ESSR _N3319124R0014 -PPI Log-05212024.pdf

PPI # Date Prio-rity

Information Requested Response

Date Gvmt. Response Resp. by Dptm Attach-ment Status

1 5/10/2024 Please consider changing this due time to 11:00 AM local time Monday, 03 Jun 2024, during standard work hours. 5/21/2024

The proposal submission time will remain prior to 11:00PM Souda Bay, Crete, Greece, local time, Sunday, 02 June 2024.

FEAD Closed

2 5/13/2024 Would NAVFAC consider projects of 12kV or higher as relevant to the subject project at NAS Souda Bay? 5/21/2024

The Government considers projects of 12 kV or higher relevant.

FEAD Closed

3 5/13/2024 Please consider expanding the definition of relevance from “Projects must be complete or substantially complete within 5 years from the date the solicitation is issued” to “Projects must be complete or substantially complete within 10 years from the date the solicitation is issued.”

5/21/2024

Projects must be complete or substantially complete within 5 years from the date the solicitation is issued.

FEAD Closed

4 5/16/2024 After checking the PPIE planform and search the Solicitation No. N3319124R0014 object of this study, we receive a message informing that No Solicitations found matching your search criteria, please see below screenshot.

5/21/2024 Please note ***Notice to Offerors --- SAM.Gov Solicitation # N3319124R0014 corresponds to PIEE Solicitation # N3319124RS0014. Please submit your proposals in PIEE under Solicitation #

N3319124RS0014***

FEAD Closed

5 5/16/2024 The offer due date is Sunday, 02 June 2024, a non-working day. Would an extension of the offer due date be possible? Thank you in advance for your cooperation.

5/21/2024 The proposal submission time will remain prior to 11:00PM Souda Bay, Crete, Greece, local time, Sunday, 02 June 2024.

FEAD Closed

6 5/17/2024 After a carefully study of all the documentation provided, we see no specific requirements for the IP classification of the outdoor equipment. Kindly clarify.

5/21/2024 Design-Build effort/Designer of Record (DOR) shall determine the protection classification of equipment per above requirement.

FEAD Closed

7 5/17/2024 After carefully studying all the documentation provided, we see no specific requirements for the short circuit withstand of the MV and LV equipment. Kindly clarify. 5/21/2024

DOR is responsible for determining those requirements.

FEAD Closed

8 5/17/2024 Kindly clarify if the MV and LV equipment to be installed shall be in accordance with the IEC standards.

5/21/2024 IEC standards are identified in the Solicitation. For example, please refer to paras. 1.1.1.2.2 and

1.1.1.2.4 of the Solicitation, Attachment G, Part 3.

FEAD Closed

9 5/17/2024 Kindly confirm if the new substations will be equipped with an IED protection relay for the transformer feeder. In such case, what are the minimum required protection functions according to the ANSI code?

5/21/2024 Please refer to the Solicitation, para. 1.1.1.2.2 of the Solicitation, Attachment G, Part 3, for example.

FEAD Closed

10 5/17/2024 Please provide the specifications of the MV cables required for the project.

5/21/2024 Medium Voltage cables shall be shielded XLPE 95mm2, single conductor cable, same type as existing, or EPR equivalent. Aluminum conductors are not acceptable.

FEAD Closed

11 5/17/2024 Please confirm the color code of the power cables to be used. We kindly highlight that cable manufacturers no longer follow the BS standard.

5/21/2024 Color coding will be established during design. Outer MV coating shall be red.

FEAD Closed

12 5/17/2024 Please confirm if the directly buried type of cable installation is accepted. 5/21/2024 Direct buried cable is not acceptable. FEAD Closed

13 5/17/2024

RFP Section 3.1.1 (b.1 - i), pg. 12, (a) Construction Experience: (1) May we submit at least one of the Relevant Projects for the Subcontractor’s performance, or are Relevant Projects required to be experience of the Prime contractor only? (2) Please confirm that if we may submit Subcontractor past performance as a Relevant Project, CPARS/PPQs are also required to be submitted for the Subcontractor’s project.

5/21/2024

Please refer to the solicitation, Instruction to Offerors, 3.1.1.(b)(1)(i)(a) Construction Experience and

3.1.1. (c) (1) (i) Past Performance Solicitation submittal Requirements (applies to each project submitted under Factor 1.) FEAD Closed

14 5/17/2024 RFP Section 3. Evaluation Factors for Award: (1) Please confirm that we may include a cover and section tabs in our proposal submission. (2) Please confirm that we may use headers and footers to label page numbers and sections.

5/21/2024 Offeror may include cover and section tabs in their proposal submission. Offerors may use headers and footers to label page numbers and sections. FEAD Closed

15 5/17/2024

RFP Section 3.9.2 Qualifications, pg. 136: Please confirm which (if any) specific certifications, trainings, or qualifications are required for the MV technician(s)?

5/21/2024

Soliciation, Attachment G, Part 2, UFGS 01 35 26 para. 3.9.2 refers to generic safety requirements for performance of electrical work. It is the Offeror's responsibility to determine any additional "specific" certification requirements, trainings, or qualifications required to perform all work necessary for this project.

FEAD Closed

16 5/17/2024

RFP Part 3, 1.0, par. 4, pg. 262: States “The intent is to keep existing infrastructure to the maximum extent possible and minimize new civil construction: all new equipment will be installed at the same location as the existing,” and 1.1.1.3, Site Layout and Equipment Arrangement items states “incorporate existing infrastructure to the maximum extent possible” and that there are “site restrictions (space and drainage).” Please confirm that there is a restriction on the size of the new base where each new substation will be installed.

5/21/2024

There is a restriction on the size of the new base where each new substation will be installed due to restricted "Footprint". Optimum layout, based on existing conditions, shall be provided during the design effort.

FEAD Closed

17 5/17/2024

RFP Part 3, 1.1.1.2.4, pg. 267: States that “LV breakers shall be motorized to allow remote control from Automatic Transfer Switch (ATS) system” and “LV cabinet shall be certified for arc fault protection in accordance with IEC TR 61641 criteria 1-7, it shall have fully insulated arc free main and distribution busbars and come with an Arc fault protection system.” Please confirm that a larger Low Voltage Switchgear will be required in comparison to the existing one.

5/21/2024

Size of the Low Voltage Switchgear is expected to be determined during the design effort.

FEAD Closed

PPI LOG - N3319124R0014 ELECTRICAL SUBSTATION REPAIR, NSA SOUDA BAY

18 5/17/2024

RFP Part 3, 1.1.1, pg. 263: The new base for each substation will be larger than the existing base, which creates a problem as there is a limitation on the dimensions of the substation base and consequently of the enclosures. Additionally, host nation approval will be required due to the different footprint. It is necessary to achieve minimum clearance of the transformer from the enclosure and the MV cubicle from the enclosure. Please confirm that larger enclosure dimensions will be required.

5/21/2024

Size of the enclosures will be determined during the Design effort.

FEAD Closed

19 5/17/2024

RFP Part 3, 1.1.4 Option CLIN 0004, Back-up Temporary Power Provision-GOV, pg. 271: May the Government please provide details of the generators (prime/stand-by power), dimensions, and weight so that Bidders may calculate the required interconnection cables, determine the mounting location, size of crane, size of protection pad, and estimated fuel consumption/quantity.

5/21/2024 Existing generators' data are provided. See attachment. FEAD Yes Closed

20 5/17/2024 RFP Part 3, 1.1.2, Base CLIN 0002, Medium Voltage Cable Replacement, pg. 270: Please clarify that MV cables (2850m) include the MV cables from the existing MV disconnect switch to the PPC MV pole connection point outside of the base perimeter fence.

5/21/2024 Yes.

FEAD Closed

21 5/17/2024 RFP Part 3, 1.1.2, Base CLIN 0002, Medium Voltage Cable Replacement, pg. 270: There is a change in the cross section (95mm2 instead of 50mm2) of the MV cables. Please clarify that changes to the existing MV disconnect switch are required.

5/21/2024 Yes.

FEAD Closed

22 5/17/2024

RFP Part 2, 01 30 00, pg. 24: Section 1.6.2 states that “at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language,” is required, whereas specification 01 13 00, section 1.4.1 states a fluency requirement of both English and Greek. Which section has authority on the stated fluency requirements?

5/21/2024

Solicitation, Attachment G, Part 2, UFGS 01 14 00 para. 1.4.1. requirement for both English and Greek fluency applies to on-site Superintendent as a minimum. UFGS 01 30 00 further defines fluency at B2 level as minimum. For other key personnel, fluency in English language per Solicitation, Attachment G, Part 2, UFGS 01 30 00 para. 1.6.2 suffices.

FEAD Closed

23 5/17/2024

RFP Part 2, 01 30 00, 1.4.1 English Speaking Representative, pg. 9: Please confirm that the key personnel (Project Manager, Superintendent, Quality Control Manager, and Site Safety and Health Officer) are not required to be fluent in both English and Greek, but that fluency in English may suffice.

5/21/2024

Solicitation, Attachment G, Part 2, UFGS 01 14 00 para. 1.4.1. requirement for both English and Greek fluency applies to on-site Superintendent as a minimum. UFGS 01 30 00 further defines fluency at B2 level as minimum. For other key personnel, fluency in English language per Solicitation, Attachment G, Part 2, UFGS 01 30 00 para. 1.6.2 suffices.

FEAD Closed

24 5/17/2024

RFP Part 2, 01 14 00, pg. 9: 1.3.4.d states “the Contractor must not operate nor disturb the setting of control devices in the station utilities system…” Does this apply during outages and cutovers, where the contractor must coordinate with the Government to switch off/on the respective switches/breakers when energizing/de-energizing during any phase of demolition and construction?

5/21/2024

Yes, coordination with Government will be required.

FEAD Closed

25 5/17/2024

RFP Part 3, section 1.1.1, paragraph 3, pg. 263: Mentions the use of specialized equipment for utility data logging in case Government utility measurements are not sufficient. This process will require access to exposed conductive parts within the existing switchgear. Is it a requirement for this to be completed while the portion of utility under test is still energized, or is it acceptable to perform after hours service interruption for the installation/removal of data logger equipment to avoid energized work?

5/21/2024

Outages will be coordinated.

FEAD Closed

26 5/17/2024 RFP Part 3, section 1.1.2.3 – 2) A. pg. 266: States a requirement of re-using the existing 750kVA transformer presently at SS2. Will up-to-date maintenance records of the stated transformer be provided by the Government to assess the continued use in SS4/SS5?

5/21/2024 Transformer has been installed and in operation since January 2023. Annual maintenance record provided is attached. FEAD Yes Closed

27 5/17/2024

RFP Part 3, section 1.1.1.2.4 – 1), pg. 267: Please confirm that the automatic transfer switch (ATS) system specified to control the two LV switchgear breakers is to be included within the LV switchgear and is not an external, existing (or provided by others) ATS to be integrated with.

5/21/2024

Yes, the automatic transfer switch (ATS) system is to be included.

FEAD Closed

28 5/17/2024 The drawings of existing conditions provided do not show the existing grounding system. Will the as-built drawings mentioned in the field/utility investigation report be provided? 5/21/2024

All available drawings have been provided. Please refer Solicitation, Attachment H, Part 6, Attachment 3. FEAD Closed

29 5/17/2024

RFP Part 3, section 1.1.3 – 5-7), pg. 268: Is the existing low voltage distribution panel to be used for temporary power provided by Government/on-site facilities management organization or is the existing low voltage distribution cabinet existing at the substation(s) to be re-located for purpose of temporary power?

5/21/2024

This is considered to be part of the Offeror's plan for construction phasing and power outage mitigation to be submitted under Factor 6 (Solicitation, Part 1, para. 3.1.2 (b) (1) (i). Contractor will be responsible for any relocation/reconnection.

FEAD Closed

30 5/17/2024 RFP Part 3, section G4010 Electrical Distribution, pg. 317: Along with the available fault current stated, will the available single-phase fault current and X/R ratio at the point of connection also be given?

5/21/2024 DOR is responsible for determining requirements.

31 5/17/2024 RFP Part 2, section 1.4.13, pg. 13: Please clarify what physical security requirements are required (i.e.

fences, etc.).

5/21/2024 Means and methods are to be selected by the offeror.

FEAD Closed

32 5/18/2024

N3319124R0014_Coversheet and SF1442 - ESSR Repairs NSA Souda Bay, Section 3.1.1, page 12, Paragraph (b)(1)(i)(a), “Projects must be complete or substantially complete within 5 years from the date the solicitation is issued.” Please confirm if a partially completed project will be accepted

5/21/2024

Partially completed projects will not be accepted.

FEAD Closed

33 5/18/2024

N3319124R0014_ATTACHMENT G - RFP Parts 2-5 (NEW), CHAPTER 6 / ESR D40 - Page 1, According to ESR Section D40, there is a need for fire protection systems, but the same section states that fire alarm systems, fire suppression water supply & equipment, standpipe systems, and sprinkler systems are not used. Please identify what type of fire protection is required.

5/21/2024

Government evaluation of the Fire Protection requirements is that no Fire Protection systems are required. As part of the Design effort, a Qualified Fire Protection Engineer is required to review and validate Fire Protection requirements to confirm Government's interpretation. FEAD Closed

34 5/18/2024 Please provide the sizes of the incoming and outgoing breakers in the LV cabinet and the number of outgoing breakers present.

5/21/2024 Please refer to Solicitation, Attachment H, Part 6, Attachment 6 for each substation.

FEAD Closed

35 5/18/2024 Are there any fire alarm systems installed in the existing substations? 5/21/2024 No Fire Alarm system is present. FEAD Closed 36 5/18/2024 If a fire alarm system is present, is it an addressable type or a standalone system? 5/21/2024 No Fire Alarm system is present. FEAD Closed 37 5/18/2024 Could you specify the brand of the existing fire alarm system, if applicable? 5/21/2024 No Fire Alarm system is present. FEAD Closed

38 5/18/2024 Kindly provide the make and type of existing lighting fixtures.

5/21/2024 Existing substations have no external lighting fixtures. Existing enclosures shall be demolished and replaced with new. Lighting requirements shall be determined by DOR and system integrator. FEAD Closed

39 5/18/2024 Please confirm if there are any additional LV cable lengths available in the existing electrical vault or adjacent manhole for potential splicing needs.

5/21/2024 No additional LV cable lengths are available.

FEAD Closed

40 5/18/2024 If possible, kindly provide the power consumption during daytime (working hours) and nighttime to calculate generator fuel consumption.

5/21/2024 Data requested is not available. Please refer to Solicitation, Attachment H, Part 6, Attachment 6 for indicative substation loads.

41 5/18/2024 Kindly provide site visit photos. 5/21/2024 No "Site Visit" photos were taken. FEAD Closed

MunitionTunnel_PPI Log