Attachment B - 01_31_23.13_20.pdf
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- Attached to
- LC-3126 SPACE IMPROVEMENTS, PHASE II
- Solicitation number
- N4008526R0253
About this file
This is a Unified Facilities Guide Specifications (UFGS) section that establishes requirements for contractors to use NAVFAC's Electronic Construction and Facility Support Contract Management System (eCMS) for Navy construction projects.
The specification mandates eCMS use for all military construction (MILCON) projects and construction projects exceeding $1 million, requiring contractors to utilize the system for managing requests for information (RFIs), submittals, issues, non-compliance notices, punch lists, checklists, and daily reports. For projects between the Simplified Acquisition Threshold ($250K) and $1 million, eCMS serves as a minimum electronic file repository with recommended use of communication and site management modules. Projects below the SAT may use eCMS optionally. The specification covers system requirements including web-browser access with internet speeds exceeding 40 Mbps, user privilege management with role-based access control, and security protocols requiring unclassified designations or Controlled Unclassified Information (CUI) markings. Contractors must provide personnel lists within 20 calendar days of award identifying project roles including Project Manager, Designer of Record, Superintendent, Quality Control Manager, Principal, and Site Safety and Health Officer. All costs and time associated with eCMS utilization are the contractor's responsibility with no time extensions or additional government cost allowed. The specification details specific modules for RFIs, submittals, communications, issues, meeting minutes, daily reports, punch lists, checklists, and non-compliance notices, with naming conventions requiring descriptive titles using only uppercase/lowercase letters, numbers, hyphens, underscores, and periods. In cases of eCMS outages lasting 8 hours or more, paper or email may be used temporarily, with all records required to be recreated in eCMS once operational. Document submittals must designate government approval status, with incomplete submittals subject to rejection and resubmission requirements reflecting actual resubmittal dates.
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USACE / NAVFAC / AFCEC UFGS-01 31 23.13 20 (August 2023)
Change 1 - 02/24
Preparing Activity: NAVFAC Superseding UFGS-01 31 23.13 20 (May 2017)
UNIFIED FACILITIES GUIDE SPECIFICATIONS
References are in agreement with UMRL dated July 2025
SECTION TABLE OF CONTENTS
DIVISION 01 - GENERAL REQUIREMENTS
SECTION 01 31 23.13 20
ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM
(eCMS)
08/23, CHG 1: 02/24
PART 1 GENERAL
1.1 CONTRACT ADMINISTRATION
1.2 USER PRIVILEGES
1.2.1 eCMS Subcontractor Users
1.2.2 Users with Multiple Roles
1.2.3 Loss of Privilege
1.3 SUBMITTALS
1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY
1.4.1 General
1.4.2 Contractor Personnel List
1.5 SECURITY CLASSIFICATION
1.5.1 Markings on CUI Documents
1.6 eCMS UTILIZATION
1.6.1 Restricted Information
1.6.2 Naming Convention for Files
1.6.3 RFIs Module
1.6.4 Submittals Module
1.6.5 Submittal Packages Module
1.6.6 Communications Module
1.6.7 Issues Module
1.6.8 Meeting Minutes Module
1.6.9 Potential Change Items Module
1.6.10 Daily Report Module
1.6.11 Punchlists Testing Logs (Legacy)
1.6.12 Punch Lists Module
1.6.13 FWD UltraLean COAR RFP Module
1.6.14 Non-Compliance Notices (NCN) Module
1.6.15 Checklists
1.6.15.1 Partnering Team Health Survey Checklist
1.6.16 Flysheets
1.6.17 eCMS Outage
SECTION 01 31 23.13 20 Page 1
1.6.18 User Account Activity
1.7 QUALITY ASSURANCE
PART 2 PRODUCTS
PART 3 EXECUTION
-- End of Section Table of Contents --
SECTION 01 31 23.13 20 Page 2
USACE / NAVFAC / AFCEC UFGS-01 31 23.13 20 (August 2023)
Change 1 - 02/24
Preparing Activity: NAVFAC Superseding UFGS-01 31 23.13 20 (May 2017)
UNIFIED FACILITIES GUIDE SPECIFICATIONS
References are in agreement with UMRL dated July 2025
SECTION 01 31 23.13 20
ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM
(eCMS)
08/23, CHG 1: 02/24
NOTE: This guide specification covers the requirements for the Navy use of NAVFAC's web-based Electronic Construction and Facility Support Contract Management System (eCMS).
Adhere to UFS 1-300-02 Unified Facilities Guide Specifications (UFGS) Format Standard when editing this guide specification or preparing new project specification sections. Edit this guide specification for project specific requirements by adding, deleting, or revising text. For bracketed items, choose applicable item(s) or insert appropriate information.
Remove information and requirements not required in respective project, whether or not brackets are present.
Comments, suggestions and recommended changes for this guide specification are welcome and should be submitted as a Criteria Change Request (CCR) .
NOTE: This guide specification includes tailoring options for Design-Build (DB) projects. Selection or de-selection of a tailoring option will include or exclude that option in the section, but editing the resulting section to fit the project is still required.
NOTE: (1) For all military construction (MILCON) projects and other construction projects above $1M utilize eCMS for requests for information (RFIs), submittals, issues, non-compliance notices, punch
SECTION 01 31 23.13 20 Page 3 lists, checklists, and daily reports to allow for the collection of necessary construction data, KPIs, and metrics. An example list is below:
(a) Navy centrally managed facilities sustainment;
(b) Restoration and maintenance (FSRM) projects;
(c) U.S. Marine Corps – M2R2 projects;
(d) Defense Logistics Agency bulk fuel tank repair; or
(e) Air Force FSRM.
(2) For all projects above the Simplified Acquisition Threshold (SAT) (as of publication is $250K) and less than $1M, project teams will continue to utilize eCMS, at a minimum, as an electronic file repository to ensure maintenance of project related technical information. Use of the various communication and site management modules is highly recommended.
(3) For all projects below the SAT, project teams are encouraged to utilize eCMS, but its use remains optional.
Waivers. NAVFAC's business requirement is to utilize eCMS to store crucial DoD project documents, such as RFIs, submittals, QASP/CPARS checklists, etc. and to manage associated KPIs (e.g., processing times).
Waivers that deviate from this policy pose unwarranted risks and additional costs to the eCMS, the business system integration, and the Authority-to-Operate. As such, waivers are disadvantageous to the government, are highly discouraged, and will only be considered in rare, extenuating circumstances where eCMS is non-functional and the contractor's solution does not pose unacceptable risks or additional costs to NAVFAC. Requests for waivers may be submitted via OPS for adjudication by HQ DCBL.
PART 1 GENERAL
1.1 CONTRACT ADMINISTRATION
Utilize the Naval Facilities Engineering Systems Command's (NAVFAC's) Electronic Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing, and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or email submission, including originals or copies, of the documents are not permitted unless identified within the contract.
All government contracting specialist/officer, legal, and command communications will remain the same.
1.2 USER PRIVILEGES
The Contractor's key staff may be provided access to eCMS. Contact the COR for eCMS account access. Project roles and system roles will be established to control each user's menu, application, and software
SECTION 01 31 23.13 20 Page 4 privileges, including the ability to create, edit, or delete objects.
Additional project roles may be assigned for workflow. The COR makes the final decision on roles for the project. User's ability to view, edit documents may be lowered at the discretion of the COR.
Only one eCMS user account is required regardless of the number of user's projects. Notify the COR within seven calendar days if a contractor user is no longer associated with company or project so they can remove them from any open record and inactivate them from the project.
1.2.1 eCMS Subcontractor Users
NOTE: The second paragraph is tailored for
DESIGN-BUILD.
If the contractor's user is a subcontractor, the subcontractor must be registered under the name of their company and email. For example it is common for contractors to contract Quality Control Managers. The QC Manager's account should be under their company's name and email reducing the number of eCMS accounts required.
For Design Build, the contractor's Designer of Record Architectural Engineer will be given a single account. Only one account per AE is required. The role of the AE is determined by the project role assigned by the COR. The contractor is to request their AE staff be placed into the AE-KTR-DOR project role.
1.2.2 Users with Multiple Roles
Users may have multiple roles associated with their account within eCMS.
Roles are used in workflow. When a user is added to the project, they will be assigned the default role when the user was created. Contact the COR to change or add roles to the user for the project.
1.2.3 Loss of Privilege
Users may lose privilege to access eCMS at the discretion of the Contracting Officer. The eCMS is a collaborative system that allows flexibility of use and does not restrict all inappropriate user actions.
User activities are logged into eCMS in visible and background data collection. Users found to use eCMS in an inappropriate action may have their eCMS access revoked. Examples include, but not limited to, fraudulent representations, sharing user accounts with others, and changing approved records without the consent of the COR. Depending on the severity of the infraction, the users can lose eCMS access for a period of time, permanently for the project, or lose eCMS access for any project. The contractor may appeal the suspension in writing to the contracting officer within 14 calendar days of notice. The appeal must identify the infraction, supporting information, and steps to ensure the infraction will not happen in the future.
1.3 SUBMITTALS
NOTE: Review Submittal Description (SD) definitions in Section 01 33 00 SUBMITTAL PROCEDURES and edit the following list, and corresponding submittal
SECTION 01 31 23.13 20 Page 5 items in the text, to reflect only the submittals required for the project. The Guide Specification technical editors have classified those items that require Government approval, due to their complexity or criticality, with a "G." Generally, other submittal items can be reviewed by the Contractor's Quality Control System. Only add a "G" to an item if the submittal is sufficiently important or complex in context of the project.
For Army projects, fill in the empty brackets following the "G" classification, with a code of up to three characters to indicate the approving authority. Codes for Army projects using the Resident Management System (RMS) are: "AE" for Architect-Engineer; "DO" for District Office (Engineering Division or other organization in the District Office); "AO" for Area Office; "RO" for Resident Office; and "PO" for Project Office. Codes following the "G" typically are not used for Navy and Air Force projects.
The "S" classification indicates submittals required as proof of compliance for sustainability Guiding Principles Validation or Third Party Certification and as described in Section 01 33 00 SUBMITTAL
PROCEDURES.
NOTE: For Navy Design-Build projects, delete 01 33 00 SUBMITTAL PROCEDURES, and replace with UFGS 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES and
01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES.
Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submit the following in accordance with Section
01 33 00 SUBMITTAL PROCEDURES:
SD-01 Preconstruction Submittals
NOTE: For projects in the NAVFAC PAC Area of Operation, and for the submittals identified as SD-01 Preconstruction Submittals, remove the "G" designation.
List of Contractor's Personnel ; G, [_____]
For Division 1 government approved Pre-Construction submittals, combine into a single Pre-Construction Submittal Package.
Annotated with SD Type of SD-01. Pre-Construction submittal package approval date will be used as a KPI.
SECTION 01 31 23.13 20 Page 6
1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY
1.4.1 General
NAVFAC eCMS requires a web-browser (platform-neutral) and Internet connection. For best results, recommend using browser in InPrivate/Incognito mode; Internet speeds greater than 40mbps when uploading files, computers with high RAM and Solid State Drives, "White List" eCMS website, Zip or Split files for better uploading. Non-NAVFAC Users are not to use VPN when using eCMS per NAVFAC IT.
The use of eCMS is required by the Contractor and all associated costs and time necessary to utilize eCMS will be borne by the Contractor with no allowance for time extensions and at no additional cost to the government.
1.4.2 Contractor Personnel List
NOTE: This paragraph contains tailoring for Design-Build.
Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic design, submittals, RFIs, daily reports, and other files and will require access to the eCMS.
Project personnel roles which must be filled as applicable in the eCMS, include, at a minimum, the Contractor's Project Manager (KTR-PM), Designer of Record (AE-KTR-DOR), Superintendent (KTSUPT), Quality Control (QC) Manager (KTR-QC), Principal (KTR-PRIN), and Site Safety and Health Officer (KTR-SSHO). Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users.
[ Internal design deliberations under a D-B contract are managed outside of eCMS. Besides the D-B DOR Representative, D-B design team members are neither required nor encouraged to create user accounts in eCMS. Users are highly recommended to take eCMS live or online training prior to use.
See https://www.navfac.navy.mil/Business-Lines/Design-and- Construction/About-Us/Design-and-Construction-Documents/Electronic- Construction-Management-System-eCMS/ for eCMS useful information
] Provide the following information:
Company Name
Name (First, Last)
Email Address
Project Role (CQM, SSHO, Superintendent, CM, PM, Principal)
Existing or New eCMS User
1.5 SECURITY CLASSIFICATION
In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly
SECTION 01 31 23.13 20 Page 7 designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information.
In conformance with the Freedom of Information Act (FOIA), DoD INSTRUCTION 5200.48 CONTROLLED UNCLASSIFIED INFORMATION (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U - UNCLASSIFIED" (U) or "CUI - CONTROLLED UNCLASSIFIED INFORMATION" (CUI).NAVFAC eCMS must only be used for the transaction of unclassified information associated with construction projects. Controlled Unclassified Identification (CUI) documents may be loaded into eCMS with the appropriate markings.
1.5.1 Markings on CUI Documents
Contractor's proprietary information, or documents determined by the originator in accordance with CUI guidance, should be marked CUI.
Proprietary information not marked CUI can be released under the Freedom of Information Act (FOIA). Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on Unclassified U documents.
1.6 eCMS UTILIZATION
NOTE: This paragraph is written for "Full Use" on projects greater than $1M. The project team is encouraged to choose Full Use regardless of dollar amount. The project team can optionally select "eCMS as an Electronic File Repository" if the project is less than $1M.
Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract. Utilize eCMS to transfer all submittals, RFIs, daily reports, and other files required by contract to be forwarded to the government.
[ Full eCMS use is required. All Submittals/Information to use eCMS Modules including, but not limited to, RFIs, Daily Reports, Meeting Minutes, Communications, Issues, Punch Lists, Checklists, and Flysheets, unless otherwise directed by the COR or Contracting Officer.
][ The eCMS as an Electronic File Repository is authorized for projects under $1M. Upload all files using the appropriate eCMS module or as directed by the COR. Bulk uploads of RFIs, Submittals, Daily Reports, Issues, Meeting Minutes or Communications records into eCMS modules are allowed. For RFIs, group files by specification number, RFP Part number, or sheet number. For Submittals, group files by specification number. For Daily Reports, group by date range(s), Issues by date range(s), Meeting Minutes by date range(s), and Communications by Type.
] 1.6.1 Restricted Information
Personally Identifiable Information (PII) transmittal such as credit card, driver's license, passport, social security, and payroll number are not permitted in eCMS. Name, address, and email are permitted.
Pre-negotiation information such as cost estimates that require formal
SECTION 01 31 23.13 20 Page 8 negotiations are not allowed. For example, proposed changes over the SAP level of $250k require formal negotiations. Cost estimates for LEAN, ULTRA LEAN, and Design Changes under the SAP level are at the discretion of the COR's or Contract Specialist/Officer's direction. The eCMS must only be used for the transaction of unclassified information associated with construction projects. Controlled Unclassified Identification (CUI) documents may be loaded into eCMS with the appropriate markings.
Uploading of files directly into the Documents folder is not allowed. All documents must be uploaded using an eCMS module.
1.6.2 Naming Convention for Files
Titles of files uploaded are to be descriptive of the purpose and content of the file. For example RFI_ROOF_Leak.doc or for submittals, SUB_LIGHT_FIXTURE.pdf. Titles of file to be uploaded must only contain uppercase letters, lowercase letters, numbers, hyphens (-), underscores (_) and periods (.). Use of any other characters is not allowed and may create an error. When practicable, adding the record number to the title is desired. For example RFI_XYZ12345_ROOF_Leak.doc. Uploading files with the same title will create a new revision in eCMS. Original revision is Rev 0, the first revision is Rev 1. Uploaded files are to use the default file location regardless of the module used unless directed by the COR.
Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration).
Table 1 - Project Documentation Types
SUBJECT/NAME REMARKS eCMS APPLICATION
As-Built Drawings Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager
Submittals
Building Information Modeling (BIM)
Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager
Submittals
Construction Permits Refer to rules of the issuing activity, state or jurisdiction
Submittals
Construction Schedules (Activities and Milestones)
Submittals
Construction Schedules Submittals
SECTION 01 31 23.13 20 Page 9
SUBJECT/NAME REMARKS eCMS APPLICATION
Construction Schedules (3-Week Look ahead)
Import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline
Meeting Minutes
DD 1354 Transfer of Real Property
When applicable, required for final billing.
Submittals
Daily Production Reports
Provide weather conditions, crew size, man-hours, equipment, and materials information
Daily Report
Daily Quality Control (QC) Reports
Provide QC Phase, Definable Features of Work Identify visitors
Daily Report
Designs and Specifications
Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager
Submittals
Environmental Notice of Violation (NOV), Corrective Action Plan
Refer to rules of the issuing activity, state or jurisdiction
Submittals
Environmental Protection Plan (EPP)
Submittals
Invoice (Supporting Documentation)
Applies to supporting documentation only. Invoices are submitted in Wide-Area Workflow (WAWF)
Submittals
Jobsite Documentation, Bulletin Board, Labor Laws, SDS
Redact any PII information when loaded into eCMS
Submittals
Meeting Minutes Meeting Minutes
Modification Documents Provide final modification documents for the project. Upload into Modifications RFPs folder
Communications
SECTION 01 31 23.13 20 Page 10
Operations & Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet
1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager
2. Design reviews will be performed in existing "Dr Checks"
Submittals
Photographs Subject to base/installation restrictions Submittals
QCM Initial Phase Checklists
Meeting Minutes or Checklists
QCM Preparatory Phase Checklists
Meeting Minutes or Checklists
Quality Control Plans Submittals
QC Certifications Submittals
QC Punch List Punch Lists
Red-Zone Checklist Punch List or Checklists
Rework Items List Punch Lists
Request for Information (RFI) Post-Award
RFIs
Safety Plan Submittals
Safety - Activity Hazard Analyses (AHA)
Submittals
Safety - Mishap Reports Daily Report
Shop Drawings Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager
Submittals
SECTION 01 31 23.13 20 Page 11
Storm Water Pollution Prevention (Notice of Intent - Notice of Termination)
Refer to rules of the issuing activity, state or jurisdiction
Submittals
Submittals and Submittal Register
Submittals
Testing Plans, Logs, and Reports
Submittals
Training/Reference Materials
Submittals
Training Records (Personnel)
Redact any PII information if storing in eCMS
Submittals
Utility Outage/Tie-In Request/Approval
Submittals
Warranties/BOD Letter Submittals
Quality Assurance Reports
Checklists (Government initiated)
Non-Compliance Notices Non-Compliance Notices (Government initiated)
Other Government-prepared documents
GOV ONLY
Letters to government contracting, claims, REAs, and other contracting officer communications eCMS is not the primary tool to use in contracting officer communications. eCMS can only store documents or letters after the submission to the contracting officer is made.
Communications
All Othere Documents Refer to FOIA guidelines and contact the FOIA official to determine whether exemptions exist
As applicable
1.6.3 RFIs Module
Create contractor RFIs using eCMS RFIs module. The contractor must confirm the numbering convention with the COR if different than eCMS default.
SECTION 01 31 23.13 20 Page 12
If the government (GOV) Response has "No" Cost or Schedule Impact, this reply is given with the expressed understanding that it does not constitute a basis for any change in the amount or time of subject contract. Information provided in this response does not authorize work not currently included in the contract. If GOV Response is "Yes" or "Potentially" then this response may require a change to the contract. If the contractor disagrees with either the government's No Cost determination or No Schedule impact determination, or both, the contractor has 14 calendar days to notify the COR and Contracting Officer in writing.
1.6.4 Submittals Module
Create contractor submittals using eCMS Submittals module. The contractor must confirm the numbering convention with the COR if different than eCMS default.
1.6.5 Submittal Packages Module
Create submittal packages using the eCMS Submittal Packages module in lieu of or in addition to Related Objects. Submittal Packages track completion of the packaged submittals and is used in NAVFAC HQ's KPIs.
1.6.6 Communications Module
Create communications using the eCMS Communications module. The Communications module is used to create or document communications that are not a part of other eCMS modules. Use of Communications module will memorialize information into an eCMS record file. The following are Types of Communications:
Memo to File
Face to Face
Telephone
Web Collaboration
Photos
Other Documents
Other
Unless directed by the COR, upload documents or files that do not have a corresponding eCMS module. Choose "Photos" Type for Photos and "Other Documents" for all other documents.
1.6.7 Issues Module
Create or respond to issues using the eCMS Issues module. Respond to CPARS issues using the Issues module.
1.6.8 Meeting Minutes Module
Create or respond to Meeting Minutes using the eCMS Meetings module.
SECTION 01 31 23.13 20 Page 13
Document required contractual meetings. Dates of meetings are used in NAVFAC KPIs. Minimum meetings in eCMS include the following:
Post Award Kickoff (PAK)
Pre-construction (Pre Con)
Initial and Preparatory Three Phases of Control
Quality Control (QC)
1.6.9 Potential Change Items Module
Not used.
1.6.10 Daily Report Module
Create Daily Reports using the eCMS Daily Report Module. The contractor must confirm the numbering convention with the COR if different than eCMS default.
1.6.11 Punchlists Testing Logs (Legacy)
Punchlist Testing Logs is a legacy program that is being replaced by the Punch Lists Module. This module is to be used for reference of past projects. Use the Punch Lists Module for all future work.
1.6.12 Punch Lists Module
The eCMS Punch Lists module is useful more than just for Punchlists. The module includes the capability of batch editing, create items from Optical Character Recognition (OCR) plans, assign tasks and track completion of individual items.
Create the following using the Punch Lists module:
Rework Items List
DFOW List
Punch-Out Inspection
Pre-Final Punchlist Inspection
Final Punchlist Inspection
Testing Logs
1.6.13 FWD UltraLean COAR RFP Module
Not used.
1.6.14 Non-Compliance Notices (NCN) Module
Respond to Non-Compliance Notices listed in the Non-Compliance Notices module.
SECTION 01 31 23.13 20 Page 14
1.6.15 Checklists
Use Checklist listed in the contractor's eCMS menu and as directed by the COR. Checklists capture data and is used in dashboards and KPIs.
1.6.15.1 Partnering Team Health Survey Checklist
Contractor must use the eCMS checklist to document the partnering team health survey. Partnering Team Health Survey is in accordance with the Partnering Specification of this contract.
1.6.16 Flysheets
Use Flysheets listed in the contractor's eCMS menu, if available, and as directed by the COR. Flysheets allow the contractor to print out information from other systems and upload into eCMS. The eCMS will use OCR to capture the information as data. Flysheets capture data and used in dashboards and KPIs.
1.6.17 eCMS Outage
In the case where eCMS is unavailable for 8 hours or more, paper or email may be used in the interim to maintain project schedule.
Once the system is operational, all final records are required to be recreated using the appropriate module. Subject/title of the record to include the type of record i.e., RFI/Submittal/Daily Report/Communication/Other, the identification number(s), and the statement "Processed Outside of eCMS". Example, "RFI 001 Processed Outside of eCMS".
1.6.18 User Account Activity
NAVFAC eCMS captures user data and activities that are directly related to the user's account. The user agrees through the use of eCMS, their account activities will be captured and can be displayed on eCMS printed reports.
1.7 QUALITY ASSURANCE
Requested Government response dates on Submittals must be in accordance with the terms and conditions of the Contract unless previously agreed by the COR. Requesting response dates earlier than the required review and response time, without concurrence by the Government COR, may be cause for rejection.
Incomplete submittals will be rejected without further review and must be resubmitted. Required Government response dates for resubmittals must reflect the date of resubmittal, not the original submittal date.
All submittals and associated attachments must be transmitted to the Government via the COR. Transmittals are no longer required when using eCMS since approval status is tracked on the submittal. Transmittal forms can be attached to submittals if approved by the COR. Submittals requiring government approval are "Transmitted For" "Approval".
Submittals requiring contractor approved submittals, including those designated for Contractor Quality Control approval or Information Only, are "*Transmitted For" "Information Only" in the Submittal Module.
Provide and sign the QC certification or approving statement on the
SECTION 01 31 23.13 20 Page 15 attachment per submittal specification section. When Submittal Packages are required, use eCMS Submittal Packages after creating individual submittals. Importing Submittals from the Submittal Register is optional. Contact the COR for the data conversion requirements.
PART 2 PRODUCTS
Not used.
PART 3 EXECUTION
Not used.
-- End of Section --
SECTION 01 31 23.13 20 Page 16
File details come from the government source that posted it. Updated .