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N40192-20-R-XXXX - VEHICLE LEASE, VARIOUS DEPARTMENT OF DEFENSE/FEDERAL ACTIVITIES, GUAM
1700000 – Vehicles Lease
Table of Contents
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.1.1 |
| Contracting Officer (KO) |
| 2.1.3 |
| Contractor Representative |
| 2.1.4 |
| Cost Account Code Reporting |
| 2.1.5 |
| Direct Material Costs |
| 4.1.2 |
| Operation and Maintenance |
| 4.1.3 |
| Type/Manufacture of Vehicles Provided |
| 4.1.4 |
| Vehicle Color/Finish |
| 4.1.7 |
| Marking of Leased Vehicle |
| 4.1.8 |
| Government Acceptance and/or Rejection of Vehicles |
| 4.1.9 |
| Accidents and Theft |
| 4.2 |
| Detailed Requirements |
| 4.2.1 |
| Equipment and Accessories |
| 4.2.3 |
| Engine Components and System |
| 4.2.3.1 |
| Air Pollution Control |
1700000 – Vehicle Lease
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The contractor shall provide all labor, supervision, tools, materials, equipment, transportation, and management necessary for the delivery of the leased vehicles. |
| 1.1 |
| Concept of Operations |
| The Department of the Navy is procuring leased vehicles for various Department of Defense (DoD)/Federal activities in Guam, M.I. for a period not to exceed thirty six (36) months. It is anticipated that award of a Non-Recurring Type contract will result from this solicitation. The quantities of supplies or services specified in the Schedule are estimated only and are not purchased, nor guaranteed, by any such resulting contract. Except as such contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. Major operation is to provide various vehicles for lease to the Government with unlimited mileage as specified herein. All work will be ordered by Task Orders on form 1155. |
1700000 – Vehicle Lease
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| See Annex 0200000. |
| 2.1 |
| Definitions and Acronyms |
| 2.1.1 |
| Contracting Officer (KO) |
| That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. |
| 2.1.2 |
| Contractor |
| That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract. |
| 2.1.3 |
| Contractor Representative |
| That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract. |
| 2.1.4 |
| Cost Account Code Reporting |
| If required, the Contractor shall provide the Government with the necessary information on cost reporting. |
| 2.1.5 |
| Direct Material Costs |
| The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used. |
| 2.1.6 |
| R. S. Means |
| A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means". |
1700000 – Base Support Vehicles and Equipment
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
1700000 – Vehicles Lease
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| Non-Recurring Work |
| Non-Recurring work may be ordered utilizing FEDMALL or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS in FAR clause 52.212-4 Addendum. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to Non-Recurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. |
| 4.1 |
| General Requirements |
| The contractor shall provide all labor, supervision, tools, materials, equipment, transportation, and management necessary for the delivery of the leased vehicles, with unlimited mileage. All work will be ordered by Task Orders on form 1155. |
| Modification to lease contract will be issued for any vehicle extended for a period of one (1) to twelve (12) months, not to exceed the maximum lease period of 36 months. |
The vehicle shall also have power door locks and power windows, which can be operated /controlled by the driver of the vehicle.
The vehicle shall be new and of current year model, and will meet the current Environmental Protection Agency Corporate Average Fuel Economy (EPA CAFÉ) ratings.
| 4.1.1 |
| Safety Standard |
| The vehicles furnished shall comply with Federal Motor Vehicles Standards (49 CFR 571) and applicable state safety regulations. |
In addition, the vehicles shall be equipped with emissions equipment certified for use in any U.S. State and/or its territories.
| 4.1.2 |
| Operation and Maintenance |
| All vehicles picked up by the Government shall contain a set of owner/operator’s manuals. |
Operational manuals shall cover all controls, systems, devices, doors, windows, and all other accessories of the complete vehicles.
The Government will maintain the vehicles under normal conditions. General maintenance and service on the vehicles shall be performed by the Contractor in accordance with the manufacturer’s specifications. Basic warranty repair items noted during the warranty period will be referred to the Contractor and/or a designated authorized dealer for resolution.
| 4.1.3 |
| Type/Manufacture of Vehicles Provided |
| All vehicles shall be American made, current or latest models, new, non-demo unit and shall meet the current Environmental Protection Agency Corporate Average Fuel Economy (EPA CAFÉ) ratings. |
(1) SUV-2: Sport Utility Vehicle, 4 X 4, V6 engine, 7 Passenger, Automatic Transmissions, Keyless entry system, Power Door Lock and Power Windows which can be operated and controlled by the driver of the vehicle.
(2) Mid-size Sedans, 4 Doors, V6 or V8 engine, 4 Passenger, Automatic Transmissions, Keyless entry system, Power Door Lock and Power Windows which can be operated and controlled by the driver of the vehicle.
(3) Mini Van, V6 engine, 7 Passenger, Automatic Transmissions, Keyless entry system, Power Door Lock and Power Windows which can be operated and controlled by the driver of the vehicle.
(4) Pickup Truck, 4 Doors, V6 or V8 engine, Automatic Transmissions, Keyless entry system, Power Door Lock and Power Windows which can be operated and controlled by the driver of the vehicle.
(5) Pickup Truck, 4x4, 4 Doors, V6 or V8 engine, Automatic Transmissions, Keyless entry system, Power Door Lock and Power Windows which can be operated and controlled by the driver of the vehicle.
(6) Van, 15 Passenger, V8 engine, Automatic Transmissions, Keyless entry system, Power Door Lock and Power Windows which can be operated and controlled by the driver of the vehicle.
(7) Stake Bed Truck, V8 engine, Automatic Transmission, Stake interlocking rack system with lift-out design, 5,000 lb load capacity, 12 ft. platform, Pintle hook towing attachment, Keyless entry system, Power Door Lock and Power Windows can be operated and controlled by the driver of the vehicle.
All vehicles shall meet the current Environmental Protection Agency Corporate Average Fuel Economy (EPA CAFÉ) ratings.
| 4.1.4 |
| Vehicle Color/Finish |
| All vehicles shall be the manufacturer’s standard exterior paint and colors. |
Color will be specified by the ordering activity when order is place with Contractor on task order.
| 4.1.5 |
| Window Tinting |
| Black tinted windows to the extent allowed by NAVMARIANASSUPPACTINST 5560.2A |
If not required by the ordering activity, instruction will be specified when order is place with Contractor on task order.
| 4.1.6 |
| Warranty |
| The Contractor shall provide the chassis manufacturer’s commercial warranty and the furnished equipment commercial warranty against parts failure or malfunction due to design, construction, or installation errors, defective workmanship, and missing or incorrect parts for a minimum of thirty-six (36) months from date of acceptance, or 36,000 miles of operation, exclusive of any accumulated driveway mileage, whichever occurs first. Warranty coverage shall include any defects or shortcomings. |
| Contractor shall provide a warranty, in conformance with applicable regulations of the Federal Environmental Protection Agency and the California Air Resources Board, that covers emission control related parts which will be replaced, repaired, or adjusted if there is defect in a covered part that causes the vehicles to fail to conform to regulations during the duration of the lease or extended lease |
| The Contractor shall provide a suitable replacement if any vehicle is having major warranty problems / repairs. Replacement vehicles shall be provided upon request at no additional cost to the activity; the Contractor is required to provide a replacement vehicle while vehicle is in for repairs exceeding four (4) hours. The warranty provisions are to be the manufacturer’s standard warranty for new vehicles and will be specified by the ordering activity when order is place with Contractor on task order |
| 4.1.7 |
| Marking of Leased Vehicle |
| The Contractor shall provide license and registration for all vehicles leased under this contract. |
| The Government will provide and install license plates with specific assigned USN numbers |
| 4.1.8 |
| Government Acceptance and/or Rejection of Vehicles |
| Inspection and Acceptance of Vehicles will be specified by the ordering activity when order is place with Contractor on task order, and the Government will accept or reject vehicles within two (2) workdays after receipt. Vehicles shall be free of defects that may impair serviceability or detract from appearance. |
| Vehicles shall be free of defects that may impair serviceability or detract from appearance |
| If the Government determines that any vehicle furnished is not in compliance with the contract, the Contractor will be notified in writing within two (2) workdays with a copy to the Contracting Officer, Naval Facilities Engineering Command Marianas, Guam. If the Contractor fails to replace the vehicle or correct the defects, the Government may (a) by contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or offset against the Contractor any excess costs occasioned thereby, or (b) NAVFAC Marianas may terminate the contract under the default clause |
| 4.1.9 |
| Accidents and Theft |
| The Government will notify the Contractor within three (3) working days of accident/theft and will arrange for repairs of accident damage, including damage sustained to a stolen vehicle during the period prior to recovery. |
| The Contractor is required to provide a replacement vehicle during the period the vehicle is out of service. The accrued lease cost for the month in which the accident/theft occurs shall be determined on a prorated basis for such month. |
| The Government will be responsible for loss of or damage to: |
(1) Leased vehicles, except for normal wear and tear.
(2) Property of third persons, or the injury or death of a third person if the Government is liable for such loss, damage, injury, or death under the Federal Tort Claims Act (28 USC 2671.2680).
| 4.2 |
| Detailed Requirements |
| Vehicles shall be complete with all necessary operating components and accessories customarily furnished to the general public, whether stipulated herein or not, together with such modification and attachments as may be necessary or specified herein to enable the vehicles to function reliably and efficiently in sustained operation. |
| Vehicles shall be furnished with the equipment, systems, and accessories as specified by the codes in the tables. Codes are defined in the text of the standard, or are self-explanatory, as generally used in the automotive industry. Optional and standard equipment ordered shall be installed ready for use, unless otherwise specified. |
Procured vehicles shall comply with all Federal Motor Vehicles Safety Standards and State Safety Regulations applicable to the specified vehicles on the date of manufacture.
| 4.2.1 |
| Equipment and Accessories |
| Unless otherwise specified, the procured vehicles, components, assemblies, and accessories to be provided under the contract shall be of standard optional commercial automotive products, which meet or exceed the requirements specified. |
| Technical data shall be limited to specifications and technical material, identical to that furnished to the authorized company representatives for selection of vehicle models and components, and shall be on file in appropriate office of the procuring activity. |
| Components shall comply with all Federal Motor Vehicles Safety Standards and State Safety Regulations applicable to the specified vehicles on the date of manufacture. All components and optional items shall be as represented in the manufacturer’s current technical data. |
| 4.2.2 |
| Bumpers |
| The vehicles shall be furnished with front and rear bumpers that meet the 49 CFR part 581 Bumper Standard. |
| 4.2.3 |
| Engine Components and System |
| Unless otherwise specified, the supplier shall furnish the vehicles with an engine of the highest OEM net horsepower (standard or optional engine), which meets or exceeds the specified vehicles MPG requirements. |
| The engine furnished shall not exceed the number of cylinders specified and shall be furnished as indicated: automatic transmission, with OEM oil cooler when available; available cooling and recovery system; available alternator and battery as applicable for the model; block heater; gasoline dual energy vehicles; and non CFC (Class I refrigerant) or HCFC (Class II refrigerant). |
| The supplier shall furnish the vehicles with an engine of the highest OEM net horsepower (standard or optional engine), which meets or exceeds the specified vehicles MPG requirements |
| 4.2.3.1 |
| Air Pollution Control |
| The vehicles shall comply with Environmental Protection Agency (EPA) regulations governing Control of Air Pollution from New Motor Vehicle Engines in effect on the date of manufacture. |
| 4.2.3.2 |
| Driving Axle |
| Vehicles shall be provided with a positive traction, limited slip, or automatic traction control. |
| 4.2.4 |
| Tires |
| Tires shall be at least the minimum size specified with all season or regular highway thread. |
Tires furnished shall be the same size, type, and ply rating for all wheels including the spare.
