22R2506 Amendment 0002.pdf

ACQR5896780

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FACILITY INVESTMENT SERVICES FOR HEATING, VENTILATION, AIR CONDITIONING & REFRIGERATION (HVAC&R) REPAIR AND MAINTENANCE SERVICES FOR THE NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND MID-ATLANTIC HAMPTON ROADS AREA OF RESPONSBILITY

This amendment is to incorporate revisions to section L, Instruction to Offerors and Section M, Basis For Aw ard. In addition, to provide responses to pre-proposal inquiries related to the solicitaion.

All terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008522R2506

X 9B. DATED (SEE ITEM 11)

10-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008522R2506

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

Pre- Proposal Inquiry Questions and Answers

1) We have some questions and concerns and request responses to the following in reference to above FRP. 1502000- Facility Investment 3.1 ,3.11, 3.1.2, 3.1.3,3.1 States the Government can and will issue service orders for equipment that the Contractor does not maintain and yet the Contractor is responsible for the labiality limit. The Contractor is taking on additional burden that they have no control over an unknown limit of service orders at no cost to Government. How can the Contractor be liable for equipment they do not maintain?

The historical data given in contract does not have any service orders for non-Contractor maintained equipment. This clause is undefinable and therefore unbiddable. Example: The inventory shows three buildings at Norfolk Naval Base, there are over four hundred buildings that we could receive service orders for. The inventory shows approximately fifty-percent of the buildings at NNSY and Yorktown and we could receive service orders for the other fifty-percent.

The Government could send a service order for a unit not in inventory that needs replacement, the Government automatically gets a $2,500 deduct. Under the same condition there are no Window Air Conditioners listed under the provided inventory data and are not addressed as a separate service order ELIN. There are over 600 WACs located in NNSY and they had a lower limit of labiality of $500. So, the Contractor could get service orders to replace WACs for up to $2,500 which is replacement cost. All WACs were purchase under Credit Card FISC orders. You are now asking the Contractor to take the burden of these. Under the same condition the following ELINs had a limit of liability of $500 but now $2,500. ELIN 001AM AND 001AN QTY 527 ELIN 007AM QTY 266. These are barracks room air conditioners that the new limit is a little over replacement cost does the Government intend for the contractor to absorb the potential liability of 793 units.

Refer to Annex 1502000; Spec Item 3.1; Service Orders and its subordinate Spec. Items for service requirments and the steps the Contractor should take when the work exceeds the limit of liability. The Contractor should price each Service Order to what is fair and ressonable to perfrom the services requested.

The Government cannot dictate what the contactor deems fair and resonable or how to generate cost estimates.

Please refer to historical data given in J-1502000-04 for examples of the types of Service Orders the Contractor can expect they will be responding to.

2) 1. Does a company need CMMS in place to be considered?

2. Are the Quantities annually on emergency, urgent and routine service order going to be a multiplier to unit cost or is that an annual maximum quantity/year only?

3. JEB does not have any emergency, urgent or routine service order issued?

4. NSA (NH 95) doesn't have any emergency, urgent or routine service order issued ?

1. The Government cannot determine if the Contractor will require a CMMS for records keeping. The Contractor shall to meet the reporting requirements with in the technical annexes.

2. The Service Orders are annual totals only.

3. JEB does not require Srevice Orders

4. NSA's equipment is covered under IMP.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writng on page 1 of the proposal the following:

(Name of Offeror) warrants tht its proposal

(of date or other Identifier) incoporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understnds that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Contractor Payment Schedule:

Reserved.

L.3 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Matthew Collins, Contract Specialist, at the following email address:

matthew.a.collins51.civ@us.navy.mil L.4 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.5 Content of Proposal:

a) The price proposal shall be submitted separately but at the same time as the non-cost/price proposal.

Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

b) The offeror shall submit the following information:

(1) Price:

(1) Solicitation Submittal Requirements: Offerors shall submit two (2) hard copies and one (1)

CD-ROM that shall include the following:

Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0012), with all amendments acknowledged.

Exhibits A through F. (Attachment J-0200000-15) Pricing shall only go two decimal places.

Where Exhibit Line Items contain a quantity of zero, unit pricing must be provided in the event future quantities may be added.

Contractor Proposal Certification (See Section L, Paragraph 1) Current Copy of Representations and Certifications and proof of registration in System of

Award Management (SAM).

Confirm submission of the most recent Vets 4212 Report.

Provide name of financial institution, point of contract, telephone number and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

In the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern. Additionally, hard copy proposals shall match the electronic version of the proposal.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit – provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

2. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

3. Description of offeror’s facilities and equipment.

4. Other offeror’s work presently under contract.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information is the basis of your firm’s responsibility determination should your firm be considered for award.

(2) Non-cost/price Factors:

(1) Non-price/cost Factors Submission Requirements: Offeror shall submit two (2) hard copies and one (1) CD-ROM that shall include the following:

8 ½ x 11 format 12-point Arial or Times New Roman font

100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, DUNS, Cage Code, Point of Contact and their phone and email address.

Include only information in response to Factors 1, 2, 3 and 4 separated by tabs, as applicable.

Provide Attachment J-0200000-18: Contractor(s) Self-Performance Evaluation and

Notification of Subcontracting in accordance with Factor 1 –Management Approach Provide approved SBA JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable).

The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement (PWS), Performance Objectives with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

In the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Experience. Pages exceeding the 100 page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

L.6 Site Visit:

Information in regards to the site visit will be provided via amendment.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

BASIS FOR AWARD

M.1 Basis for Award

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. To negotiate with offerors in the competitive range, and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror, or other than the highest non-price/cost rated offeror.

4. As stated in the solicitation, all non-cost/price factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all non-cost/price factors and the performance confidence assessment (past performance rating, when combined are approximately equal to price.

5. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will receive an overall technical rating of Unacceptable and be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1 – Management Approach

Factor 2 – Recent, Relevant Experience of the Firm Factor 3 – Safety Factor 4 – Past Performance on Recent, Relevant Projects

NOTE: The distinction between Recent / Relevant Experience and Past Performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative importance of non-cost/price factors is that Factors 1, 2 and 3, are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment Factor 4 (Past Performance). When the proposal is evaluated as a whole, the non-cost/price factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offeror’s non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror whose offer conforms to the solicitation and represents the best value to the Government, price and non-cost/price factors considered.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price:

(1) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR

52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s).

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

Proposals will be evaluated for completeness and reasonableness as follows:

Completeness. All pricing information required by the solicitation has been provided, all mathematic computations are correct and the pricing application understood, prices are on an “all or none” basis, and failure to submit a price on an item or a number of items may cause this factor and the entire offer to be determined unacceptable.

Reasonableness. Price analysis comparisons indicate the offered price to be fair and reasonable, balanced across option years, and balanced between recurring and non-recurring items.

Unreasonable, unbalanced or incomplete pricing may cause a proposal to be determined unacceptable.

(b) Non-cost/Price Factors: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified below:

(1) Factor 1, Management Approach:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative, tabbed in the non-price/cost proposal and discussed separately.

a. Phase-In Transition Plan. Describe what you will do to “start-up” for performance of this contract. The phase in transition period is 30 days as per F.2 of the RFP.

Include a schedule of key events, personnel actions and responsibilities regarding employees at all levels.

b. Workforce Management. For each of the following, clearly:

(1) Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors.

(2) Demonstrate your ability to provide and maintain a qualified workforce.

(3) Demonstrate your ability to manage competing priorities at various locations.

(4) Describe the work to be performed as the prime contractor as well as work to be performed by each subcontractor proposed. The work to be self-performed, subcontractors to be utilized, and their roles shall all be clearly identified.

Offerors shall clearly state if it will self-perform 100% of the work as the prime.

Additionally, the offeror must meet requirements of FAR 52.219-14, Limitations on Subcontracting, and submit Attachment J-0200000-18 as part of this factor.

c. Quality Management. Provide a two to five single-sided summary of your “Quality

Management System” i.e. the Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in (0200000-C) Management and Administration). Include the methodology to be implemented to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objective and standard.

(ii) Basis of Evaluation: The Management Approach factor shall be evaluated based upon the following criteria:

(a) The proposal demonstrates an acceptable understanding of the performance objectives and standards.

(b) The proposal demonstrates a thorough plan for having equipment and personnel in place to commence work on the contract start date. In addition, the proposal shall clearly define clearly the controls and/or processes that are in place to ensure continuity of services

(c) The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

(2) Factor 2, Recent/Relevant Experience of the Firm:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information:

Submit a minimum of one (1) up to a maximum of five (5) relevant projects that are similar in size, scope, and complexity to the work requirements specified in the solicitation. The Offeor shall have been the prime contractor on at least one (1) of the submitted relevant projects. An offeror’s experience as a subcontractor will not be considered. For the purposes of this solicitation, a relevant project is further defined as follows:

Size: Facility Investment services for HVAC maintenance and repair contract with a yearly value of at least $2,000,000.00 for recurring services. Non-recurring values for infrequent work will not be considered similar in size.

Scope: Demonstrate the ability to provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for HVAC maintenance and repair, alteration, and minor incidental demolition and construction for Building Systems that include HVAC&R and Boilers (excluding Central Utility Plant Boilers), in addition to providing preventive maintenance services, respond to service calls, and other services that may be typical of a Facility Investment contract as defined by the RFP.

Complexity: Demonstrates the ability to respond simultaneously to service call and maintenance requirements for various locations and buildings throughout the project area (to include installations and annexes, if applicable). Demonstrates the ability to manage competing priorities in order to support customer demands.

The attached Recent/Relevant Experience Form (Attachment J-0200000-16) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form nor will the Government consider information submitted via any other medium. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one double-sided page (or two single-sided pages).

Projects submitted for the offeror shall be ongoing (having been performed for a period of at least one year) or completed within the past 5 years of the date of issuance of the solicitation.

Projects with completion dates beyond one year shall be clearly defined as multi-year contracts or as base contracts with option years. If the project has option periods, state which contract period is in progress (base, 1st option, etc.).

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP as it relates to size, scope, and complexity as defined above.

If the Offeror is a Joint Venture (JV), relevant project experience shall be submitted for projects completed by the Joint Venture entity. If the joint Venture does not have shared experience, relevant experience should be submitted for individual JV partners or the Offeror may receive a lower rating (except for offerors covered by Mentor-Protégé Agreements approved by the Small Business Administration). Experience submitted for individual JV partners in which the company was a partner in a different Joint Venture entity may be submitted to demonstrate relevant project experience. If the offeror does not specifically address what portion of the work under the submitted project was performed by the JV partner offering on this contract, the project will not be considered relevant. Offerors are still limited to a total of five (5) projects combined. Offerors proposing as a JV shall submit a signed JV Agreement. For Mentor-Protégé Joint Ventures, the offeror shall submit the signed and U.S.

Small Business Administration (SBA) approved Mentor-Protégé agreement.

If an Offeror is utilizing the prime contractor experience of a corporate affiliate (e.g., subsidiaries, sister companies, predecessor companies, and parent companies), the proposal shall clearly demonstrating that the corporate affiliate will have meaningful involvement in the project by identifying the personnel or resources from the corporate affiliates that will be dedicated to the project.

(ii) Basis of Evaluation:

The assessment of the Offeror’s recent/relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The minimum standard for this Factor has been met when the offeror has demonstrated adequate experience by submitted at least one recent/relevant project of similar size, scope, and complexity to this requirement and as defined above on which it was the prime contractor.

Beyond the minimum standards, the Government will consider the depth and breadth of the recent/relevant experience, focusing on performance of technical specifications to be performed under this contract, to evaluate the level of risk of unsuccessful performance. The Government will review only 5 projects. Any projects submitted in excess of the 5 project limit will not be considered. Projects must be submitted on the required recent/relevant experience form.

Projects completed by the offeror or its corporate affiliates (e.g., subsidiaries, sister companies, and parent companies) in any capacity other than as a prime contractor will be considered not relevant.

(3) Factor 3, Safety:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information:

The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described further below. For a partnership or joint venture, the Offeror shall submit separate

DART rates and TCR for the specified five (5) CY for each contractor who is part of the partnership/joint venture; however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

NOTE: DART and TCR shall not be submitted for subcontractors

(1) DART Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000, and then divide by the number of employee labor hours worked.

𝑫ART RATE = Number of DART Incidents x 200,000

Total Number of Employee Labor Hours Worked

(2) TCR Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

𝑻CR RATE = Number of TCR Incidents x 200,000 Total Number of Employee Labor Hours Worked

(3) Offeror shall submit a separate OSHA 300A form for each of the last five complete calendar years.

(4) Technical Approach to Safety: Submit a narrative that addresses the following:

a. Describe the Offeror’ s approach to implementing and executing a Safety

Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describe the evaluation process used to select potential subcontractors.

c. Describe the processes of how the Offeror will oversee safety compliance of subcontractors at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce).

d. The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page.

(5) The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(ii) Basis of Evaluation: The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The evaluation will collectively consider the DART rate, TCR, Technical Approach to Safety, and other sources of information available to the Government as part of such collective evaluation. The board will evaluate the DART rates and TCR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

(1) DART Rate: The board will evaluate trends over the last five years considering changes that take it from one risk level (or more) to the next up or down. Negative trends occurring above moderate risk levels require the offeror to provide a detailed explanation that includes any corrective actions taken for improvement.

a. Missing data without an explanation is considered a deficiency.

b. Declining trends that push the risk levels from Moderate Risk (MR) or higher to Low Risk (LR) or Very Low Risk (VLR) would indicate a strength.

c. An increasing DART rate trend could be considered a weakness (i.e. MR or better to High Risk (HR) or Extremely High Risk EHR)) if an acceptable explanation is not provided for any trends that rise above Moderate.

d. This chart correlates the DART rate to the level of risk:

Risk DART Rate

Very Low Risk Less than 1.0 Low Risk From 1.0 to 1.99

Moderate Risk From 2.0 to 2.99 High Risk From 3.0 to 4.0

Extremely High Risk* Greater than 4.0

(2) TCR Rate: The board will evaluate trends over the last five years considering changes that take it from one risk level (or more) to the next up or down. Negative trends occurring above moderate risk levels require the offeror to provide a detailed explanation that includes any corrective actions taken for improvement.

a. Missing data without an explanation is considered a deficiency.

b. Declining trends that push the risk levels from Moderate Risk (MR) or higher to Low Risk (LR) or Very Low Risk (VLR) would indicate a strength.

c. An increasing TCR rate trend could be considered a weakness (i.e. MR or better to High Risk (HR) or Extremely High Risk EHR)) if an acceptable explanation is not provided for any trends that rise above Moderate.

d. This chart correlates the TCR rate to the level of risk:

Risk TCR Rate

Very Low Risk Less than 2.49 Low Risk From 2.5 to 3.49

Moderate Risk From 3.5 to 4.49 High Risk From 4.5 to 5.99

Extremely High Risk* Greater than 6.0

(3) Offeror shall submit a separate OSHA 300A Form for each of the 5 previous complete calendar years.

(4) The Technical Approach to Safety: To determine the degree to which the Offeror:

a. Describes a viable SMS that addresses elements; such as

Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describes a methodical process of evaluating subcontractor’s safety performance in their selection process.

c. Describes a logical management plan to hold themselves and their subcontractors accountable for adhering to the safety requirements of the contract.

d. The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page. Information on pages beyond this will not be considered.

(5) The Government reserves the right to review other available sources

(public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(4) Factor 4, Past Performance:

(i) Solicitation Submittal Requirements: Offerors shall clearly demonstrate a history of successful performance within the past five years of the date of issuance of the solicitation. The offeror shall be the prime contractor on a minimum of one up to a maximum of five relevant contracts of similar size, scope and complexity to the RFP as defined in Factor 2, Recent/Relevant Experience.

IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE

SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2, Recent/ Relevant Experience. AN OFFEROR

SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment J-0200000-17), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Mr. Matthew Collins, via email at matthew.a.collins51.civ@us.navy.mil prior to proposal closing date.

Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last five years (from the date of issuance of the solicitation), such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment J-0200000-17.

(ii) Basis of Evaluation: The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels

(task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand

(End of Summary of Changes)