Amend_07_-_6_ESR_E20.pdf

FY18 MILCON Project P-3005, Guardian Angels Operations Facility 1552891 Aviano AFB; Aviano, Italy

PART 3 - CHAPTER 6 / ESR E20 - Page 1

6. ENGINEERING SYSTEMS REQUIREMENTS

E20 FURNISHINGS

COMPREHENSIVE INTERIOR DESIGN (CID)

Fixed furnishings are part of the Structural Interior Design (SID) and the design and documentation of the movable furnishings are part of the Furniture, Fixtures, and Equipment (FF&E) Package and Audio/Visual (A/V) Package.

The design and documentation of both will be funded as part of the construction contract. The purchase and installation of the FF&E Packages will be funded separately as part of Collateral Equipment.

The movable furniture and furnishings (FF&E) for this facility may include, but are not limited to movable furniture systems, freestanding furniture, artwork, appliances, flat screen TVs (not connected to data), accessories, shop equipment, specialty equipment (specified by the Activity) and other miscellaneous items to support facility functions.

FF&E is estimated in the following amount of USD $1,005,000 and the A/V budget is USD $95,000. This estimate does not include the Contractor's Handling and Administration Rate (HAR).

Fixed furnishings (items that are “attached” or fixed to the structure), such as specialty equipment, drying cages, weapon racks, lockers, motorized projection screens, marker boards, cork boards, blinds/shades are part of the construction contract.

The Audio Visual (A/V) Equipment Package will be identified as a separate line item, and priced separately from the FF&E. The A/V Package must include shipping, freight, handling, installation, and applicable state sales tax, and the Prime Contractor's A/V Handling and Administration Rate (HAR) percentage as applied to the final A/V total cost. Refer to Part 3 Section E10 of this RFP.

GENERAL REQUIREMENTS

Design and provide fixed and movable furnishings for all areas as developed during Activity programming and as indicated in the Room Requirements (refer to Part 3 Chapter 5 of this RFP) and other portions of the RFP to provide a fully usable and complete facility. Design a complete FF&E package and A/V package and prepare supporting plans and procurement data. The design, procurement, and installation of the A/V package must comply with all the same requirements as those defined for the FF&E package in this specification section. FF&E and A/V items identified in this RFP are to be used as a guideline to assist in establishing the minimum facility requirements and do not relieve the Contractor's Interior Designer from developing a

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PART 3 - CHAPTER 6 / ESR E20 - Page 2 complete and accurate design package that incorporates ALL of the Activities FF&E and A/V requirements determined during the design process. Design in accordance with UFC 03-120-10, Interior Design.

The Contractor must retain the services of an Interior Designer with a minimum of one of the following credentials: National Council for Interior Design Qualification (NCIDQ) certification, or state and/or jurisdiction Interior Design Certification, Registration, or License. This Interior Designer must prepare both the Structural Interior Design (SID) and the FF&E Package and participate in all design charrettes and review meetings to develop the building design and floor plan. When Audio Visual (AV), shop or specialty equipment is required in the project, obtain the services of equipment specialists to specify the AV, shop, or specialty equipment. The Contractor's Interior Designer and any Specialists must not have any affiliation with the products specified. The NAVFAC Interior Designer reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer.

Coordinate all fixed and movable furnishings selections with Parts 3 and 4 Sections C10, Interior Construction, and C30 and E10 of this RFP. Fully integrate the FF&E package with the building systems and finishes.

The Contractor's Interior Designer will be responsible for designing and providing specifications for procurement of all FF&E, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Interior Designer. Base the FF&E specifications on Naval Supply Systems Command (NAVSUP), General Services Administration (GSA) schedules, and other Federal contracts and complying with priorities found in Federal Acquisitions Regulation (FAR) Part 8.404.

The FF&E and A/V package must be fully integrated into the design and construction schedule for the building.

Consider furnishings relative to Part 2 Section 01 33 29.05 20, Sustainability Reporting for Design Build and UFC 1-200-02, High Performance and Sustainable Building Requirements.

INTERIOR DESIGN SUBMITTAL AND MEETING REQUIREMENTS

STRUCTURAL INTERIOR DESIGN (SID)

The SID submittal process must begin following the award of the RFP. The SID submittal includes Interior Design programming documents, Finish Legend, Room Finish Schedule, Furniture Footprint Plans, and exterior & interior finish/color and material sample boards and binders. Refer to this RFP Part 4 Section Z10 General Performance Technical Specifications and Part 2 Section 01 33 10.05 20, Design Submittal Procedures.

The Contractor’s Interior Designer must document and submit minutes of all meetings and phone conferences to the NAVFAC Interior Designer within 7 days of each occurrence.

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PART 3 - CHAPTER 6 / ESR E20 - Page 3

Provide the following SID meetings and submittals;

a. Concept Design Workshop (CDW) (10%-15%) or Initial Design Meeting:

The Contractor's Interior Designer must meet with the Activity projects to develop the Interior Design SID programming documents, which will include a preliminary Furniture and Equipment Plan and the FF&E Summary List.

The Contractor's Interior Designer will provide in-depth room by room interviews to confirm Activity requirements (SID, FF&E, A/V, etc.) for the new facility(s). These interviews must occur at the Activity's current location, or similar location, if possible, to include building walk-thru(s).

b. Design Development (35%-50%) Submittal: The Contractor's Interior

Designer must provide a conceptual Finish Schedule, proposing finish materials to be used in all spaces. The Furniture and Equipment Plan and FF&E Summary List should be further developed and included in this submittal.

c. SID "Over the Shoulder" Review: Prior to the Prefinal (100%) Submittal, the

Contractor's Interior Designer must meet with the NAVFAC Interior Designer for an "over-the-shoulder" review meeting to present a minimum of (2) options for the interior building finishes/colors/materials. Finishes must display manufacturer's label/specifications and be presented in a "loose" format for preliminary approval prior to the presentation with the Activity. The over-the-shoulder review meeting is to be held at the activities location.

d. Pre-final (100%) Submittal: The Contractor's Interior Designer must present a minimum of two (2) NAVFAC-approved interior building finishes/color/material options, to the Activity for approval. Each of these two finish options must be documented and submitted in a 16"x20" presentation board format to the NAVFAC Project Manager/Interior Designer. In addition, the submittal must include an updated Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan with floor finish patterns and accent wall locations, Pre-final finish selections and physical samples (photocopies of samples are not acceptable) and Finish Legend for review and approval.

e. Final Submittal: The Contractor's Interior Designer must incorporate the final approved Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan and Finish Legend into the Contractor's final drawing set. These drawings and all approved finishes must be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors. Three (3) sets of the Final SID Submittal must be distributed one each to the NAVFAC Project Manager/Interior Designer, FEAD/ROICC, and the Activity. The final submittal must include Updated Furniture and Equipment Plans, Floor

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Finish Plans, Finish Legend, Room Finish Schedule, Final Finish Selections and Samples and CD copy of submittal in binder.

STRUCTURAL INTERIOR DESIGN (SID) CONSTRUCTION

SUBMITTALS

Substitutions to the SID finishes are not permitted once they have been approved by NAVFAC during the design phase. In the event that revisions are required due to unforeseen conditions such as discontinued product, such revisions must be submitted via the contracting officer for approval by the NAVFAC Interior Designer before substitutions can be made.

INTERIOR PHOTOGRAPHY SUBMITTAL

Provide professional photography of the completed interior upon completion of the FF&E installation. The photographer must be in the business of specializing in architectural and interior photography. The submittal must be a minimum of 6 photos.

"Before" and "After" photos are required for all renovation projects. Permission for publishing and using the photos by NAVFAC is required. Images to be submitted on a CD as a JPEG or PDF with a resolution of no less than 300 dpi as well as 8x10 matte photographs. The photographs must be taken prior to occupancy and staged with accessories as needed. Additional lighting may be needed to ensure quality images.

FURNITURE, FIXTURES AND EQUIPMENT (FF&E) AND AUDIO VISUAL

(A/V)

The FF&E and A/V process must begin approximately with the 35% design submittal.

The submittals must include furniture, finishes, and equipment specifications in accordance with the Activity requirements to produce an optimally functional facility.

FF&E are all items that are not fixed to the structure, but are fully integrated with the floor plan, building systems and finishes. Refer to RFP Part 4 Section Z10 General Performance Technical Specification and Part 2 Section 01 33 10.05 20, Design Submittal Procedures.

Develop design as described and in accordance with the Activity requirements.

Include in the design all loose furnishings required to produce an optimum functional facility, consistent with quality commercial design. This project also includes the preparation of specific detailed information for each selected item. Each submittal must demonstrate interaction thoroughly with the Activity requirements and complete coordination with the facility design and the SID. Three (3) submittals will be required;

(1) each for the NAVFAC Project Manager, FEAD/ROICC, and the Activity, unless otherwise noted.

The Activity will supply the Contractor’s Interior Designer with must obtain, from the Activity a complete list of all the existing FF&E, to include sizes, utility requirements, weights, etc, to be relocated to the new facility. The Contractor’s Interior Designer

PART 3 - CHAPTER 6 / ESR E20 - Page 5 must incorporate the existing FF&E into the new FF&E plans and identify them as such.

For all projects, including fast track projects, the Contractor is responsible for sufficiently scheduling all SID/FF&E submittals early enough to obtain the required government approvals, and meeting all ordering and installation lead times to complete the project by the contract completion date.

These are minimum requirements and the Contractor must provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort/FF&E and A/V coordination. Submit minutes of all meetings to the NAVFAC Interior Designer within 7 business days.

Provide the following FF&E & A/V meetings and submittals; :

a. FF&E and A/V Requirements (Interior Design Orientation) Meeting: This meeting must occur upon completion of Design Development (or approximately 35%) at activities location prior to the development of the FF&E package. The NAVFAC Interior Designer will provide the Contractor's Interior Designer a sample format of the FF&E submittal, review the Best Value Determination (BVD) process, and discuss Blanket Purchase Agreement (BPAs), GSA or other mandatory sources to consider. Submit the FF&E Summary List and a preliminary Cost Estimate within 21 14 days to the NAVFAC Interior Designer to review.

b. FF&E "Over the Shoulder" Review: Approximately 65% of Design, Contractor's Interior Designer must meet with the NAVFAC Interior Designer for an "over-the-shoulder" review to present preliminary FF&E options. These can be presented in a "loose" format for preliminary approval prior to the Activity presentation. The "over-the-shoulder" review meeting is to be held at the activities location.

c. FF&E Concept Presentation: 14 calendar days after the FF&E “Over the

Shoulder Review,” the Contractor's Interior Designer must present the NAVFAC approved preliminary FF&E package and A/V package to the Activity, at the Activity’s location, for approval. This presentation must include loose format samples and catalog cuts. Sample boards are not required.

d. Preliminary FF&E and A/V Submittals: The Preliminary FF&E and A/V submittal is due at pre-final (100%). They must be presented to the Activity, NAVFAC Interior Designer and the A/V to the NAVFAC Electrical Engineer.

Submit the following in a 3-ring binder (with the exception of the 16x20 color boards) for both to the Activity, NAVFAC Interior Designer and A/V only to the NAVFAC Electrical Engineer for review and approval:

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1. Cover Title Page (project name, project #, location, submittal date, submittal title)

2. Table of Contents

3. Manufacturer’s Contact List

43. FF&E and A/V list (Cost Summary) to include shipping, fright, handling, professional installation, project management and applicable sales tax

54. Furniture and A/V placement plans coded to the FF&E and A/V list and furnishings specifications

65. Procurement Data Sheet with specifications for furniture, furnishings, etc. All products must only indicate salient characteristics.

76. Catalog cuts and finish samples for all specified items

87. 16x20 inch color boards of furniture/furnishings and finishes specified for Activity presentation to indicate overall design intent

98. 8x10 color photographs of the color boards

e. Final FF&E Submittal: The Final FF&E Package is due at Final Design

Submittal. The Final submittal must incorporate the following:

1. Cover Title Page (project name, project #, location, submittal date, submittal title)

2. Table of Contents

3. Manufacturer Contact List

43. Final FF&E and A/V list (Cost Summary) to include shipping, fright, handling, professional installation, project management and applicable sales tax

54. Final Procurement Data Sheets for each product indicating final finish and fabric selections. All products must only indicate salient characteristics.

65. Final Finish Selections and Memo Samples for the FF&E submitted in

8x10 binder format, using heavy-duty plastic sheet protectors

76. Final Furniture and A/V Placement Plans coded to the FF&E and A/V lists, Procurement Data sheets and Specifications.

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87. CD copy of the final FF&E binder.

FF&E CONSTRUCTION SUBMITTALS

Submit any revisions or deviations caused by discontinued items to the Contracting Officer for approval by the NAVFAC Interior Designer.

SD-10 Operation and Maintenance Data

List Operation and Maintenance Manuals for seating, systems furniture and keyboard trays.

E2010 FIXED FURNISHINGS (SID)

Fixed furnishings (SID) are funded as part of the construction project and are not funded as part of FF&E. Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

Develop design as described herein and provide storage shelving, equipment racks, and window treatments. Cross reference C10 Interior Construction, and C30 Interior Finishes, for performance requirements. Each submittal must demonstrate complete co-ordination with the facility design and with the package for movable furniture.

E201001 FIXED ARTWORK

Not used.

E201002 WINDOW TREATMENTS

Provide windows and other glazed openings to the exterior of the building with manually or electrically operated double-roller sunscreen and room darkening shades and are considered SID and are funded as part of the construction project. All clerestory height windows must be provided with motorized solar shading systems.

All shades are considered SID and are funded as part of the construction project.

E201003 FIXED SEATING AND TABLES

As required, but not limited to, provide fixed locker room benches, and site furniture.

E201004 INTERIOR LANDSCAPE (FIXED)

Provide interior site furnishings, exterior benches, waste receptacles, etc., as required.

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E2020 MOVABLE FURNISHINGS

The design of the FF&E package is funded as part of the construction contract base bid. The purchase and installation coordination of FF&E is a planned modification tonot a part of the contract and funded separately as part of Collateral Equipment. The specific process is outlined in PTS E20 in Part 4 of this RFP. If a Collateral Equipment list is provided within this RFP, the costs associated with the purchase and installation of these items are NOT to be included in the base bid. The estimated Collateral Equipment cost is provided for information purposes only. The Contractor only needs to propose the Handling and Administrative Rate (HAR)

Design and provide a FF&E package in accordance with UFC 3-120-10, Interior Design, and other portions of this RFP for all areas as developed during Activity programming to provide a fully usable and complete facility. FF&E may also include specialty items specified by the Activity and the Contractor's Interior Designer is responsible for incorporating these into the FF&E package.

The FF&E Package must include shipping, freight, handling, and professional installation, project management, HAR, applicable sales tax.

The Contractor, as a planned modification, will be authorized by the Government Contracting Officer to procure all furniture/furnishings in the approved final FF&E package using predominately negotiated Federal contracts as directed by the Contracting Officer and the NAVFAC Interior Designer. When the modification for turnkey furniture procurement is exercised, the Contractor's proposed Handling and Administrative Rate (HAR) must not exceed 5% of the total cost of the FF&E, shipping, freight, handling, and installation. The HAR includes all of the Prime Contractor's effort related to the storage, coordination, handling and administration of subcontractors, and all other associated costs and profit for the procurement of FF&E. No other charges, fees, or markups will be authorized. Establish and submit a fixed percentage figure, for the administration effort of this modification (HAR), with the initial project proposal as part of the Contractor's Pricing Schedule.

E202001 MOVABLE ARTWORK

Not used.

E202002 MODULAR PREFABRICATED FURNITURE

Provide Workstation systems product or modular freestanding workstations as required. Provide at a minimum, an articulating keyboard tray with mouse extension for each computer location.

E202003 FREESTANDING FURNITURE

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Provide ergonomic task seating, lounge, reception and guest seating, storage and filing, tables, as required.

E202004 RUGS & ACCESSORIES

Not Used.

E202005 MULTIPLE SEATING (MOVABLE)

Not Used.

E202006 INTERIOR LANDSCAPING (MOVABLE)

Not Used.

E202090 OTHER MOVABLE FURNISHINGS

Provide waste receptacles, recycling containers, fire extinguishers, clocks, commercial grade washers and dryers, microwaves, refrigerators, non-plumbed coffee pots, automated external defibrillators (AED) and other appliances as required.

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