J-3_SSBN_and_SSGN_General_Requirements_2016.pdf

SSBN/SSGN GENERAL REQUIREMENTS

The following information concerning the above project shall be provided in the solicitation document to inform prospective bidders of the unique requirements of this project which will be worked at Kings Bay Naval Submarine Base:

1) General Requirements

a) Contractor shall provide diesel-powered generators and air compressor’s as required for the accomplishment of the work package. Only diesel powered equipment will be allowed in the drydock basin. The contractor will provide the fuel consumption rate to the TRF Occupational Safety, Health and Environmental (OSH&E) Department, Code 108.4 for reporting requirements associated with the air permit.

b) Due to the increased security requirements, the government will fuel contractor work site equipment, such as diesel generators, air compressors, grit blasting equipment, etc. Fuel for contractor’s equipment addressed above will be provided daily by the Government at the contractor’s expense. The contractor shall provide 24-hour notice to the base fueling contractor. The base fueling contractor will provide fuel within two hours of the start of a normal shift 0730 to 1630. Any fueling after normal working hours and weekends, the contractor is to directly reimburse the base fueling contractor for the overtime expended.

Approximate cost for fuel is $2.55 per gallon for gasoline and $2.57 per gallon for diesel. Overtime fueling rate is $38.47 per hour with a four hour minimum. This is for after 3 PM on weekdays, on weekends and holidays. The government will not be responsible for any damage to the contractor’s equipment as a result of the fuel. The contractor shall be responsible for all environmental damage, clean-up, fines, and restoration costs caused or incurred by their equipment.

c) Contractor will be provided a lay down area for a contractor provided trailer adjacent to the work area. The government will provide electricity for the trailer. The size of the laydown area will be minimized. The general plan including size should be provided to the SERMC technical representative 10 days prior to the beginning of work to resolve any issues. The trailer will require tie downs for storm protection. Contractor bulk material shall be stored off- base to minimize the amount of area required in the laydown area.

Contractor shall be required to provide their own phone service. No hard lines will be available, cell phone use only.

d) Contractor’s general parking will be off base. A limited number of parking spaces will be provided near the contractor lay-down area for “official contractor vehicles” only. Limited parking outside the Controlled Industrial Area (CIA) is available on a first come basis.

e) The contractor shall notify the SERMC technical representative 48 hours in advance of interferences, which are requested to be removed, and the SERMC technical representative and Project Manager will determine and authorize the mutually agreed interference that should be removed. The government will be responsible for all interference removal.

f) Contractor shall perform a walk through with the SERMC technical representative prior to accomplishing the wrapping of systems and components prior to commencing blasting operations and provide a list of existing damages for documentation.

g) Contractor will be responsible for repairing and/or replacing sound damping damages made by contractor during the preservation work.

2) Safety

a) Contractor shall comply with all SAFETY requirements stated in:

(1) TRIREFFACINST 5100.1D, Occupational Safety and Health Program

(2) SUBASE INSTR 5100.2D

b) Contractor shall be required to attend a Safety indoctrination-training course provided from the TRF safety department (code 108) prior to starting any work at TRF. This training will be given in conjunction with all other required training and be required on an annual basis thereafter, and will be required for all new contractor employees before start of work. Contractor will be required to submit all new employee’s names to the on-site SERMC representative, so training can be arranged.

c) Contractor equipment shall be disconnected/de-energized during periods of breaks/lunch and off shift to prevent casualties, which may occur due to equipment failure or inadvertent operation. Primarily this is pressurized systems such as blast hoses, paint hoses etc. It is understood that ventilation and dehumidification equipment will be required to run around the clock.

d) Contractor providing escort services will ensure compliance with personal protective equipment requirements for areas being entered.

3) Security

The contractor shall comply with the DD Form 254, Contract Security Classification Specification as well as all security requirements of Kings Bay NSB/Trident Refit facility. All contractor employees will require U.S.

citizenship. This applies to vendor delivery personnel as well. Confidential security clearances are required for all contractor personnel that will access the submarine. For work external of the submarine, the FAD (Facility Access Determination) process will be authorized as indicated below. NOTE: Please note that a completed FAD, or interim FAD does not allow access to inside or topside the submarine, but will only allow access to the Waterfront Restricted Area (WRA) which will allow delivery of materials, equipment set up and support efforts from the pier and access to the Dry-dock for work on the Main Ballast Tanks, hull, recesses and voids. For access topside (once you cross the brow) and inside of the submarine, personnel holding FADs, or no clearances must be escorted by a contractor that holds a valid approved escort badge.

(1) FAD Process: The FAD process applies to contractors and vendors who do not possess a security clearance but require access to the WRA for the performance of their assigned duties. Authorized access is based upon a favorable trustworthiness determination. The trustworthiness determination is based upon a completed TNAC and criteria provided in SECNAVINST 5510.30B. An individual’s FAD must be no older than 10 years for access into the WRA.

(a) For contracts greater than 90 days, contractor personnel must receive a favorable FAD for access. For contracts less than 90 days the requesting command’s Security Manager will determine whether to employ the FAD or escort process.

(b) To provide access prior to receipt of a completed FAD from OPM, enclosure (1) and the following procedures augment SECNAVINST 5510.30B guidance and may be applied to authorize unescorted access into the WRA.

1. The requesting command has the individual sign a consent form which authorizes SUBASE to conduct a National Crime Investigation Check (NCIC).

2. The requesting command provides the consent form and personnel data to SUBASE Security for the

NCIC.

3. SUBASE Security reports NCIC results to the requesting command.

4. Provide applicable Security Managers a list of personnel with authorized temporary access. The applicable Security Manager will use this list to authorize access to their respective areas via the security badge application process.

5. Request SUBASE Security issue the individual a 60 day, unescorted temporary badge. Sixty days should allow adequate time for processing the TNAC. In the event the TNAC process is delayed, the applicable security manager may extend this temporary badge for 30 additional days (for a total of 90 days).

6. When the TNAC is received from OPM, the requesting command’s Security Manager will review the completed TNAC and make a trustworthiness determination based upon criteria in Appendix G of SECNAVINST 5510.30B. A favorable trustworthiness determination results in the issue of a permanent security badge for the duration of the contract. An unfavorable trustworthiness determination results in revocation of the temporary security badge, thereby removing access to the Restricted Areas.

(2) Escorted Access: Escorted access applies to contractors, vendors and government personnel who require access to the WRA for the performance of their assigned duties, but who do not possess a security clearance or FAD.

These personnel may include day laborers, to include deliveries, one-time vendors and limited service contracts.

Enclosure (2) and the following procedures are guidance for escorted access:

(a) The requesting command charges the contractor to provide a list of work force personnel data. The work force personnel data shall include:

(1) Name, social security number, date of birth, place of birth, citizenship, company/organization.

(2) Estimated time of arrival and departure (period of visit for badge periodicity)

(3) Details of any special assistance required

(4) Vendor Delivery Data Form (if applicable)

(b) The requesting command’s Security Manager will request SUBASE Security issue a temporary, escort-required badge.

(c) At the discretion of the requesting command’s Security Manager, DoD personnel and contractors who have security clearances will be authorized as an approved escort (at the discretion of the NSSC Security Officer).

(1) Escort Requirements: The escort process allows personnel without clearances or FADs, access to the WRA provided they are escorted at all times. Escorts ensure the security interest itself is protected from unauthorized access by visitors. The term visitor applies to contractors, and other individuals that require Restricted Area access in order to provide a service to the government. Only contractors holding a completed secret clearance and or an Interim secret clearance will be considered for escort privilege badges. The NSSC Security Officer holds the right to deny any contractor escort privilege and also has the right to revoke this privilege if the escort doesn’t properly perform his duties and responsibilities as an escort.

(2) Command or Contractor Duties and Responsibilities: The command or contractor providing the escort shall ensure that each escort is briefed on his or her duties and responsibilities (See enclosure (1)).

(a) Prior to the visitor arrival, the command or contractor requesting the service shall notify SUBASE Security and worksite security manager of the pending visit. The SUBASE Security notification will include the information required by paragraph (2) (a).

(b) The command or contractor providing the escort will ensure assigned escorts meet the following minimum skills and qualifications:

(1) Must be willing to accept the additional responsibility of escort duties

(2) Must have had a favorable trustworthy determination or security clearance

(3) Possess a permanent SUBASE badge with escort privileges to the Restricted Area to be visited

(c) Commands and contractors completing the form in enclosure (1) will route one copy with the security badge application. In addition, commands and contractors will maintain a file copy for audit purposes.

3) Escort Composition, Duties and Responsibilities: The number of escorts per visitor(s) shall take into consideration the area to be visited; number of people being escorted; physical limitations of the area visited; method of transportation; and the period of time when an escort will be required. Escort composition guidelines follow:

(a) Under normal circumstances an escort shall not allow a visitor out of sight at any time.

However, there are exceptions where this may not be feasible (e.g., emergency medical treatment).

(b) Normally one escort will be provided for one visitor, however in cases where one escort can maintain positive control over more than one person, the number of people escorted will not normally exceed five visitors.

(c) When the escort process is limited to the confines of a vehicle, the maximum number of visitors can be the safe capacity of the vehicle provided the escort can maintain positive control of the visitors.

(d) When the escort period is expected to exceed six hours, more than one escort should be assigned.

4) Hazardous Materials/Flammable Liquid Stowage/Handling and bar coding requirements

a) Contractor shall provide a detailed list of all hazardous materials brought onto Kings Bay Trident Refit Facility and used in support of this contract with the associated MSDS sheets to the SERMC technical representative within 14 days from award of contract. Any material not listed on the Kings Bay / TRF Authorized User List must be approved before brought on to the facility. NOTE: OPNAVINST 5090.1D

CH-2, PROCEDURES FOR IMPLEMENTING THE NATIONAL ENVIRONMENTAL POLICY

(NEPA). Contractor shall comply with applicable Federal, State, Local and internal environmental policies, regulations and requirements.

b) Contractor shall be required to attend a Hazardous material handling and familiarization indoctrination-training course provided from the TRF Occupational Safety and health department (code 108) prior to starting any work at TRF. This training will be required on an annual basis thereafter, and will be required for all new contractor employees before start of work. Contractor shall be required to submit all new employees names to the on-site SERMC representative so training can be arranged.

c) Contractor Material Process Flow for Checking-in Material for Bar Coding:

The contractor shall notify Supply, Code 534 of all materials requiring bar coding. The requested format is for the Contractor to phone HAZMAT first and then FAX over an Off-Site Transfer Sheet (see enclosure #

3) of the list of material that they wish to bring onboard, three business days prior to bringing the material on station. This will expedite the labeling process. HazMat will be able to have the list and labels in hand when the Contractor arrives at Building # 4031. All deliveries of all Hazardous Materials will be made to:

TRIREFFAC Supply, Code 534, Building 4031, loading dock. Contact HazMat Supervisor @ 573-9296, FAX 573-4313 for notification of Delivery.

d) MSDS Sheets of the Hazardous Material, not previously delivered, will be provided by the Contractor at the time of delivery for each hazardous material brought aboard TRIREFFAC. The contractor / driver will maintain custody and stay with the hazardous material while the bar codes are being placed on the containers.

e) Supply, Code 534, shall place bar codes on all Contractor material for tracking and recordkeeping purpose. This information will be entered into the HSMS Data base for monthly reporting. This will be considered an off-site transfer. Supply shall maintain this information. The Contractor shall abide by all SERMC Planning Memorandums in the current contract and all Federal, State and local Rules, Laws and Regulations.

NOTE: This process is being implemented to assist TRIREFFAC, SUBASE and the Contractor from incorrectly and/or late reporting of data to the State of Georgia for the Title V Air Permit. This process is to ensure all Hazardous Material brought into Kings Bay comply with Federal, State and local Rules, Laws and Regulations. The Benefits to the Contractor are: 1) Reduced recording time daily and monthly, more production man-hours. 2) Avoidance of Notice of Violations (NOV) from Georgia Department Of Natural Resource, Environmental Protection Division for late reporting This process is to ensure all Hazardous Material brought into Kings Bay comply with Federal, State and local Rules, Laws and Regulations.

The Contractor shall comply with Environmental/Hazardous Material Requirements as directed by:

1) TRIREFFACINST 5401.1F Commanding Officer Standing Order #14

2) TRIREFFAC 5090.1E

3) TRIREFFAC 5090.3D

4) TRIREFFAC 5090.2B

5) SUBASE INSTR 5090.3E

6) SUBASE INSTR 5090.1C

7) SUBASE INSTR 5090.6

8) OPNAVINST M-5090. 1 Chapter 10

f) The contractor shall have appropriate spill procedures and equipment necessary to combat a spill of contractor material. Consideration should be given in the equipment staging for enough material to handle a problem based on the amount of material stored for use. The contractor shall take immediate action in the event of a spill to contain and minimize the environmental impacts from such an accident. Immediate notification of the Supervisor is required to ensure the proper notification of the personnel at TRF/Kings Bay.

g) The contractor shall clean, segregate and consolidate waste for disposal by category and type.

Contractor shall maintain all work areas in a satisfactory state of industrial cleanliness. Efforts will be taken to ensure that any industrial debris is properly disposed of in accordance with the applicable Federal, State and local environmental laws, rules and regulations. The contractor will ensure that hazardous material and associated material safety data sheets are readily available and provided to TRF 14 days prior to the start of work.

h) The contractor shall be required to arrange for the proper containers and the disposal of all blast media used during the performance of his work. The contractor shall deliver all hazardous waste to a satellite accumulation area at a specified location within the work area as specified by TRF and the Base Operating Service Contractor (BOSC) for disposal by the BOSC. The Contractor shall comply with the requirements of TRIREFFACINST 5090.2B H/W Generation Removal of Waste through BOSC.

i) The Contractor’s representative in charge of coordination of waste by the government will be required to attend a one-time 4-hour Satellite Accumulation Area training and provide documentation that the required Hazardous Communication Training has been conducted with the coordinator KBNSB and TRF Code 108.

Naval Submarine Base has an approved Title V Air operating Permit granted by the State of Georgia, Department of Natural Resources, and Environmental Protection Division. This permit allows SUBASE and its tenants to emit Volatile Organic Compounds (VOC), gases and fugitive dust at certain levels, which are reportable monthly. The contractor and their subcontractors will be required for reporting the emission level to the TRF Air Program Manager monthly. The forms will be provided for these reports. The reporting is simply a data collection and the reports will be provided by the 5th of the month for the previous month’s data. The contractor will be held liable for any misrepresentation of information that results in a Notice of Violation (NOV) from the State of Georgia.

j) The contractor shall be responsible for cost incurred with hazardous waste disposal and sampling of contractor generated hazardous waste and hazardous waste spills. The contractor will be responsible for cost incurred with monetary fines and violations received by TRIREFFAC during EPA or Georgia Department of Natural Resources Environmental Protection Division (GA DNR EPD) inspections for violations generated by the contractor. Complete restoration of the areas involved will be the responsibility of the contractor upon completion of the contract.

k) In the event of mismanagement of hazardous waste and hazardous material, the contractor shall take immediate corrective action as identified by Code 108 and correct within 2 hours of identification. The Contractor Shall Incorporate Pollution Prevention into their process in accordance with NAVSEA (00T) Flyer 20 June 2000.

l) Contractor shall coordinate directly with TRF facility for the staging of blast grit and with the BOSC contractor for pick-up of hazardous material, controlled substances, and sandblast grit. Contractor shall set up an account and be billed directly by the BOSC contractor. Sandblast grit shall be disposed of through the BOSC. Each dumpster holds a maximum of 8 cubic yards. The dumpsters should be limited to a maximum weight of 8 tons. The contractor must contact MDI @ (912) 573-2045 and the Camden County Landfill @ (912) 729-4099 directly for quotes.

m) All contractor personnel along with equipment shall be removed outside the K-50 ESQD ARC generated from the EHW immediately upon completion of work.

5) Work Schedules

The contractor shall be required to obtain a copy of ships drill and evolutions prior to the start of work. Drills conducted by ships force and /or TRF will require minimal participation of the contractor but may require a short delay in the production effort. The contractor will be required to muster his employees at a designated area and the coordination for such drills will be with the Supervisor.

6) Crane/Rigging Service

a) Contractor shall provide a list of all equipment, which will require rigging into the drydock to the Supervisor. All contractor-furnished equipment must have the empty and full weight marked on it with sketches for lifting attachments and certification of attachment points. Sketches must be provided to the SUPERVISOR.

b) Crane, rigging services will be provided by the government within the facility. The contractor shall provide a list of all equipment with the requirements of paragraph (a) above. The contractor shall provide a 48 hours notice of required lifts. If these lifts are to occur on weekends and/or holidays the request should be forwarded 48 hours prior to the beginning of the weekend or holiday and should be discussed at the daily meeting 48 hours prior to the beginning of the weekend or holiday. The government will provide the lifts within 24 hours of the requested time. Any restrictions imposed by acts of weather (winds, lightning, etc) would not be considered a delay in the requested lift. Contractor’s equipment shall have a letter of certification verifying that equipment lifting devices (pad eyes) have been tested and certified prior to rigging by the Government.

7) Staging Requirements

Staging for work will be the responsibility of the contractor. The staging /containments required for the preservation of the outer hull will be required to contain 100% of the blast grit. Air opacity readings (The amount of moisture/dust that is released into the atmosphere) will be taken on a random basis. If this exceeds the allowable permit amount, operations will be required to secure until conditions causing the excessive release to be corrected.

The amount of staging necessary to perform the work will be minimized and the staging when possible will be built such that it does not extend to the drydock floor except where absolutely necessary as in the preservation of the outer hull aft. Staging will not be allowed in any radiologically controlled areas and preservation in these areas will be performed by TRF. Contractors shall not have access to any area designated as a radiologically controlled area.

No access for the contractors will be in areas designated as radiologically controlled areas. No welding or stud welding will be allowed to the outer hull or superstructure. Staging plans will be delivered to the Supervisor 30 days prior to start of work for review and approval. Any comments or concerns with the staging plan will be addressed within 5 working days of submittal of the contractor’s plan. It may be necessary for TRF to use contractor staging during the course of the work for inspection or repairs. Any staging used by TRF will be inspected and approved by the appropriate code prior to it being considered satisfactory for its use.

8) Contractor Personnel Qualifications

a) The contractor will be required to provide his own certified marine chemist for gas free services. TRF/Ship’s Force entry requires NAVY gas free qualified individuals certify the space. The contractor shall not be allowed entry based on a Navy certified Government furnished equipment and vice versa TRF/Ship’s Force will not be allowed based on the contractor Government furnished equipment.

b) All personnel that are assigned to work on the contracted items shall be familiar with work on submarines.

The unique environment and consequences of damage to submarine systems require that some understanding of basic submarine integrity would prevent inadvertent actions to cause serious damage to the ship.

c) The contractor shall be required to have his personnel attend briefs on radiological controls and SUBSAFE requirements at the beginning of the project. These briefs will be given by the appropriate codes at TRF. The time of the briefs will be a mutually agreeable time between the contractor and TRF. The briefs will be no longer than 2 hours in length for planning purposes.

Escort Duties and Responsibilities Acknowledgement Statement

The following policy and procedures apply to Restricted Area escorts. Escorts must be DoD personnel or Contractor employees, and may escort more than one visitor, but only one vehicle unless vehicles are in a convoy. Escorts are physically assigned to each visitor and must understand their duties and responsibilities. If additional escorts are required, the original escort must ensure that each escort understands their escort duties and responsibilities. The original escort is the sole accountable party during the entire time the visitor is within the Restricted Area.

1. Escorts will meet their visitor at the Pass & ID Office or other suitable location and escort the visitor directly to the designated workplace.

2. Escorts will clearly identify and brief the visitor on the buildings, specific rooms, and location of the area to be visited.

3. Escorts will advise the visitor that unescorted movement outside the designated workplace will result in termination of the visit.

4. Visitors must be accompanied 100% of the time, except during restroom breaks, at which time the escort will wait outside of the restroom facility.

5. Escorts will exercise positive control of the visitors throughout the visit and ensure that they do not wander into areas and spaces where they are not authorized.

6. When the escort has been physically separated from the visitor, or in case of doubt, the escort shall immediately call and report it to the SUBASE Security Dispatch (X911)

7. When accessing a Restricted Area, the escort shall precede the visitor into the area and egress last when departing the area.

8. Act as a point of contact between the visitor and other local command entities when required.

9. Alert emergency services, as appropriate, in the event of an accident/incident involving the visitor.

10. Escorts will ensure compliance with personal protective equipment requirements for areas being entered.

11. Provide direction for the visitor in the event of an emergency or casualty within the area visited.

12. At the end of each visit, escorts will accompany the visitor to the Pass & ID office or other suitable location.

I have read and understand the requirements stated herein. I also understand that failure to comply with the provisions set forth above may be grounds for termination of escort privileges.

Escort Name: _______________________________ Date/Time: ________

Escort Signature: ____________________________ Escort Code: _______

Enclosure (1)

Escorted Access Process

Enclosure (2)

Contractor/Subcontractor /Vendor provides list of personnel data to requesting command Security manager

Requesting command’s Security Manager provides list of personnel data to SUBASE Security requesting SUBASE issue temporary Escort- Required badge for period of visit

SUBASE issues temporary Escort- Required badge for period of visit

Contractor’s Off –Site Transfer Hazardous Materials

Company Name:______________________________________________ Driver’s Name:__________________________________________________

Quantity Container Size (Gallons) Manufacture Navy Stock Number Nomenclature

Supply Technician Name:_______________________________ Date:______________

Enclosure (3)