0001_NSP_INTENT SCOPE GEN REQUIREMENTS DEFINITIONS.docx

USNS GRAPPLE

(T-ARS 53)

1. ABSTRACT

1.1. This item describes the intent, scope, general requirements, and definitions that apply to this Work Package.

2. REFERENCES

2.1. MSC Drawing 803-7081122, “Military Sealift Command General Technical Requirements (GTRs)”

3. ITEM LOCATION/DESCRIPTION:

3.1. Aspects of the ship and shore support facilities as described in the work package.

4. GOVERNMENT FURNISHED MATERIAL/EQUIPMENT/SERVICE: None

5. NOTES: None

6. QUALITY ASSURANCE REQUIREMENTS: None Additional

7. STATEMENT OF WORK REQUIRED

7.1.1. SCOPE

a. This Work Package, accompanying contract, and contract guidance drawings define the scope of work to be performed.

b. In case of a difference or conflict between the referenced contract guidance drawings and the work items, the work items shall govern. Any omissions from the drawings, or from this work package, of details or work that is necessary to fulfill the intent of this work package or that is customarily performed in the industry, do not relieve the contractor from his/her obligation to perform such work.

c. Prepare working drawings, submit them to the MSCREP and Regulatory Bodies for approval, and accomplish work in accordance with the working drawings as approved. Working drawings shall be approved prior to commencement of any work requiring such drawings. Submit a working drawing schedule. MSCREP shall provide drawing numbers as requested by the contractor.

d. Provide labor and materials necessary to complete work items in the Work Package. Rig and unrig, connect and disconnect stage and un-stage, and remove, replace, and relocate any interference necessary to accomplish each work item in the Work Package. Unless specifically identified as GFE/GFM, equipment, material, and labor shall be Contractor furnished.

e. Perform inspections, tests, and trials to demonstrate total compliance with the Work Package requirements.

7.2. UNIVERSAL REQUIREMENTS

7.2.1. Within the scope of this Work Package, complete each work item in accordance with appropriate General Technical Requirements (GTRs) as found in Reference 2.1.

7.2.2. Where a work item has special requirements that differ from the GTRs, the requirements of the work item shall govern. Where there are no special requirements invoked, then the GTRs shall govern.

7.2.3. Work items and Contract Guidance Drawings provided by the Government to the Contractor do not fully describe all work required to meet regulatory requirements. The Contractor shall ensure that work complies with regulatory requirements in accordance with Reference 2.1, GTR No. 1. The cost of meeting regulatory requirements shall be borne by the Contractor. The Contractor shall be responsible for scheduling of ABS surveys and the cost and scheduling of all other regulatory services. The Government shall bear the costs of ABS ship surveys. Where a work item requires the contractor to develop working drawings and obtain ABS review and approval of those working drawings, the contractor shall bear these costs.

7.2.4. Where a work item does not invoke any particular GTR, it is the responsibility of the Contractor to identify and perform in accordance with relevant GTRs.

7.2.5. The Contractor shall obtain all necessary compliance and approval certificates and documents and submit them to the MSCREP. This includes but is not limited to:

a. Original stamped documents of each approved drawing for work performed during the availability.

b. Original stamped documents of each regulatory test and inspection performed during the availability.

c. A chronological file of all correspondence between the Contractor (or sub-contractor) and all regulatory bodies.

d. Prepare and submit reports, drawings, and other documents required per the above paragraphs in accordance with the Contract Data Requirements List (CDRL).

7.3 DEFINITIONS

7.3.1 Definitions. The following terms in alphabetical order shall have meanings as indicated below:

7.3.1.1 Administrative Contracting Officer (ACO) - Identifies the Military Sealift Command (MSC) designated Contracting Officer located onsite at the Contractor’s facility.

7.3.1.2 Article - means a separately lettered part of a work item of the Work Package. Articles in different items may bear the same number; hence, to identify an article completely, the item of which it is a part must be specified.

7.3.1.3 As-original - means a condition meeting the original system and manufacturer’s design.

7.3.1.4 As-Found - means the condition which was found upon close inspection by an individual with knowledge on the item(s) in question. It is intended that the observations will find all relative conditions, both those requiring repairs and those not. The contractor will report all conditions, normal and degraded. When reporting “As Found” condition the information shall be stated, clearly, concisely, and with enough detail so as to allow for preparation of a work statement and estimate. Include annotated sketches, graphs, and photographs when necessary to make a report clearly understandable to the MSCREP. Identify actual readings/dimensions taken. When a Work Item does not require a report, and one is determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in hard copy or electronic media, of a report with supporting data as early as possible in the contract period. The goal is to have required work completed within the original contract period.

7.3.1.5 As Released- means the condition of the item that exists at time it is returned to the government. Include annotated sketches, graphs, and photographs when necessary to make a report clearly understandable to the MSCREP. Identify actual readings/dimensions taken. It shall include a summary of corrective actions made by the contractor and list any known degraded conditions.

7.3.1.6 Category A – means a “definitized” work item for which a firm fixed price has been established and will be executed during the period of performance and included in the base contract.

7.3.1.7 Category B – means a “definitized” work item which identifies additional repairs, labor, materials or services, whereby a unitized price or total price has been established and may, or may not be invoked during the period of performance of the contract by the MSC Contracting Officer.

7.3.1.8 CFE and CFM - identify Contractor Furnished Equipment (CFE) and Contractor Furnished Material (CFM), and are used interchangeably.

7.3.1.9 COMSC - identifies the Commander, Military Sealift Command.

7.3.1.10 COR - Contracting Officer’s Representative. Generally the Principle Port Engineer (PPE) is assigned as the COR for shipyard availabilities.

7.3.1.11 Contracting Officer - identifies the Contracting Officer for Military Sealift Command (MSC), Fleet Logistic Center (FLCY) or Naval Regional Contract Center (NRSS).

7.3.1.12 Contractor - identifies the shipyard holding the prime contract for the work specified in this Work Package.

7.3.1.13 Delivery – The term “delivery” is the correct contractual term for the point in time when the Contractor accepts the ship into his custody. The point where the ship is “delivered” is stated in the Delivery, Care, Redelivery item as it is dependent on steaming, towing, etc.

7.3.1.14 Detach or Disconnect - means to disconnect all attachments to the unit to enable the unit to be moved. Attachment points shall be tagged, identified, blanked, and protected to facilitate reinstallation. Work items do not necessarily identify interferences, and the Contractor is responsible for the identification and resolution of interferences affecting a detachment and subsequent movement.

7.3.1.15 Extend - See “install” definition.

7.3.1.16 General Technical Requirements (GTRs) - defines the standards of performance for work being performed by Contractors.

7.3.1.17 GFE and GFM - identify Government Furnished Equipment (GFE) and Government Furnished Material (GFM), and are used interchangeably.

7.3.1.18 HAZWASTE – Hazardous wastes are those RCRA identifies in one of four hazardous waste lists (F-list – 40 CFR 261.31, K-list – 40 CFR 261.32, P-list 40 CFR 262.32, or U-list 40 CFR 261.32), or exhibits at least one of four characteristics – ignitability, corrosivity, reactivity or toxicity as defined in 40 CFR Part 261, Subpart C.

7.3.1.19 Install, Extend, and Modify - means that the Contractor shall provide the piece of equipment, material, or system to be installed and shall provide the materials, structural supports, and labor to attach, connect, and test the equipment or system to effect a finished fully operational installation complete in all aspects. In addition:

a. When new material or equipment is not specified by type, the material or equipment shall be identical to the existing. When “install” is used with reference to GFE, conditions of the above definition except the requirement to provide the piece of equipment are applicable.

b. Work items do not necessarily identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting the installation by temporarily removing, reinstalling, or relocating interferences. The Contractor shall temporarily remove, permanently relocate, alter, and reroute all interferences, including, but not limited to, ductwork, piping, wire ways, fixtures, insulation, joiner linings, equipment, furniture, etc., to facilitate finished fully operational installations and modifications covered by this Work Package. In the event that piping, ductwork, equipment, linings, etc., must be temporarily removed to facilitate installation of new or modified work, the Contractor shall subsequently reinstall same in an “as original” condition. This includes but is not limited to painting of steel, restoring floor coverings and joiner work, painting, replacing items and equipment removed for access, plugging wiring and pipe penetrations, and restoring all other disturbed areas to match the surrounding areas. Disturbed coating shall be repaired.

7.3.1.20 Interference - means any object(s), equipment(s), system(s), or component(s) that must be temporarily removed and reinstalled, relocated, modified or designed around to facilitate the installation of new or modified equipment or systems.

7.3.1.21 Labor and Materials - means labor, materials, plant facilities, supervision, services, equipment, and any other resources required to accomplish the specified work.

7.3.1.22 Manifests - are the official shipping document forms originated and signed by the generators, transporters, and operators of the hazardous waste disposal facility as required by Federal, state, or local regulations.

7.3.1.23 MSC Drawing - means Contact Guidance Drawing.

7.3.1.24 MSC Representative (MSCREP) - identifies the government’s Contracting Office Technical representative (COR or COTR) located onsite at the Contractor’s Facility, and assigned to work with the Administrative Contracting Officer (ACO).

7.3.1.25 MSCREP approval - indicates only that the general method of construction and detailing as presented by the Contractor appear to be satisfactory and will not relieve the Contractor of the responsibility of any error.

7.3.1.26 MSFSC – identifies the Type Command, Military Sealift Fleet Support Command.

7.3.1.27 Modify - See “Install” definition.

7.3.1.28 NDT – Non-Destructive Testing. Non-destructive testing shall be accomplished to satisfy ABS and USCG requirements for all weld repairs, hull inserts or structural installations. Testing shall utilize currently calibrated equipment and certificated testing personnel.

7.3.1.29 None additional or None - means that there are no additional requirements beyond those contained in the GTRs and Work Items that make up the Work Package. Where specific requirements are set forth in Articles 6.0, 7.0 or 8.0 of a work item, such requirements are in addition to those requirements listed in the GTRs and work items that make up the Work Package.

7.3.1.30 Not Separately Priced (NSP) - is a work item which defines the requirements, standards and conditions for which the contractor shall meet and adhere to during the period of performance. NSP Work Items are not biddable items and do not represent a cost to the government.

7.3.1.31 Or equal - means that components, materials or equipment shall be equivalent in terms of performance (flow rate, pressure, heat transfer characteristics, etc.), services required (power, cooling water, HVAC, etc.), compatibility with interrelated systems and arrangements, and supportability over the service life of the components or equipment. In the case of component, material or equipment substitution for those items noted in the Contract Guidance Drawings or Work Package, the Contractor shall submit a written request delineating the design and performance data on both the specified and substituted piece of equipment for MSCREP approval and if approved. The Contractor shall take full contractual and technical responsibility for ensuring installation of the components, materials or equipments are compatibility with the interrelated systems.

7.3.1.32 Qualified Welders – Welders, whether contractor or subcontractor provided, shall hold qualification documentation from American Bureau of Shipping (ABS), and United States Coast Guard (USCG) for the material to be welded. Welding procedures shall be approved by the ABS Surveyor for the particular applications.

7.3.1.33 Redelivery – The term “redelivery” means the point in time that the MSCREP accepts the ship back from the Contractor.

7.3.1.34 Refurbish - means to temporarily remove, disassemble, clean, inspect, and submit an as-found condition report; further, upon approval of the MSCREP, the contractor shall lubricate, reassemble the unit, equipment or system, set and adjust in accordance with manufacturer’s specifications, test the unit, equipment, or system to demonstrate proper function to the manufacturer’s specifications, and submit an as-released condition report. The reinstalled refurbished unit, equipment, or system shall be fully operational and complete in all aspects. New screws, bolts, nuts, washers, gaskets, packing, pins, keys, seals, valve stems, bearings, “o” rings, and shims shall be used when reassembling and reinstalling the unit, equipment, or system. Additional information concerning the location of equipment refurbishment, special processes to be used in the refurbishment, and additional parts to be replaced during refurbishment shall be as specified in the individual work items.

7.3.1.35 Reinstall - means that the Contractor shall provide labor and material to install a piece of equipment, material, or system after the equipment, material, or system was temporarily removed, relocated, modified, or refurbished. The requirements of an installation as set forth in paragraphs 7.3.1.19, 7.3.1.19.a, and 7.3.1.19.b above with regard to completeness, operation, testing, the identification and resolution of interference’s, etc. also apply to a reinstallation.

7.3.1.36 Relocate - means to provide labor and materials to detach the unit, equipment, or system and to reinstall the same unit, equipment, or system at a new or modified location. The requirements of an installation as set forth in paragraphs 7.3.1.19, 7.3.1.19a, and 7.3.1.19.b above with regard to completeness, operation, testing, the identification and resolution of interferences, etc. also apply to relocation.

7.3.1.37 Remove or Rip out - means to provide labor and materials to disconnect, detach, and transfer the unit, equipment, materials, or system in its entirety off the ship as specified in the GTR. Supports, stuffing tubes, collars, and other appurtenances shall be removed by burning, chipping, or cutting when a Work Item requires machinery, piping, wiring, ducting, structure, outfitting, joiner, or equipment removal. Areas affected by removals/rip outs shall be restored as set forth in paragraph 7.3.1.19.b:

a. When the Work Package requires the removal of machinery, piping, wiring, ducting, structure, outfitting, joiner, or equipment removal, supports, stuffing tubes, collars, and other appurtenances shall be removed by burning, chipping, or cutting, stubs, rough spots, and other surface irregularities shall be ground smooth and flush with adjacent surfaces. Once tasked work in the affected area is complete, the areas affected by the removal shall be restored to the condition before the removal action. This includes but is not limited to painting of steel, restoring floor coverings and joiner work, painting, replacing items and equipment removed for access, plugging wiring and pipe penetrations, and restoring all other disturbed areas to match the surrounding areas. Disturbed coatings shall be repaired to match the surrounding area.

b. After removing the machinery, piping, wiring, ducting, structure, outfitting, joiner, or equipment removal, supports, stuffing tubes, collars, or other appurtenances, watertight or fire zone boundaries shall be reestablished. Holes in oil tight, watertight, and gas tight boundaries and structural bulkheads shall be blanked with flush inserts providing structural integrity and tightness equal to that which they replace. Holes in non-structural steel and steel joiner bulkheads may be blanked with lapped plates.

c. When the electrical wiring requiring removal joins a circuit that is not being removed (i.e. at a junction box), the electrical wiring or cable shall be entirely removed to the junction point. All other attachments including but not limited to fasteners, supports, and brackets shall be entirely removed. When electric cable is designated for removal, it shall be physically and electrically traced to the power source and the circuit de-energized before removing the cable. When cable is removed from multiple cable runs, the remaining cables shall be bound and strapped.

7.3.1.38 Replace or Renew - means to remove the unit, equipment, or systems including interferences, and to install a new unit, equipment, or system which is either identical to or equal to that which was removed; the installation shall include but not be limited to any hook-ups, supports, and adapters, which are required to effect a finished fully operational installation complete in all aspects.

7.3.1.39 Restore - means to perform those processes (including but not limited to weld build-up, chrome plate, machine, grind, lap, NDT, etc.) which are required to return a component to the manufacturer’s specifications regarding dimensions, tolerances, angles, surface finish and clearances.

7.3.1.40 Section - means major part of the Work Package and shall include a group of related work items.

7.3.1.41 Specification - means either a single work item or a complete set of work items.

7.3.1.42 Tag out - means a procedure to both notify personnel that tagged-out equipment, components, or systems are either isolated or not in a normal operating condition and to prevent injury to personnel, improper operation, or damage to the tagged-out equipment, components, or systems.

7.3.1.43 Temporary Installation or Temporarily Install - means to provide labor and materials to install the unit, material, equipment or system to completely provide the function described in the individual Work Item, and to remove the same unit, material, equipment or system prior to redelivery of vessel or to satisfactorily meet the requirements of the individual Work Item(s). All the requirements of an installation and removal set forth in paragraphs 7.3.1.19, 7.3.1.19.a, 7.3.1.18.9, and 7.3.1.37 with regard to completeness, operation, testing, the identification and resolution of interferences, disconnection, detachment and transfer of the unit, material, equipment, or system in its entirety off the ship as specified in the GTR apply to a temporary installation and subsequent removal.

7.3.1.44 Temporary Removal or Temporary Remove - means to provide labor and material to disconnect and move the unit, equipment, or system from its initial location, and to reinstall the same unit, equipment, or system either in the same location or elsewhere on the ship as described in the Work Package. All the requirements of an installation as set forth in paragraphs 7.3.1.19, 7.3.1.19.a, and 7.3.1.19.b with regard to completeness, operation, testing, the identification and resolution of interferences, etc. also apply to a temporary removal and reinstallation.

7.3.1.45 Work item or item - means a separately numbered part of the Work Package describing a discrete portion of the work to be accomplished.

7.3.1.46 Work Package - means the entire written portion of the contract including the Master Ship Repair Agreement, the contract provisions, work items, and the GTRs.

8. GENERAL CONDITIONS

8.1. The following conditions apply to each work item in this Work Package, and are intended to outline the minimum acceptable quality of material, workmanship, and practice.

8.1.1. Where laws, regulations, requirements, or commercial standards are referred to herein, the latest revision that is in effect on the date of the solicitation shall be applicable.

8.1.2. The Contractor shall be held responsible for the protection of existing and newly installed equipment and materials. Any equipment that is damaged by the Contractor shall be replaced, repaired, or restored at the Contractor’s expense as directed by the MSCREP.

8.1.3. Materials and workmanship shall be subject to inspection and approval of the MSCREP at all times. Workmanship and materials found to be defective or not in conformity with good marine practice, regulatory requirements, or this Work Package and its associated approved drawings shall be cause for rejection and removal at the Contractor’s expense.

8.1.4. Prepare and submit reports, drawings, and other documents required by the Work Package in accordance with the Contract Data Requirements List (CDRL).

8.1.5. Equipment, furnishings, and materials removed, including scrap, except those specified for relocation or otherwise designated by MSCREP, are to be disposed of by the Contractor at the contractor’s expense, except for material requiring disposal as a hazardous waste, which shall be disposed of in accordance with Work Item entitled, “Hazardous Waste Disposal at a Contractor’s Facility”.

8.1.6. Install suitable protective devices on equipment, which presents a hazard to personnel. These may be carrier guards or other approved devices and shall preclude personnel injury. Examples of equipment which require protective devices are those which contain exposed rotating parts, fan blades, belts, pulleys, flywheels, wire rope reels, etc.

8.1.7. Design, workmanship, equipment, and materials must conform to US Coast Guard regulations, COLREGS, Navigation and Vessel Inspection Circulars (NVIC), and associated documents incorporated by Reference in the aforementioned for marine inspection, and rules set forth by the American Bureau of Shipping, U.S. Public Health Service (USPHS) Regulations, IMO, SOLAS, IEEE 45 and ANSI A17.1 (for elevators). Unless specifically approved by the MSCREP, Contractor furnished equipment and materials shall be new. New materials and Contractor furnished equipment must have traceable material documentation. The costs of ABS ship survey will be borne by the Government. The cost of other regulatory service expenses shall be borne by the contractor.

8.1.8. Conduct megger insulation resistance test (phase to phase and phase to ground) on new power cable installations and on existing disconnected and reused power cables.

8.1.9. Bond/ground equipment which is modified or installed by this Work Package. All bonding and bonding straps shall be in compliance with procedures and practices delineated by regulatory and professional agencies and organizations to include ABS Rules for Shipbuilding, and IEEE requirements.

8.1.10. Where rigouts leave openings in structures, decks, or shell plating, suitable insert plates or reinforced structures of equal material shall be installed to close the openings.

8.2. Hazardous Material:

8.2.1. All material shall be asbestos and PCB free. If material that contains asbestos or PCB is inadvertently specified on a Contract Guidance Drawing or other document, the Contractor shall substitute an equivalent non-asbestos or non-PCB material and notify the MSCREP in writing prior to making any changes. This will not result in any adjustments to the Contract.

8.2.2. All paint and coatings shall be lead free. Coal tar and coatings containing organic tin or zinc chromate shall not be used. If these materials have been inadvertently specified, the Contractor shall substitute an equivalent lead free, tar free, etc. paint or coating and notify the MSCREP without any adjustment of the Contract.

8.2.3. The contractor may find materials aboard the ship which are hazardous to health. These include, but are not limited to, asbestos, coatings containing lead compounds and zinc chromate, and ventilation gaskets and electrical cable containing PCBs. In the event that hazardous materials are identified, the contractor shall notify the MSCREP immediately and in writing.

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