levels and within times specified in the Pest Group Requirements in Section J.

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq.

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1.2 Artificial Turf

The Contractor shall maintain outdoor artificial turf to ensure a sightly appearance.

Artificial turf is clean, free of vegetation, and presents a sightly appearance.

3.1.3 Xeriscape Areas

The Contractor shall maintain xeriscape areas to ensure a sightly appearance.

Xeriscape areas are clean, free of undesired vegetation, and present a sightly appearance.

3.1.4 Plant and Plant Bed Maintenance

The Contractor shall maintain plants and plant beds to ensure a healthy appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment.

Plants and plant beds are healthy and present a neat appearance consistent with the specified

COLS.

Plants do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.5 Shrub and Hedge Maintenance

The Contractor shall maintain shrubs and hedges to ensure a healthy, uniform, and neat appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment.

Shrubs and hedges are healthy and present a neat and uniform appearance consistent with the specified COLS.

Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.6 Ornamental Tree Maintenance

The Contractor shall provide ornamental tree maintenance to ensure tree health and to prevent interference with pedestrian and vehicular traffic, and structure encroachment.

Ornamental trees are healthy consistent with the specified

COLS.

Ornamental trees do not encroach on structures, pedestrian traffic, or vehicular traffic.

All debris is removed and disposed of properly and within the specified time.

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq.

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1.7 Vegetation Control

The Contractor shall perform vegetation control to ensure areas are free of undesired vegetation.

Objects such as: fence lines, fence fabric, brick, walls, curbs, gutters, aggregate areas, and paved surfaces including parking lots are free of all vegetation consistent with the specified

COLS.

Vegetation growth is controlled to levels and within times specified in the Pest Group Requirements in Section J.

3.2 Operational Areas

The Contractor shall maintain operational areas to ensure grounds present a sightly appearance and do not interfere with operational requirements.

Operational areas present a sightly appearance and do not interfere with operational requirements.

Vegetation within and adjacent to objects such as: fence lines, fence fabric, and brick walls is trimmed to match the height and appearance of surrounding vegetation.

3.2.1 Ammunition Storage Areas

The Contractor shall maintain ammunition storage areas to ensure no interference with operational requirements.

Ammunition storage areas are maintained clear of all debris and trees.

Vegetation at or below specified height.

Trees do not encroach on roads, buildings, ammunition storage areas, and structures.

3.2.2 Anti-Terrorism Force Protection

(ATFP)

The Contractor shall maintain perimeter fence to ensure no interference with operational requirements.

ATFP areas are maintained clear of all debris, trees, and vegetation is at or below the specified height.

Trees do not encroach on fence line and structures.

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq.

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.2.3 Bird/Animal Aircraft Strike Hazard

(BASH)

N/A

3.2.4 Fire Lanes and Breaks

The Contractor shall maintain fire lanes and breaks to ensure no interference with operational requirements.

Fire lanes and breaks are maintained clear of all debris and trees.

Vegetation at or below specified height.

Fire lanes and breaks are clear of obstructions that interfere with vehicular passage.

3.2.5 Road and Right of Ways

The Contractor shall maintain road and right of ways to ensure no interference with operational requirements.

Roadway clear of all debris, trees, and vegetation as specified.

Objects such as: curbs, gutters, aggregate areas, and paved surfaces including parking lots are free of vegetation.

Roadways clear of obstructions that interfere with vehicular passage.

3.3 Storm Drainage Systems

The Contractor shall remove obstructions and control trees and vegetation in storm drainage systems to ensure unrestricted flow of storm water runoff.

No evidence of obstructions in the visible area of the drainage systems.

3.4 Grounds Maintenance Service

Orders The Contractor shall perform grounds maintenance service order work in a timely manner to accomplish any grounds maintenance and landscaping work

Grounds maintenance service order work is completed within the period of performance specified on the grounds maintenance service order.

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq.

AL1 AL2 AL3

UOM

(total)

Normal Reduced identified within the entire boundary of the installation to ensure requirements are responded to and completed in accordance with specified standards.

Grounds maintenance service orders are signed by the original requestor or PAR prior to being closed.

4 Non-Recurring Work Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR ISSUING

ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-Recurring Work ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

EA

100%

As reqd.

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Contract #: NXXXXX-YY-D-XXXX Installation/Site:

Functional Annex: 1503050 Grounds Maint. & Landscaping Month/Year:

Title

AL1 AL2/AL3 VCC Safety QMS review Item E M N E M N Pos Neg Issues # Samples A U

3.1 Improved Grounds

3.1.1 Lawn and Field Maintenance

3.1.1.1 Mowing and Trimming

3.1.1.2 Edging

3.1.1.3 Lawn Services

3.1.1.4 Irrigation

3.1.1.5 Weed Control

3.1.2 Artificial Turf

3.1.3 Xeriscape Areas

3.1.4 Plant and Plant Bed

Maintenance

3.1.5 Shrub and Hedge

3.1.6 Ornamental Tree

3.1.7 Vegetation Control

3.2 Operational Areas

3.2.1 Ammunition Storage Areas

3.2.2 Anti-Terrorism Force

Protection (ATFP)

3.2.3 Bird/Animal Aircraft Strike

Hazard (BASH)

3.2.4 Fire Lanes and Breaks

3.2.5 Road and Right of Ways

3.3 Storm Drainage Systems

3.4 Grounds Maintenance

Service Orders

4 Non-Recurring Work TO

Comments:

Recommended Actions:

Technical Ratings (mark using "X")

E VG S M U

Overall Technical Rating for Recurring Work Overall Technical Rating for Non-Recurring Work

COR Signature: Date: