N3319124R0014_Coversheet and SF1442 - ESSR Repairs NSA Souda Bay.pdf

WORK ORDER NO. 1706387

APPROPRIATION: O&MN

RM15-1492

ELECTRICAL SUSTATION REPAIRS

At

Various Locations NSA SOUDA BAY

NAVSUPPACT SOUDA BAY GR SOUDA BAY GREECE

SUBMITTED BY:

FEAD, PWD, NSA SOUDA BAY

SOUDA BAY, GREECE

PREPARED BY:

Maria Lagiou, Civil/Structural, PE* (*TCG)

APPROVED BY:

For Commander, NAVFAC EURAFCENT, PWD SOUDA BAY: P.L.Cowden (PDCBH) Date:

Lead Engineer: Maria Lagiou, FEAD Design & Project Manager

Date:

RM15-1492 Electrical Substation Repairs WON 1706387 NSA Souda Bay, Crete, Greece

STANDARD TEMPLATE - PART ONE - PROPOSAL FORMS & DOCUMENTS - Page 1

PART ONE - PROPOSAL FORMS & DOCUMENTS

SOLICITATION N3319124R0014

N3319124R0014 D-B Electrical Substation Repairs, NSA Souda Bay, Crete, Greece.

Proposals shall be submitted electronically per the instructions in Block 13 and Section 00 21 00

Please note: The deadline to submit proposals is in Eastern European Summer Time (EEST) In accordance w ith FAR 36.204, the magnitude of this project is expected to be betw een $1,000,000 and $5,000,000.

OFFERORS WILL NOT BE REIMBURSED FOR ANY EFFORT OR PROPOSAL COSTS RESULTING FROM THIS SOLICITATION

EVANGELIA TSUKALA (30) 28210 21543

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

01-May-2024

(RFP)

(IFB)

X

CALL:

Electrical Substation Repairs, SB

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________1265 calendar days after receiving aw ard, X notice to proceed. This performance period is mandatory, X negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________02 Jun 2024 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

FEAD SOUDA BAY

AMERICAN BASE

BLDG 54

MOUZOURAS

AKROTIRI

N33191

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

11:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

RM15-1492

8. ADDRESS OFFER TO (If Other Than Item 7)

30 28210-21830FAX:TEL: 30 28210 21622 TEL: FAX:

N3319124R0014 48

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

N3319124R0014

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Electrical Substation Repairs

FFP

Total Price for Base CLIN 0001 Work for Project RM15-1492 Electrical Substation Repairs IAW the RFP, complete, but excluding work provided in another Priced Line Item.

FOB: Destination

PSC CD: J061

NET AMT

0002 1 Each Medium Voltage Cable Replacement

FFP

Total Price for Base CLIN 0002 Work for Project RM15-1492 Electrical Substation Repairs IAW the RFP, complete, but excluding work provided in another Priced Line Item.

0003 1 Each OPTION Option 1:Contractor Furnished Generators

FFP

Total Price for Option CLIN 0003 - Back-up Temporary Power Provision – Contractor furnished generators.

Work for Project RM15-1492 Electrical Substation Repairs IAW the RFP, complete, but excluding work provided in another Priced Line Item.

0004 1 Each OPTION Option 2:Government Furnished Generators

FFP

Total Price for Option CLIN 0004 - Back-up Temporary Power Provision – Government furnished generators.

Work for Project RM15-1492 Electrical Substation Repairs IAW the RFP, complete, but excluding work provided in another Priced Line Item.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

Section 00 21 00 - Instructions

CLAUSES INCORPORATED BY REFERENCE

52.215-1 Instructions to Offerors--Competitive Acquisition NOV 2021 52.236-28 Preparation of Proposals--Construction OCT 1997

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

TABLE OF CONTENTS

1. GENERAL

1.1 GENERAL OVERVIEW OF PROCUREMENT PROCESS

1.2 GENERAL OVERVIEW OF CONTRACT SCOPE

2. BASIS FOR AWARD

3. EVALUATION FACTORS FOR AWARD

4. PROPOSAL REQUIREMENTS

4.1 PRE-PROPOSAL CONFERENCE AND SITE VISIT

4.2 PROPOSAL SUBMISSION INSTRUCTIONS

4.3 PRE-PROPOSAL INQUIRIES

4.4 AMENDMENTS

4.5 SPECIAL JOINT VENTURE (JV) REQUIREMENTS

4.6 INCORPORATION OF TECHNICAL PROPOSALS

5. ATTACHMENTS: Will be located in Solicitation Module In PIEE under additional documents.

5.1 Attachment A – CONSTRUCTION EXPERIENCE PROJECT DATA SHEET

5.2 Attachment B – FORMAT OUTLINE FOR TECHNICAL APPROACH

5.3 Attachment C – FORMAT OUTLINE FOR SAFETY

5.4 Attachment D – PAST PERFORMANCE QUESTIONNAIRE

5.5 Attachment E – FORMAT OUTLINE FOR MANAGEMENT APPROACH

5.6 Attachment F – SCHEDULE B PRICE PROPOSAL FORM

5.7 Attachment G – GENERAL REQUIREMENTS, PROJECT DESCRIPTION, AND PERFORMANCE SPECIFICATIONS

(RFP PART 2-5)

5.8 Attachment H – RFP ATTACHMENTS (RFP PART 6)

5.9 Attachment I – BASE ACCESS FORM

5.10 Attachment J – PRE-PROPOSAL INQUIRY (PPI) FORM

1. GENERAL

1. 1 GENERAL OVERVIEW OF PROCUREMENT PROCESS

This acquisition is being issued on an UNRESTRICTED basis with full and open competition, as a Design Build procurement conducted as a negotiated procurement utilizing procedures in accordance with FAR Part 15 – Contracting by Negotiation and FAR Part 36 – Construction and Architect-Engineer Contracts. The best value continuum source selection process used in this acquisition is lowest price technically acceptable (LPTA). Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to offer the best value to the Government, considering price and non-price factors stated herein. Best value is expected to result from selection of the technically acceptable proposal with the lowest fair and reasonable evaluated price.

The appropriate Northern American Industry Classification System (NAICS) code for this procurement is 236220 and the size standard is $45M.

This acquisition will result in the award of a Firm-Fixed Price (FFP) contract for Design-Build construction to a single contractor for Base CLINs 0001 and 0002 and one of the two (2) priced Option CLINs. A firm fixed proposed price is required for ALL CLINs (CLINS 0001 through 0004). No provision is made for economic price adjustment. Offerors who do not submit prices for all CLINs will be considered nonresponsive to the solicitation and will not be evaluated.

Award will be made in U.S. Dollars.

In accordance with DFARS 236.204, the magnitude of construction for this project is between $1,000,000 and $5,000,000.

The Government intends to issue the Solicitation, electronically via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module (https://piee.eb.mil). This will also be the method for distributing amendments. Therefore, it is the offeror’s responsibility to check the website periodically for any amendments to this solicitation.

The contract completion time for this project is 1265 calendar days from Notice to Proceed.

1.2 GENERAL OVERVIEW OF CONTRACT SCOPE

This project will repair electrical distribution substations at NSA Souda Bay, Crete, Greece. It includes six (6) substations (SS2, SS4, SS5, SS6, SS7 and SS9) and one (1) Medium Voltage (MV) switchgear (SS7A) which are approaching the end of their service life. Substation equipment and electrical items to include but not limited to-existing substation ring main units (RMUs), transformers secondary circuit breaker cabinet combination and substation cabling shall be replaced. New dry-type transformers, Medium Voltage (MV) & Low Voltage (LV) switches, outdoor enclosures, Capacitor Bank, Advanced Metering Infrastructure (AMI) meters, reconfiguration of existing AMI meters, grounding, protective relaying, other electrical items and civil work are required for complete and usable substations.

Contractor Performance Information: Contractor’s performance will be evaluated using the respective contractor performance evaluation report entry system located on the website: https://www.cpars.gov. Prior to commencement of work the contractor is required to provide the Government with the name, phone number and email address of the “Contractor’s Representative” that will be responsible for receipt and review of draft performance evaluations prepared by the Government in the appropriate system. It is the contractor’s responsibility to keep this contract information current.

English Speaking Representative: At all times when any performance of the work at the site is being conducted by any employee of the Contractor or its subcontractors, the Contractor shall have a representative present on the site capable of explaining the work operations and receiving instructions in the English language. The Contracting Officer shall have the right to determine, without appeal of such decision, whether the proposed representative has sufficient technical and lingual capabilities, and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer.

2. BASIS FOR AWARD

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price

An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

SYSTEM FOR AWARD MANAGEMENT:

To be eligible for award, your firm(s) must be registered in the System for Award Management (SAM) database as required by FAR 52.204-7, System for Award Management (Oct 2018).

Note that the System for Award Management (SAM) registration is required for all offerors; including Joint Ventures (JV) (registration must state the NAME of the JV). Offerors not currently registered in SAM must obtain a Unique Entity Identifier (UEI) and a CAGE or NCAGE prior to registering in SAM.

All offerors, including JV offerors, must submit with their proposal a UEI. In addition to the UEI required for JV offerors, JV offerors must submit with their proposal a UEI number for each member comprising the JV. UEIs can be obtained at https://sam.gov/content/entity-registration. The UEI is required in order to register in SAM (see above).

CAGE/NCAGE – A CAGE/NGAGE code is required for all offerors, including JV offerors. JV offerors must acquire a CAGE Code registered in the JV name.

(a) U.S. offerors, including Joint Venture offerors: U.S. offerors must obtain a CAGE Code prior to registering in the SAM database, part of the SAM registration process (see paragraph above).

(b) Non-U.S. (foreign) offerors ONLY, including JV offerors: Non-U.S. offerors must obtain a NATO CAGE (NCAGE) Code instead of a CAGE Code prior to registering in the SAM database. NCAGE codes may be obtained at the NCAGE website https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

IMPORTANT NOTICE: If the offeror is registering a new entity in SAM.gov, the offeror must follow new procedures, which include providing an original, signed notarized letter indicating authorized entity Administrator for the entity associated with the UEI before a new SAM.gov entity registration will be activated.

IT IS HIGHLY RECOMMENDED FOR THE NEW REGISTRANTS TO CHECK WITH SAM.GOV HELPDESK

DIRECTLY TO ENSURE THAT ALL REQUIREMENTS FOR TIMELY REGISTRATION ARE MET.

PERFORMANCE GUARANTEE:

PERFORMANCE GUARANTEE

Ten-Percent (10%) PERFORMANCE GUARANTEE

Submittal Time: The offeror whose offer is accepted shall, within ten (10) days after award, furnish either (1) a Performance Guarantee and a notarized Performance Guarantee Letter conforming to the requirements below, or

(2) Performance and Payment bonds conforming to the requirements below. If the offeror fails to provide either (1) a Performance Guarantee and a notarized Performance Guarantee Letter, or (2) Performance and Payment Bonds within ten (10) days, the contract may be terminated for default. In such event, the offeror shall be liable for any cost of procuring the work which exceeds the amount of its offer. Clauses 52.228-2, 52.228-11 and 52.228-15, listed in Section 01 00 00 – General Requirements below, will apply only if the offeror elects to submit payment and performance bonds, rather than a notarized performance guarantee, with their proposal.

Form of Performance Guarantee: The Performance Guarantee shall be an amount equal to ten percent (10%) of the amount of the contract and shall be deposited into a banking institution, as acceptable to the Contracting Officer, which will then issue an irrevocable letter guaranteeing (the “Performance Guarantee Letter”) the payment of the amount deposited to the United States Government, upon demand by the Contracting Officer. Demand may be made if the Contractor fails to comply with the terms and conditions of the contract, or does not fulfill its undertaking in whole or in part. Payment to the Contracting Officer will be by check made payable to the "United States of America by the U.S. Department of the Navy, Naval Facilities Engineering Systems Command, Europe, Africa, Central." The Performance Guarantee shall take effect upon the date of signature of the Performance Guarantee Letter and shall remain valid and irrevocable until one (1) year after the work has been finally inspected and accepted by the Government. The Performance Guarantee Letter shall be accompanied by a notarized document authenticating the financial institution's authority to sign the letter. An English translation of the Performance Guarantee Letter shall be submitted concurrently.

The performance guarantee/performance and payment bonds shall be in the name of the proposed Offeror. If the Offeror is a Joint Venture (JV), the guarantee/bonds shall be in the name of the JV.

SAMPLE OF PERFORMANCE GUARANTEE ISSUED BY A BANK

The Government will accept as valid a Performance Guarantee conforming to these requirements.

BANK LETTERHEAD

Date To: United States of America U.S. Department of Navy Contracting Office (FEA/IPT put in your address)

Attention: Contracting Officer

This is a letter of performance guarantee. I/We, the undersigned, acting as the duly authorized representative(s) of the Bank, declare that the Bank hereby guarantees and is jointly and severally liable as guarantor with the contractor named below to effect payment to the Contracting Office that issued the contract stated below, by check made payable to the “United States of America by the U.S. Department of the Navy, Naval Facilities Engineering Systems Command, Europe, Africa, Central,” within five (5) calendar days after receipt of a simple written request by registered mail, return receipt, in amount up to sum of (Amount equal to ten (10%) percent of the contract amount in the currency stated in the contract), which represents the deposit required of the Contractor to guarantee fulfillment of his obligations for the satisfactory completion and timely performance of the work under Contract No. (insert contract number) for (insert description of services and location), in strict compliance with the terms, conditions and specifications of said contract entered into between the United States of America by the U.S. Department of Navy, Naval Facilities Engineering Systems Command, Europe, Africa, Central and the Contractor (insert name of Contractor) on (insert contract date), plus legal interest to be calculated from the date of receipt of the registered letter of request by the Contracting Officer to the date of actual payment, without any need for the Contracting Officer to take any legal action or obtain the prior consent of the Contractor, or for any other proof, action or decision by any other authority. The request by the Contracting Officer shall simply inform the Bank that the Contractor failed to comply with the terms and conditions of the contract, or did not fulfill his undertaking in whole or in part.

I/We agree and consent that said contract may be modified by change order or supplemental agreement affecting the amount or the period of performance of the contract without prior consent of the Bank and without affecting the validity of this guarantee; provided, however, that the amount of this guarantee shall remain unchanged.

This letter of performance guarantee will continue in effect without change in amount or terms until one year after the work has been finally accepted by the Government through its Contracting Officer’s legal representative.

(BANK NAME & ADDRESS) (CONTRACTOR NAME & ADDRESS)

Signed by: Signed by:

(Typed name) (Typed name)

(Title) (Title)

(This Performance Guarantee shall be accompanied by a notarized document authenticating the bank agent’s authority to sign the letter of performance guarantee for the bank company.)

Contract Timing: Regardless of when performance and payment bonds or the Performance Guarantee and Performance Guarantee Letter are provided, the contract time for purposes of fixing the completion date, default, and liquidated damages shall begin to run 1265 days from the notice to proceed.

3. EVALUATION FACTORS FOR AWARD

This Two-Phase procurement will result in the award of one contract. The proposal is a two-phase submission process.

Phase I of the solicitation is a narrowing of offerors based on responsiveness and evaluation of non-price factor submittals. Only the most highly rated offerors will be invited to submit a Phase II proposal. The maximum number of offerors selected to submit Phase II proposals will be five. For the exclusive purpose of determining which Phase I proposals are the most highly rated, the SSEB will establish a performance confidence assessment rating for each offeror’s Past Performance (Factor 4).

If an Offeror is rated “Unacceptable” for any of the Phase I Technical Factors, such offeror will not be invited to participate in Phase II, regardless of its rating under any of the other factors. Additionally, an Offeror with a past performance assessment of “Limited Confidence” or “No” Confidence will not be invited to participate in Phase II, regardless of its overall “Acceptable” rating for Phase I Technical Factors.

The solicitation requires the evaluation of price and the following non-price factors. For this Two-Phase procurement, the following non-price factors will be evaluated in:

Phase I:

Factor 1 – Corporate Experience

Factor 2 – Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

Phase II will evaluate the following factors:

Factor 5 – Price

Factor 6– Management Approach

The distinction between corporate experience and past performance is that corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

3.1. BASIS OF EVALUATION AND SUBMITTAL REQUIREMENTS FOR EACH FACTOR.

3.1.1. PHASE I

(a) Administrative:

(1) Solicitation Submittal Requirements:

(i) Cover letter in accordance with FAR 52.215-1(c)(2), including Solicitation Number; name, address, telephone and email address of the offeror; in case the Offeror is a JOINT VENTURE (JV) the name of the JV must be clearly identified; Name, title, and signature of the person authorized to sign the proposal; Unique Entity Identifier Code created through SAM.gov and CAGE or NCAGE Code of the Offeror, in case the Offeror is a JV provide a Unique Entity Identifier Code for each member of the JV, and a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

(ii) STANDARD FORM 1442, SOLICITATION, OFFER, AND AWARD Offeror shall insert its company name and address in Block #14, telephone number in Block #15, acknowledge all amendments in Block #19 (if applicable), name and title of person authorized to sign in Block #20A, signature in Block #20B, and offer date in Block #20C of the SF1442. In addition, offeror shall provide its DUNS Number, CAGE code, and Federal Tax ID number with its proposal. The offeror MUST acknowledge all amendments.

(iii) SECTION 00 45 00 - REPRESENTATIONS AND CERTIFICATIONS The offeror MUST have an active registration with System for Award Management (SAM) at the time of proposal submission. If you do not have an active registration with SAM at the time of proposal submission, your proposal shall not be considered for award.

The offeror MUST complete provisions provided in Section 00 45 00 of this solicitation and submit with their proposal:

1) 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2024)

2) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3) 252.204-7007 ALT A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2023)

If proposing as a Joint Venture (JV) the offeror MUST provide the documents requested below under “Joint Venture Requirements”.

(iv) SECTION 00 70 00 – CONTRACT CLAUSES

The offeror MUST fill in the tax relief exemption rate in DFARS 252.229-7001 TAX RELIEF (APR 2020) provided in Section 00 70 00 of this solicitation and submit with their proposal.

The Government intends to evaluate proposals and award a contract without discussions with the offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(b) Technical Factors:

(1) Factor 1, Corporate Experience:

(i) Solicitation Submittal Requirements:

The attached Construction Experience Project Data Sheet (Attachment A) is MANDATORY and SHALL be used to submit project information for this factor. The project description must describe the scope of work performed to demonstrate its relevancy to the applicable requirements of the RFP. Individual blocks on the form may be expanded; however, total length for each project data sheet cannot exceed two single-sided pages.

(a) Construction Experience: Submit Construction Experience Project Data Sheets for a minimum of two to a maximum of five Relevant Projects. All projects must meet the definition of a Relevant Project to be considered. If a joint venture/partnership arrangement is being proposed, include copies of agreements and letters of commitment signed by an Officer of each firm with the authority to bind the company. Agreements must include company name, DUNS number, and address, point of contact, email address, phone number and fax numbers. The agreements shall demonstrate the relationship between firms, the percentage of work that each firm will complete, and the type of work each firm will perform. The experience of any member for the joint venture/partnership will be evaluated as that of the Offeror. The Offeror may utilize experience of a subcontractor that will perform major or critical aspects of the requirement to demonstrate construction experience under this evaluation factor. Offerors relying on the specialized experience of subcontractors must submit copies of the agreements and letters of commitment. The agreements and letters must be signed by officers with authority to bind the companies, and should clearly identify the company names, DUNS numbers, and point of contact information (address, email, phone, and fax).

DEFINITION OF A RELEVANT PROJECT:

Relevant projects are projects for the construction, repair, or alteration of a 20,000V or similar Medium Voltage electrical systems.

At least one relevant project must have been completed as a design-build construction, repair or alteration project. This means that the project must have included preparation of the full design for the work as well as the construction, repair and/or alteration of a Medium Voltage to Low Voltage (MV/LV) distribution substation.

At least one relevant project must include performance on a US Department of Defense (DoD) installation.

Projects must be complete or substantially complete within 5 years from the date the solicitation is issued.

Projects may be either Design-Bid-Build or Design-Build, but as noted above there must be at least one of Design-Build type of project submitted.

(ii) Basis of Evaluation:

The Government will evaluate the experience of projects submitted for this factor to assess the offeror’s capability to meet the requirements of the RFP, the offeror’s approach and understanding of the requirement, the offeror’s experience in executing and managing Relevant Projects similar in size, scope, and complexity to the requirement, and the offeror’s experience in performing on DoD installations. Failure to submit at least one relevant design-build construction, repair or alteration project and at least one relevant project performed on a DoD installation will result in the offeror being rated Unacceptable for this factor. A single Relevant Project may be submitted to meet both the design-build construction, repair or alteration requirement as well as the performance on a DoD installation requirement, however the offeror must still submit a minimum of two Relevant Projects. An offeror that submits fewer than two Relevant Projects will be rated Unacceptable for this factor.

Projects that are not submitted on the mandatory Construction Experience Project Data Sheet (Attachment A) will not be evaluated. If a project form exceeds two pages, only the first two pages will be evaluated.

(2) Factor 2, Technical Approach:

(i) Solicitation Submittal Requirements:

Attachment B – Format Outline for Technical Approach shall be used to submit:

Design Plan: Provide a narrative demonstrating the Offeror’s ability to successfully carry out the required design for the Substation Repairs. The narrative shall include:

The Offeror’s plan for design process and design approach.

The Offeror’s plan for meeting substation uniformity requirement of the installation.

Any other aspects of Offeror’s approach that the Offeror feels is critical to a successful project.

Narrative shall not exceed one (1) double-sided page (or two (2) single-sided pages).

(ii) Basis of Evaluation:

The Government will evaluate the Offeror’s Design Plan, considering the extent to which the Offeror demonstrates a clear understanding of the requirements of the project. The Government will evaluate the Offeror’s capability to deliver a quality design package that meets the RFP requirements. The Government will evaluate the effectiveness of the Offeror’s technical approach to perform the work in accordance with the technical requirements of the RFP.

(3) Factor 3, Safety:

The offeror shall submit the following information on Attachment C – Format Outline for Safety: (Only one safety narrative is required for a partnership or joint venture).

Describe the offeror's technical approach to safety, as well as the plan that the Offeror will implement to evaluate and measure safety performance of potential subcontractors, as a part of the selection process for all levels of subcontractors. If subcontractors will not be used, the offeror shall provide a statement to that effect.

Also, describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The Safety Narrative shall be limited to two (2) pages; pages in excess of the limit will not be evaluated.

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors if any will be used. The Government will evaluate the Offeror's overall safety record, the Offeror's plan to select and monitor subcontractors, if used, and any innovative safety methods that the Offeror plans to implement for this procurement. The Government's sources of information for evaluating safety may include, but are not limited to, Government agencies, OSHA, NAVFAC's Facility Accident and Incident Reporting (FAIR) and Contractor Incident Reporting System (CIRS) databases, and other related resources. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete safety information regarding these submittal requirements rests with the offeror. The evaluation will collectively consider the following:

Offeror's Technical Approach for Safety Other sources of information available to the Government

Regarding subcontractors, the Government will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project, unless the offeror provides a statement that no subcontractors will be used. The Government will also evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement. Those Offerors whose plan proposes innovative methods to enhance a safe working environment may receive a higher rating.

(c) Past Performance

(1) Factor 4, Past Performance:

The offeror shall provide a past performance evaluation for each project submitted under Factor 1 – Corporate Experience. IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ), included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1 – Corporate Experience.

AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment D), which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. Angela Tsukala, via email at angela.tsukala.ln@us.navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not available to the Government, such as interviews with Program Managers and Contracting Officers.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1 – Corporate Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) pages in total.

Performance awards or additional information submitted will not be considered.

Past Performance information should be submitted in chronological order with oldest information first and most recent last.

The Government is seeking to determine if there is a reasonable expectation that the offeror will successfully perform the required effort. The Government will evaluate the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., CPARS, FAPIIS, e-SRS, performance recognition documents, and information obtained from any other source reflect a minimum of satisfactory performance considering:

A pattern of successful completion of tasks;

A pattern of deliverables that are timely and of good quality;

How recently the tasks that are identical to, similar to or related to the task at hand were performed.

Tasks that are identical to, similar to, or related to the task at hand”

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability “unknown” shall be considered “acceptable”.

3.1.2. PHASE II:

(a) Factor 5, Price:

(1) Solicitation Submittal Requirements:

(i) Cover letter in accordance with FAR 52.215-1(c)(2), including Solicitation Number; name, address, telephone and email address of the offeror; in case the Offeror is a JOINT VENTURE (JV) the name of the JV must be clearly identified; Name, title, and signature of the person authorized to sign the proposal; Unique Entity Identifier Code created through SAM.gov and CAGE or NCAGE Code of the Offeror, in case the Offeror is a JV provide a Unique Entity Identifier Code for each member of the JV, and a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

(v) STANDARD FORM 1442, SOLICITATION, OFFER, AND AWARD Offeror shall insert its company name and address in Block #14, telephone number in Block #15, acknowledge all amendments in Block #19 (if applicable), name and title of person authorized to sign in Block #20A, signature in Block #20B, and offer date in Block #20C of the SF1442. In addition, offeror shall provide its DUNS Number, CAGE code, and Federal Tax ID number with its proposal. The offeror MUST acknowledge all amendments.

(vi) SECTION 00 10 00 – SOLICITATION CONTRACT FORM/PRICE SCHEDULE In addition to completing SECTION 00 10 00 – SOLICITATION CONTRACT FORM in Standard form 1442, the offeror also MUST fill in the dollar amount for Contract Line Item Numbers (CLINs) 0001 through 0004 and their respective subtotals on the Price Schedule (Attachment F). Include the total amount to complete the construction for each CLIN, exclusive of the Value Added Tax (VAT) as stated in DFARS 252.229-7001. All unit prices shall be rounded to the second digit behind the decimal (i.e. $1.00 vice $1.004). In the event of a discrepancy between the sum of the total prices for CLINs or Subtotals and the amount entered as the total price, the sum of the unit prices will take precedence. Offerors shall provide their Price Proposal in U.S.

Dollars. Award will be made in U.S. Dollars; therefore, the offeror’s bank must be able to accept U.S. Dollars as payment.

(vii) SECTION 00 45 00 - REPRESENTATIONS AND CERTIFICATIONS The offeror MUST have an active registration with System for Award Management (SAM) at the time of proposal submission. If you do not have an active registration with SAM at the time of proposal submission, your proposal shall not be considered for award.

The offeror MUST complete provisions provided in Section 00 45 00 of this solicitation and submit with their proposal:

1) 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2024)

2) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

3) 252.204-7007 ALT A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2023)

If proposing as a Joint Venture (JV) the offeror MUST provide the documents requested below under “Joint Venture Requirements”.

(viii) SECTION 00 70 00 – CONTRACT CLAUSES The offeror MUST fill in the tax relief exemption rate in DFARS 252.229-7001 TAX RELIEF (APR 2020) provided in Section 00 70 00 of this solicitation and submit with their proposal.

(2) Basis of Evaluation:

The Government will evaluate price based on the total price, exclusive of the Value Added Tax (VAT) in

DFARS 252.229-7001.

Total price consists of CLINs 0001 and 0002, and one of the two (2) priced Option CLINs. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices with the Independent Government Estimate.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of proposed prices with market survey results.

The Government reserves the right to conduct a price realism analysis of proposed prices it considers to be unrealistically low. If the Government elects to conduct a price realism analysis, it may consider offeror(s)’ understanding of the work, ability to perform the work, or proposed prices received in response to the solicitation, in this analysis and risk assessment. An unrealistically low price may result in the offeror(s)’ proposed price being rejected and the offeror(s)’ proposal being ineligible for award.

The Government will evaluate price based on the total price. Total price consists of the basic requirements and the option item (see Section B of the solicitation) exercised at the time of award. The Government has included the provision FAR 52.217-4, Evaluation of Options Exercised at Time of Contract Award (JUN 1988) in Section M of the solicitation.

The Government intends to evaluate proposals and award a contract without discussions with the offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(b) Technical Factor:

(1) Factor 6, Management Approach:

Attachment E – Format Outline for Management Approach shall be used to submit:

Construction Work Plan: Provide a narrative demonstrating the Offeror’s ability to successfully carry out the Substation Repair project at NSA Souda Bay. The narrative shall include:

The Offeror’s plan for materials and equipment. Provide a plan of major equipment that is anticipated to be needed, major construction materials, and an anticipated plan for delivery to the worksite.

The Offeror’s plan for construction phasing including a power outage mitigation plan.

The Offeror’s plan for Labor acquisition and sustainment. Provide a detailed plan of your expectations of the staffing requirements for this project, your source of labor for execution of the work, and management of personnel for the duration of the contract. Offerors experience establishing international labor agreements.

Any other unique aspects of this work that the Offeror feels is critical to a successful project.

Narrative shall not exceed two (2) double-sided pages (or four (4) single-sided pages). Up to three (3) conceptual drawings may be provided to supplement the narrative. Conceptual drawings will not count towards the page limitation.

(ii) Basis of Evaluation:

The Government will evaluate the offeror’s logistical ability to mobilize and ship materials and equipment through a well thought out Work Plan. The Government will evaluate the Offeror’s understanding of the scope of the project though a construction phasing plan that considers technical requirements as well as work restrictions of the RFP. The Government will evaluate the Offeror’s capability to coordinate construction work in order to minimize impact from power outages on the installation operations. The Government will evaluate the Offeror’s capability to perform the tasks and deliverables of the RFP within the period of performance.

4. PROPOSAL REQUIREMENTS

4.1 PRE-PROPOSAL CONFERENCE AND SITE VISIT:

See Provision 52.236-27 under section 00 45 00 – Representations and Certifications.

4.2 PROPOSAL SUBMISSION INSTRUCTIONS:

All responses must be received by the Government by the response due date and time specified below. All documents submitted as part of the proposals shall be in English. Documents provided in another language will not be evaluated.

Offerors shall submit one (1) electronic copy of their (1) electronic copy of their Non-Price Proposal (Phase I) via the PIEE Solicitation Module. All pages shall be numbered and appropriately tabbed, conforming to the proposal submittal requirements structure for each evaluation factor. Any pricing information included in the Non-Price proposal will not be considered. Similarly, any Non-Price information included in the Price Proposal will not be considered. Offerors that are invited to submit a Phase II proposal shall submit one (1) electronic copy of their Price Proposal and (1) electronic copy of their Non-Price Proposal (Phase II) as separate files via the PIEE Solicitation Module, following the same formatting instructions as the Phase I Non- Price Proposal.

Submission, modification, revision and withdrawal of proposals shall be via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil. Proposals received after the proposal due date and time will not be considered or evaluated for receipt of award. It is the Offeror’s responsibility to confirm that their proposal is received by the date and time posted in the solicitation and all associated amendments. The Government will not be responsible for any failure of receipt of the Proposals or any failure of the Offeror to verify receipt of the proposals. The electronic copies of the proposals shall be submitted in a format readable by Microsoft (MS) Word 2016, Adobe Acrobat, or MS Excel 2016. Please note that any submissions by any other method in place of the PIEE Solicitation Module WILL NOT be accepted and will not be evaluated. In order to submit your proposal on the PIEE Solicitation Portal, Offerors will first need to register for the PIEE ‘Contract Administrator’ role. For step-by-step instructions, see “Vendors – Getting Access Help” at: https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml. Offerors are further encouraged to contact the PIEE Helpdesk at 1-866-618-5988 for additional assistance. It is strongly recommended that Offerors register well in advance of the proposal due date, so that there is ample time to resolve potential registration issues that may arise.

The offeror’s proposal must include all data and information required and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated herein, for non-conformance may result in an unfavorable proposal evaluation.

ALL SUBMITTALS MUST BE RECEIVED AS SPECIFIED ABOVE PRIOR TO 11:00PM Souda Bay, Crete, Greece, local time, Sunday, 02 June 2024. LATE SUBMITTALS WILL NOT BE CONSIDERED.

4.3 PRE-PROPOSAL INQUIRIES (PPIs):

Offerors who determine that the technical and/or contractual requirements of this RFP require clarification(s) in order to permit submittal of a responsive proposal shall submit all questions in writing. All inquiries shall be submitted electronically to Angela Tsukala by e-mail at angela.tsukala.ln@us.navy.mil AND Sabine Silverstein by e-mail sabine.silverstein.civ@us.navy.mil . Offerors are requested to use the Pre-Proposal Inquiries Submittal Form (Attachment J). Responses will be published as an amendment to the solicitation.

The Government does not intend to respond to any pre-proposal inquiries submitted less than 15 calendar days before the solicitation closing date in order to permit adequate time to reply to the inquiries.

4.4 AMENDMENTS:

Amendments will be posted to the Solicitation Module (https://piee.eb.mil ). Additionally, other postings will be made to the Solicitation Module, such as the pre-proposal inquires (PPI) log, etc., under the Additional Documents section of the RFP. It is recommended contractors check the Contract Opportunities Additional Documents section of the RFP periodically to see if additional postings have been made. It is the contractor’s responsibility to check the Solicitation Module for all postings.

4.5 SPECIAL JOINT VENTURE (JV) REQUIREMENTS

N…