J-5_TRIREFFACINST_5100_1d.pdf

TRIREFFACKBAYINST 5100.1D

3 Jun 09

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CHAPTER 1

INTRODUCTION

Ref: (a) OPNAVINST 5100.23G

0101. Background.

a. TRIDENT Refit Facility (TRIREFFAC) maintains safety and health programs to protect its personnel and property.

Occupational Safety and Health (OSH) has long been an element of the overall Navy safety program. The Chief of Naval Operations (N45) has traditionally managed the occupational safety and health program.

b. This manual implements the requirements of reference (a) and provides policy, procedures and guidance for the TRIREFFAC OSH Program.

0102. Terms and Definitions. This manual uses the words "shall", "will", "must", "should", "may", and "can” throughout.

Shall, will, and must are directive in nature and require mandatory compliance. Should is a strong recommendation, but compliance is not required except in the event of mishap or then “shall” will replace “should”. May or can, when used, are optional in nature, and compliance is not required.

0103. TRIREFFAC OSH Policy. TRIREFFAC’s policy is to provide a safe and healthful workplace for all personnel. TRIREFFAC achieves these conditions through an aggressive and comprehensive OSH Program fully endorsed by the Commanding Officer of TRIREFFAC and implemented through all supervisory levels. The program includes the following features:

a. Compliance with applicable standards.

b. Inspection of all workplaces by qualified inspectors at least annually.

c. Prompt abatement of identified hazards, including elimination or minimization of all hazards through engineering or administrative controls. Where engineering or administrative controls are not feasible, appropriate personal protective equipment (PPE) shall be provided. Where hazard abatement

1-2 resources are limited, the most serious problems shall be eliminated first. Where unabated hazards are present appropriate notices to warn employees and define interim protective measures shall be posted.

d. Appropriate OSH training for all safety and health officials, supervisory and management personnel, and employees.

e. Procedures to review, in advance of construction or procurement, the design of facilities, systems, and subsystems to ensure that OSH hazards are eliminated or controlled throughout the life cycle.

f. Thorough mishap investigations and a comprehensive OSH management information system that provides all OSH data required by higher authority.

g. Comprehensive occupational health surveillance programs, both medical and industrial hygiene, implemented by qualified personnel.

h. Procedures consistent with the Office of Personnel Management (OPM) and Navy Personnel Command (COMNAVPERSCOM) directive to measure employee performance in meeting NAVOSH requirements and objectives.

i. A reporting process that encourages all personnel to report suspected hazards without fear of reprisal.

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CHAPTER 2

OCCUPATIONAL SAFETY AND HEALTH ORGANIZATION

AND RESPONSIBILITIES

0201. Purpose. This chapter is to establish and assign general and specific responsibilities for the implementation of a comprehensive Occupational Safety and Health (OSH) Program in accordance with reference (a).

0202. Background. The control of OSH hazards is the inherent responsibility of TRIREFFAC with specific responsibility to apply controls assigned to command supervisory levels. All managers, supervisors, and employees shall apply Operational Risk Management (ORM) principles and safety and health criteria in the planning and performance of their duties.

a. Desired attitudes result when employees are convinced their safety and health is a management priority. Undesirable attitudes result when management fails to take positive action to identify and correct substandard acts or conditions. A manager's attitude and approach toward mishap prevention is invariably reflected in the attitude of subordinate supervisors.

Similarly, the individual's attitude reflects that of the supervisor.

0203. Applicability. This chapter applies to all managers, supervisors, and employees at TRIREFFAC.

0204. Organization. TRIREFFAC maintains an OSH organization, staffed and organized commensurate with the mission and functions of the command. The Director of Occupational Safety, Health and Environmental (OSH&E) leads the OSH organization and has the authority, responsibility, and visibility to manage and represent effectively TRIREFFAC's OSH program. Implementation and effective management of the OSH&E Program is considered a command staff level function. Accordingly, the Director of the OSH&E organization reports directly to the Commanding Officer of

TRIREFFAC.

0205. Dissemination of program information. The safety office shall promulgate the command policy on OSH&E matters and:

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a. Post the command policy statement reflecting the Commanding Officer’s commitment to safety and to programs that prevent or minimize occupational mishaps.

b. Inform personnel of the protection and obligations provided for in the OSH program.

c. Post procedures for personnel to report unsafe and unhealthful working conditions.

d. Post a Summary of Work-Related Injuries and Illnesses for civilians annually for the preceding calendar year, no later than 45 days after the end of that calendar year, and in a conspicuous location for 3 months.

e. Post DD Form 2272 (Department of Defense Occupational Safety and Health Protection Program) in prominent locations such as official bulletin boards.

0206. Responsibilities. This section covers responsibilities not addressed in other chapters of this manual.

a. Department and Deputy Department Heads shall:

(1) Perform specific responsibilities outlined in this manual.

(2) Maintain safety and health programs within their organizations to ensure a safe and healthful working environment. This includes integrating OSH standards and TRIREFFAC OSH requirements into all operations.

(3) Assure managers, supervisors, and employees under their cognizance understand and fulfill the safety and health responsibilities addressed in this manual.

b. Supervisors at all levels shall:

(1) Develop positive safety and health attitudes, detect and correct unsafe and unhealthful conditions, and ensure compliance with established procedures. Monitor the safety requirements and conditions for each operation, building, or area for which they are responsible.

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(2) Inspect operating practices and conditions and take appropriate corrective action to ensure that hazardous conditions do not exist.

(3) Exercise good leadership by personally adhering to and observing safety regulations.

(4) Plan working assignments with full regard to protective equipment and safeguards required.

(5) Report via their chain of command any person who may be physically or mentally unfit to perform the work assigned.

(6) Ensure prompt reporting and treatment of all injuries.

(7) Notify and assist the safety office in the investigation of accidents and health hazards.

(8) Train their employees on OSH&E requirements and responsibilities that apply to their area and throughout

TRIREFFAC.

(9) Ensure their employees use personal protective equipment (PPE) when required. Experience has demonstrated that first-line supervisors are the key individuals in any safety and occupational health program. The command directly charges each first-line supervisor with the responsibility of recognizing and controlling unsafe or unhealthful working conditions and ensuring that safe and healthful work practices are followed.

c. Occupational Safety, Health, and Environmental (OSH&E) Office, Code 108. The OSH&E Office is an action agency and overall subject matter experts in all areas of safety, health, and environmental programs. OSH&E personnel manage programs, develop standards, conduct inspections and investigations, monitor operations, as well as many other duties to ensure compliance. OSH&E personnel provide program evaluations, consultation and professional OSH&E assistance to the Commanding Officer, managers, and supervisors in assessing risks and making management decisions. The OSH&E Director shall have direct access to the Commanding Officer on all matters pertaining to safety. He/she is responsible to the Commanding Officer for

2-4 implementation of a comprehensive OSH&E Program. The OSH&E office shall:

(1) Develop mishap prevention measures and programs.

Coordinate with line management to measure and evaluate the costs/savings.

(2) As required, prepare specific safety rules and regulations for approval and promulgation by the Commanding Officer.

(3) Organize and/or conduct safety inspections and surveys to identify violations, hazards, and deficiencies in operations, facilities and equipment.

(4) Record safety and health violations and deficiencies, coordinate actions for correction, conduct follow-up inspections and maintain status reports on actions taken.

(5) Coordinate actions and follow-up to ensure that projects are developed and executed to correct occupational safety deficiencies.

(6) Maintain complete and accurate records on the injury, occupational illness, property damage and near miss experience of TRIREFFAC personnel, and fulfill the reporting requirements. Submit necessary reports to Naval Safety Center.

(7) Conduct safety and mishap investigations and studies. Analyze reports of occupational injuries, property damage, and near misses to identify causal factors and determine trends. In addition, initiate program improvement action accordingly.

(8) Maintain liaison and coordination efforts with planning and design officials on the adequacy of tools, equipment, facilities, designs, plans and specifications from the safety standpoint. Ensure that safety precautions are integrated into all planning and design efforts.

(9) Assist supervisors in developing and conducting safety training, education, and indoctrination of new employees.

Ensure continuing programs require specific refresher training.

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(10) Provide consultation service, advice, and guidance to all levels of supervision covering the technical aspects of safety, the principles of hazard recognition and control, and the application of these principles as they relate to the employee and workplace.

(11) Foster personal safety awareness at all levels of TRIREFFAC through appropriate promotional methods and channels of communication.

(12) Coordinate the preparation of the annual OSH budget submission.

(13) Establish written goals and objectives for the OSH program and evaluate program performance.

(14) Serve as technical consultant in coordinating the OSH program with representatives of the labor organization as required by negotiated labor agreements.

(15) Implement a hazard reporting system that provides employees with a method of reporting unsafe or unhealthful conditions.

(16) Serve as a technical authority in the procurement of approved personal protective equipment such as gloves, clothing, shoes, eyewear, hardhats, and other articles related to occupational safety and health.

(17) Analyze all investigation reports of motor vehicle accidents (regardless of who conducts the investigation) and make recommendations for corrective actions to the Commanding Officer.

(18) Provide data as appropriate for the evaluation of claims submitted to the Worker's Compensation Office.

(19) Provide service to medical and human resource personnel on the proper selection and placement of personnel from a safety standpoint.

(20) Consult, as necessary, with occupational health professionals on the identification, evaluation, and control of exposures to toxic materials or harmful physical agents.

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(21) Conduct a periodic review of the mishap prevention plan to include a review of inspections, an analysis of mishap patterns, and a study of potentially hazardous operations.

(22) Manage or administer the following additional programs:

(a) Weapons and explosive safety

(b) Environmental protection

(c) Maritime Gas Free Engineering

(d) Industrial hygiene

(e) Contractor oversight

(f) Weight handling equipment

(g) Hazardous Material Control and Management

(HMC&M)

(h) Vehicle/Transportation Safety

d. All personnel shall:

(1) Comply with OSH&E requirements in instructions, manuals, and work procedures, as well as perform all actions in a safe and healthful manner.

(2) Use protective clothing and/or equipment required for the safe performance of their work.

(3) Report to your supervisor any condition, equipment or material considered to be unsafe.

(4) Report immediately any accident or injury to your supervisor. Near misses or accidents shall also be reported.

(5) Personnel who violate safety regulations may be subject to disciplinary action or appropriate corrective action.

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(6) Report any observed hazardous conditions or unsafe act immediately.

(7) Use PPE when required.

(8) Safety is everybody's responsibility. Any person that knowingly overlooks a safety hazard or violation can be held criminally liable.

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CHAPTER 3

COUNCILS AND COMMITTEES

(b) TRIREFFACKBAYNOTE 1301

0301. Purpose. This chapter is to establish and assign general and specific responsibilities for the implementation of an Occupational Safety and Health Council and Committees in accordance with reference (a).

0302. Background. Committees and councils provide opportunities for viewpoints and interests on matters relating to the TRIREFFAC Occupational Safety, Health and Environmental (OSH&E) Program.

Occupational Safety and Health (OSH) councils or committees have the following basic functions:

a. Create and maintain an active interest in occupational safety and health.

b. Serve as a means of communication regarding occupational safety and health.

c. Provide program assistance to the Commanding Officer, including proposing policy and program objectives.

d. Maintain safe and healthful work environments through early identification and prevention of occupational illnesses and injuries.

e. Identify and improve processes to assist in reducing illnesses and injuries.

f. Expedite the return of workers back to productive rolls within organizations. Emphasis will be placed on active case management and reconciling long-term workers compensation rolls.

0303. Applicability. This chapter applies to all TRIREFFAC personnel.

0304. TRIREFFAC Occupational Safety and Health/Operational Risk Management Council (OSH/ORM).

a. The Council shall meet quarterly or as designated by the TRIREFFAC Commanding Officer. The OSH&E Director will establish an agenda, notify all members of the date, time, location of the

3-2 meetings, and ensure meeting minutes are taken and published via the Chairperson.

b. Committee operations will follow a standard committee format of gathering information, assessing information, recommending corrective actions and determining suspense dates.

Committee actions will be briefed to the activity Commanding Officer/Chairperson on a quarterly basis.

c. Agendas will be prepared for each meeting. Personnel wishing to submit a specific item to the agenda for committee consideration should forward information to the OSH&E Office.

The OSH&E Office will review the submission and determine applicability for council review. If appearance of the individual submitting the item is required, arrangements will be made for attendance.

d. Records and Reports. The OSH&E Office or other representative identified by the chairperson will prepare a record of agenda items discussed in the form of committee minutes, with conclusions and recommendations. The OSH&E Office will maintain minutes for three calendar years.

e. Goals of the Council will be established by the activity Commanding Officer.

0305. OSH/ORM Council Makeup. Reference (b) lists all members.

The following are required:

a. Commanding Officer

(1) Establish mishap and cost reduction goals.

(2) Resolve conflicts that cannot be resolved at the Council level.

b. Executive Officer

(1) Perform duties as Chairperson.

(2) Coordinate administrative support and oversee the conduct of operations of the Council.

(3) Enforce policy and procedures set forth by this instruction.

(4) Recommend to the Commanding Officer to establish new

3-3 policy in areas identified as needing so, by the Council.

(5) Ensure this instruction is modified as necessary to ensure the council is effective and accountability is maintained.

c. OSH&E Director

(1) Conduct a brief root cause analysis of the previous quarter’s mishaps, and make recommendations for process/procedural improvements.

(2) Review with committee members activity-wide OSH compliance issues. Solicit input form committee members on the best corrective actions to take to resolve noted issues.

(3) Brief the committee on the results/recommendations of reported unsafe or unhealthy working conditions.

(4) Disseminate, through the committee, near misses and lessons learned information, as necessary.

(5) Provide the council a status of safety training plan implementation and goals.

(6) Counsel and advise council members on establishing performance standards for supervisors that reflect safety responsibilities.

(7) Track and report to the committee the progress on meeting command goals.

(8) Solicit input from committee members on employee involvement concerning safety initiatives.

d. Department Heads

(1) Report to the committee all civilian injuries specific to their respective departments.

(2) Brief quarterly status of meeting department level mishap reduction goals.

(3) Provide a status of department level safety education and awareness meetings conducted for the quarter.

(4) Discuss initiatives to get supervisors and employees actively involved in safety initiatives.

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(5) Disseminate lessons learned and other activity level initiatives determined by the committee to all employees.

(6) Provide feedback on the effectiveness of safety training.

e. Union Representative. Represent and advise the Union and the Command on any and all practices concerning workers and/or changes to the working environment.

f. All members shall:

(1) Aggressively monitor the implementation of actions assigned by the Council.

(2) Analyze mishaps (injury and illness) data, and conduct a thorough analysis of all program elements involved and make recommendations for corrective actions.

(3) Analyze workers compensation data for trends and make recommendations to assist in reducing claims and costs.

(4) Present action plan progress reports to the activity Commanding Officer, including progress of meeting goals, major problem areas, action(s) taken and results.

0306. Shop/Office Safety Committees. The organization and functions of these meetings are as follows:

a. Membership includes the following at a minimum:

(1) Chairperson – Supervisor or designated appointee

(2) Members – All assigned employees in various shops/offices

(3) Advisor - At least one member of the OSH&E Office

b. Meeting Functions. Provides a forum to review work area safety, discuss safety improvements, problems, and ideas and bring this information to the attention of supervisors and the TRIREFFAC OSH/ORM Council.

c. Meetings will be held monthly; but encouraged weekly.

d. Reports. The supervisor or chairperson shall forward a report of these meetings to the OSH&E Director as well as

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TRIREFFAC OSH/ORM Council Chairman via their respective department head. In this report, the supervisor shall indicate the meeting date, subjects discussed, safety recommendations and attendance record.

e. Minimum of chairman shall attend all OSH/ORM Council meetings.

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CHAPTER 4

GENERAL RULES AND REGULATIONS

Ref: (a) 29 CFR 1910

(b) 29 CFR 1915

(c) OPNAVINST 5100.23G

(d) SUBASEINST 11320.1D

(e) OPNAVINST 6100.2

(f) TRIREFFACKBAYINST 11100.2A

(g) ANSI Z358.1-1981

0401. Purpose. The purpose of this chapter is to outline general requirements that are not captured elsewhere in this instruction in order to maintain compliance with federal requirements, establish consistency throughout the command, and reduce conflicts regarding basic requirements. This chapter establishes mandatory requirements at TRIDENT Refit Facility (TRIREFFAC), in accordance with references (a) through (f).

0402. Background. There are many basic and everyday requirements that are established to eliminate hazards and prevent mishaps in an industrial environment.

0403. Applicability. The provisions of this chapter apply to all TRIREFFAC military and civilian personnel as well as all personnel entering the TRIREFFAC area(s).

0404. Clothing Requirements. Safe and appropriate attire is required in all places of employment. Employees working in or transiting industrial areas, material handling areas, or handling rough materials etc., shall observe the following rules for safe attire:

a. All shoes shall be well fitted and in good repair.

Shoes shall have sturdy bottom construction and are required to be closed toed inside the Waterfront Restricted Area (WRA) and in all industrial areas including buildings or laydown/storage areas where safety shoes are not already required. In these areas heels must not exceed two inches in height and flip flops, shower shoes, sandals, dress shoes, or any other similar shoes that are not closed toed with sturdy sole are not authorized.

b. Employees will wear clothing appropriate to their work

4-2 assignments so that they are protected against minor injuries such as abrasions, burns, sunburns, and scratches that may occur in the normal course of their work. Shirts, pants, coveralls, sweaters, and jackets will be close fitting with no loose or flowing appendages. Sleeves will be buttoned at the wrist unless there is no actual hazard for exposed arms. Pant legs will extend the full length of the leg and be free of tears.

Neckties will not be worn where they can be a hazard. Working without shirts is not permitted. Tank tops, skirts/dresses, skorts or shorts are not authorized in the industrial environment. Tank tops, skirts/dresses, skorts and shorts are permitted in clerical positions that are outside of the industrial environment. Shorts are authorized for supply personnel in limited operations only. The immediate supervisor will determine when clothing is inappropriate for the work or work area in accordance with the guidelines in this section.

Consult Code 108 in cases of uncertainty.

c. Jewelry such as rings, pendants, necklaces, earrings, and watches shall not be worn around moving machinery, exposed electrical circuits, inside battery wells, or when it subjects employees to additional hazards as designated by the supervisor.

When working in the vicinity of moving equipment or exposed energized electrical circuits, badge lanyards or chains shall be removed.

d. Hairstyles must be of the type that permit the hard hat to be worn effectively. Hairstyles and beards must be suitably contained when working around moving machinery or open flame.

Some hair sprays and hair preparations significantly increase the flammability of the hair and should not be used when performing hot work. Their use should be avoided if working shipboard or upon entering an area where hot work is conducted.

Long hair shall be appropriately secured or tied up when it could be a safety hazard.

0405. Fire Protection.

a. Fire protection and fire prevention regulations on board Naval Submarine Base (NAVSUBASE), Kings Bay, are established by reference (d).

b. Equipment.

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(1) Employees are forbidden to use fire fighting equipment or apparatus for any purpose other than fire fighting or authorized drills unless they are properly trained.

(2) Fire hydrants, hose houses, hose boxes, fire extinguishers, and fire alarms will not be obstructed. An open passage shall be maintained at all times to allow immediate access to fire fighting equipment.

(3) Fire Extinguisher Inspections/Recordkeeping. All fire extinguishers shall be inspected monthly by the Building Manager per reference (f). The following items shall be inspected:

(a) No obstruction to access or visibility

(b) Pressure gauge reading or indicator in the operable range or position

(c) Operating instructions on nameplates are legible and face outward

(d) Safety seals and tamper indicators are not broken or missing

(e) No obvious physical damage, corrosion, leakage, hose for holes/dry rot or clogged nozzle is present. Do a visual inspection to the horn for obstructions.

(f) Inspection recorded on a tag or label attached to the fire extinguisher demonstrating at least the last 12 monthly inspections have been performed.

c. Fire Response. If you discover a fire take the following actions:

(1) Immediately sound the fire alarm and telephone 911 or (912)573-4444 on cell phone. Know the nearest location of Pull Station and telephone. When speaking with emergency personnel, have the building number, floor, room, whether fire is spreading, people trapped, etc.

(2) Time permitting, close windows and doors to confine the fire and reduce air intake. Do not endanger yourself or

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(3) Use the proper equipment at hand to extinguish the fire pending arrival of the Fire Department.

(4) Leave by the nearest safe exit. Do not use the elevator.

(5) Muster at the designated assembly area.

(6) Do not re-enter the building until fire department and the Emergency Director have given permission to do so.

0406. Working Around Water.

a. Permanently installed life rings, with at least 90 feet of line, shall be installed at 200 feet intervals on each wharf.

b. Employees shall never work alone at night, where drowning hazards exist.

c. Swimming, bathing, or wading from any wharf, pier, beach, ship, boat, or other floating equipment, except for authorized diving operations, is prohibited at TRIREFFAC.

0407. Walking-Working Surfaces.

a. Employees exposed to unguarded edges of decks, platforms, flats, and similar flat surfaces, more than four feet above a lower level shall be protected from falling by the use of guardrail systems or personal fall arrest systems.

b. Employees working near the unguarded edges of decks of vessels afloat, shall be protected by personal flotation devices (PFDs).

c. When employees are working in the vicinity of flush manholes and other small openings of comparable size in the deck and other working surfaces, such openings shall be suitably covered or guarded to a height of not less than 30 inches, except where the use of such guards is made impracticable by the work actually in progress.

d. When employees are working around open hatches not protected by coamings to a height of 24 inches or around other

4-5 large openings, the edge of the opening shall be guarded in the working area to height of 36 to 42 inches, except where the use of such guards is made impracticable by the work actually in progress.

e. Sections of bilges from which floor plates or gratings have been removed shall be guarded by guardrails, except where they would interfere with work in progress. If these open sections are in a walkway at least two 10-inch planks placed side by side, or equivalent, shall be laid across the opening to provide a safe walking surface.

f. Gratings, walkways, and catwalks, from which sections or ladders have been removed, shall be barricaded with adequate guardrails.

0408. Ladders.

a. Ladders with defects, (i.e. broken or missing treads, weak rungs, or cleats, broken or splintered side rails, or worn safety feet) will not be used. Ladders are to be marked and taken out of service until repaired by either maintenance department or the manufacturer.

b. Ladders will be firmly placed on secure footing. If there is danger of slipping, the ladder shall be held by a fellow worker or lashed securely. The proper angle of incline is obtained when the horizontal distance from the base of the ladder to the top support is one quarter of the length of the ladder.

c. Portable ladders will be of proper length and extend at least 42 inches beyond the top support, and provide an adequate handhold.

d. All portable ladders and stepladders over six feet in length will be equipped with non-skid safety feet.

e. When it is necessary to place a ladder in front of a doorway, the door will be secured or guarded by an employee.

f. Barrels, boxes, pallets, chairs, or crates will not be used in place of stepladders or portable steps.

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g. Wooden ladders will never be painted since this may conceal dry rot or other defects. Linseed oil or clear varnish is satisfactory coating.

h. Metal ladders are not to be used for electrical work.

i. A decal reading "CAUTION--DO NOT USE NEAR ELECTRICAL EQUIPMENT" shall be affixed to each metal ladder.

0409. Scaffolding.

a. Shop 64A Responsibilities. Shop 64A is responsible for the erection, dismantling, modification, inspection, and certifying staging.

b. User Responsibilities.

(1) Prior to accessing any scaffolding including contractor scaffolding, verify that the TRIREFFAC "Inspection/Construction" tag is attached and has been certified/signed by Shop 64A within the past 24 hours.

(2) Access to scaffolding shall only be by a secure stairway, fixed or portable ladder installed by Shop 64A.

(3) Do not access any scaffolding that is roped off with “Danger” tape or has signs stating "Keep Off Staging" or “Staging Under Construction".

(4) No employee shall climb on any unguarded platform.

All work platforms must have a top and middle guardrail.

(5) Working height shall not be extended by planking guardrails or by use of boxes, buckets or ladders on scaffolding platforms.

(6) Employees will not work from scaffolding during electrical storms or high winds when subjected to outside weather conditions.

(7) Remove all debris, tools, fire extinguishers, and materials from scaffolding upon completion of work or end of shift.

(8) Debris should not be allowed to accumulate on

4-7 platforms. Do not overload scaffolding with heavy parts, tools and equipment.

(9) Contact Shop 64A for any modifications to scaffolding. Do not attempt to alter or modify any scaffolding.

(10) Report to immediate supervisor and Shop 64A upon discovering any damaged scaffolding.

0410. Emergency Eyewash/Shower Facilities. Emergency eyewash/shower facilities meeting the requirements of reference

(g) shall be provided in all areas where the eyes of any personnel may be exposed to corrosive materials.

a. Emergency eyewash/shower facilities shall provide a continuous flow of water for not less than 15 minutes.

b. Placement shall be in accordance with approved facility plans.

c. Each eyewash/shower location shall be identified with a highly visible sign. The area around or behind the equipment, or both, shall be painted a bright green and shall be well illuminated.

d. A clear and unobstructed path of travel shall be maintained to all emergency eyewash and showers at all times.

e. Plumbed eyewash facilities shall be activated for three minutes weekly by the Building Manager per reference (f) to flush the lines and verify proper operation. A weekly recording shall be made on the Eyewash/Safety Shower Inspection Tag attached to the specific unit. This applies to both portable and fixed eyewash stations.

f. Pressurized and non-pressurized self-contained eyewash facilities shall be serviced quarterly. Maintenance will include cleaning, replacement of water, and verification of proper operation in accordance with the bactericide manufacturer requirements.

g. All personnel who may be exposed to chemical splash shall be instructed in the proper use of emergency eyewash/showers facilities.

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0411. Housekeeping. High standards of housekeeping shall be maintained in all areas at TRIREFFAC.

a. Aisles, stairways, and landings will be kept clear and unobstructed.

b. Lunchrooms, coffee mess facilities, lockers, and rest rooms will be kept in a clean and sanitary condition.

c. Work areas and machines will be left clean and orderly at the end of a job or shift.

d. Sweeping compounds and other cleaning materials of a flammable nature will not be used.

e. Surfaces presenting hazardous footing to personnel, due to the presence of oil, or other slippery substances, will be cleaned up at once or treated to provide adequate footing.

f. Dumpsters and other central disposal units shall be spaced a minimum of 15 feet from buildings.

g. Clothing lockers shall be maintained in a clean and orderly condition. Flammable liquids, chemicals, paints, paint soaked rags, and similar materials shall not be kept in clothes lockers. Materials shall not be stored on top of or underneath lockers nor stored on top of cabinets unless secured.

h. Decorations.

(1) Only noncombustible materials or decorative materials listed under the Underwriters' Laboratories (UL) Inc.

shall be used for decorations. Only lights and wiring bearing the UL approved label shall be used.

(2) Electrical decorations shall be disconnected from the power source at the end of each shift or when the area is unattended.

(3) Combustible materials will not be used for draperies and decorations in buildings or places of public assembly, unless treated with an approved flame retardant.

Periodic retreatment will generally be necessary. The National Fire Protection Association (NFPA) Handbook lists several suitable flame retardant treatments.

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(4) Lit candles are not authorized.

(5) Live Christmas trees are not authorized.

0412. Compressed Air and Portable Pneumatic Tools.

a. Hoses and couplings utilized for portable pneumatic tool operations shall be designed for the pressure and service they are subjected.

b. Hoses and couplings utilized for portable pneumatic tool operations shall be inspected prior to each use for defects.

c. The valve on building air manifolds shall be turned off before connecting air hoses and tools. Portable air hoses shall be removed from all air manifolds upon completion of use or when leaving unattended. The hose should be vented prior to disconnecting.

d. The exhaust shall be directed away from the face to prevent dust and debris from being blown under eye and face protection.

e. Air shall not be used to clean unless reduced to less than 30 psi.

f. Tool air pressure shall not exceed 100 psi.

0413. Weight Handling Equipment Program Oversight. OSH&E Office shall provide oversight of the program by performing the following:

a. Reviewing Weight Handling Equipment Program instructions and procedures.

b. Participating in crane accident investigations upon notification by the Waterfront Services Department.

c. Conducting scheduled program audits.

d. Auditing training sessions.

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CHAPTER 5

PREVENTION AND CONTROL OF WORKPLACE HAZARDS

0501. Purpose. This chapter provides guidance for prevention and control of workplace hazards.

0502. Background. Control of hazards in the workplace is the key to the prevention of mishaps. Hazards are identified through workplace inspections, employee hazard reports, and industrial hygiene surveys. All identified hazards will be abated or controlled. The preferred method of abatement is through engineering controls; the next preferred method is administrative controls, possibly in conjunction with use of Personal Protective Equipment (PPE). Total reliance on PPE is acceptable only when the other methods prove not to be technologically or economically feasible.

0503. Applicability. The provisions of this chapter apply to all TRIDENT Refit Facility (TRIREFFAC) activities, instructions, and purchases.

0504. Principles of Hazard Control. Some of the principles applied to prevent or mitigate workplace hazards are:

a. Engineering Controls:

(1) Substitution. The risk of injury or illness may be reduced by replacement of an existing (or intended) process, material or equipment with a similar item with less hazard potential.

(2) Isolation may be used as protection from injury or illness by placing a barrier between the person and the hazard.

Examples of this are machine guarding, electrical insulation, remote controlled equipment, containment, etc.

(3) Ventilation is another engineering control to protect employees. There are two types of ventilation:

(a) Diluting the concentration of the substance by mixing it with uncontaminated air.

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(b) Removing the substance at the source or point of generation.

b. Administrative Control. Hazards may be controlled administratively by such methods as reducing exposure time, preventive maintenance programs, adjusted work schedules, training, etc.

c. Personal Protective Equipment (PPE) is the least preferred method of hazard control because the hazard has not been reduced or removed. Sometimes PPE will be used in conjunction with other methods. When adequate levels of risk reduction cannot be achieved, PPE will be worn.

0505. Application of Hazard Control Principles. Hazardous conditions in the workplace may be prevented through appropriate actions when facilities are designed, operating procedures are developed, and equipment is purchased. However, hazards will arise as a result of the dynamics of the workplace environment.

Once hazards are identified, whether through inspection or complaint, immediate action shall be taken to avoid any and all circumstances that may pose injury to personnel. The immediate response may differ from the permanent corrective action.

a. System Safety Reviews. System safety equipment and management principles shall be selectively applied to the acquisition of systems and facilities and shall be reviewed in advance by the OSH&E Department using Appendix 5-A.

b. Design Reviews. Safety and occupational health aspects shall be considered, designed, and engineered into all facilities which are acquired or constructed for use by TRIREFFAC employees.

c. Standard Operating Procedures (SOPs). SOPs or similar directives are issued to direct the manner in which work is performed and shall include safety and health requirements.

d. Purchasing Procedures. Many hazards can be avoided by incorporating appropriate specifications for purchased equipment, material and contracted efforts, etc. Purchase of the above shall be coordinated with the safety manager, prior to purchase, to ensure all safety and health aspects have been considered. Similarly, contracts that require work to be

5-3 performed by contract personnel at TRIREFFAC facilities shall be coordinated with the safety manager. It is the requesting department’s responsibility to coordinate their requirements with safety prior to submission for supply purchase.

e. An aggressive approach to mishap prevention in support of mission readiness incorporates appropriate safety and health hazard requirements into specifications for equipment/tool/material purchases, standard operating procedures/instructions and facility projects. In accordance with paragraphs 0505.a through d, reviews by the OSH&E Office shall include, but are not limited to the following:

(1) Directives (Instructions, Standard Operating Procedures and Memorandum of Agreements)

(2) Engineering Service Requests

(3) New and Replacement Tool & Equipment Purchases

(4) Shop & Administrative Area Moves and Modifications

(5) Beneficial Suggestions

f. Job Hazard Analysis (JHA).

(1) A JHA is an analysis of a work process to determine the safety and health risks of a process and preventive measures to take. All work processes in production shops shall have a JHA provided by the shop available for review by the OSH&E Office. There are three basic steps in conducting a JHA:

(a) Breaking the job down into a sequence of steps.

(b) Identifying potential hazards.

(c) Determining preventive measures to overcome these hazards.

(2) Appendix 5-B shall be used to document job hazard analysis.

g. Interim Hazard Control Measures. During the time needed to design and implement permanent hazard control measures, 5-4 immediate and temporary measures may be necessary. Where engineering controls are not immediately feasible, administrative controls and/or PPE shall be used as interim hazard control measures.

h. Permanent Hazard Control. In order of priority, engineering controls are the preferred method of hazard control, followed by administrative control and personal protective equipment. Engineering controls shall be used to minimize employee exposure to hazards, even when only partial reduction of exposure is possible.

0506. Development of Hazard Control Requirements. The following possible actions shall be evaluated when recommendations are developed for the prevention or reduction of workplace hazards:

a. Avoid, eliminate, or reduce employee vulnerability by engineering design, material selection or substitution.

b. Isolate hazardous substances, components, and operations from other activities, areas, personnel, and incompatible materials.

c. Implement "fail-safe" principles that will disable the system in the event of a catastrophe. The principles shall be implemented in consideration of the potential for personnel injury, damage to equipment, or inadvertent operation of critical equipment.

d. Relocate equipment/components to minimize personnel exposure to hazards during operation, maintenance, repair, or adjustment.

e. Provide suitable warning and notes of caution to identify required protection in operation, assembly, maintenance, and repair instructions.

f. Provide distinctive markings on hazardous components, equipment, or facilities.

g. PPE shall be required when other controls do not reduce the hazard to an acceptable level.

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h. Monitoring exposure to ensure that engineering controls effectively reduce the hazards.

i. Training employees to recognize hazards and take appropriate precautionary measures.

0507. Responsibilities.

a. Department Heads shall ensure that design plans/modifications to existing workspaces, equipment, operations, and contracts are reviewed by the OSH&E Office prior to implementation or purchase to ensure safety, health, and environmental aspects are incorporated.

b. The OSH&E Office shall ensure that design plans, specifications and modifications, etc., are reviewed prior to, during, and subsequent to the design stage of the project. Also provide recommendations/comments in writing to the requestor.

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5-A-1

APPENDIX 5-A

REQUEST FOR REVIEW BY THE OCCUPATIONAL SAFETY, HEALTH &

ENVIRONMENTAL (OSH&E) OFFICE

From:__________________________ Code:___________________

Shop:__________________________

Extension:_____________________

Date In:_______________________

Date Out:______________________

Reference:_________________________________________________ Nomenclature, P/N, Manufacturer, Drawing#

Concurrence will be annotated on the provided document and include the printed name and signature of the Specialist reviewing the request and the date of review.

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5-B-1

APPENDIX 5-B

Job Hazard Analysis Instructions

The Job Hazard Analysis (JHA) is a comprehensive method to identify hazards, controls, and/or complex safety issues. It also helps by assigning a Risk Assessment Code to the task to determine appropriate actions to control the hazard.

Follow the instructions as you conduct your hazard assessment and fill in the job hazard analysis form. Work centers shall complete the basic information and C108 will review.

1. Conduct a walk through survey of your shop. For each major job/task, record the name in a manner that is easily understood and is as specific as possible.

2. Identify the hazards associated with performing each major job/task. Note the presence of any of the following hazard types (see table below), their sources, and the body parts at risk. Fill out the Hazard Description section of the job hazard analysis form. Gather all the information you can.

• Look at all steps of a job and ask the employee if there are any variations in the job that are infrequently done and that you might have missed during your observation.

• Most jobs and tasks will have multiple hazards.

• Note all observed hazards. This list does not cover all possible hazards that employees may face or for which personal protective equipment may be required. Noisy environments or those which may require respirators must be evaluated with appropriate test equipment to quantify the exposure level when overexposure is suspected.

Hazard Type General Description of Hazard Type

Chemical (Toxic)

A chemical that exposes a person by absorption through the skin, inhalation, or through the blood stream that causes illness, disease, or death. The amount of chemical exposure is critical in determining hazardous effects. Check MSDS.

Chemical (Flammable)

A chemical that, when exposed to a heat ignition source, results in combustion. Typically, the lower a chemical’s flash point and boiling point, the more flammable the chemical. Check MSDS.

Chemical (Corrosive) A chemical that, when it comes into contact with skin, metal, or other materials, damages the materials. Acids and bases are examples of corrosives.

Explosion (Chemical Reaction) Self explanatory.

Explosion (Over Pressurization)

Sudden and violent release of a large amount of gas/energy due to a significant pressure difference such as rupture in a boiler or compressed gas cylinder.

Electrical (Shock/Short Circuit)

Contact with exposed conductors or a device that is incorrectly or inadvertently grounded, such as when a metal ladder comes into contact with power lines.

Electrical (Fire) Use of electrical power that results in electrical overheating or arcing to the point of combustion or ignition of flammables, or electrical component damage.

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Electrical (Static/ESD)

The moving or rubbing of wool, nylon, other synthetic fibers, and even flowing liquids can generate static electricity.

This creates an excess or deficiency of electrons on the surface of material that discharges (spark) to the ground resulting in the ignition of flammables or damage to electronics or the body’s nervous system.

Electrical (Loss of Power)

Safety-critical equipment failure as a result of loss of power.

Ergonomics (Strain) Damage of tissue due to overexertion (strains and sprains) or repetitive motion.

Ergonomics (Human Error)

A system design, procedure, or equipment that is error-provocative. (A switch goes up to turn something off).

Excavation (Collapse) Soil collapse in a trench or excavation as a result of improper or inadequate shoring. Soil type, if critical, in determining the hazard likelihood.

Fall (Slip, Trip) Conditions that result in falls (impacts) from height or traditional walking surfaces (such as slippery floors, poor housekeeping, uneven walking surfaces, exposed ledges, etc.)

Fire/Heat Temperatures that can cause burns to the skin or damage to other organs. Fires require a heat source, fuel, and oxygen.

Mechanical/ Vibration (Chaffing /Fatigue)

Vibration that can cause damage to nerve endings or material fatigue that results in a safety-critical failure. (Examples are abraded slings and ropes, weakened hoses and belts.)

Mechanical Failure Self explanatory; typically occurs when devices exceed designed capacity or are inadequately maintained.

Mechanical Skin, muscle, or body part exposed to crushing, caught-between, cutting, tearing, shearing items, or equipment.

Noise Noise levels (>85dBA 8 hr TWA) that result in hearing damage or inability to communicate safety-critical information.

Radiation (Ionizing) Alpha, Beta, Gamma, neutral particles, and X-rays that cause injury (tissue damage) by ionization of cellular components.

Radiation (Non-ionizing)

Ultraviolet, visible light, infrared, and microwaves that cause injury to tissue by thermal or photochemical means.

Struck By (Mass Acceleration)

Accelerated mass that strikes the body causing injury or death. (Examples are falling objects and projectiles.)

Struck Against Injury to a body part as a result of coming into contact of a surface in which action was initiated by the person. (An example is when a screwdriver skips.)

Temperature Extreme (Heat/Cold)

Temperatures that result in heat stress, exhaustion, or metabolic slow down such as hypothermia.

Visibility Lack of lighting or obstructed vision that results in an error or other hazard.

Weather Phenomena (Snow/Rain/Wind/Ice)

Self explanatory.

3. Analyze the hazard. For each major job task with a hazard source identified, use the Operational Risk Management Matrix table and discuss the hazard with the affected employee and supervisor. Fill out the right side of the hazard assessment form:

• Rate the SEVERITY of injury that would reasonably be expected to result from exposure to the hazard.

• Rate the PROBABILITY of an accident actually happening.

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• Assign a RISK CODE based upon the intersection of the SEVERITY and PROBABILITY ratings on the matrix.

Probability Severity

A Likely to occur immediately or within a short period of time

I May cause death, loss of facility/asset.

B Probably will occur in time. II May cause severe injury, illness, property damage.

C May occur in time. III May cause minor injury, illness, property damage.

D Unlikely to occur.

IV Minimal threat.

PROBABILITY Risk Management Matrix

A – Likely B – Probable C – May D – Unlikely I – Death 1 1 2 3 II – Severe Injury 1 2 3 4 III – Minor Injury 2 3 4 5 IV – Minimal Threat 3 4 5 5

SE

VE

R

IT

Y

1 – Critical 2 – Serious 3 – Moderate 4 – Minor 5 – Negligible

4. Identify the Hazard Controls that are present. Note the presence of any of the following hazard controls paying particular attention to Engineering and Administrative. All PPE should be listed as specific as possible. Each hazard must have at least one hazard control.

• Engineering Controls – Examples include elimination/minimization of the hazard by design to remove hazards, substituting to lessen hazard, enclosures, isolation (interlocks, machine guards, blast shields, welding curtains), glove boxes, hand rails, forced ventilation, fixed machine guards), and/or removal or redirection with local and exhaust ventilation.

• Administrative Controls – Include all relevant administrative controls with detailed description such as number or revision. Examples include SOPs, AWRs that contain specific safety precautions, signs posted in areas, work permits, time limitations, alarms, buddy system, and/or training. All SOPs that relate to safety or control of the hazards for the job/task must be included.

• Personal Protective Equipment (PPE) – List all PPE by brand and type.

This should include items such as hearing protection (single/double), gloves, safety shoes, etc.; furthermore, specifics should include all used such as chemical, leather, or anti-vibration if more than one is used.