J-6_TRIREFFACINST_5401_1f.pdf

DEPARTMENT OF THE NAVY

TRIDENT REFIT FACILITY

990 USS THOMAS JEFFERSON DRIVE

KINGS BAY, GEORGIA 31547-2631

IN REPLY REFER TO:

TRIREFFACKBAYINST 5401.1F

14 March 2014

TRIREFFAC KINGS BAY INSTRUCTION 5401.1F

Subj: COMMANDING OFFICER’S STANDING ORDERS

Ref: (a) U.S. Navy Regulations, 1990

(b) OPNAVINST 5102.1D

(c) MILPERSMAN

(d) TRIREFFACKBAYINST 5100.1D

Encl: (1) Standing Order #1 - Authority and Responsibility of the Command Duty Officer

(2) Standing Order #2 - Events Requiring Permission and

Notification of the Commanding Officer

(3) Standing Order #3 - Death or Serious Injury of Service Member/Civilian Employee

(4) Standing Order #4 - Hazardous Material/Waste or Oil Spill

(5) Standing Order #5 - Arrest Warrants/Summons

(6) Standing Order #6 – After Hours Ordnance Handling

(7) Standing Order #7 – Safe Haven

1. Purpose. To issue Standing Orders to the Command Duty Officer (CDO) and watchstanders in amplification of references

(a) through (d), and to provide instruction and guidance in certain procedures necessary to ensure the safe and orderly function of TRIDENT Refit Facility (TRIREFFAC), Kings Bay.

2. Cancellation. TRIREFFACKBAYINST 5401.1E. This instruction has been revised and should be reviewed in its entirety.

3. Scope. The orders listed in enclosures (1) through (7) are authoritative and directive. Deviations may be made only when authorized by the Commanding Officer (CO). If conditions necessitate deviations from these orders, the CO will be notified immediately.

4. Background. The CDO is the CO’s direct representative, responsible for the daily operations at TRIREFFAC. To carry out these duties, responsibility and authority are delegated to the CDO, who has the authority to direct TRIREFFAC personnel as required. All personnel in the command are subject to the orders of the CDO. The responsibility of the CO for good order and discipline at TRIREFFAC is absolute. The CDO will keep the CO apprised of conditions at TRIREFFAC, seeking guidance whenever there is doubt about how to proceed.

14 March 2014

5. Action. Each CDO and watchstander will comply with these orders. Any CDO or watchstander who does not fully understand these orders prior to assuming the watch is directed to receive clarification from the Executive Officer.

/s/

L. D. HILL

Distribution: (TRIREFFACKBAYINST 5216.2P) List I List IV

STANDING ORDER #1

Subj: AUTHORITY AND RESPONSIBILITY OF THE COMMAND DUTY OFFICER

1. The authority and responsibility of the CDO are indicated in Article 803 of reference (a). Specifically, the TRIREFFAC CDO is responsible for the safety, security, well-being and efficiency of this command during non-working hours. Additionally, the command’s priorities of safety, security, quality, and schedule should help guide the CDO when dealing with the events of the day.

2. I expect the CDOs to assume a determined posture in the normal conduct of their duties. To successfully accomplish this tasking, the CDO must be thoroughly aware of the functions and evolutions that make up TRIREFFAC’s daily routine. Be aware of fleet support and production operations as well as the quality of life of our men and women.

3. Preparation is the key. The CDO is charged with knowing the potential hazards associated with any evolution along with the correct response should something happen. The CDO should take the opportunity each duty day to review “what would I do if....,” and ensure those in the duty section do the same. There is a wealth of talent and knowledge assigned to this command. The CDO must take advantage of all available resources.

4. As my direct representative, the CDO acts for me.

Therefore, the CDO’s professional performance must be commensurate with the inherent authority and responsibility.

5. As such, when you are Acting for me if you order or execute an abnormal evaluation not in the normal plan of the day, make every effort to contact me or the executive officer in advance or if the situation requires prompt action as soon after as possible.

Enclosure (1)

STANDING ORDER #2

Subj: EVENTS REQUIRING PERMISSION AND NOTIFICATION OF THE

COMMANDING OFFICER

1. Prior Permission Required. Except in an emergency, my permission must be obtained prior to conducting the following evolutions:

a. Conducting drills or events which may affect supported units.

b. Conducting probable cause searches.

c. Lifting of special purpose or high interest nuclear lifts. (e.g., lifting Portable Radioactive Waste Collection Tank (PRWCT), Dual Media Discharge (DMD) resin cask, lifting items over an off-hull collection facility, construction of the Primary Relief Valve Testing (PRVT) collection facility.

d. Onload or offload of any ordnance to or from a submarine.

e. High interest lifts, i.e., dry deck shelter (DDS), salvaging of submerged or partially submerged objects, lifting of personnel during rescue or evacuation operations, lifts exceeding 80 percent crane capacity, use of mobile cranes in areas which have not been structurally assessed, or lifts with elevated safety risks. If the CO cannot be contacted, leave a message and inform the CDO.

2. Situation Reports. The following situation reports will be promptly made to me.

a. Any failure to carry out my orders, failure to provide normal services to supported units, or any special request for such services that must be refused.

b. Incoming message traffic of “Immediate” or higher precedence requiring action and “Personal For Commanding Officer” messages.

c. Casualties to systems supporting TRIREFFAC, tended units and their eventual restoration. This includes personnel injuries and safety violations.

d. All ships’ arrival and departure changes.

Enclosure (2)

e. All ships’ arrivals and underways (to include berth shifts).

f. When docking a ship, when ship enters/exits Dry Dock sill, lifts off or hard on the blocks. When Dry Dock is dry or completely filled.

g. Damage/Emergent Repair Reports regarding all units arriving at this activity.

h. Nuclear reactor/radiological accidents.

i. Radiological Controls Casualty.

j. Major storm warnings or changes in hurricane conditions.

k. Change in Defense Readiness Condition (DEFCON)/Force Protection Conditions (FPCON).

l. Toxic or hazardous waste discharges or spills, including petroleum products, on land or into the harbor.

m. Bomb threats.

n. Any incident involving visitors.

o. Significant family emergencies involving TRIREFFAC personnel.

p. Domestic disturbances involving NAVSUBASE Security or an arrest.

q. All death/serious injuries to military or civilian personnel assigned.

r. All suicide attempts/gestures of military or civilian personnel assigned.

s. Personnel returned to the command by base or civil police for any reason.

t. News media inquiries.

u. Any situation which may necessitate the activation of the Emergency Control Center (ECC).

2 Enclosure (2)

v. Security violations/incidents within the Waterfront Restricted Area (WRA) affecting the TRIREFFAC enclave.

w. Any liberty incident in Diego Garcia (DGAR), or other areas we may have Temporary Additional Duty (TAD) personnel.

3. While the above is not intended to include all possible situations when the CO should be notified, it serves as a basis for expected notification situations. When in doubt, call the CO!

4. Additional information should be provided when notifying the CO, if applicable:

a. Whom have you informed/intend to inform?

b. Who is in charge at the scene?

c. Number of personnel injured?

d. What have you done to combat the casualty?

e. What assistance do you need?

3 Enclosure (2)

STANDING ORDER #3

Subj: DEATH OR SERIOUS INJURY OF SERVICE MEMBER/CIVILIAN

EMPLOYEE

1. Follow the direction of reference (b), Chapter 3, Section 3002 for all on-duty Department of Defense (DoD) civilian and all on and off-duty military Class A mishaps, and any mishaps that result in the hospitalization of three or more personnel.

a. Class A Mishap. The resulting total cost of damages to DoD or non-DoD property in an amount of $1 million or more; a DoD aircraft is destroyed; or an injury and/or occupational illness result in a fatality or permanent total disability.

b. Notify the CO.

c. Notify the Executive Officer, Command Master Chief and Executive Director.

d. Notify the Occupational Safety, Health and Environmental Director, cell 674-7275. Eight hour COMNAVSAFECEN and OSHA notification required per reference (b).

(1) Take immediate action to prevent further injury to personnel and/or damage to any property.

(2) Secure the mishap site and limit unnecessary access.

(3) Preserve any evidence associated with the mishap.

(4) Collect witness statements.

e. Notify the Legal Officer in the case of military casualties. He/she will assume responsibility for required administrative actions. If you are unable to contact the Legal Officer, contact the Military Personnel Officer (Code 110).

Notify the Command Master Chief who will assign the Casualty Assistance Calls Officer (CACO) or his/her alternate who must coordinate required actions with the Legal Officer.

f. Notify the Security Officer

Enclosure (3)

g. Notify Branch Medical Clinic at 573-4242 or 573-4267 providing as much of the following information as is available:

(1) Name.

(2) Social Security Number.

(3) Command.

(4) Any known information on the injury or illness.

(5) Medical facility where the person was taken.

(6) Contact information for follow-up.

h. The CDO will remain in the loop until a Case Manager from Naval Hospital Jacksonville has been assigned. A direct communication link between the case manager and Code 110 will be established.

i. Notify Naval Submarine Support Command (NSSC) CDO.

j. Call the Military Personnel Support Group (Code 110) who will pick up the service record (in the case of military personnel) on his/her way in. If a civilian is involved, contact the Administrative Officer (Code 103) to provide personnel file information.

k. Contact the Military Personnel Support Group (Code 110) to initiate the required Personnel Casualty Report (PCR), Operational Report (OPREP 3) or Serious Incident Report (SIR).

The Legal Officer will complete upon arrival.

l. Ensure the individual’s service record is delivered to the Legal Officer upon arrival.

m. Refer to references (c) and (d) for guidance.

2. Exhibit 3-1 is provided for a checklist guide.

2 Enclosure (3)

PERSONNEL CASUALTY (DEATH OR SERIOUS INJURY) ACTION CHECKOFF LIST

1. CALL MEDICAL EMERGENCY (911).

NOTE: USE COMMON SENSE WHEN CALLING MEDICAL EMERGENCY. BE SURE

THAT MEDICAL EMERGENCY UNDERSTANDS THE SITUATION WHEN YOU CALL

THEM.

2. NOTIFY THE COMMANDING OFFICER.

3. _ NOTIFY THE EXECUTIVE OFFICER, CMC AND EXECUTIVE DIRECTOR

(CIVILIAN). ADVISE THEM WHETHER THE CO HAS BEEN NOTIFIED OR NOT.

NOTE: BE SURE TO ASK THE XO WHETHER HE DESIRES TO SEND A PCR,

OPREP 3 OR SIR.

4. ____ NOTIFY THE OCCUPATIONAL SAFETY, HEALTH AND ENVIRONMENTAL

DIRECTOR, CELL 674-7275. EIGHT HOUR COMNAVSAFECEN AND OSHA

NOTIFICATION REQUIRED PER REFERENCE (B).

5. _ NOTIFY MILITARY PERSONNEL SUPPORT GROUP. NOTE: ALL

OPREP 3 MESSAGES WILL BE SENT OUT FROM CODE 600 VIA THE MESSAGE

CENTER.

6. _ NOTIFY THE LEGAL OFFICER FOR MILITARY CASUALTIES.

ADVISE WHETHER THE CO AND XO HAVE BEEN NOTIFIED.

7. _ MILITARY PERSONNEL SUPPORT GROUP WILL PREPARE THE PCR,

OPREP 3 OR SIR AS DETERMINED BY THE COMMANDING OFFICER.

8. ____ NOTIFY THE SECURITY OFFICER.

9. _ NOTIFY SUBASE COMMAND DUTY OFFICER AT 573-2020.

10. _ GET THE PERSON’S SERVICE RECORD AND GIVE IT TO THE LEGAL

OFFICER IMMEDIATELY.

11. _ NOTIFY THE CASUALTY ASSISTANCE CALLS OFFICER (CACO). IN

THE EVENT THE CACO IS NOT AVAILABLE, THE LEGAL OFFICER WILL

ASSUME THE DUTIES UNTIL THE CACO IS CONTACTED.

Exhibit 3-1

STANDING ORDER #4

Subj: HAZARDOUS MATERIAL/WASTE OR OIL SPILL

1. The CDO shall:

a. Establish a containment area at the scene utilizing any available Hazardous Material Spill Kit.

b. Assign a Point of Contact.

c. Notify appropriate Hazardous Material Spill Response Team.

(1) Port Services: 573-2550/573-2545 for waterborne spills.

(2) Fire Department: 911 for spills on land and water.

d. Notify NAVSUBASE CDO, 573-2020, NSSC CDO, 573-0856, Cell:

674-1513, and CO TRIREFFAC, Cell: 674-6494.

e. Notify TRIREFFAC Environmental Supervisor, Code 108, Cell 674-3840.

f. Notify NAVSUBASE Environmental (during working hours) 573-4646 or 573-8846.

g. Utilize Spill Response Checklist to document the spill (Exhibit 4-1).

h. Make all required telephone reports as per the Checklist (Exhibit 4-1).

i. An Oil Spill Report Message is required to be sent by the command who produced the spill (Responsible Party) within 24 hours. Ensure a completed Spill Response Checklist is delivered to TRIREFFAC Code 108, Environmental, to ensure this requirement is met.

Enclosure (4)

SPILL RESPONSE CHECKLIST

1. Immediately notify appropriate response team.

a. Spill in water . . . Port Operations (573-2550/573-2545) and Fire Dept. (911)

b. Spill on Land . . . .NAVSUBASE Fire Dept. (911)

2. Notify TRIREFFAC Environmental Supervisor, Code 108, Cell 674-3840.

3. Notify NAVSUBASE Environmental (during Working Hours), 573-4646 (leave message).

4. Notify NAVSUBASE CDO 573-2020 and NSSC CDO 573-0856, Cell:

674-1513.

5. Local Time and Date Spill (Occurred/Discovered):

6. Facility/Vessel Originating Spill: _______________________

7. Spill Location: __________________________________________

For spills at sea, list latitude, longitude and distance to nearest land.

For spills in port, list port name, host Naval command and specific location (pier mooring designation).

8. Volume spilled in gallons: ________________________________

Estimates must be made by examining loss at source: i.e., sounding tank, calculating flow rate of spill.

If amount unknown at time of this report, list only “Unknown” until such time as definitively established.

Estimating volume by visual observation of oil on water can be very unreliable.

If volume estimate can only be made by visual observation of oil on water, ensure quantifying standards are listed.

If oil/water mixture, indicate percent of oil.

Exhibit 4-1

9. Type of Oil Spilled: _______________________________________

List whether diesel fuel marine (DFM); Naval distillate; Jet fuel (JP-4 or 5); aviation/automotive gasoline; automotive diesel;

heating fuels (grade 1 or 2 kerosene); residual burner fuel (grade 4, 5 or 6); lubricating oil; hydraulic oil; oil/oil mixture (including slops and waste oil); oil/water mixture (including bilge waste).

If type unknown at time of this report, list only: “unknown” until such time as definitively established.

10. Operation under way when spill (Occurred/Discovered):

11. Telephonic Report to National Response Center* and Georgia Department of Natural Resources* (was/was not) made.

National Response Center (NRC) (1-800-424-8802) Report # _________________ POC: ____________________ Georgia Dept of Natural Resources (1-800-241-4113) Report # _________________ POC: ____________________

*Prior to making any outside phone calls please contact TRIREFFAC Environmental Code 108.4 for guidance, Cell 674-3840 and/or NAVSUBASE Environmental 573-4646.

After normal working hours, weekends, and holidays please contact Department Head for Safety Health and Environmental (912) 674- 7275 for guidance and notify NAVSUBASE Environmental at 573-4646 (leave message).

12. An oil spill report message is required to be sent by the Responsible Party within 24 hours when the spill is waterborne or a land spill that meets the Reportable Quantity (RQ). The TRIREFFAC CDO will firmly establish who has committed to send the message and inform TRIREFFAC Code 108. Forward the enclosed checklist to Code 108.

13. SAMPLES (were/were not) taken: _____________________________ ____________________________________________________________. If taken, identify location(s) from which taken: tanks, hoses, piping, slip, jetty, etc. If taken, identify collecting officer by name, rank and agency.

14. Containment Method (planned/used): ________________________ ___________________________________________________________. If none, state reason. Otherwise, indicate equipment utilized: boom;

ship’s hull; camel; water spray; chemical agent.

15. Spill Removal Method (planned/used): _______________________

16. Volume of product recovered in gallons: ____________________

17. Parties performing spill removal: __________________________

18. Assistance Required/Additional comments: ___________________

19. Lessons Learned: How could this spill have been avoided?

20. Activity contact for additional information:

List name, rank/rate, command, code, DSN and/or commercial telephone numbers. _____________________________________________

STANDING ORDER #5

Subj: ARREST WARRANTS/SUMMONS

1. Warrants for arrest/summons are normally presented during working hours via NAVSUBASE Security. NAVSUBASE Security is responsible for coordination and processing of all demands for delivery of personnel, service of civil process, subpoenas or warrants.

2. When demands for delivery of personnel are received, notify the Commanding Officer, Executive Officer, Executive Director, Command Master Chief and Security Officer immediately to determine disposition.

3. TRIREFFAC personnel will not be released to any civilian law enforcement agency without the permission of the Commanding Officer. TRIREFFAC personnel may be immediately released to NAVSUBASE Security/NCIS prior to informing the Commanding Officer. Make every effort to inform the Commanding Officer as soon as possible.

Enclosure (5)

CO STANDING ORDER #6

Subj: AFTER HOURS ORDNANCE HANDLING

1. The Department of Defense Explosive Safety Board (DDESB) Site Approval authorizes TRIREFFAC Kings Bay to handle explosives at three locations: - Site VI (layberth area positions 10 & 11), Explosive Handling Wharves (EHWs) 1 & 2 and the TRIREFFAC Refit Wharves 1, 2, and 3. Class 1 Division 1 (1.1 through 1.4) explosives may be handled any time at Site VI or the EHWs. The Net Explosive Weight (NEW) for Site VI are four MK 48 War Shot Torpedoes or four Tomahawk Land Attack Missiles (TLAMs) on the pier at any one time, which strike a 600-foot Explosive Safety Quantity Distance (ESQD) arc. SSGN Tomahawk handling is limited to handling one tube at a time striking a 750-foot ESQD arc at Site VI. The EHWs are sited for 200,000 lb NEW of 1.1 explosives, which strikes a K-50 arc of 8,435 feet. Special Operating Forces (SOF) 1.1 and 1.2 ordnance must be handled in the EHW due to 1250-foot ESQD arc. Refit Wharf 3 is sited for

1.1 through 1.4 explosives, striking up to a 500-foot ESQD arc.

1.1 Explosives (i.e., War Shot Torpedoes) can be handled anytime at Refit Wharf 3 as long as the submarine is moored starboard side to the Wharf (bow south) to meet ESQD requirements. If the submarine is not moored in this manner 1.1 items can only be handled after 1530 and on weekends. The DDESB site approval restricts us to a maximum of two MK 48 War Shot Torpedoes on the Refit Wharves at any time. 1.1 Explosives can only be handled at Refit Wharves 1 and 2 during non-peak hours (after 1530 and on weekends). 1.3 and 1.4 explosives strike a 100-foot ESQD arc and may be handled at Refit Wharves 1, 2, and 3 during normal working hours. Refit Wharves 1, 2, and 3 are NOT sited for handling TLAMs.

a. After hours ordnance-handling evolutions will not begin earlier than 1530 and will normally end at 2100. This stop time is imposed to maximize safety by not requiring ship's force or Defensive Ordnance Support Facility (DOSF) personnel to handle weapons when too tired to operate safely. The 2100 stop time will be included in all applicable pre-move briefs.

b. The Weapons Handling Officer (WHO) has the authority to exceed the 2100 stop time up to 30 minutes if doing so will allow the evolution to be completed. Prior to invoking this authority the WHO will make a careful judgment to ensure all personnel are alert and capable of safely working to 2130 and there is adequate lighting continuously during the handling evolution.

Enclosure (6)

c. If contentious issues arise, the WHO will inform the CDO via the Weapons Repair Duty Officer (WRDO). The WHO will contact the Weapons Repair Officer to brief the situation. In no case will the WHO continue handling ordnance after 2130 without my specific authorization. "Meeting the schedule" is never a valid reason to jeopardize ordnance safety.

d. The Weapons Production Management Assistant (WPMA) will not schedule more than eight weapon moves for any after hours evolution. If a ship can safely handle more than eight weapons prior to 2100, DOSF may support these additional moves, but in no case will more than eight moves be scheduled.

2 Enclosure (6)

STANDING ORDER #7

Subj: SAFE HAVEN

1. When a request for Safe Haven is received, Naval Submarine Base (NAVSUBASE), Kings Bay, will promptly ensure the vehicle and couriers involved are moved away from the main gate to a protected area of the base, designated as the Safe Haven.

2. NAVSUBASE Security will notify the TRIREFFAC CDO of an ordnance shipment after normal working hours. Upon receiving notification, the CDO will notify the TRIREFFAC Code 700 WRDO and ensure the following occurs:

a. The WRDO verifies the type of shipment against the manifest. Requests for Safe Haven of nuclear material will be forwarded to the Strategic Weapons Facility, Atlantic (SWFLANT) Duty Officer.

b. A NAVSUBASE yellow light patrolman will stay with the shipment at the Safe Haven until the shipment is released. The WRDO should routinely check on the status of the driver until DOSF is notified and delivery is set up. The WRDO will check on the driver twice a day during weekends and holidays.

Enclosure (7)

SPILL RESPONSE CHECKLIST