Atch (1)_1623066-Spec-Final (234 pages).pdf

Maintenance Dredging PH-1, Juliet Basin, Sasebo eProject No. 1623066

TABLE OF CONTENTS PAGE 1

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00.00 33 SUMMARY OF WORK

01 14 00.00 33 WORK RESTRICTIONS

01 20 00.00 33 PRICE & PAYMENT PROCEDURES

01 30 00.00 33 ADMINISTRATIVE REQUIREMENTS

01 31 23.13 33 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT

MANAGEMENT SYSTEM

01 32 16.00 33 CONSTRUCTION PROGRESS SCHEDULES

01 33 00.00 33 SUBMITTAL PROCEDURES

01 35 26.00 33 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00.00 33 QUALITY CONTROL

01 50 00.00 33 TEMPORARY FACILITIES AND CONTROLS

01 57 19.00 33 TEMPORARY ENVIRONMENTAL CONTROLS

01 57 19.01 33 SUPPLEMENTAL TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00.00 33 PROJECT IDENTIFICATION

01 74 19.00 33 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00.00 33 CLOSEOUT SUBMITTALS

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION

35 20 23.00 33 DREDGING

UNCLASSIFIED/FOR OFFICIAL USE ONLY

SECTION 01 11 00.00 33 Page 1

SECTION 01 11 00.00 33

SUMMARY OF WORK

12/18

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. The latest version of the publication at time of award must be used.

HEADQUARTERS, US FORCES JAPAN, DEPARTMENT OF DEFENSE (DOD)

JEGS Japan Environmental Governing Standards

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in JEGS, Section 01 57 19.00 33 “TEMPORARY ENVIRONMENTAL CONTROLS”, and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Certificate of dredging Work (“Shun-setsu Gyo”); G (CME)

Submit certificate issued by Nagsaki Prefecture or MLIT (Ministry of Land, Infrastructure, Transport and Tourism “Kokudo-Kotsu-Sho”) as

SECTION 01 11 00.00 33 Page 2 specified in Section 35 20 23 “Dredging.”

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

The work includes survey of Juliet Basin, dredging Juliet Basin, transportation of excavated sediment materials, treat/dewater excavated sediment materials (salt, mud and etc) to controlled, uncontrolled, and/or recycle disposal facility, , and incidental related works, as described on plans and specifications. Related work is defined as temporary work and relevant work which is required to accomplish this project. This work does not include unforeseen site conditions.

1.4.1.1 Specifications and Standards

The specifications and standards referenced in this project specification, including addenda, amendments, and errata listed, will govern in all cases where references thereto are made. Apply the latest edition to the referenced standards and codes. In case of differences between these specifications or standards and this project specification or its accompanying drawings, this project specification and its accompanying drawings will govern to the extent of such differences. Otherwise, the referenced specifications and standards will apply. The requirement for packaging, packing, marking, and preparation for shipment or delivery included in the referenced specifications will apply only to materials and equipment that are furnished directly to the Government and not to materials and equipment that are to be furnished and installed by the Contractor.

1.4.2 Location

The work must be located at the U.S. FLEET ACTIVITIES, SASEBO, JAPAN, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.5 CONTRACT DRAWINGS

The following drawings accompany this specification and are a part thereof.

a. Index of Contract Drawings:

NAVFAC DRAWING NO. TITLE

17228401 Title Sheet, General Notes, Symbols and Location

Map 17228402 General Description of Work, Abbreviations, Legend, Coordinate Tide Levels and Hydrographic Survey Plan.

17228403 Dredging Plan-1 17228404 Dredging Plan-2 17228405 Section-1 17228440 Section-2

1.6 PROJECT SCHEDULE AND TIME CONSTRAINTS

1.6.1 Commencement, and Completion of Work

SECTION 01 11 00.00 33 Page 3

The Contractor must be required to complete the entire work, ready for use, not later than 240 calendar days, including the mailing period, after the date of Award. The mailing period includes the days for mailing of the Notice of Award and the submission of the required bonds, Certificate of Insurance, and pre-construction activities. The time for completion must include transportation and disposal/recycle of excavated materials at off-base facilities.

Contracting Officer, Contractor, Client, and NAVFAC Representatives will compare contract schedule as specified in this subparagraphs to Phased Construction periods and sequence to discuss the scheduling impact of berthing operations at Design QA meeting.

1.6.2 Sequence work

This contract is sequence work and must be done by following numerical order of WORK SEQUENCE.

WORK

SEQUENCE Area

Period of Work

Sequence Construction

Entire area of Juliet Basin

Pre-dredging Hydrographic Survey, electromagnetic survey, removing detected debris, confirmation magnetic survey, and soil sampling.

Perform on-site work within 10 calendar days.

Coordinate Coast Guard witness to refract hydraulic survey data of Juliet Basin J1, J2, and J3 to the Chart edit.

2 Juliet Basin J3 30

Dredging and sediment disposal, and Post-dredging Hydrographic Survey (witness by Japan Coast Guard)

3 Juliet Basin J1 and J2 30

Dredging and sediment disposal, Post-dredging Hydrographic Survey (witness by Japan Coast Guard)

Juliet Basin Small Craft and Pier-2

Dredging and sediment disposal, Post-dredging Hydrographic Survey

5 Pier-3 10 Dredging and sediment disposal, Post-dredging Hydrographic Survey

6 Pier-1 10 Dredging and sediment disposal, Post-dredging Hydrographic Survey

The Contractor must perform on-site work one by one sequence, do not perform two or more sequence works at a time. After completion of a sequence, the area of the sequence must be ready for the Government use.

SECTION 01 11 00.00 33 Page 4

1.7 OCCUPANCY OF PREMISES

As specified in Section 01 14 00.00 33 “Work Restrictions.”

1.8 CONCILIATION CLAUSE

a. Any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the U.S.-Japan Joint Committee for Conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces Agreement under Article VI, of the Treaty of Mutual Cooperation and Security between Japan and the United States of America.

b. Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, must not toll the time periods allowed under the Contract Disputes Act for appealing a contracting officer’s final decision to either the Armed Services Board of Contract Appeals or U.S. Court of Federal Claims.

c. Upon filing a request for conciliation with the Joint Committee, the Contractor must immediately notify the Contracting Officer in writing of the request.

d. The Contractor must coordinate setting up the container(s) with the Contracting Officer, at least seven working days prior to planned setting up date.

e. The Contractor must fill required data in the document provided by the Government and must submit that document to the Contracting Officer to obtain his approval, at least seven working days prior to planned delivery date.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1 EXISTING CONDITIONS

Before beginning any work, survey the site and examine the drawings and specifications to determine the extent of the work.

-- End of Section --

SECTION 01 14 00.00 33 Page 1

SECTION 01 14 00.00 33

WORK RESTRICTIONS

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

SD-01 Preconstruction Submittals:

List of Contact Personnel; G (CME)

Vehicle list; G (CME)

Vessels and floating equipment list; G (CME)

1.2 RESTRICTIONS ON OPERATIONS

1.2.1 Coordination with Other Work

The Contract Clause entitled FAR 52.236-8 "Other Contracts".

1.3 SPECIAL SCHEDULING REQUIREMENTS

a. Permission to interrupt any Activity roads, water ways, and/or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

b. Work Sequence: As specified in Section 01 11 00.00 33 “Summary of Work”.

c. The Government will perform normal operation at a sequence area where the Contractor work is not scheduled, during the entire construction period. Conduct construction so as to cause the least possible interference with normal operations of the activity.

m. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing berth and pier operations. The Contractor must not work on a berth/pier when ship is berthing. The Government will inform berthing schedule of each berth 30 calendar days before berthing. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

The following conditions apply:

SECTION 01 14 00.00 33 Page 2

(1) The Contractor will be allowed to berth the vessels/craft after sunset at Piers/Berths in Juliet Basin upon the Government approval.

(2) Government Emergency Use of Juliet Basin: When non-scheduled U.S.

Navy ship uses the J1, J2, J3, Pier-1, Pier-2, Pier-3, or small craft piers during on- construction period, the Contractor will be issued a "Suspension of Work Order" in accordance with FAR

52.242.14. The Contractor will be directed to stop works at such Berth/Pier. The Government will issue the "Suspension of Work Order" 14 calendar days prior to suspend the Contractor's work.

The Contractor will be compensated for all delays, costs, as appropriate, in accordance with the FAR 52.242.14 Suspension of Work clause.

1.4.1.1 Government Berthing Operation

a. The piers/berths not scheduled for construction must be operational during construction. The Contractor must keep these piers/berths for the ship berthing.

b. The Government will operate sea gate of Juliet Basin. Notify to the

Government before start/end of the Contractor’s work.

c. The Government may suspend all Contractor’s works at unknown intervals for an maximum of 90 days during the construction period for berthing operations without additional cost to the Government nor revision of the contract completion date. Frequency of ship arrival is approximately one(1) ship per one(1) month with a duration of about three(3) or five(5) days.

d. Deck surface must be prepared by the half, and the other half must be kept clean at all times for transportation.

e. The Contractor must do overlay work by closing approach pier, but the

Contractor must notify due date and time of the closing to the Contracting Officer no later than one(1) month before.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including access, safety, environment, fire, traffic and security regulations. Provide written "General Authorization to Work on Base" to the Security Office, Commander Fleet Activities, Sasebo. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials must be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Ensure allowable maximum vehicle length to carry in elongated material via the Contracting officer. Wear safety gears (such as hard hats, personal floating device, high visibility vest) with the Contractor's name prominently displayed, in construction site and designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment must be conspicuously marked for identification.

SECTION 01 14 00.00 33 Page 3

1.4.1.1 Subcontractors and Personnel Contacts

Within 15 days after the date of Award, furnish a list of contact personnel of the Contractor and subcontractors including the names, job titles, addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.1.2 Vehicle List

Submit an original list of vehicles to be utilized at the work site with the following information for each vehicle:

a. Make

b. Year

c. Model

d. License number

e. Registered owner

f. Current BASE pass expiration date.

1.4.1.2 Vessels and Floating Equipment List

Submit an original list of vessels and floating equipment to be utilized at the work site with the following information for each vessels/floating equipment:

a. Manufacturer

b. Year

c. Model

d. Hull number

e. Dimension (length, width and height).

f. Pictures

1.4.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of the Government except in designated smoking areas.

This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.4.2 Shipyard Regulations

Ensure that Contractor personnel employed on the Shipyard become familiar with and obey Shipyard regulations. Do not enter any restricted areas

SECTION 01 14 00.00 33 Page 4 unless required to do so and until cleared for such entry. The Contractor's equipment must be conspicuously marked for identification. Comply with the following conditions:

a. Restrict employees/representatives to the work site and control travel directly to and from the work site.

b. Entry into the dry-dock: Entry into the dry-dock requires notification and approval by the Dock Master via the Contracting Officer.

c. Restore all traffic/parking/security signs and markings, including space numbers, designations, and lines, to their original form if such signs/markings are defaced or deleted during construction/repair.

d. Be responsible for control and security of Contractor-owned equipment and materials at the work site. Report immediately missing/lost/stolen property to the Contracting Officer as each case occurs.

e. Vehicle Speed Limits: The speed limits of all vehicles on the pier must be 15 kilos or less per an hour.

f. Pier Access Request: The Contractor must submit “Pire Access Request” to the Government, 5 working days prior to start the work.

g. Juliet Basin Security Gate: Juliet basin will be operated by the

Government. Submit open/close request to the Government, 7 calendar days before the operation is required.

h. Overnight Stay: Anchoring or berthing of Contractor’s vessel/floating-equipment for overnight stay will be approved by the Port Operation Officer. Berthing will be allowed maximum two vessel/floating-equipment at a time.

1.4.3 Working Hours

The project site will be available during regular working hours established by the Contracting Officer between 8:00 a.m. and 4:45 p.m Monday through Saturday, excluding all U.S. legal holidays.

1.4.4 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

If the Contractor desires to carry on work outside regular hours, including Sundays, and Government holidays, submit a written justification giving the benefit to the Government, specific dates, hours, location, type of work to be performed, contract number and project title for approval, and submit request outside regular hours 96 hours in advance of the date the work will start. During periods of darkness, light the different parts of the work in an approved manner. All work outside of regular hours is subject to approval by the Contracting Officer. All work outside of regular hours must be able to demonstrate a benefit to the Government. The Contractor must attach a Safety Brief and the Activity Hazard Analysis (AHA) for work that will be done outside regular working hours. The Safety Brief will be signed by the employees performing the work and submitted to the Government’s Representative.

SECTION 01 14 00.00 33 Page 5

1.4.5 Occupied and Existing Buildings

a. Do not enter the buildings without prior approval of the Contracting

Officer.

b. Do not interrupt the Government operation in areas where the Contractor does not perform the work. Provide temporary protections and enclosure for secure safety and convenience. Provide safety patrol boat to secure safety during survey and dredging.

1.4.6 Utility Cutovers and Interruptions

This project will not permit interruptions to any utility services and the Government’s regular operation.

1.4.7 Restrictions on Equipment

1.4.7.1 Restrictions on Radio Transmitter Equipment

Conform to the restrictions and procedures for the use of radio transmitting equipment, as directed. Do not use transmitters without prior approval.

1.4.7.2 Prohibition of Radiographic Operations on NAVFAC Projects

No radiographic operations including radiographical tests are allowed on NAVFAC projects. This includes machine and equipment that produce ionizing radiation such as industrial x-ray machines, particle accelerators, electron microscopes, laboratory analytical devices, and all other equipment capable of producing ionizing radiation.

1.5 SECURITY REQUIREMENTS

Contract Clause "FAR 52.204-2, Security Requirements and Alternate II," "FAC 5252.236-9301, Special Working Conditions and Entry to Work Area," and the following apply:

1.5.1 Photographs

Unofficial photograph is prohibited in the Naval Shipyard. When operationally required, submit a written request containing specific justification and details to the Security Officer prior to release.

1.6 FORCE PROTECTION

All vehicles, hand carried items, and persons are subject to searches upon entering and/or exiting U.S. Military installations and at any time while on the U.S. military installations. Random searches are conducted at all gates, during increased security or force protection conditions (FPCONs)

SECTION 01 14 00.00 33 Page 6

SECTION 01 20 00.00 33 Page 1

SECTION 01 20 00.00 33

PRICE AND PAYMENT PROCEDURES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 Construction Equipment Ownership and Operating Expense Schedule, Vol 1-12

1.2 SUBMITTALS

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

Earned Value Report; G (CME)

1.3 EARNED VALUE REPORT

1.3.1 Data Required

This contract requires the use of a cost-loaded Network Analysis Schedule (NAS). The information required for the Schedule of Prices will be entered as an integral part of the Network Analysis Schedule. Within 15 calendar days of notice of award, prepare and deliver to the Contracting Officer aan Earned Value Report (construction contract) as directed by the Contracting Officer. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs must be summarized and totals provided for each construction category.

1.3.2 Schedule Instructions

Payments will not be made until the Earned Value Report from the cost-loaded NAS has been submitted to and accepted by the Contracting Officer. Identify

SECTION 01 20 00.00 33 Page 2 the cost for site work, and include incidental work to the 1.5 m (5 ft) line. Identify costs for the building(s), and include work out to the 1.5 m (5 ft) line. Work out to the 1.5 m (5 ft) line must include construction encompassed within a theoretical line 1.5 m (5 ft) from the face of exterior walls and must include attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 1.5 m (5 ft) line.

1.3.3 Real Property Assets

The Government will provide the Draft DD Form 1354, Transfer and Acceptance of Military Real Property filled in with the appropriate Real Property Unique Identifiers (RPUID) and related construction Category Codes to summarize the designed real property assets that apply to this contract. The Contractor must meet with the Contracting Officer and the Real Property Accounting Officer during the Pre Construction Meeting and the Project Closeout Meetings to modify and include any necessary changes to the DD Form 1354. The Contractor must provide the Interim DD Form 1354 that uses the appropriate division of the RPUIDs/ Category Codes to represent the final constructed facility and include all associated cost. Coordinate the Contractor's Price and Payment structure with the structure of the RPUIDs/ Category Codes.

Divide detailed asset breakdown into the RPUIDs and related construction Category Codes and populate associated costs which represent all aspects of the work. Where assets diverge into multiple RPUID/ Category Codes, divide the asset and provide the proportion of the assets in each RPUID/ Category Code. Assets and related RPUID/ Category Codes may be modified by the Contracting Officer as necessary during the course of the work. Coordinate identification and proportion of these assets with the Government Real Property Accounting Officer.

Cost data accumulated under this section are required in the preparation of DD Form 1354.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates must be based upon the applicable provisions of the EP-1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27, Prompt Payment Construction Contracts and FAR 52.232- 5, Payments Under Fixed-Price Construction Contracts. The Requests for payment must include the documents listed below:

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the

Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 must include certification by Quality Control (QC) Manager as required by the contract.

SECTION 01 20 00.00 33 Page 3

b. The Earned Value Report from the cost-loaded NAS, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract.

c. Contract Performance Statement

d. Updated Project Schedule and reports required by the contract

e. Contractor Safety Self Evaluation Checklist

f. Other supporting documents as requested

g. Updated copy of submittal register.

h. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

i. Monthly Work-hour report

j. Solid Waste Disposal Report

1.5.2 Submission of Invoices

Submit invoices in accordance with the Contract Clauses “DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports” and “DFARS 252.232-7006 Wide Area Workflow Payment Instructions”. The documents listed in paragraph titled "Content of Invoice" above must be provided in their entirety as an attachment in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction it must be provided as instructed by the Contracting Officer.

1.5.3 Final Invoice

a. A final invoice must be accompanied by the certification required by

DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release. If the Contractor is incorporated, the Final Release must contain the corporate seal. An officer of the corporation must sign and the corporate secretary must certify the Final Release.

b. For final invoices being submitted via WAWF or as instructed by the

Contracting Officer, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of Transportation of Supplies by Sea has been confirmed by the Contracting Officer, the Contractor must then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in WAWF or as instructed by the Contracting Officer.

c. Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

SECTION 01 20 00.00 33 Page 4

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting Officer, be subject to reductions and/or suspensions permitted under the FAR and agency regulations including the following in accordance with "FAR 32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up to date record drawings not current as stated in

Contract Clause "NFAS 5252.236-9310, Record Drawings."

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs) and high-voltage electrical cable.

Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Earned Value Report requirement of this contract.

Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 have been met.

d. Materials are adequately insured and protected from theft and exposure.

SECTION 01 20 00.00 33 Page 5

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation must be stored either in Hawaii, Guam, Puerto Rico, or the Continental United States. Other locations are subject to written approval of the

SECTION 01 30 00.00 33 Page 1

SECTION 01 30 00.00 33

ADMINISTRATIVE REQUIREMENTS

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

Certificate of Insurance; G (Contract Specialist)

Progress and completion pictures;

Limited Authorization for Use of Hardcopy Data and Electronic Data; G

(CME)

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project in accordance with “Eizen Kouji Shashin Satsuei Youryo” (published by Japanese Ministry of Land Infrastructure and Transport), except specified herein.

Submit with the monthly invoice two sets of digital photographs each set on a separate CD-R, cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

1.4 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

a. Comprehensive general liability: ¥50,000,000 per occurrence

SECTION 01 30 00.00 33 Page 2

(1) Certificate of Insurance for Comprehensive general liability

Certificate of insurance must indicate Contract Number, Contract Title, Insurance Limit, and Insurance coverage.

Certificate of insurance must provide for at least 30 days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

b. Automobile liability: ¥20,000,000 per person, ¥50,000,000 per occurrence for bodily injury, ¥2,000,000 per occurrence for property damage

c. Workmen's compensation as required by Japanese law or Federal and State workers' compensation and occupational disease laws.

d. Employer's liability coverage of ¥10,000,000,

e. Others as required by Japanese law.

1.5 SUPERVISION

1.5.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.5.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.5.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend NAVFAC Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.5.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the

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Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.6 PERFORMANCE EVALUATION

Contractor’s performance will be evaluated using the contractor performance evaluation report entry system located on the website

On-line training for Contractor’s personnel is available on the website. Prior to commencement of work, the Contractor is required to provide the government with the name, phone number and e-mail address of the “Contractor’s Representative” that will be responsible for receipt and review of draft performance evaluations prepared by the government. It is the Contractor’s responsibility to keep this contact information current. After contractor performance evaluation is completed, it will be placed in the Federal Government’s Past Performance Information Retrieval System (PPIRS) for use by source selection officials when considering contractors for award of new contracts.

1.7 INTERPRETER

The Contractor must furnish the service of an interpreter on the job. This interpreter must have strong knowledge of the English language in terms of writing, listening, speaking and reading skills. Interpreter's English skills must also be well suited to the construction industry. If at any time the Contracting Officer feels the Contractor's interpreter is unable to perform the duties required of him/her, the Contracting Officer will ask for his/her immediate replacement. When the QC manager or the project superintendent talks with the Government representative, on-site or off-site, they must be accompanied by their interpreter.

1.8 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, and prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.9 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), NAVFAC (Echelon III and IV), the Navy and Marine Corps Region/Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

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The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.9.1 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the Contracting Officer and the Contractor (typically a conference room provided by the Contracting Officer or the Contractor).

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the

The Partners will determine the frequency of the follow-on sessions.

1.10 LIMITED AUTHORIZATION FOR USE OF HARDCOPY DATA AND ELECTRONIC DATA

The Contractor must sign the “Limited Authorization for Use of Hardcopy Data” and/or the “Limited Authorization for Use of Electronic Data” attached end of this section, before the AUTOCAD files/request documents are released to the Contractor.

1.11 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor must provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor must promptly notify the Contracting Officer, in writing, of any changes to this email address.

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SECTION 01 30 00.00 33 Attachment Page 1

SECTION 01 30 00.00 33 Attachment Page 2

SECTION 01 31 23.13 33 Page 1

SECTION 01 31 23.13 33

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Command's (NAVFAC's) Electronic Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or e-mail submission, including originals or copies, of the documents identified in Table 1 are not permitted, except where eCMS is unavailable or non-functional. Contact the Contracting Officer's Representative (COR) regarding availability of eCMS training and reference materials.

1.2 USER PRIVILEGES

The Contractor will be provided access to eCMS. All technical submittals and documents must be transmitted to the Government via the COR. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

1.3 SUBMITTALS

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

List of Contractor’s Personnel; G (CME)

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

1.4.1 General

The eCMS requires a web-browser (platform-neutral) and Internet connection.

Obtain from an approved vendor an External Certification Authority (ECA), Primary Key Infrastructure (PKI) certificate, or other similar digital identification to support two-factor authentication and access to eCMS.

Provide and maintain computer hardware and software for the eCMS access throughout the duration of the contract for all Contractor-designated users.

Provide connectivity, speed, bandwidth, and access to the Internet to ensure adequate functionality. Neither upgrading of the Contractor's computer system nor delays associated from the usage of the eCMS will be

SECTION 01 31 23.13 33 Page 2 justification or grounds for a time extension or cost adjustment to the Contract.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic design, technical submittals and documents and will require access to the eCMS. Project personnel roles to be filled in the eCMS include the Contractor's Project Manager, Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO). Personnel must be capable of electronic document management. Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users. Provide the following information:

First Name Last Name E-mail Address Office Address Project Role (e.g. Project Manager, QC Manager, Superintendent)

1.4.3 Field Administration

Provide a tablet computer with a Common Access Card (CAC) reader at the job site for Government use only. The tablet computer must have a web-browser, built-in camera, and cellular data connectivity. The tablet computer must be fully charged and made available at all times for Government use to facilitate the input of construction data at the job site. After completion of the work, reset the tablet computer to factory default settings. The tablet computer remains the property of the Contractor and must be removed from the site.

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information.

The eCMS and tablet computer must only be used for the transaction of unclassified information associated with construction projects. In conformance with the Freedom of Information Act (FOIA), Department of Defense Manual 5200.01-V4: DoD Information Security Program: Controlled Unclassified Information (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U - UNCLASSIFIED" (U) or "FOUO - UNCLASSIFIED-FOR OFFICIAL USE ONLY" (FOUO).

1.6 ECMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract.

Personally Identifiable Information (PII) transmittal is not permitted in the eCMS.

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1.6.1 Information Security Classification/Identification

The eCMS must be used for the transmittal of the following documents. This requirement supersedes conflicting requirements in other sections), however, submittal review times in Section 01 33 00.00 33 SUBMITTAL PROCEDURES remain applicable. Table 1 - Project Documentation Types provides the appropriate U and FOUO designations for various types of project documents. Construction documents requiring FOUO status must be marked accordingly. Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on U documents.

Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration). If a designated application is not functional within 4 hours of initial attempt, defer to the Submittal application and submit the required data as an uploaded portable document (e.g. PDF), word processor, spreadsheet, drawing, or other appropriate format. Hard copy or e-mail submission of these items is acceptable only if eCMS is documented to be not available or not functional. For Submittals, select the following:

Preparation by = Contractor personnel assigned to prepare the submittal Approval by = Contracting Officer Representative (COR) Returned by = Design Lead/Manager Forwarded to = Contractor project manager

Table 1 - Project Documentation Types

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

As-Built Drawings U Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and Transmittals

Building Information Modeling (BIM)

U 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and Transmittals

Construction Permits

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

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Construction Schedules (Activities and Milestones)

U After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and Scheduling App

Construction Schedules (Cost- Loaded)

FOUO After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and Scheduling App

Construction Schedules (3-Week Lookahead)

U Import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Scheduling App

DD 1354 Transfer of Real Property

U Submittals and Transmittals

Daily Production Reports

FOUO Provide weather conditions, crew size, man-hours, equipment, and materials information

Daily Report

Daily Quality Control (QC) Reports

FOUO Provide QC Phase, Definable Features of Work Identify visitors

Daily Report

Designs and Specifications

U 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and Transmittals

Environmental Notice of Violation (NOV), Corrective Action Plan

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

Environmental Protection Plan

(EPP)

FOUO Submittals and

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Invoice (Supporting Documentation)

FOUO Applies to supporting documentation only. Invoices are submitted in Wide-Area Workflow (WAWF)

Submittals and Transmittals

Jobsite Documentation, Bulletin Board, Labor Laws, SDS

U Submittals and Transmittals

Meeting Minutes FOUO Meeting Minutes

Operations & Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet

U 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and Transmittals

Photographs U Subject to base/installation restrictions

Submittals and Transmittals

QCM Initial Phase Checklists

FOUO Checklists (Site Management)

QCM Preparatory Phase Checklists

FOUO Checklists (Site Management)

Quality Control Plans

FOUO Submittals and Transmittals

QC Certifications U Submittals and Transmittals

QC Punch List U Punch Lists (Testing Logs)

Red-Zone Checklist U Checklists (Site Management)

Rework Items List FOUO Punch Lists (Testing Logs)

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Request for Information (RFI) Post-Award

FOUO RFIs

Safety Plan FOUO Daily Report

Safety - Activity Hazard Analyses

(AHA)

FOUO Daily Report

Safety - Mishap Reports

FOUO Daily Report

SCIF/SAPF

Accreditation Support Documents

FOUO Note: Some Construction Security plans may be classified as Secret.

Classified information must not be uploaded into eCMS. Refer to the Site Security Manager, as applicable.

Submittals and Transmittals

Shop Drawings U Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and Transmittals

Storm Water Pollution Prevention (Notice of Intent - Notice of Termination)

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

Submittals and Submittal Log

U Submittals and Transmittals

Testing Plans, Logs, and Reports

FOUO Submittals and Transmittals

Training/Reference Materials

U Submittals and Transmittals

Training Records (Personnel)

FOUO Submittals and Transmittals

Utility Outage/Tie- In Request/Approval

FOUO Submittals and

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Warranties/BOD Letter

FOUO Submittals and Transmittals

Quality Assurance Reports

FOUO Checklists (Government initiated)

Non-Compliance Notices

FOUO Non-Compliance Notices (Government initiated)

Other Government-prepared documents

FOUO GOV ONLY

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