Atch (7) Pre-Bid Inquiry Response_20B6501_Amend 0002.pdf

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

Attachment (7)

PRE PROPOSAL INQUIRY FORM

RFP No.: IFB N4008420B6501 Project Title: Maintenance Dredging PH-1, Juliet Basin at the CFAS, Japan (eP# 1624336)

Question No.

Reference (Sect/Para/Page)

QUESTION

GOVERNMENT RESPONSE

Can one set of Key Personnel (SSHO, QCM, & Superintendent) be used for all three CLINs (0001, 0002, & 0003)?

Yes, one set of Key Personnel (1-SSHO, 1-QCM, and 1-Superintendent) for this contract action is acceptable.

#1623066 Section 01 45 00.00 33 Para 1.5.1.2

In Amendment 01 on 26 Nov 2019, it is indicated that the number of Key Personnel (SSHO, QC and Superintendent) can be one who fulfill the requirements among all three constructions. Since the QC requirement for Pontoon & Pile Guide work are not required with a graduate of a four-year accredited college.

Shall the qualification of QC as four-year college graduate be still required as one whole project?

It is acceptable to have a QCM that is not a four year college graduate for the entire project.

Section 01 35 26.00 33 Para 1.7.1.4.3

Regarding the CDSO requirement, can SSHO serve as CDSO in this project?

Also, can dredge or fill crew be selected as CDSO? Is the training of Govt required for CDSO?

Yes, SSHO can serve as CDSO.

No, dredge or fill crew cannot be selected as

CDSO.

As per 1.7.1.4.3 of Section 01 35 26.00 33,

- "The assigned CDSO must be an individual (s) with work oversight responsibilities, such as master, mate, fill foreman, or superintendent", and

- "A CDSO must not be an employee responsible for continuous mechanical or equipment operations, such as an equipment operator."

Yes, training be required.

As per 1.7.1.4.4 of Section 01 35 26.00 33,

- A CDSO for dredging contracts must take either an OSHA 30-hr Construction Safety Course or an equivalent 30-hr ...

- The acceptable equivalents to the 30-Hour OSHA Construction Safety Course are listed in NOTE 1 and NOTE 2 for 1.7.1.1 of Section 01 35

26.00 33.

Section 00 10 Item No.

0001AB ～

0001Ae

There are three kinds of disposal facility for dredged soil: Controlled landfill facility, Uncontrolled landfill facility, and Recycling facility. It is difficult for us to select a proper disposal facility. Is it possible for Government to provide us the instruction for selecting a disposal facility?

No, the information of disposal facility will not be provided by the Government. The Government requires bidders to select each disposal facility.

It can be same unit cost if the disposal soil is controlled in accordance with JEGS, Japanese law, and local regulations indicated spec section 35 20 23. 00 33 Para 3.4.3 Final Processing Facility.

Section 00 10 Item No.

0001AB～

0001AE

According to the dredging company, it is difficult to separate into three types of the dredged soil.

Is it possible for us to dispose the dredged soil in one place?

Soil disposal must in accordance with JEGS, Japanese law, and local regulations indicated spec section 35 20 23. 00 33 Para 3.4.3 Final Processing Facility. If JEGS, Japanese law, and local regulations allow one disposal location then it will be acceptable.

35 20 23 00 Para 3.3.8

It is specified in spec section 35 20 23 00 33 para 3.3.8, "Anchors, chains, firearms, and other articles of value, which are brought to the surface during dredging operations, must remain or become the property of the Government and must be deposited on shore at a convenient location near the site of the work, as directed by the contracting officer."

Could the Government clarify the location to store these items?

The location to store is in Sasebo base.

Convenient location near the dredging work site shall be decided with the Contracting Officer after the award.

35 20 23 00 Para 3.3.8

Regarding a diving survey, is there any special specification for diving equipment and diving method? (Comply with the standard specification of MLIT?)

There is not any special specification. Comply with standard specification of MLIT. But the diving plan is required in this project. See 01 35 26. 00 33

GOVERNMENTAL SAFETY REQUIREMENTS

para 1.15 DIVE SAFETY REQUIREMENTS.

35 20 23 00 Para 3.3.1.1

Regarding the magnetic survey, shall the survey be performed at all areas as indicated on design drawing?

The required magnetic survey area is clearly shown on the design drawing C-101.

In case the estimated quantity for transportation and disposal cost of the excavated and dredged soil and the actual quantity of the unit-priced item varies more than 15% above the estimated quantity, shall be made an adjustment for the contract price?

In accordance with FAR 52.211-18 Variation in Estimated Quantity, if the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 15 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon request of the contractor or Government.

Is the unloading location of dredged soil (in the pier) confirmed? If so, please specify.

No, the unloading location of dredged soil is not confirmed. Government requires bidders to select the disposal facility.

35 20 23.00 Para 3.5

Regarding hydrographic survey for JCG to edit the chart after dredging, shall it be done at one time? Or, shall the hydrographic survey be divided into J1~J3?

Hydrographic survey for JCG to edit the chart shall be divided in two area J3 and J1, J2 in accordance with Spec section 01 11 00.00 33 Para 1.6.2 Sequence work.

35 20 23.00 Para 3.5

It will take three months to prepare the hydrographic report after sounding is completed.

(It is understood that it will take up six months for JCG to reflect the survey result in the chart.)

The construction period is determined including mailing period, preparation and site work. Period of work sequence in spec section 01 11 00. 00 33 Para 1.6.2 is government concept. Offeror must propose considering work schedule within total project period mentioned in spec 01 11 00. 00 33 Para 1.6.1.

Since the construction area around PIER-1 thru PIER-1006 is very narrow, the construction shall be performed by using a small backhoe dredger and small sand barge.

In case the soil disposal facility is located distance away, the transportation by a sand barge will become inefficient.

Can the transportation by a gatt barge be considered?

Yes, if safety, environmental and regulations are taken consideration, the contractor can select the construction method.

When the construction being performed around each pier, is it possible for the Government's ship to be reassigned the different pier?

Government ship operation is priority. Contractor must follow the Contracting Officer's decision if work is suspended.

It is shown in the spec section 01 14 00. 00 33 Para 1.3.Special Schedule Requirements d and

1.3.11 Government Berthing Operation c.

When the contractor's vessel must leave the Juliet Basin for the Government's purpose, can vessel anchor offshore within the Government controlled area?

Government ship operation is priority. This is case by case situation. Contractor must follow the Contracting Officer's decision if Contractor’s vessel can anchor offshore within the Government controlled area or not.

35 20 23.00 Para 3.3.7.1

For the construction near the piers, it is hard to use Turbidity Protection Floating Frame. Is it possible to extend Turbidity Protection Curtain instead?

Yes, it is possible.

35 20 23.00 Para 3.3.7

In case that the thickness of soil is shallow, it is difficult for us to dredge by a grab dredging method. Is it allowed for us to use other method?

Yes, it is allowed if Government has the benefits and under Government approval.

01 11 00.00 Para 1.6.1

Although the construction period on the project

"MAINTENANCE DREDGING PH-1, JULIET

BASIN (eProject #1623066)" is maximum 240 calendar days, berthing operations by Government may be taken for an maximum 90days during the construction period. Also, soil sampling which is one of the sequence work (1) will take 40 days. Is it possible for the Government to extend the construction period by 365 days and adjust the contract price?

Construction period has been updated by Amendment 0002.

ep#1559823 Drawing C- 507, C-103

Regarding Pile Guide Roller P-62 and P-66, it is specified in the DWG C-507, "HOIST AND INSTALL EXIST SUNKEN PILE GUIDE" and

"REPLACE PILE GUIDE ROLLER FLAME W/

NEW ONE (EAST SIDE)". Although P-65, P-67, P-68, P-109~112 are indicated in list of scope of works (PIER 1006) on the DWG C-103, there are no each number on the drawing.

Government drawing C-103 (NAVFAC DWG NO.

17216052) and C-507 (NAVFAC DWG NO.

17216059) have been revised with deleting the P-numbers on the drawing.

However, they are specified in the drawing for Scope Of Work of the project "Removal and Disposal of Sunken Sections of Pier 1006 Sasebo, Japan." Which is correct?

ep#1559823

There are some differences between work list indicated on the drawing and actual condition.

For example, although existing pile guide anchor is broken, there is no work instruction.

Should we estimate a proposal based on the drawing?

The Contractor’s proposal shall be based on the drawings.

ep#1559823 Is the hoisted place of pontoon confirmed?

If so, please specify

Pontoons can be hoisted in various locations throughout the pontoon. See file named:

“Reference dwg_ #1004 #1005 #1006.pdf” ep#1559823 Is it possible for Government to provide us design drawing for damaged pontoons?

Also, if the detailed survey information is available, is it possible for the Government to provide us?

The following reference drawings will be provided.

(1) Reference dwg_Pier-2.pdf

(2) Reference dwg_ #1004 #1005 #1006.pdf ep#1559823 In case that there is no detailed drawing for existing damaged pontoon available, is it possible for us to enter the pontoon area to conduct a survey by a dive in advance?

See #22 response.

ep#1559823 To consider the hoisting method of damaged pontoon with a specialized contractor, is it allowed for us to visit the site to verify the condition?

Possibly if it is still necessary once the reference drawings provided by a future amendment are reviewed.

Should the worker engaged in ship work acquire the base access pass?

Also, is it possible for us to enter from outside of Juliet Basin to worksite area by work barge or passage?

Yes, a base access pass is required for all personnel entering the installation.

Yes, it is possible to enter from outside of Juliet Basin to worksite area by work barge or passage.

ep#1623066 ep#1559823

When the work is suspended due to the Government reasons, is it possible for Government to reimburse the cost of restricted vessels?

A line item will be added to the CLIN structure to account for possible down time due to Government operations so costs will already be a part of the contract once awarded.

ep#1559823

On the site visit of this project, the Government said that the estimated quantity and the actual quantity of the unit-priced item varies of increase and decrease in 15% estimated quantity, an adjustment in the contract price shall be made.

What is the maximum percent in case the contract price will be increased?

FAR 52.211-18 Variation in Estimated Quantity provides the authority to adjust the quantity.

There is no maximum percentage increase or decrease specified in FAR 52.211-18.

The contractor shall promptly notify the Government if they expect the quantity to vary more than 15 percent above or below the estimated quantity.

ep#1559823

Although the proposal due date on this project is 10 December 2019, we need more time to confirm the scope of work, site investigation by subcontractor, and estimated duration.

Is it possible for the Gov.to extend the closing date by one month?

Bid Opening date has been extended by Amendment 0002.