N3319124R0014_ATTACHMENT G - RFP Parts 2-5.pdf

WORK ORDER NO. 1706387

APPROPRIATION: O&MN

RM15-1492

ELECTRICAL SUSTATION REPAIRS

At

Various Locations NSA SOUDA BAY

NAVSUPPACT SOUDA BAY GR SOUDA BAY GREECE

SUBMITTED BY:

FEAD, PWD, NSA SOUDA BAY

SOUDA BAY, GREECE

PREPARED BY:

Maria Lagiou, Civil/Structural, PE* (*TCG)

APPROVED BY:

For Commander, NAVFAC EURAFCENT, PWD SOUDA BAY: P.L.Cowden (PDCBH) Date:

Lead Engineer: Maria Lagiou, FEAD Design & Project Manager

Date: May 1, 2024

May 1, 2024

LAGIOU.MARI

A.1610108438

Digitally signed by

LAGIOU.MARIA.1610108438

Date: 2024.05.01 09:04:20 +03'00'

COWDEN.PAMELA

.LOWE.1513058272

Digitally signed by

COWDEN.PAMELA.LOWE.1513

058272 Date: 2024.05.01 09:10:19 +03'00'

RM15-1492 Electrical Substation Repairs WON 1706387 NSA Souda Bay, Crete, Greece

STANDARD TEMPLATE - PART TWO - GENERAL REQUIREMENTS - Page 1

PART TWO - GENERAL REQUIREMENTS

RM15-1492 Electrical Substation Repairs WON: 1706387 NSA Souda Bay

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 14 00 11/22, CHG 1: 02/23 WORK RESTRICTIONS

01 20 00 11/20, CHG 3: 02/23 PRICE AND PAYMENT PROCEDURES

01 30 00 11/20, CHG 2: 05/22 ADMINISTRATIVE REQUIREMENTS

01 31 19.05 2002/21 CONCEPT DESIGN WORKSHOP (CDW)

01 31 23.13 2005/17, CHG 8: 02/23 ELECTRONIC CONSTRUCTION AND FACILITY

SUPPORT CONTRACT MANAGEMENT SYSTEM

01 32 17.00 2005/18, CHG 3: 08/20 COST-LOADED NETWORK ANALYSIS SCHEDULES

(NAS)

01 33 00.05 2005/14, CHG 5: 03/23 CONSTRUCTION SUBMITTAL PROCEDURES

01 33 10.05 2005/17, CHG 6: 03/23 DESIGN SUBMITTAL PROCEDURES

01 35 26 11/20, CHG 3: 02/22 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00.05 2006/15, CHG 6: 11/20 DESIGN AND CONSTRUCTION QUALITY CONTROL

01 50 00 11/20, CHG 2: 08/22 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 08/22 TEMPORARY ENVIRONMENTAL CONTROLS

01 74 19 02/19, CHG 3: 11/21 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19, CHG 1: 08/21 CLOSEOUT SUBMITTALS

01 78 23 05/23 OPERATION AND MAINTENANCE DATA

01 78 24.00 2005/23 FACILITY DATA WORKBOOK (FDW)

01 91 00.15 05/23 BUILDING COMMISSIONING

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PROJECT TABLE OF CONTENTS Page 2

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 14 00

WORK RESTRICTIONS

11/22, CHG 1: 02/23

PART 1 GENERAL

1.1 SUBMITTALS

1.2 SPECIAL SCHEDULING REQUIREMENTS

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

1.3.1.1 Subcontractors and Personnel Contacts

1.3.1.2 Identification Badges

1.3.1.3 Contractor Personnel Requirements

1.3.1.4 No Smoking Policy

1.3.2 Working Hours

1.3.3 Work Outside Regular Hours

1.3.4 Utility Cutovers and Interruptions

1.3.4.1 Access to Operational Areas

1.4 NAVFAC EURAFCENT REQUIREMENTS AND RESTRICTIONS

1.4.1 English Speaking Representative

1.4.2 Norms And Laws

1.4.3 Industry Standards

1.4.4 Prohibited Items

1.4.5 Submittal Of Proof Of Qualifications And Experience

1.4.6 Oral Modification

1.4.7 No Waiver by Government

1.4.8 Products Specified Using USA Standards

1.4.8.1 Consignment, Marking, And Customs Clearance

1.4.8.2 Excess

1.4.9 Access Requirements

1.4.9.1 Short Duration Escorted Access

1.4.9.2 Other/Third Country Nationals

1.4.9.3 Base Access Security Pass

1.4.10 Final Governing Standards

1.4.11 Building Entrance Restrictions

1.4.12 Security Requirements and Public Release of Information

1.4.13 Responsibility for Physical Security

1.4.14 Employment

1.4.15 Compliance

1.4.16 Cultural Resources

PART 2 PRODUCTS

PART 3 EXECUTION

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WORK RESTRICTIONS

11/22, CHG 1: 02/23

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. Each Substation must be returned to operation as approved by Contracting Officer before work is started on next Substation.

b. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work. Specific items of work to which this requirement applies include:

(1) Substation equipment

c. The base underground Medium Voltage power loop will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

d. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

e. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

The following conditions apply:

(1) During construction, temporary power will be required to maintain operation of facilities supported by each Substation.

(2) Contractor shall be working on one Substation at any time.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Identification Badges

Identification badges, if required, will be furnished based on the individual installation security procedures. The application for and use of badges will be as directed. Contactor is responsible for all costs associated with obtaining proper credentials. Contractor shall immediately report instances of lost or stolen badges to the Contracting Officer. All Contractor and subcontractor personnel shall be required to possess and wear identification badges at all times when working within the confines of the individual military bases or other job site location under this contract.

Government shall not provide escort. Contractor must plan to submit necessary background info for base accent in time.

1.3.1.3 Contractor Personnel Requirements

Failure to obtain entry approval will not affect the contract price or time of completion. All Contractor personnel shall become familiar with and obey all Government regulations including fire, traffic, and security regulations. Refer to Installation requirements provided at the preconstruction conference.

1.3.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours will consist of a period between 07:30 a.m. and 16:30 p.m., Monday through Friday , excluding Greek holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and data line are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.3.4.1 Access to Operational Areas

Contractor personnel are expressly prohibited and shall be restricted from entering operational buildings or areas without the specific authorization of the Contracting Officer. To perform work, where "security escorts" are required for access to a facility, the Contractor shall coordinate with the Contracting Officer for access to such facilities.

1.4 NAVFAC EURAFCENT REQUIREMENTS AND RESTRICTIONS

1.4.1 English Speaking Representative

At all times when any performance of the work at the site is being conducted by any employee of the Contractor or his subcontractors, the Contractor shall have a representative present on the site who is capable of explaining the work operations and receiving instructions in the English language. The Contracting Officer shall have the right to determine without appeal of such decision, whether the proposed representative has sufficient technical and lingual capabilities and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer. The Construction Contractor's qualified Project Manager, on-site Superintendent, Site Safety and Health Officer, Quality Control Manager, and Quality Control Specialist shall be fluent (can read, speak, and write) in both English and Greek languages.

1.4.2 Norms And Laws

In case of differences between project specifications or the accompanying drawings and referenced norms and laws, norms and laws shall govern. In case of differences between project specifications and the accompanying drawings, the specifications shall govern.

1.4.3 Industry Standards

When both U.S. and European, or Greek, Industry Standards are applicable to this project and the standards are in conflict with each other, the most stringent of the industry shall govern.

1.4.4 Prohibited Items

Use of the following items in this construction project is prohibited:

a. Use of aluminum for electrical conductors.

b. Embedding aluminum conduit in concrete.

c. Use of fluorescent light ballasts or other products containing PCB's.

d. Use of urea-formaldehyde foam insulation products.

e. Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

f. The use of materials containing asbestos is prohibited.

1.4.5 Submittal Of Proof Of Qualifications And Experience

Where qualifications or experience requirements are set forth in the specifications with respect to equipment and equipment installers, written proof of such qualifications or experience must be provided within thirty

(30) calendar days after Final Design Acceptance by the Government, and before placing any order for such equipment or before dispatching equipment installers to the project site.

1.4.6 Oral Modification

No oral statement of any person other than the Contracting Officer as provided in the clause in this Contract entitled FAR 52.243-4 Changes shall in any manner or degree modify or otherwise affect the terms of this Contract.

1.4.7 No Waiver by Government

The failure of the Government, in any one or more instances, to insist upon the strict performance of any of the terms of this Contract or to exercise any option herein conferred shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon such terms or option on any future occasion.

1.4.8 Products Specified Using USA Standards

1.4.8.1 Consignment, Marking, And Customs Clearance

In order for the Contractor to be exempt from paying duty on material or equipment to be imported for incorporation into the contract work, all shipments shall be consigned to the FEAD and marked for the contract by contract number. Additionally, the Contractor shall supply to the FEAD with certified copies of the confirmed material/equipment orders and invoices in order that the duty free customs clearance may be accomplished. Failure on the part of the Contractor to comply with the requirements herein will not be grounds for non-enforcement of the provisions of the Clause, "Taxes" of the Contract Clauses.

1.4.8.2 Excess

The Contractor shall furnish to the Contracting Officer, just prior to completion of this contract, a consolidated inventory of all excess supplies, materials, and equipment imported duty free for use under this contract. The Contract shall either pay required duties on the excesses or re-export the excesses.

1.4.9 Base Access Requirements

Base Access procedures are stated in NAVSUPPACTSOUDABAYINST 5530.14. The Contractor shall submit Base Access requests through PWD. The access requirements are subject to change at any time. The Contractor shall comply with the most recent DoD, Navy, and base access requirements as well as any supplemental documents related to base access requirements, as applicable.

Any additional costs for changed requirements will not be reimbursed to the Contractor.

Before being granted unescorted access onto the installation all personnel must be fully vetted to include verification of a valid reason for access, identity proofed and fitness determination. Personnel can enter the base unescorted only if they have a DOD ID number, if they are white badge holders or if they have provided VCC with a clear police check report.

Escorts can only be the individuals with a white badge.

The Contractor shall be responsible for furnishing each employee, and for requiring that each employee engaged in the project or any subcontract hereunder, display such identification as may be approved and directed by the Contracting Officer. Every employee of the prime contractor, all subcontractor employees, and all material suppliers' employees, who require access to the base for any reason and for any length of time will be required to obtain a base access pass.

All Contractor employees must obtain the required employee and vehicle passes. Each employee is required to wear the Government issued badge over the front of the outer clothing. Failure to obtain security and base access passes must not be a cause for contract performance time extension. All prescribed identification shall be immediately delivered and/or surrendered to the Contracting Officer for cancellation upon: (1) termination or release of any employee; (2) termination or completion of contract.

All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in good repair condition.

The company name must be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. Registration, proof of insurance and driver's licenses are required to obtain a station vehicle pass.

The processing time for access requests is 3 to 5 working days. All requests must be submitted well in advance of the expected visit. Same day services are NOT guaranteed to be processed immediately by VCC (Visitor Control Center) and will be handled on a case by case basis.

1.4.9.1 Short Duration Escorted Access

All requests for short duration escorted access with an ID number other than DoD ID numbers MUST include a COLOR copy of the ID that will be utilized for access. Additionally, a criminal record (police check report) is required to be submitted with the base access request for temporary access that exceeds the 10 days.

1.4.9.2 Other/Third Country Nationals

Other/Third Country Nationals (non US or Greek) base access requires background checks which can take up to 30 days. A COLOR copy of the ID/PASSPORT is REQUIRED as well as a police check report for processing.

For Non-European Union TCNs that are working in Greece, a copy of their residency visa showing that they have resided in Greece for at least 24 months and a police check report are required.

1.4.9.3 Base Access Security Pass

For base access longer than 20 days, the Contractor shall request a base pass. Provide a memo on the official letterhead and include the following attachments:

NSA Souda Bay access request form

Copy of Passport or Greek ID for Greek Nationals

Work permit (if applicable)

Solemn declaration from company

Solemn declaration from employee

Police check report

Proof of health insurance

Every 30 days, the Contractor shall submit a list of personnel who have badges. The Contractor shall be responsible for obtaining permission for their personnel to enter the work site areas and for ensuring that such information is up-to-date and remains valid.

1.4.10 Final Governing Standards

Final Governing Standards (FGS) for environmental protection at DOD installations and facilities in Greece went into effect June 1994 (rev.2014). These standards were developed by comparing and adopting the more protective requirements of the Overseas Environmental Baseline Guidance Document (OEBGD), European Union and national, regional, and local environmental laws and regulations. The FGS are applicable to work under this contract. The FGS (both English and local language versions) are attached.

1.4.11 Building Entrance Restrictions

Contractor personnel are restricted from entering operational buildings or areas without the specific authorization of the Contracting Officer. To perform work, where "security escorts" are required for access to a facility, coordinate with the Contracting Officer for access to such facilities.

1.4.12 Security Requirements and Public Release of Information

Contract Clause FAR 52.204-2 Security Requirements and Alternate II and the following apply:

a. All contractors, subcontractors shall comply in full with NSA Souda Bay and Greek military security requirements. The recording of video, photography of construction sites, facilities and military and commercially assets is considered a criminal act and is prohibited by law.

b. All security requirements apply to all subcontractors and suppliers associated with this contract. Special or extraordinary security requirements are identified herein. Comply with the following in addition to special or extraordinary security requirements:

1. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

2. Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

3. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

4. Direct to the Contracting Officer and or Installation Security Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

5. Coordinate photography requirements with the Contracting Officer.

Some areas restrict or prohibit photographing Government property.

6. Worksite must be locked at all times when unattended.

7. Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

c. The Contractor agrees to insert the substance of above paragraph in each subcontract and purchase order generated for this contract.

1.4.13 Responsibility for Physical Security

The Contractor is responsible for physical security of construction materials, supplies, and equipment of every description (including property which may be Government furnished or owned) provided or utilized in the execution of this contract.

1.4.14 Employment

Should the continued employment of any person in connection with this contract, or any subcontract thereunder, be deemed by the Contracting Officer to be prejudicial to the interests of the Government, that person must immediately be removed from the work. In this connection the Contractor agrees that:

a. Cases which may involve disciplinary action against such persons, or the necessity of reassignment or termination of their services, shall be investigated, processed, reported and disposed of, as directed by the Contracting Officer.

b. Employment contracts of all persons employed in connection with this contract, or any subcontract thereunder shall include clauses containing the substance of this clause.

1.4.15 Compliance

Compliance with the foregoing provisions of this clause by subcontractors is the responsibility of the Contractor.

1.4.16 Cultural Resources

Cultural resources such as archaeological remains or villa remains may be uncovered during construction excavation operations on and off the Installation. If during excavations, suspected cultural remains are found, excavation operations must immediately cease and Contractor must notify the Contracting Officer who will contact the Installation Environmental office.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

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SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

11/20, CHG 3: 02/23

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 EARNED VALUE REPORT

1.3.1 Data Required

1.3.2 Payment Schedule Instructions

1.4 CONTRACT MODIFICATIONS

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

1.5.2 Submission of Invoices

1.6 PAYMENTS TO THE CONTRACTOR

1.6.1 Obligation of Government Payments

1.6.2 Payment for Onsite and Offsite Materials

PART 2 PRODUCTS

PART 3 EXECUTION

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PRICE AND PAYMENT PROCEDURES

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PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP 1110-1-8 (2021) Engineering and Design -- Construction Equipment Ownership and Operating Expense Schedule

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Earned Value Report; G

1.3 EARNED VALUE REPORT

1.3.1 Data Required

This Contract requires the use of a cost-loaded Network Analysis Schedule (NAS). Schedule of Prices must not be used with cost-loaded Network Analysis Schedule (NAS). Use Earned Value Report derived from cost-loaded NAS. Within 21 calendar days of Contract Award, prepare and deliver to the Contracting Officer a Earned Value Report (construction Contract) as directed by the Contracting Officer. Provide a detailed breakdown of the Contract price, giving quantities for each of the various kinds of work, unit prices and extended prices. Contractor overhead and profit including salaries for field office personnel, if applicable, must be proportionately spread over all pay items and not included as individual pay items.

1.3.2 Payment Schedule Instructions

Payments will not be made until the Schedule of Prices or Earned Value Report from the cost-loaded NAS has been submitted to and accepted by the Contracting Officer. For design phase progress payment(s), the Schedule of Prices or Earned Value Report from the Cost Loaded CPM must include detailed design activities and general (summarized) approach for the construction phase(s) of the project. The Schedule of Prices or Earned Value Report must be fully developed with detailed construction line items as design progresses. The complete design and construction Schedule of Prices or Earned Value Report must be submitted and accepted prior to starting construction work.

For Fast-Tracked or Critical Path Submittals of construction projects, the Schedule of Prices or Earned Value Report must include detailed design and construction line items for each fast-tracked/ critical path phase(s), submitted to and accepted by the Contracting Officer during the Post Award Kickoff Meetings and confirmed prior to starting construction work in that phase. Additionally, the Schedule of Prices or Earned Value Report must be separated as follows:

a. Primary Facilities Cost Breakdown:

Defined as work on the primary facilities out to the 1.5 m line. Work out to the 1.5 m line includes construction encompassed within a theoretical line 1.5 m from the face of exterior walls and includes attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 1.5 m line.

b. Supporting Facilities Cost Breakdown:

Defined as site work, including incidental work, outside the 1.5 m line.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause DFARS 252.236-7000 Modification Proposals-Price Breakdown, and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, base equipment use rates upon the applicable provisions of the

EP 1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR 52.232-5 Payments Under Fixed-Price Construction Contracts. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 must include certification by Quality Control (QC) Manager as required by the Contract.

b. The Earned Value Report from the cost-loaded NAS signed by the Government Engineering Technician.

c. Contractor's Monthly Estimate for Voucher and Contractors Certification (NAVFAC Form 4330) with Subcontractor and supplier payment certification. Other documents, including but not limited to, that need to be received prior to processing payment include the following submittals as required. These items are still required monthly even when a pay voucher is not submitted.

d. Monthly Work-hour report.

e. Updated Construction Progress Schedule and tabular reports required by the contract.

f. Contractor Safety Self Evaluation Checklist.

g. Updated submittal register.

h. Solid Waste Disposal Report.

i. Certified payrolls.

j. Updated testing logs.

k. Progress Photos.

l. Other supporting documents as requested.

1.5.2 Submission of Invoices

Monthly invoices and supporting forms for work performed through the anniversary award date of the Contract must be submitted to the Contracting Officer within 5 calendar days of the date of invoice. For example, if Contract award date is the 7th of the month, the date of each monthly invoice must be the 7th and the invoice must be submitted by the 12th of the month.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this Contract will, at the discretion of the Contracting Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR

32.103 Progress Payments Under Construction Contracts:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this Contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to maintain accurate "as-built" or record drawings in accordance with FAR 52.236.21.

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the Contractor for materials delivered on the site, or for materials stored off construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), and high-voltage electrical cable. Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Earned Value Report requirement of this Contract.

Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 Payments Under Fixed-Price Construction Contracts have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation must be stored either in Hawaii, Guam, Puerto Rico, or the Continental United States. Other locations are subject to written approval by the Contracting Officer.

g. Materials in transit to the job site or storage site are not acceptable for payment.

PART 2 PRODUCTS

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PART 3 EXECUTION

Not Used

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SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

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PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 VIEW LOCATION MAP

1.4 PROGRESS AND COMPLETION PICTURES

1.5 MINIMUM INSURANCE REQUIREMENTS

1.6 SUPERVISION

1.6.1 Superintendent Qualifications

1.6.2 Minimum Communication Requirements

1.6.3 Duties

1.6.4 Non-Compliance Actions

1.7 PRECONSTRUCTION MEETING

1.7.1 Attendees

1.8 POST AWARD KICKOFF (PAK) MEETING

1.8.1 PAK Meeting Outcomes

1.8.2 PAK Meeting Contractor Attendees

1.9 DESIGN PRESENTATION/DEVELOPMENT (DP/D)

1.10 PARTNERING

1.10.1 Team-Led (Informal) Partnering

1.11 PERFORMANCE ASSESSMENT PLAN (PAP)

1.12 MOBILIZATION

PART 2 PRODUCTS

PART 3 EXECUTION

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ADMINISTRATIVE REQUIREMENTS

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PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety -- Safety and Health Requirements Manual

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

View Location Map

Progress and Completion Pictures

Design Submittal Packaging

Performance Assessment Plan (PAP)

1.3 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.4 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file.

Include a date designator in file names. Photographs provided are for unrestricted use by the Government.

1.5 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by Host Nationlaw.

1.6 SUPERVISION

1.6.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 years experience in construction with at least 2of those years as a superintendent on similar electrical utility projects. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

The superintendent is not permitted to serve as the Quality Control (QC) Manager, the Site Safety and Health Officer (SSHO) or the Project Manager.

1.6.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language (B2 level, minimum), on the job-site at all times during the performance of Contract work.In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills (B2 level, minimum).

1.6.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.6.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.7 PRECONSTRUCTION MEETING

Upon completion of design and design acceptance by the government, prior to commencing any work at the site, coordinate with the Contracting Officer a time and place to meet for the Preconstruction Meeting. The purpose of this meeting is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to:

daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out. Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

1.7.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.8 POST AWARD KICKOFF (PAK) MEETING

Immediately after award, coordinate with the Contracting Officer a time and place for the PAK Meeting. The PAK meeting must be held within 60 calendar days after contract award and prior to commencing work. If mutually aggred upon by the Contractor and the Government, the PAK meeting may be held concurrently with the Concept Design Workshop (CDW).

1.8.1 PAK Meeting Outcomes

a. Integrate the Contractor and all client representatives into the project team.

b. Achieve consensus from the project team on any issues and concerns with the Contractor's technical proposal and the User's functional requirements.

c. Review the administrative requirements of the contract that are critical during the design phase.

d. Establish clear lines of communication and points of contact for Government and Contractor team members.

e. Obtain an acceptable conceptual design including floor and site plans, signed by the client, Contractor and other key team members.

f. Review the project design schedule and design package requirement, design submittal packaging, and preliminary construction schedule in accordance with Section 01 32 17.00 20 COST-LOADED NETWORK ANALYSIS SCHEDULE (NAS). Discuss design milestones and events that will be included in the Quality Control Communication Plan.

g. Establish clear expectations and schedules for facility turnover, providing DD Form 1354 asset management records, eOMSI submittals, Guiding Principle Validation, Third Party Certification (if applicable), and training of Government maintenance personnel.

h. Establish procedure for design packages reviews, Contractor's resolution to comments, and Government's role in review of packages.

i. Establish clear expectations for the Concept Design Workshop as established in UFGS 01 31 19.05 20 CONCEPT DESIGN WORKSHOP (CDW).

1.8.2 PAK Meeting Contractor Attendees

The following Contractor personnel must attend the PAK meeting; Project Manager, Project Scheduler, Lead Designer-of-Record (DOR), Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Superintendent, QC Manager, and the DQC Manager.

Optional attendees include: Principal, Assistant Project Manager, major subcontractors and specialized supplemental QC personnel.

1.9 DESIGN PRESENTATION/DEVELOPMENT (DP/D)

The Contractor must lead discussions to develop an understanding of the facility design that the accepted technical proposal represents with the Government users and maintainers of the facility. Develop site plans, floor plans, exterior finish materials, and building elevations to conduct working sessions with the Government meeting attendees. The purpose of the DP/D Meeting is to confirm the appropriateness of the facility design and develop acceptable alternatives if changes are needed. The Contractor must anticipate that Government Facility Users represented at the DP/D Meeting will provide additional functional information. Incorporate functional design changes into the facility design as required to meet the needs of the Users. At the end of the DP/D Meeting the Contractor must provide either assurance that the updated design can be built within the budget or identify potential cost modification items and establish a follow-on DP/D Meeting to finalize a design that will include trade-offs to bring the project within the budget. The following Contractor key personnel must attend the Design Presentation: Project Manager, Project Scheduler, Cost Estimator, Lead Designer of Record, Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Major Subcontractors, and DQC.

1.10 PARTNERING

Contractor shall host the partnering session within 45 calendar days of contract award. To most effectively accomplish this Contract, the Contractor and Government must form a cohesive partnership with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The partnering team must consist of personnel from both the Government and Contractor including project level and corporate level leadership positions. Key Personnel from the supported command, end user, NAVFAC, PWD, FEAD, Contractor, key subcontractors and the Designer of Record are required to participate in the Partnering process.

1.10.1 Team-Led (Informal) Partnering

a. The Contracting Officer will coordinate the initial Team-Led (Informal) Partnering Session with key personnel of the project team, including Contractor and Government personnel. The Partnering Session will be co-led by the Government Construction Manager and Contractor's Project Manager.

b. The Initial Team-led Partnering session may be held concurrently with the Post-Award Kickoff meeting. Partnering sessions will be held at a location mutually agreed to by the Contracting Officer and the Contractor, typically at a conference room on-base or at the

Contractor's temporary trailer.

c. The Initial Team-Led Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer.

d. The Partners will determine the frequency of the follow-on sessions.

e. Participants will bear their own costs for meals, lodging and transportation associated with Partnering.

1.11 PERFORMANCE ASSESSMENT PLAN (PAP)

The Performance Assessment Plan (PAP) will be used to document design innovation and budget management, provide performance feedback to the Contractor, and as a basis for interim and final evaluations in the Contractor Performance Appraisal Reporting System (CPARS) on-line database.

It is the intent of the Government to establish the PAP based on tangible, measurable indicators of outstanding contractor performance, and on commitments made in the Contractor's proposal. The initial PAP may be found on the NAVFAC Design-Build Request for Proposal Website in RFP PART 6 Attachments. Review and finalize the initial PAP during the Partnering Session. During the initial Partnering Session, the Government, the Contractor, the Designer-of-Record, and the Client will establish the PAP.

Following the establishment of the PAP, the Contractor will present it, with his input, for update and discussion at projects meetings which discuss project performance. Submit an updated PAP on a monthly basis with the invoice for that period as a minimum.

1.12 MOBILIZATION

Contractor shall mobilize to the jobsite within 30 calendar days of final site or building design approval. Mobilize is defined as having equipment AND having a physical presence of at least one person from the contractor's team on the jobsite.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 31 19.05 20

CONCEPT DESIGN WORKSHOP (CDW)

02/21

PART 1 GENERAL

1.1 SUMMARY

1.2 SUBMITTALS

1.3 CONCEPT DESIGN WORKSHOP (CDW)

1.3.1 CDW General Requirements

1.3.2 CDW Procedures

1.3.3 CDW Report

1.3.4 CDW Meeting Attendees

PART 2 PRODUCTS

PART 3 EXECUTION

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SECTION 01 31 19.05 20

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SECTION 01 31 19.05 20

CONCEPT DESIGN WORKSHOP (CDW)

02/21

PART 1 GENERAL

1.1 SUMMARY

This document includes post-award requirements for the concept design workshop.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES and 01 33 10.05 20 DESIGN SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

CDW Facilitator Experience Resume; G

CDW Preliminary Concept Design; G

CDW Report; G

1.3 CONCEPT DESIGN WORKSHOP (CDW)

Provide a CONCEPT DESIGN WORKSHOP that meets the following requirements:

1.3.1 CDW General Requirements

a. Methodology. Conduct a CDW for this project. This effort will examine programmatic functions, review project requirements, ensure life and operational safety requirements are met, analyze alternate design concepts, expose and resolve project issues, and develop the final conceptual design.

b. Facilitator. Provide a Facilitator who is experienced in conducting Concept Design Workshops. Submit a CDW Facilitator Experience Resume to the Contracting Officer describing experience with facilitation including a minimum of three examples. He or she will be responsible for leading the team in a timely manner, making sure issues are addressed and resolved during the CDW, documenting meetings held throughout the CDW, organizing concept design documents for on-site presentations and endorsement, and providing the Concept Design Workshop Report.

c. Contractor's Design Team. The primary functions of the Design Team will be to investigate, develop and present alternate design solutions. The entire Design Team must participate in all phases of the Concept Design Workshop and assist the Facilitator in developing the Concept Design Workshop Report.

d. Concept Design Workshop Report. Summarize the workshop including the various concepts developed and presented. Include a copy of the signature/endorsement sheet prepared and signed at the end of the on-site CDW.

e. Award Amount. Confirm the final concept is within the contract award amount.

1.3.2 CDW Procedures

a. Preliminary Work.

Complete the following prior to the on-site workshop:

(1) Review the contract documents and references explaining the project scope and history.

(2) Prepare and submit, at least 14 days in advance of the CDW, electronic copiesof a CDW Preliminary Concept Design (Concept #1) and a Basis of Design.

As a minimum, include the following in the CDW Preliminary Concept Design:

(a) Site Plan

(b) Electrical Plans

(3) Make arrangements for and provide an appropriately sized conference room convenient to the project site and Users for use by the Design Team and government participants during the workshop.

(4) Incorporate any government comments received prior to the CDW into a revised Concept #1 and provide electronic copy of the revised Concept #1 for distribution prior to the workshop.

(5) Facilitator conducts meeting with NAVFAC representatives before the CDW to review preparations, relationships, and the status of work to be accomplished.

b. On-Site Workshop.

On-site CDWs are typically conducted over three to five working days with minimal breaks throughout the workshop. The Design Team can expect longer than normal workdays. Accomplish the following during the on-site CDW.

(1) On the first day of the workshop, meet with the using activity, Station and other Government representatives. The Facilitator will describe the CDW process and review the workshop agenda. The User(s) may provide a functional presentation to review User(s) requirements to aid in further development of the conceptual design.

(2) Present the revised Concept #1 and respond to questions.

(3) Conduct a comment/creative session to generate ideas to improve the conceptual design within the award amount. Document or request User and Government comments in writing so they may be considered, responded to, and presented at subsequent presentations.

(4) Develop a new concept design based on comments and feedback received from the Concept #1 presentation on the first day of the CDW. Include drawings, sketches, and other graphics as necessary to describe the concept design. Provide electronic copies of all presentations.

(5) Repeat applicable steps as necessary. Three concepts are typically required.

(6) The final concept must include the following:

(a) Site Plan: Show the layout of the proposed facility in relation to major landmarks.