J-0200000-06 SERVICE PROVIDER INFORMATION.xlsx

XLSX spreadsheet 29 KB Posted Jan 10, 2022

Attached to: Regional HVAC&R Hampton Roads, Virginia
Solicitation number: N4008522R2506
Issued by: Department of the Navy Naval Facilities Engineering Command

About this file

Written by GovTribe AI · Dec 31, 2023

This document provides details for a regional HVAC&R maintenance and repair services contract opportunity with the Naval Facilities Engineering Command Mid-Atlantic. The contract will have a one-year base period and four one-year option periods not exceeding 60 months total. Services include Facility Investment sustainment, restoration, and modernization work as well as Facility Management condition assessments and HVAC&R maintenance and repair for facilities in Hampton Roads, Virginia. The annual recurring services value must be at least $2 million. Proposals are due 10 February 2022 and will be evaluated on technical approach, experience, safety, and past performance. The procurement is set aside for total small businesses and has a NAICS code of 811310 with a $8 million size standard. Acceptance of purchase cards and FedMall encrypted software is required.

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1-Service Provider Info

ATTACHMENT J-0200000-06

SERVICE PROVIDER INFORMATION

Interface: Service Provider
VERSION #:	V1
Current as of:	7/7/2022

Version History

V1 - Updated to reflect current interface in MAXIMO

TABS
1-Service Provider Info	This Sheet
2-Service Provider Field List	Service Provider Template Data Format Information
3-Service Provider - Template	Sample Excel Format

2-Service Provider Field List

ATTACHMENT J-0200000-06

SERVICE PROVIDER INFORMATION

	Interface: Service Provider
	VERSION #: V1
	Current as of: 7/7/2022
	Service Provider (BOSC1) is a pipe delimited file.
	Position	Name	Required	Length
Limit	Data Format Note	Field Definition	Content Notes
	NAVFAC

MAXIMO_FIELD

	1	Approved Date	N	10	MM/DD/YYYY hh:mm:ss	The Date on which the Work Order was last approved. If the file contains an Approved Date, then this date will be pulled over to the record.
If the Approved Date in the file is null, then the Reported Date plus one minute will be displayed in the record.		APPROVEDDATE
	2	Work Type	Y	15

Must match Value List in Maximo.

(Cross-walked field.). Must match Crosswalk	Identifies the work order's type.
Example types are: preventive maintenance, corrective maintenance, emergency maintenance, capital project, and event report.	Value list in REFERENCE SPREADSHEET -or-

For this contract the following are valid work types:

CLIN XXXXXX use "XXXX"	WORKTYPE
	3	Customer Reference Number	Y	10		Contractors internal work order tracking number. Will update Record if Value is found in Maximo otherwise new record (Work order) will be created.		SERVPRVREFCODE
	4	Description	Y	150		Describes the work order.
If the Description is null, in the inbound file, then this field is defaulted to CROSSWALK value.		DESCRIPTION
	5	Location	Y	30	Must match Value List in Maximo	Identifies the work order's location. This is not necessarily the asset's location, however, if an asset is entered, its location will default here.
- If the Location is null, in the inbound file, then this field is defaulted to the site's base location.	Value list in REFERENCE SPREADSHEET	LOCATION
	6	Reported By	N	62	Must match Value List in Maximo	Identifies the person reporting the work order.	Value list in REFERENCE SPREADSHEET -or-

For this contract:

- use the following identifier "XXXX"	REPORTEDBY
	7	Master System	N	N/A	Not used	N/A
	8	Status	Y	16	(Cross-walked field.)
Must match Crosswalk	Status of the work order, for example, in progress, waiting on material, waiting for approval, completed, or closed.	Value list in REFERENCE SPREADSHEET -or-

For this contract:

- use the following identifier "XXXX"	STATUS
	9	Status Date	Y	10	MM/DD/YYYY hh:mm:ss		STATUSDATE
	10	Priority	Y	12	(Cross-walked field.)
Must match Crosswalk	Identifies the importance of the work order, from 0-999, where 0 is the lowest priority and 999 is the highest. If the Priority is null, in the inbound file, then this field is defaulted.	Value list in REFERENCE SPREADSHEET	WOPRIORITY
	11	Actual Start	N	10	MM/DD/YYYY hh:mm:ss		ACTSTART
	12	Actual Finish	N	10	MM/DD/YYYY hh:mm:ss		ACTFINISH
	13	Supervisor	N	30	Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET -or-

For this contract:

- use the following identifier "XXXX"	SUPERVISOR
	14	Labor Hours(Actual)	Y	8	Number (2 decimal places)	ACTLABHRS

15 Labor Cost(Actual) Y 10 Number (2 decimal places) ACTLABCOST

16 Material Cost(Actual) Y 10 Number (2 decimal places) ACTMATCOST

17	Duration	N	8	Number (2 decimal places)	Estimated remaining number of hours needed to complete the work.		ESTDUR
18	Asset	N	25	Must match an existing ASSETNUM in Maximo	The asset number used must exist in NAVFAC MAXIMO prior to submission, or the record will be rejected.	Value list in REFERENCE SPREADSHEET

	ASSETNUM
	19	Target Finish	N	10	MM/DD/YYYY hh:mm:ss			TARGCOMPDATE
	20	Target Start	N	10	MM/DD/YYYY hh:mm:ss			TARGSTARTDATE
	21	Reported Date	Y	10	MM/DD/YYYY hh:mm:ss			REPORTDATE
	22	Lead	N	30	Must match Value List in Maximo	Lead person responsible for the work.	Value list in REFERENCE SPREADSHEET	LEAD
	23	Scheduled Start	N	10	MM/DD/YYYY hh:mm:ss			SCHEDSTART
	24	Scheduled Finish	N	10	MM/DD/YYYY hh:mm:ss			SCHEDFINISH
	25	Modified Date	Y	10	LEAVE BLANK	Leave blank/Do Not Use	Leave blank/Do Not Use	CHANGEDATE
	26	Modified By	Y	30	LEAVE BLANK	Leave blank/Do Not Use	Leave blank/Do Not Use	CHANGEBY
	27	PMNEXTDUEDATE	N	4	MM/DD/YYYY hh:mm:ss			PMNEXTDUEDATE
	28	Is Task?	Y	1		Yes or No		ISTASK
	29	Parent WO	N	10	Length Limit: 250	Must exist in NAVFAC MAXIMO prior to submission or the record will be rejected.	Must exist in NAVFAC MAXIMO prior to submission or the record will be rejected.	PARENT
	30	Work Order	N	10	Must match Value List in Maximo	Used in updating record status on existing records.		WONUM
	31	Detail Location	N	250				DETAILLOC
	32	CLIN	N	30		Contract Line Item Number		CLIN
	33	Customer Ref Code	N	8	Must match Value List in Maximo		Value list in REFERENCE SPREADSHEET	CUSTOMERCODE
	34	Sub Work Type	N	15	(Cross-walked field).
Must match Crosswalk	Defaulted field based on the value of worktype		SUBWORKTYPE
	35	Work Center	N	8	Must match Value List in Maximo		Value list in REFERENCE SPREADSHEET -or-

For this contract:

- use the following identifier "XXXX" PERSONGROUP

3-Service Provider-Template

	ATTACHMENT J-0200000-06
SERVICE PROVIDER INFORMATION		ATTACHMENT J-0200000-XX

SERVICE PROVIDER INFORMATION

Interface: Service Provider

VERSION #: V1

Current as of: 7/7/2022

Position

Name

Approved Date

Work Type

Customer Reference Number

Description

Location

Reported By

Master System

Status

Status Date

Priority

Actual Start

Actual Finish

Supervisor

Labor Hours

(Actual)

Labor Cost

(Actual)

Material Cost

(Actual)

Duration

Asset

Target Finish

Target Start

Reported Date

Lead

Scheduled Start

Scheduled Finish

Modified Date

Modified By

PMNEXTDUEDATE

Is Task?

Parent WO

Work Order

Detail Location

CLIN

Customer Ref Code

Sub Work Type

Work Center

Required Field(s)

NOTES:

• ONLY COLUMNs 1-35, and rows containing data should be be included in the FLAT-FILE SUBMISSION;

• Pipe Delimited (.txt) - | (Pipe is at the end of the column. Must have 35 PIPEs per row.)

File details come from the government source that posted it. Updated Jan 10, 2022.