Section_F_-_N4008519R9807.pdf

Section F – Deliverables and Performance

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/

Spec Item

Form

Attachment

Number Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

0200000 – Management & Administration

0200000/

2.2.1.2

Request to Work

Outside

Government’s

Regular Working

Hours

At least seven calendar days prior to requested day.

KO/COR/FSCM/

INSTALLATION

1 On request

0200000/

2.3.1

Meeting minutes with installation

Commanders

(MARFORRES)

and or NAVFAC

Within five working days of each visit.

KO, COR and all attendees

1 On request

0200000/

2.3.4

Permits and

Licenses

Before work commences and as requested by the

KO.

KO/COR/FSCM 1 As specified

0200000/

2.3.5

Certificate of

Insurance

At least 30 calendar days prior to start of contract performance

KO 1 As specified

0200000/

2.6.6.2

Service Provider

Flat-file

By the end of the following work day when updates are required

KO and COR 1 On request

0200000/

2.6.6.2

Asset Flat-file By the end of the following work day when updates are required

KO and COR 1 On request

0200000/

2.6.6.2

Asset Specification

Flat-file

By the end of the following work day when updates are required

KO and COR 1 On request

0200000/

2.6.6.2

Characteristic

Meter Flat-file

By the end of the following work day when updates are required

KO and COR 1 On request

0200000/

2.6.6.2

Sample Delimited

Flat-file

At least 30 calendar days prior to start of contract performance.

KO and COR 1 On request

0200000/

2.6.6.3

List of Personnel

Requiring

MAXIMO

Accounts

At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes.

KO and COR 1 As specified

Spec Item

Form

Attachment

Number Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

0200000/

2.6.7.1

Quality

Management Plan

At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes.

KO/COR/FSCM/ 1 As specified

0200000/

2.6.7.2

QC Inspection File Within five calendar days of completion/ termination of the contract.

KO/COR/FSCM 1 As specified

0200000/

2.6.7.3

Attachment

J-1502000-09

Contractor Quality

Inspection and

Surveillance

Report.

First workday of each month.

KO/COR/FSCM/

INSTALLATION/

RFC

1 Monthly

0200000/

2.7.1

List of Key

Personnel and

Qualifications

At least 30 calendar days prior to start of contract performance.

KO/COR/FSCM 1 As specified

0200000/

2.7.1

Organizational

Chart

At least 15 calendar days prior to start of contract performance.

KO and COR 1 As specified

0200000/

2.7.2.6

Proof of Legal

Residency

Prior to be admitted to site of work.

KO and COR 1 As specified

0200000/

2.7.3

Contractor Labor

Hours (eCMRA)

Report

No later than 31

October

KO 1 Annually for labor executed during the period of performance during each Government fiscal year (FY)

0200000/

2.8.1

Employee List Upon request. KO/COR/FSCM 1 On Request

0200000/

2.9.1

Attachment

J-0200000-10

Accident

Prevention Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO/COR/FSCM 1 As specified

0200000/

2.9.2

Attachment

J-0200000-11

Activity Hazard

Analysis

Together with the

Accident

Prevention Plan and for changes..

KO/COR/FSCM 1 As specified

0200000/

2.9.3

Compliance Plans, Programs, and

Procedures

Together with the

Accident

Prevention Plan and for changes.

Spec Item

Form

Attachment

Number Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

0200000/

2.9.5

Attachment

J-0200000-05

NAVFAC

Contractor Incident

Reporting System

(CIRS)

Within five calendar days of accident.

KO/COR/FSCM 1 As required

0200000/

2.9.5

Attachment

J-0200000-06

Weight Handling

Equipment

Accident Report

Within 15 working days of accident.

KO and COR 1 As required

0200000/

2.9.7

Attachment

J-0200000-09

Monthly On-Site

Labor Report

First workday of each month.

KO 1 Monthly

0200000/

2.9.8

OSHA Citations and Violations

Corrective Action

Report

Within 48 hours after receiving a citation.

KO and COR 1 As required

0200000/

2.9.10

Safety

Certifications

At least 15 calendar days prior to start of contract performance and prior to expiration of certifications.

KO and COR 1 As specified

0200000/

2.10.2.1

Written Sampling

Plan

Prior to each sampling event

KO and COR 1 On request

0200000/

2.10.2.1

Sampling Results Within 24 hours after receipt of laboratory analysis

KO and COR 1 On request

0200000/

2.10.2.2

Class I and II ODS

Report

Within 24 hours following delivery of refrigerant to

DLA

KO and COR 1 On request

0200000/

2.10.2.8

Attachment

J-0200000-12

Contractor

Hazardous Material

Inventory Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO and COR 2 Annually

0200000/

2.10.3

Sustainable

Procurement and

Practices Plan

At least 15 calendar days prior to start of contract performance and within 15 calendar days after exercised option periods.

KO and COR 1 On request

0200000/

2.14.1

Detailed Scope of

Work and Detailed

Estimate

KO and COR 2 On request

0200000/

2.15.2.1

Non-Recurring

Work Proposals

KO and COR 1 On request

Spec Item

Form

Attachment

Number Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.16 Attachment

J-020000-16

Self- Assessment

Checklist

Within 15 calendar days after award

Section F – 1502000

Facilities Investment

Spec Item

Form

Attachment

Number Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original/ Copies

Number of

Copies

(including original)

1502000/

2.2.1

N/A

Certification and

Licenses

Within 15 days after award or as requested by the

KO

KO 1 On request

1502000/

3.0

Attachments

J-1502000-28

J-1502000-29

J-1502000-30

J-1502000-31

Complete inventory with any omitted items by room, building, and location. Excel format. Required for each site as service begins

30 calendar days after contract award. And as new sites are added to this contract. See

Contract phase in plan.

COR and FSCM 2 Annually

1502000/

3.1

Service Order

Summary Report

First work day of each month

KO 2 Monthly/Weekly for emergencies or as requested by the Government

1502000/

3.2

Preventive

Maintenance

Program Plan

30 calendar days after contract award

KO/COR/FSCM/

INSTALLATION

2 Annually

1502000/

3.2

Attachment

J-1502000-21

Monthly PM Work

Schedule

Five workdays prior to the beginning of each month

KO/COR/FSCM 1 Monthly

1502000/

3.3

J-1502000-21

Inspection, Testing and Certification

Schedule and

Equipment

Certifications

First workday of each month

KO/COR/FSCM/ 2 Monthly

1502000/

3.3

Certification of

Load Test and

Condition

Inspection Form

First workday of each month

KO/COR/FSCM 2 Monthly

1502000/

3.3

Inspection and Test

Report for Vertical

Transportation

Equipment

First workday of each month

First workday of each month

2 Monthly

Section F- 1503010

Custodial

Spec Item

Form

Attachment

Number Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original/ Copies

Number of

Copies

(including original)

1503010/

2.2.1

N/A Pathogen Training

Certificates

Upon request KO 1 On request

1503010/

3.0

Attachments

J-0200000-05

J-0200000-06

J-0200000-07

J-0200000-08

J-0200000-09

J-0200000-10

Contractor verified complete inventory with any omitted items by room, building and location.

30 calendar days after contract award.

KO/COR FSCM, 2 Within 30 calendar days after award and annually

1503010/

3.1

See below attached, *Example*

Annual Work

Schedule

1 each year KO/FSCM/COR &

Site

1 Within 30 days after award and annually thereafter

1503010/

3.1

See below attached, *Example*

Monthly Work

Schedule

First work day of each month

KO/FSCM/COR &

Site

2 Monthly

1503010/

3.2

See below attached, *Example*

Unscheduled

Services Report

First work day of each month

KO/FSCM/COR 2 As applicable

Section F– 1503020

Pest Control

1503020/ 2.2.1 Copy of State

Certification for

Contractor Personnel

15 calendar days prior to start of work.

Copies of renewed certifications shall also be submitted.

KO/FSCM/

COR

1 On request

1503020/ 2.3.1 Copy of Local/State

Business License

Prior to contract award. Copies of renewed licenses shall also be submitted.

KO/FSCM/

COR

1 1 per state

1503020/ 2.3.2 Permits 5 days prior to the start of work.

KO/FSCM/

COR

1 On request

1503020/2.3.4 Ultra-Low Volume

(ULV) Equipment

Calibration and

Droplet Analysis

Report

15 days prior to the start of work and thereafter every 50 hours of ULV equipment use.

KO 2 On request

1503020/ 2.3.5 Planned Pesticide Use

Sheets including

Pesticide Labels and

Material Safety Data

Sheets (MSDS)

With the proposal.

Changes must be submitted to the

Government

KO/FSCM/

COR

2 On request

1503020/ 3 Contractor's Work

Plan

With the proposal.

KO/FSCM/

COR

2 On request

1503020/ 3 Report of Conditions

Conducive to Pest

Infestation

1 working day after citing conditions.

KO/FSCM/

COR

1 On request

1503020/3, Larval Mosquito

Survey Report (per the appropriate Pest Group

Sheet)

Within 1 day of the survey.

KO 2 On request

1503020/3, Aerial Spray

Operations - FAA

Approval (per the appropriate Pest Group

Sheet)

24 hours prior to performing aerial operations.

KO 2 On request

1503020/ 3.2 Attachment J-

1503020-13

Report of Pest

Management

Operations

Electronically once per month by the

15th of the following month

(Example:

July data must be submitted by August 15).

KO/FSCM/

COR

1 On request

Section F – 1503030

Integrated Solid Waste Management

DELIVERABLES

1503030/ 3 Attachment

J-1503030-03

J-1503030-04

J-1503030-05 and below

*Example*

Contractor verified complete inventory with any omitted containers, type and location.

30 calendar days after contract award.

KO/COR

FSCM,

2 Within 30 calendar days after award and annually

1503030 / 3 Attachment

J-1503030-03

J-1503030-04

J-1503030-05 and below

*Example*

Annual Solid Waste

Collection Schedule for refuse and recycling

As specified KO/FSCM/

COR & Site

1 Within 30 calendar days after award

Section F–1503050

Grounds Maintenance

1503050/ 3 Attachments

J-1503050-03

J-1503050-04

J-1503050-05

J-1503050-06

J-1503050-07

J-1503050-05 and below

*Example*

Contractor verified complete inventory with any omitted items by building and location. Excel format.

30 calendar days after contract award.

KO/COR

FSCM,

2 Within 30 calendar days after award

1503050 / 3 N/A MSDS sheets and catalog cut sheets or samples for fertilizer and mulch

As specified KO/COR

FSCM,

2 Upon request

1503050/ 3 See below attached, *Example*

Annual Work Schedule 30 calendar days after contract award.

KO/FSCM/

COR & Site

1 Within 30 days after award and annually thereafter

1503050/ 3 See below attached, *Example*

Monthly Work Plan First work day of each month

KO/FSCM/

COR & Site

2 Monthly

Section F –1503060

Pavement Clearance

1503060/

Attachments

J-1503060-02

J-1503060-03

J-1503060-04 and below, *Example*

Contractor verified complete inventory with any omitted areas by building and location.

30 calendar days after contract award.

KO/COR

FSCM,

2 Within 30 days after award and annually thereafter

1503060 /5

J-1503060-05

Non-recurring service form

As specified

KO/COR

FSCM,

Each

Occurrence

Deliverables Form Preparation Instructions

Deliverable Title: Facility System Inventories (All Equipment)

Form Attachment No.: J-1502000/3.1

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Excel.

The Facility System Inventories Report shall be a compilation of all equipment systems with the following information

(see attached):

a. Equipment (including lights /exit lights).

b. Designation.

c. Quantity.

d. Location.

e. Manufacturer

f. Model #.

g. Serial #.

h. Frequency of Inspections

i. Inspection Date

j. Any additional Essential information.

Submit a copy of the summary report via email to KO and FSCM for Government review and comment.

Deliverable Title: Service Order Summary Report

Form Attachment No.:

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software.

The Service Order Summary Report shall be a compilation of the previous month’s service order reports with the following information:

a. Detailed description of work actually completed, problems encountered and recommended follow-up actions required.

b. Brief description of material and parts used, including quantities and cost.

c. Date and time work began.

d. Date and time work was completed.

e. Total hours of labor (by craft) expended, including travel time.

f. Name of person accepting the work and any comments written on the service order ticket.

g. Last name and first initial of the Contractor employee(s) performing the work.

Submit a copy of the summary report via email to KO for Government review and comment.

Deliverable Title: Unscheduled Services Report

Form Attachment No.:

Government Approval Required: Yes _X_ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software.

The Trouble Call Summary Report shall be a compilation of the previous month’s trouble call reports with the following information:

a. Detailed description of work actually completed, problems encountered and recommended follow-up actions required.

b. Brief description of labor to be performed.

c. Date and time work began.

d. Date and time work was completed.

e. Total hours of labor (by craft) expended, including travel time.

f. Name of person accepting the work and any comments written on the trouble ticket.

g. Last name and first initial of the Contractor employee(s) performing the work.

Submit a copy of the summary report via email to KO for Government review and comment.

Submitted with Contractors optimized schedules

Example: Preventative Maintenance Inventory

Equipment Designation Quantity Location Manufacturer Model #

A/C Unit (Split System) Fill-In 2 VMF Fill-In Fill-In

Air Compressor Fill-In 1 VMF Fill-In Fill-In

Backflow Preventer Fill-In 1 VMF Fill-In Fill-In

Backflow Preventer (Fire Protection) Fill-In 1 VMF Fill-In Fill-In

Crane - Overhead Bridge Fill-In 1 VMF Fill-In 10TON

Emergency Eyewash & Shower Fill-In 1 VMF Bradley Fill-In

Exhaust Fans Fill-In 1 VMF Acme Series K

Fan Fill-In 1 VMF Fill-In Fill-In

Floor Drains with Strainers Fill-In 2 VMF Fill-In 415-B

Interior Lighting (2 &3 Bulb) Fill-In 36 VMF Fill-In RS 3 TE 4 E

Oil Water Separator Fill-In 1 VMF Fill-In Fill-In

Overhead Doors (Electric) Fill-In 4 VMF Overhead Door Fill-In

Unit Heater Fill-In 3 VMF York EUH

Fire Extinguisher (portable)

Fill-In

VMF

B&G D-40V

Vehicle Exhaust Fan Fill-In 2 VMF Unknown Fill-In

Water Heater (Domestic) Fill-In 1 VMF AO Smith Fill-In

Lighting Fixtures Fill-In 205 VMF Sylvania Fluorescent 2x4 4700K T-8, 2 Bulb

Filters Fill-In 46 VMF 26x14x1 Disposable Filter

Example: Weight Handling Equipment (WHE)- Vehicle Lifts- Elevators Inventory Submittal

Equipment

Description

City/

State

Out of service during audit mark by X

Hoist/Wire/

Chain/

Hydric

Manufac turer

Model

Number

Year Capa city

Stat us

Bl dg.

Location Cert Date

Crane –

Overhead

Bridge

6,000 Acti ve

V

M

F

Crane –

Overhead

Monorail

(Manual)

KEW1-

19RT15

S2

2,000 Acti ve

V

M

F

Hydraulic Lift

(Vehicle)

Elevators

Example: Crane Inventory Submittal

Out of service during audit mark by

X City/

State

Crane

Num ber

Type crane

(use

P-307 appen dix

B)

Sub

Descr iption

Hoist/Wir e/Chain

Manufacture r

Model

Number Year

Capacit y

Hoo ks

Stat us

Bldg

. # Location

TX

1050-

Bridg e

Unde rhung Wire Span master 700 2002 6,000 1

Acti ve 1050 ?

TX

1060-

Mono rail Wire Yale

KEW1-

19RT15S

1986 2,000 1 Acti ve

1060 ?

TX

1403-

Bridg e

Unde rhung Wire Konecranes

CXT4041

0040P36

FDL0F

2009 7,000 1 Acti ve

1403 ?

X TX

1403-

Bridg e

Unde rhung Wire 7,000 1

Inac tive 1403 ?

TX

1411-

Bridg e

Unde rhung Wire Wright

531-23-

03528 2002 4,000 1

Acti ve 1411 ?

X TX

4210-

Mono rail Wire Yale 6,000 1

Inac tive 4210 ?

Example: Air Filter Inventory Submittal

Equipment Designation Quantity Frequency of change out.

Size

Air Filter (HVAC) AF-1 through AF-9 9 Quarterly 1st, 2nd, 3rd, 4th QTR.

28x12x1

Air Filter (HVAC) AF-10, AF-11 2 Quarterly (during heating season) 1st

& 4th QTR.

28x12x6

Air Filter (HVAC) AF-12 1 Quarterly 1st, 2nd, 3rd, 4th QTR.

28x28x6

Air Filters Paint

Booth

AF-13-39 26

Quarterly 1st, 2nd, 3rd, 4th QTR.

14x14x1

Example: Boilers & UPVs Inventory Submittal

Out of service during audit mark by X

City

/Stat e

Crane

Num ber

Type crane

(use

P-307 appen dix

B)

Sub

Desc riptio n

Hoist/Wire

/Chain

Manufactur er

Model

Number

Ye ar

Capa city

Hoo ks

Statu s

Bld

g. #

Locat ion

TX

1050-

Bridg e

Unde rhun g

Wire Span master 700

6,000 1 Acti ve

TX

1060-

Mono rail Wire Yale

KEW1-

19RT15S2

2,000 1

Acti ve

TX

1403-

Bridg e

Unde rhun g

Wire Konecranes

CXT404100

40P36FDL0

F

7,000 1 Acti ve

X TX

1403-

Bridg e

Unde rhun g

Wire 7,000 1 Inact ive

TX

1411-

Bridg e

Unde rhun g

Wire Wright 531-23-

03528

4,000 1 Acti ve

X TX

4210-

Mono rail Wire Yale 6,000 1

Inact ive

Example: Lighting System Inventories Submittal

Building Location Lamp Type Number of fixtures Number of Lamps/fixtures

3430 Conference Room Compact fluorescent tube 100 4

3431 Conference Room Linear fluorescent tube 13 2

G-1 Task lighting LED 22 6

G-2 Exit Signs LED 48 1

VMF Office Compact fluorescent tube 12 4

Example Backflow Preventers Inventory Submittal

City/State Device

ID

Description Location Manuf /Supplier Model # Cert Date

B1 Mech Room 542-SPW-40-N Required B2 Basement 542-SPW-40-N Required B1 Rm 121 1278 Required B1 Boiler Room CD100-30 Required B2 Boiler Room CD100-30 Required B1 Mech Rm CBL1256 Required

Deliverable Title: Custodial Room Inventory.

Form Attachment No.: J-1503010

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

All reports shall be prepared using Microsoft Office Word software or Excel.

List all installation(s) by location, facility within each location and room number. Include areas “not in contract” (NIC) or do not require service at inception of contract.

File will contain seven (7) columns identifying, Room, Floor, Command, Description, Square feet, Floor Type and Service Level.

Submit a copy of the optimized report via email to FSCM /COR for Government review, comment and approval.

Example: Room Inventory Submittal

Building 1001 ?

Room # (list all rooms) FLOOR COMMAND

SPACE

DESCRIPTION

SQUARE

FEET

FLOOR TYPE

SERVICE

LEVEL

- 1ST MFR Corridors 4631 Vinyl Composition

Tile B

31 1ST MFR Male Head 288 Ceramic Tile B

3 1ST MFR

CONFERENCE

ROOM

Vinyl Composition

Tile B

4 1ST MFR DRILL HALL 4260

Rubber

(WAXABLE)

B

4 1ST MFR DRILL HALL 4260 Concrete B

4 1ST MFR DRILL HALL 4260 Laminate B

4 1ST MFR DRILL HALL 4260 Carpet B

Deliverable Title: Custodial Building Inventory.

Form Attachment No.: J-1503010

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

All reports shall be prepared using Microsoft Office Word software or Excel.

List will include all facilities within each location.

File will contain thirty-two (32) fields identifying square footages: total, tile surface, carpet, ceramic, concrete surface, rubber surface, horizontal, vertical surface, exterior windows, interior windows and other surfaces

Each: Waste, recycling containers, toilets, paper towels dispensers, urinals, sinks deep sinks, mirror, san napkin, floor mats, soap dispensers, blinds, drinking fountains, lockers and showers

Submit a copy of the optimized report via email to FSCM /COR for Government review, comment and approval.

Submitted with Contractors optimized schedules

Example: Building Inventory Submittal

Administration Building

Total

(SF)

Tile

Surface

(SF)

Carpet

(SF)

Ceramic

Surface

(SF)

Concrete

Surface

(SF)

Rubber

Surface

(SF)

Other

Surface

Only calculate areas receiving service 0

Waste and

Recycling

Containers

(EA)

Toilets

(EA)

Paper Towels

/Roll and Napkin

Dispensers (EA)

Urinals (EA) Sinks (EA)

Includes Deep

Sinks

Mirror (EA)

Bathrooms &

Weight Room

Quantity/(SQ)

San, Napkin

(EA)

Shower Room

Mats

(EA)

Entrance Door

Floor Mats

(EA)

Soap Dispensers

(EA)

Exterior Windows

(EA)

Quantity/(SF)

Interior

Windows (EA)

Accessible

Quantity/(SF)

Storefront

Window System

Quantity/(SF)

Blinds

Quantity/(SF)

Bathrooms

Showers

Single

(EA)

Gang Showers

(EA)

Showers

Horizontal

Surfaces “

Floor” (SF)

Showers

Vertical Surfaces

(Shower Walls)

(SF)

Spot Clean

Facets, Shower

Spickets, Door handles, and

Hardware

Exercise

Equipment

Cleaning per unit (EA.)

Lockers, front face Quantity/(EA)

(SF)

Toilet Seat Protectors. Toilet Tissue Dispenser

(Double roll & Single)

Drinking Fountains

Deliverable Title: Custodial Annual Schedule. *NOT TO BE CONFUSED WITH THE SUMMARY REPORT IN SECTION J*

Form Attachment No.: 3.1

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

Schedules must identify daily, weekly, and monthly service by calendar date. In addition, depict locations by room, area, or parcels clearly indicating day of service, addressing all spec items in section C for each annex.

*Replace frequency with calendar dates. When service is recurring weekly, 52/year enter day of service e.g. Tuesday & Friday weekly.

The report shall be prepared using Microsoft Office Word software or Excel.

Submit a copy of the optimized report via email to FSCM /COR for Government review, comment and approval.

LO CATIO N

100 Locker Room 100 Concrete Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues N/A Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

March &

Sept 1st N/A

101 Office 213 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month NA Tues N/A Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

March &

Sept 1st N/A

102 Classroom 512 Carpet Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month N/A N/A Tues Tues & Fri. N/A N/A N/A 1st March

103 Shower Unit 239 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month

NA N/A N/A N/A N/A N/A N/A N/A

104 Gang Shower 239 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri.

105 Head 44 Ceramic

T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri.

March &

Sept 1st Tues & Fri.

106 Supply/Storage 395 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month NA Tues NA Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

S N/A

107 Mechanical 201 Concrete N/A First week each month Enter date Enter date Enter date

Enter date

First week each month N/A N/A N/A Tues & Fri. N/A N/A N/A N/A

Hallways/Corrid ors 117 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues Tues Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

N/A N/A

110 Drill Hall 3051 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues NA Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

March &

Sept 1st N/A

Communication

Center 0 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month NA Tues NA Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

March &

Sept 1st N/A

Medical

Treatment 167 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri.

Lounge Brerak

Room

Ceramic

T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month Tues & Fri. Tues Tues & Fri. Tues & Fri. Tues & Fri. Tues & Fri.

March &

Sept 1st 1st March

114 Janitor Closet 0 Vinyl T ile Tues & Fri.

First week each month Enter date Enter date Enter date

Enter date

First week each month NA Tues N/A Tues & Fri.

1st week bi-monthly

1st & 3rd week each month

March &

Sept 1st N/A

109 Arms Vault 0 Vinyl T ile N/A N/A Enter date Enter date Enter date Enter date

First week each month N/A N/A N/A Tues & Fri. N/A N/A N/A N/A

Low Area

Cleaning (to 7’)

Room Descriptions Space Cleaning Floor Care

Room No Room Use Area (SF) Floor type

Emptying

Waste

Containers

High Area

Cleaning

Interior

Glass

Windows

Exterior

Glass

Windows

Windo w

Blinds

Interior

Glass

Surfaces

Drinking

Fountains

Cleaning

Sweep Dust

Mop

Vacumm

Carpets &

Rugs

Cleaning

Walk-off

Mats

Spray

Cleaning and

Buffing

Damp

Mopping

Stripping

Coating &

Buffing

Carpet and

Rug Deep

Cleaning

Tues & Fri. Tues & Fri.

Tues & Fri. Tues & Fri. Tues & Fri.

1st & 3rd week monthly

Tues & Fri. Tues & Fri. Tues & Fri. M Tues & Fri.

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A Tues & Fri.

1st & 3rd week monthly

Tues & Fri. Tues & Fri. Tues & Fri. M Tues & Fri.

Tues & Fri. Tues & Fri. Tues & Fri.

1st & 3rd week monthly

Tues & Fri. Tues & Fri. Tues & Fri. M Tues & Fri.

Tues & Fri. Tues & Fri. Tues & Fri.

1st & 3rd week monthly

Tues & Fri. Tues & Fri. Tues & Fri. M Tues & Fri.

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

Tues & Fri. Tues & Fri. Tues & Fri. N/A Tues & Fri. Tues & Fri. Tues & Fri. M Tues & Fri.

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A N/A N/A N/A

Group Shower /Locker Room Building Perimeter ServiceRestroom Service

Machine clean/scrub and disinfect

Cleaning Servicing Damp mop/disinfect floors

Empty

Perimeter

Waste

Restrooms – cleaned and disinfected

Restrooms – consumables restocked

Showers – clean and disinfect

Showers – clean and disinfect

Spot clean locker surfaces, Debris

Removal

CUSTODIAL MONTHLY WORK PLAN/SCHEDULE

Report Period: 1st of the month to the end (March 31th,?) 2017

March 2017

T W R F S S M T W R F S S M T W R F S S M T W R F S S M T W

Spec Item Work Item Freq 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

1503010 Custodial Services

3.1.1 Space Cleaning

3.1.1.1 Emptying Waste Containers 2W

3.1.1.2 Emptying Recycling Containers 2W

3.1.1.3 Low Area Cleaning 4Y

3.1.1.4 Lunch/Break Room Cleaning 2W

3.1.1.5 High Area Cleaning Y

3.1.1.6 Interior Window Cleaning Y

3.1.1.7 Exterior Window Cleaning Y

3.1.1.8 Window Blinds Cleaning Y

3.1.1.9 Entrance Cleaning 2W

3.1.1.10 Interior Glass Surfaces Cleaning 4Y

3.1.1.11 Drinking Fountains Cleaning 2W

3.1.2 Floor Care

3.1.2.1 Sweeping and Dust Mopping 2W

3.1.2.2 Vacuuming Carpets and Rugs 2W

3.1.2.3 Cleaning Walk‐off Mats 2W

3.1.2.4 Spray Cleaning and Buffing 4Y

3.1.2.5 Damp Mopping 2M

3.1.2.6 Stripping, Coating, and Buffing Y

3.1.2.7 Carpet and Rug Deep Cleaning Y

3.1.3 Restroom Services

3.1.3.1 Restroom Cleaning 2W

3.1.3.2 Restroom Servicing 2W

3.1.4 Group Shower/Locker Rooms

Damp mop/disinfect floors 2W

Machine clean/scrub and disinfect floors 4Y

Restrooms – cleaned and disinfected 2W

Restrooms – consumables restocked and waste emptied 2W

Showers – clean and disinfect horizontal surfaces 2W

Showers – clean and disinfect vertical surfaces 4Y

Spot clean locker surfaces, doors, and hardware 2W

3.1.5 Building Perimeter Services

3.1.5.1 Debris Removal 2W

3.1.5.2 Emptying Perimeter Waste Containers 2W

All services are scheduled for Mondays and Thursdays? Propose an alternate date for Federal Holidays.

Deliverable Title: Guidance for Contractor’s Work Plan

Form Attachment No.: J-1503020

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

Submit a copy of the summary report via email to FSCM /COR for Government review and comment.

The CWP shall adhere to applicable publications and directives contained in J-1503020-03 (References and Technical Documents.

The CWP will require approval by the Contracting Officer (KO). The CWP shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program in compliance with these specifications. Prospective contractors may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the Installation IPMC in development of a plan. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent pests and disease vectors, bird control on applicable airfields and in hangars, etc. The IPM approach should use targeted (i.e., effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The CWP shall include labels, MSDS sheets, and Planned Pesticide Use Sheets and comply with all applicable local, state, and Federal regulations, and the IPMP.

Deliverable Title: Integrated Solid Waste Management (ISWM) schedule. *NOT TO BE CONFUSED WITH THE SUMMARY REPORT

IN SECTION J*

Form Attachment No.: J-1503030

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

Schedules must identify weekly and monthly service by calendar date for the year, (list all twelve months from contract inception).

Submit a copy of the optimized report via email to FSCM /COR for Government review, comment and approval.

S M T W T F S S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 5 6 7 1 1 1 2 3 4 5 6 7

8 9 10 11 12 13 14 2 3 4 5 6 7 8 2 3 4 5 6 7 8 8 9 10 11 12 13 14

15 16 17 18 19 20 21 9 10 11 12 13 14 15 9 10 11 12 13 14 15 15 16 17 18 19 20 21

22 23 24 25 26 27 28 16 17 18 19 20 21 22 16 17 18 19 20 21 22 22 23 24 25 26 27 28

29 30 31 23 24 25 26 27 28 29 23 24 25 26 27 28 29 29 30 31

30 30 31

S M T W T F S S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4

5 6 7 8 9 10 11 7 8 9 10 11 12 13 6 7 8 9 10 11 12 5 6 7 8 9 10 11

12 13 14 15 16 17 18 14 15 16 17 18 19 20 13 14 15 16 17 18 19 12 13 14 15 16 17 18

19 20 21 22 23 24 25 21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 25

26 27 28 28 29 30 31 27 28 29 30 31 26 27 28 29 30

S M T W T F S S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 1 2 3 1 2 1 2

5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9 3 4 5 6 7 8 9

12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16 10 11 12 13 14 15 16

19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23 17 18 19 20 21 22 23

26 27 28 29 30 31 25 26 27 28 29 30 24 25 26 27 28 29 30 24 25 26 27 28 29 30

Refuse pick-up dates

Recycling pick-up dates

July

August

September

October

November

December

January

February

March

April

May

June

Example: Recycling and Refuse Inventory Submittal

Location Dumpster

Size

Dumpster

Type

Quantity Disposal

Frequency MON TUE WED THU FRI

8?-Cubic

Yard

Recyclables 2 Once Per Week X

4?-Cubic

Yard

General

Waste

1 Twice Monthly Enter Dates

Deliverable Title: Ground Maintenance Inventories.

Form Attachment No.: J-1503050

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

Submit a copy of the optimized report via email to FSCM /COR for Government review, comment and approval.

*Example*

Service Area

Description Unit

Approximate

Dimensions Additional Information

Mowing And Trimming SF 35,000?

Edging LF 600?

Lawn Maintenance

35,000?

Vegetation Control SF 35,000?

Irrigation System

Operation SF N/A?

Debris Removal SF 35,000?

Shrub And Hedge

Maintenance SF 420?

Plant Maintenance EA N/A?

Plant Bed Maintenance SF 1,250?

Tree Maintenance EA 12?

Store Drainage Systems EA 4?

Perimeter Fence Line LF 1,600?

Interior Fence Line LF N/A?

Mulch SF N/A?

Gravel Beds SF N/A?

Deliverable Title: Grounds Schedule. *NOT TO BE CONFUSED WITH THE SUMMARY REPORT IN SECTION J*

Form Attachment No.: J-1503050

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

Schedules must identify daily, weekly, and monthly service by calendar date. In addition, depict locations by area, or parcels.

Address all spec items in section C for grounds service. All areas as identified on the contractors verified/optimized inventory will be serviced on the provided dates.

The report shall be prepared using Microsoft Office Word software or Excel.

Submit a copy of the optimized report via email to FSCM /COR for Government review, comment and approval

*Example*

Weekly/Yearly Grounds Schedule

Service Area Description Unit Approximate Dimensions Service dates

Mowing And Trimming SF 35,000?

Monday (March-October) and as needed off season.

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Edging LF 600?

Monday (March-October) and as needed off season.

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Lawn Maintenance

35,000? 1st week of Mar, May, July, Sept, Nov or as required

Vegetation Control SF 35,000?

Monday (March-October) and only as needed off season.

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Irrigation System Operation SF N/A? N/A

Debris Removal SF 35,000?

Monday (March-October) and as needed off season.

Shrub And Hedge Maintenance SF 420?

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Plant Maintenance EA N/A? Monday (March-October) and as needed off season.

Plant Bed Maintenance SF 1,250? Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Tree Maintenance EA 12?

Monday (March-October) and as needed off season.

Store Drainage Systems EA 4?

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Perimeter Fence Line LF 1,600?

Monday (March-October) and as needed off season.

Interior Fence Line LF N/A?

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Mulch SF N/A?

Monday (March-October) and as needed off season.

Gravel Beds SF N/A?

Enter dates for bi-weekly service/ March 1, 15, 29 etc.

Spring and Fall Clean-Up April/November or as required

Note: Grounds are maintained in an attractive manner year round

Deliverable Title: Pavement Inventory

Form Attachment No.: J-1503060

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software or Excel.

Independently list service areas.

Submit a copy of the summary report via email to KO/COR for Government review and comment.

Example

Parking Areas Square Yard Material

Non Org, Parking Area 1(Front Lot) 520 Sq/yds Asphalt

Org. Parking Area (POV Lot) 5,227 Sq/yds Asphalt

Org. Parking Area (Tactical) 4,872 Sq/yds Asphalt

Other Parking Area (Gravel) 1,544 Sq/yds Gravel

Road 2,388 Sq/yds Asphalt

Sidewalks 1032 Sq/yds Concrete

EXAMPLE; PAVEMENT SWEEPING & NON- RECURRING SERVICE ORDER FORM /(SUBMITTAL/TRACKER)

Contract # N40085

Location: _____________

Firm Fixed Price IDIQ Date: X/XX/XXXX

Example Form:

Company Name: Building Number:

Contractor POC: Facility POC:

Telephone No: Contact Number:

E-Mail Address: E-Mail Address:

DESCRIPTION of WORK 1). Pre-Priced, Non-Recurring. Execute Elin A700? See non- recurring Elin’s for all pre-priced line items i. e., custodial service, pest control service, grounds and pavement clearance (street sweeping).

2). Non Pre-Priced Non-Recurring items: List hours, material, quality and unit prices as applicable.

Examples:

2a) Remove tree stumps and backfill area to grade.

2b) Any and all miscellaneous repair as required by the installation not cover under the FFP/Recurring Contract

MATERIAL

(Description same as ordering part from supplier)

MATERIAL

TOTAL

DOLLAR

AMOUNT

LBR/HR $

_XX__

(Hourly rate in your contract)

LINE ITEM TOTAL

DOLLAR

AMOUNT

ITEM QUANTITY/HRS

MAN HRS

1). Pre-Priced, IDIQ. Execute Elin A700?, see

Non- recurring/ (IDIQ) Elin’s for all Pre-

Priced line items i. e., snow removal and street sweeping.

1 Example:

Enter Pre-Priced ELIN # A700

Exercise Area and Gym Servicing

The Contractor shall service exercise areas and gyms to ensure they are stocked with sufficient supplies.

2). Non Pre-Priced Non-recuring items: List hours, material, quality and unit prices as applicable.

Unit Priced

Labor Work

Labor 1 $ 40.00 $

40.00

Material (Catalog cut sheet of material may be required) lsum $

43.24

G&A $

6.47

SUB-TOTAL COST: Material + G&A $

49.73 Labor

40.00

TOTAL COST

89.72

Date Completed: XX. XX, 20XX

Facility POC:

Name (printed) _________________________ Signature _____________________________