RFI Notice-03.pdf
PDF 116 KB Posted
- Solicitation number
- N4019225R9003
About this file
This document is a Request for Information (RFI) Notice-03 for solicitation N40192-25-R-9003, detailing vendor questions and government responses for a vehicle lease contract in Guam. The solicitation is a competitive Woman-Owned Small Business (WOSB) set-aside procurement for leasing vehicles to various Department of Defense and Federal activities, serving as a follow-on to the previous contract N40192-20-D-9005. Key details include a base period from 15 September 2025 through 31 March 2026, a requirement for 59 vehicles per year, and potential flexibility in vehicle specifications due to limited availability on Guam.
The RFI includes six vendor inquiries addressing topics such as WOSB set-aside requirements, vehicle quantity changes, engine size alternatives, and mileage specifications. Government responses indicate willingness to consider alternative proposals that deviate from original requirements, provided they demonstrate advantage to the government. The contract requires unlimited mileage for lease vehicles supporting Department of Defense and Federal activities, with the contractor responsible for providing necessary labor, supervision, equipment, and management for vehicle delivery and services.
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Other files
| File | Type | Posted |
|---|---|---|
| N4019225R9003_AMD 0004.pdf | ||
| Commercial_Vehicle_Lease_1700000_C_Mgmt___Admin_rev_4_22_25.docx | DOCX document | |
| RFP_VEHICLE_LEASE_ELINS_ALL_OPTIONS_BLANK_4_22_25.xlsx | XLSX spreadsheet | |
| N40192-25-R-9003_AMND0003.pdf | ||
| N40192-25-R-9003-AMND0002.pdf | ||
| N40192-25-R-9003-AMND0001.pdf | ||
| Att (2) Client PPQ.pdf | ||
| Vehicle Lease Solicitation_N4019225R9003.pdf | ||
| RFP_VEHICLE LEASE ELINS ALL OPTIONS FINAL_BLANK.xlsx | XLSX spreadsheet | |
| Att (1) Performance Work Statement Vehicle Lease.pdf | ||
| Att (3) RFI Tracker Template_N4019225R9003 Vehicle Lease.xlsx | XLSX spreadsheet |
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Text version
Issue Request for Information (RFI) Notice-03
RFIs received as of 12 May 2025
RFI
DATE
SUBMITTED
RFP SECTION /
PG / ITEM DESC
QUESTION/
COMMENT
GOVERNMENT RESPONSE
RFP
AMEND
1 03/31/25
SF 1449
pg. 3
Block 10 Set Aside WOSB
Will the Government review offers or proposals from a non-WOSB to assess technical capabilities and competitive pricing, and if not, is the Government willing to award a third-party WOSB even if it involves a markup?
See RFP Amendment 0001, update to Block 10.
04/11/25
RFP_VEHICLE
LEASE ELINS
ALL OPTIONS
FINAL_BLANK
The current requirement indicates that the
Government requires a total of 59 vehicles per Year. I would appreciate clarification on whether this number has changed
(increased or decreased)compared to the previous contract awarded to the incumbent
Yes, it has changed for certain vehicles, not all. Some were used more than others based on activity request.
3 04/11/25
RFP_VEHICLE
LEASE ELINS
ALL OPTIONS
FINAL_BLANK
Does the government consider Mid Size sedans in v4 Engine Size?
No 2
4 04/11/25
PWS Vehicle
Statement
1700000 -
Vehicles Lease -
Non Recurring
Work/Type/Ma nufacture of
Vehicles
Provided
Section 4.1.3
Pgs. 6 & 7
Due to the limited availability of V6 engine sedans and vans on the island of Guam, we respectfully request clarification on whether substitutions will be accepted — specifically:
(1) V6 sedans substituted with V4 engines, and (2) V6 vans substituted with V8 engines.
Our local vendor has confirmed that V6 sedans and vans are extremely scarce in the
Guam market, while V4 sedans and V8 vans are readily available and capable of meeting operational needs.
Offerors are encouraged to submit proposals that meet the specified requirements.
Alternative proposals that deviate from the requirements may also be submitted, provided they clearly identify the deviations and demonstrate how the alternative offer(s) would be advantageous to the
Government. Acceptance of such alternative proposals is at the sole discretion of the
Government.
5 4/29/25
Initial base period
September 15, 2025. RFP
Amendment
0001 Item 4
Since the date of receipt of proposals was extended to May 30, 2025, will the base period be extended as well.
No changes to Base Period.
Please refer to Amendment 0001, Base Period is 15 September
2025 through 31 March 2026.
6 4/29/25
Spec Item 4.1
General
Requirements indicate
See attached - attachment indicate limited mileage - please clarify
Please refer to the Performance
Work Statement (PWS), Spec
Item 4.1 which indicates a unlimited milage requirement for "unlimited mileage".
As of Amendment 0004, Block 20
Schedule of Services/Description of Work, paragraph 3 is amended to state: "The Contractor shall provide all labor, supervision, tools, material, equipment, transportation and management necessary for the delivery of the lease vehicles, with unlimited mileage in accordance with
Attachment 1, Performance Work
Statement, for various
Department of Defense (DoD) and Federal activities in Guam."
File details come from the government source that posted it. Updated .