SECTION 01 31 50 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY.pdf

SECTION 01 31 50

TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY

09/25

PART 1 GENERAL

Requirements/information found in this section is for the development and submitting the Interim DD Form 1354. The requirements/information may be in addition to requirements of other sections (or missing sections) and supersedes any discrepancies or conflicts with information or requirements in other sections. The intent of obtaining copies of Schedule of Values and base line schedule is to support and validate the development and submission of the DD form 1354 required by this section.

1.1 REFERENCES The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

- FC 2-000-05N, FACILITY PLANNING FOR NAVY AND MARINE CORPS SHORE

INSTALLATIONS (current)

- UFC 1-300-08, CRITERIA FOR TRANSFER AND ACCEPTANCE OF DOD REAL

PROPERTY (current)

- MCICOM REAL PROPERTY BUSINESS PROCESS NARRATIVE (current Fiscal Year)

1.2 DEFINITIONS

DD Form 1354: Transfer and Acceptance of DoD Real Property. An instrument used by

Military Services and WHS to document the acceptance and valuation of Real Property assets and the addition of the asset to the Accountable Property System of Record for acquisition by construction and capital improvement to existing facilities.

Draft DD Form 1354: Working document provided by government. Document includes facilities and related information (minus quantity and cost) within contract/project scope.

Interim DD Form 1354:

o Updated/provided by contractor indicating expected construction contract estimated quantities and costs for facilities listed on the Draft DD form 1354. Updates can also include adjustments to faculties constructed. The estimated quantities and costs are based upon the current construction contract scope of work at time of DD form 1354 submittal.

o For phased construction: Allows transfer of accountability for the DoD Real Property from the Contractor/Contracting Officer to the accountable Service on the placed-in-service date. An Interim DD Form 1354, based on the latest DD Form 1354 iteration, is prepared in advance of the placed-in-service date (also known as beneficial occupancy date) for facility acceptance or building occupancy. The Interim DD Form 1354 includes actual quantities constructed and contract cost, at time of submittal, for work accepted.

Final DD Form 1354: Allows transfer of accountability for the DoD Real Property from the Contractor/Contracting Officer to the accountable Service on the placed-in-service date. A Final DD Form 1354 is prepared in advance of the placed-in-service date (also known as beneficial occupancy date) for facility acceptance or building occupancy. The Final DD Form 1354 includes actual quantities constructed and contract cost, at time of submittal, for work accepted.

NAVFAC Disposal Form: used to document demolition of existing facilities within the footprint for new construction or demolition of existing facilities no longer required outside footprint for new construction.

Facility: Building or supporting facility or utility listed on the DD Form 1354 Primary Facilities: work on an individual building and includes attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and landscaping placed outside the face of exterior walls.

Building: A roofed and floored facility enclosed by exterior walls and consisting of one or more levels that is suitable for single or multiple functions.

Supporting Facilities: work on various type of buildings or structures supporting primary facilities such as canopies, dumpster pads, parking areas, utility buildings, and generators.

Structure: A facility, other than a building or linear structure, which is constructed above ground or below ground.

Supporting Utility Facilities: work on various type of utilities or linear structures and includes incidental work such as pavement removal and replacement for constructing the facility.

Such as sidewalks, fencing, communication distribution, transformers, electrical distribution, sanitary, water, fire water, retaining walls, storm sewer and swales.

Beneficial Occupancy Date: the placed-in-service date after substantial completion of construction in preparation for facility acceptance or building occupancy. Government acceptance of overall contract or phased construction.

Phase construction: multiple facilities with different turnover dates, or when a portion of a single large facility, or a phase of a multi-phase construction project is placed into service.

Acquisition by Construction: A new real property facility (buildings, structures, or linear structures) in DoD inventory and accountability and valuation resulting in a new “footprint.”

Capital Improvement: any improvement of an existing asset that increases the useful life, capacity, or size; or modifies functionality.

Noncapitalized or Expensed Cost: Any work designated as repairs or maintenance or non-project funded equipment; includes temporary trailers provided for government use;

FF&E and A/V.

Excluded Cost: Other Interim DD form 1354s and/or NAVFAC Disposal Forms for Project.

Furnishings, Fixtures, and Equipment (FF&E) and Audio Visual (A/V): Non-project funded equipment, shall include, but is not limited to; furniture, shop equipment, specialty equipment, projection equipment, monitors, appliances, and other miscellaneous items to support facility functions.

1.3 REAL PROPERTY RECORD

a. Refer to UFC 1-300-08 for instruction on completing the DD Form 1354. Contact the

Contracting Officer for any project specific information necessary to complete the DD Form 1354.

b. Government to provide the Draft DD Form 1354 at the pre-construction conference.

1.4 SUBMITTALS

The following shall be submitted in accordance with Section entitled SUBMITTAL PROCEDURES:

a) Interim DD Form 1354 with estimated quantities and costs and include supporting information.

1. Submit Interim DD Form 1354 thirty (30) calendar days after pre-construction conference. For Design Build contracts submit thirty (30) calendar days after IFC drawings submitted and accepted by government.

2. Include copy of the detailed breakdown of the contract price, as required in Specification section discussing “PRICE AND PAYMENT PROCEDURES”. Schedule of prices shall be separated by individual building, supporting facility, and supporting utilities with subtotals for each line item listed on Draft DD Form 1354.

3. If overhead or other indirect costs (such as bonds, design, submittals) as a separate line item are included on Schedule of Prices and/or in the Cost-Loaded Network Analysis Schedule, these costs shall be prorated between each building, supporting facility, and supporting utilities listed on Draft DD Form 1354.

4. Include copy of baseline schedule as required in Specification section discussing” COST-

LOADED NETWORK ANALYSIS SCHEDULES”.

b) Interim DD Form1354, Transfer & Acceptance of Military Real Property

1. Submit Interim DD-1354 thirty (30) days prior to beneficial occupancy date (or partial

BOD for individual building/facilities).

2. Include total cost and actual quantities installed/constructed, any additional assets, improvements, and alterations from the Draft DD Form 1354. Quantities for utilities should match data provided by GIS submittal (if required).

a. Attach the High Performance and Sustainable Building (HPSB) Checklist for each applicable building to the completed DD 1354, in accordance with Section entitled

“SUSTAINABILITY REQUIREMENTS AND REPORTING”.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

3.1 Contractor responsible for providing quantities and cost for each facility listed on Draft DD Form 1354 provided by government. Abbreviations for Unit of Measure are listed in Appendix A attached.

3.2 Contractor responsible for updating cost and quantity for each facility listed based upon current contract requirements when submitting Interim DD-1354 thirty (30) days prior to beneficial occupancy date (or partial BOD for phased construction) when government accepts work for use (or work is accepted for government possession and use). Multiple Interim DD Forms 1354 may be required when a construction contract contains multiple facilities with different turnover dates.

3.3 For cost load schedules, add unconstrained finish milestone, titled "DD-1354 - Interim" and scheduled 30 calendar days prior to Substantial Completion whenever an Interim or Final Form DD 1354 is required for individual building/facilities.

3.4 Provide/verify FF&E/AV costs on back page in block 27.

3.5 Total of line items, plus noncapitalized items and excluded cost items (other Interim DD

Form 1354 and NAVFAC Disposal Form) to add up to contact amount funded by project (minus non-project cost of FF&E/AV).

Appendix A: Abbreviations for UNIT OF MEASURE CODES & DESCRIPTIONS

Unit of Measure Code Description

AC ACRES

BD HOSPITAL BEDS, NORMAL CAPACITY

BL BARRELS (42 GALS EACH)

BX BOXES

CF CUBIC FEET

CM CUBIC FEET/MINUTE

CP CANDLE POWER

CY CUBIC YARDS

DS DEPTH OF WATER OVERSILL @ HIGH TIDE

DW DEPTH OF WATER OVERSILL @ LOW TIDE

EA EACH

FA FAMILY UNITS (HOUSING)

FB LINEAR FEET OF BERTHING

FP FIRING POINT (FIRING RANGES)

GA GALLONS

GM GALLONS PER MINUTE

HO HOLES (GOLF COURSE)

IN INCHES

KG THOUSANDS OF GALLONS PER DAY

KV KILOVOLT AMPERES

KW KILOWATTS

LA LANES (BOWLING)

LC LIGHT CARE, HOSPITAL SPACE

LF LINEAR FEET

LN SET OF FIRING POINTS

MB MILLIONS OF BTU PER HOUR

ME METERS

MG MILLIONS OF GALLONS

MI STATUTE MILES

MW MEGAWATTS

NF NET SQUARE FEET (HOUSING)

NS NET SQUARE FEET (STORAGE)

OL OUTLETS, NUMBER OF

OU OPERATING UNITS

PH POUNDS PER HOUR

PN PERSONS, DESIGN CAPACITY

SE SEATS, NUMBER OF

SF SQUARE FEET

SH STACKING HEIGHT

SI SITES

SP STARTING POINT

SY SQUARE YARDS

TC TOTAL CUBIC FEET

TH TONS PER HOUR

TN TONS

TR TONS, REFRIGERATION

VE NUMBER OF VEHICLES

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