N00421-17-R-0014_-_Q&A.pdf

N00421-17-R-0014 Questions & Answers (Q&As)

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Questions Answers

1 3 of 91 B-1 Estimated

Rates

1) Table B end date for OY2 is 12/30/19. Should this be 11/30/19?

2) Table B start date for OY3 is 12/11/19. Should this be 12/1/19?

Please correct the table in the next modification.

A revised B-1 Estimated Rates Table will be provided via Amendment 0001 to include years for the ordering period as follows:

Year 2: 12/1/2018 – 11/30/2019

Year 3: 12/1/2019 – 11/30/2020

2 20 of 91 Section C Please advise if SOFA is in place for Japan, Italy, UK, and Bahrain and if “no” the government plans to put

SOFA in place? Offeror requests that SOFA be included in next modification.

Status of Force Agreements (SOFAs) are in place and will be updated by PMA-281 during execution, if necessary.

3 25 of 91 Section C The Computer Systems Analyst is identified as a

JOURNEYMAN everywhere in the RFP with the exception of the Security Clearance chart where it is shows a JUNIOR for the FFP Labor Cats. Will the government change the labor cat in C.7.1 from

JUNIOR to JOURNEYMAN?

Section C, Paragraph 7.1 will be revised via

Amendment 0001 to include the correct labor category level of Computer Systems Analyst, Journeyman.

4 39 of 91 5252.216-9540

ISSUANCE OF

ORDERS USING

STREAMLINED

PROCEDURES

Offeror requests that the government use the streamlined procedures for work to be done on a

CPFF basis only in order to expedite acceptance of the task order. Please confirm this is the government’s understanding as well.

The Government intends to utilize NAVAIR

Clause 5252.216-9540 - ISSUANCE OF

ORDERS USING STREAMLINED

PROCEDURES in conjunction with B-1

Estimated Rates for CPFF orders only, as stated in B-1 Estimated Rates. The

Government will also clarify this in NAVAIR

Clause 5252.216-9540 via Amendment 0001.

5 74 of 91 Section L (c) direct and indirect rates

The information being required of subcontractors may be considered proprietary and subcontractors may not want to share it with the prime. Are there instructions for subcontractor submittal directly to the government or would the gov’t prefer a single sealed package submitted with offeror proposal?

Any proposed subcontractors shall submit their proprietary proposals in accordance with

Section L, Paragraph 4.0.

6 76 of 91 Section L 3.7

Government

Furnished

Information

Travel plug number columns show NTE amounts but paragraph below states to add applicable burden rates.

Should offeror add applicable burdens on top of the

NTE amounts?

The table at Section L, Part B, Paragraph 3.7.1 will be revised via Amendment 0001 to remove the not to exceed (NTE) column.

7 Attach ment P6

Section J 1) Pricing tabs state “do not type in any colored areas”

(cell A1) yet Labor Categories are missing and inaccurate. The Instruction tab states that we can add in additional rows (1 st tab cell B23).

Please provide updated excel file with correct labor cats.

2) Pricing tabs have only 1 line for Overhead.

Additional lines are needed.

3) Pricing tabs have only 1 cell for burden rates. An additional line is needed.

Can the colored pricing tab cells be modified? Please provide updated excel file with correct labor cats.

1) A revised Attachment P6 will be provided via Amendment 0001 to correct the labor categories.

2) Cells for overhead rates are provided at

Rows 50 and 51 in Attachment P6.

3) Offerors may insert additional rows as necessary in accordance with the instructions, so long as the integrity of formulas is preserved.

8 Attach ment P6

Section J It appears that column B was recently added to the

CPFF & FFP Ordering Periods tabs but is absent from the Instructions; therefore, the Instructions are now off by 1 column in the references. Could this be corrected in next modification?

A revised Attachment P6 will be provided via

Amendment 0001.

9 Attach ment P6

Section J Attachment P7, Burdened Labor Rates FFP does not have all the Labor Categories (missing Technical

Writer III, Information Security Analyst –

Journeyman), and one of the Engineering Technicians

III should be changed to an II. Please provide updated excel file.

A revised Attachment P7 will be provided via

Amendment 0001.

10 67 Part A

2.0 Proposal

Format

The government states that graphs shall be presented in no smaller than a 10 point font and should contain a grid.

Question:

What is the minimum font size for tables and graphics?

Section L, Part A, Paragraph 2.0 will be revised to state that “Graphs, tables, and images shall be presented in no smaller than a

10 pt font.”

11 68 & 71 RFP

Part A

3.0 Proposal

Content and

Volumes

Table L1 and

Part B

1.3.4, 1.3.4.1 and

1.3.4.2

Paragraph 3.0 Proposal Content and Volumes states that the Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal

Instruction. Proposal information must be structured such that its Volume/paragraph number matches the

Proposal Instructions Volume’ paragraph number provided in Section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs.

Paragraph 3.0 Proposal Content and Volumes Table

L1 Annex 1 Small Business Utilization: Small

Business and Subcontracting Plan shall be submitted as a separate document and that there is are no page limitations.

Paragraphs 1.3.4 Small Business Utilization, 1.3.4.1

Small Business, and 1.3.4.2 Small Business

Subcontracting Plan states that the Large Business

Offeror shall provide its Subcontracting Plan conforming to the requirements of FAR 19.7 and

DFARS 219.7 as Annex 1

Paragraphs 3.0, 1.3.4, 1.3.4.1 and 1.3.4.2 provide conflicting submission instructions and different page count limitations which could potentially result in offerors submitting a noncompliant response.

Question:

Request that the Government please provide clarification that the 1.3.4, 1.3.4.1, and 1.3.4.2 are to be ANNEX 1 with no page count or is 1.3.4 and

1.3.4.1 to be included Volume 1 and only 1.3.4.2 is in ANNEX 1? Recommend in order to provide continuity to the evaluators that 1.3.4, 1.3.4.1, and

1.3.4.2 are all included in ANNEX 1.

The Small Business Subcontracting Plan shall be provided as an annex to Volume 1 as shown in Table L1 in Section L, Part A, Paragraph 3.0. The Volume Title for Section

L, Paragraph 1.3.4 requirement will be updated in the table at Section L, Part A, Paragraph 3.0 to clarify the requirement.

12 69 RFP

Part A

3.0 Proposal

Content and

Volumes

Paragraph 3.0 immediately after Table L-1 of information that each volume shall contain.

Question:

Would the Government accept a List of Acronyms in each Volume and Annex 1 that will not count against page count?

Offerors shall include any acronyms used in their proposal volumes. Additional annexes will not be provided other than that identified within Section L, Part A, Paragraph 3.0, Table

L1. The solicitation will remain as written.

13 RFP

Attachment P5

RFP Attachment P5 CPFF – Ordering Periods worksheet row 419 there is an ODC line for

Material.

Material costs are not anticipated, nor covered, under this contract. Attachment P6 will be revised via Amendment 0001 to

Question:

Will the Government be providing an ODC plug number?

remove the material row (Row 419) and the material handling cost (Row 421).

14 71 RFP

Volume 3:

Price/Cost

Proposal

Section 3.5 Use of

Government

Furnished

Property

The Offeror is required to submit a written narrative delineating a transition plan that ensures an effective workplace changeover from an incumbent with no degradation of services.

Note: When PMA-281 transitioned the Systems

Lifecycle Services from SPAWAR C4I Philadelphia to the current incumbent the original transition period was 30 days. The actual period of time that it took to transition all work, systems, and the Product

Distribution Center was from May 2009 through

August 2009.

Questions:

The Transition period of performance is not defined in the RFP. Would the Government define the required transition period?

In order to provide a detailed Transition Plan that will increase the probability of a successful transition that will continue services without interruption would the Government consider moving the requirements of section 1.3.1 to Annex 2

Transition Plan with a no page limit?

Section L, Part B, Paragraph 1.3 will be revised via Amendment 0001 to identify the

Government’s anticipated transition period.

15 76 RFP

Volume 3:

Price/Cost

Proposal

Section 3.5 Use of

Government

Furnished

Property

Section 3.5 Use of Government Furnished Property

Attachment (3) “Government Furnished Equipment

(GFE), “specifies the Government Property to be furnished.

Final RFP Attachment (3) is the Surveillance

Activity Checklist (SAC).

Final RFP Attachment (2) is the Government

Furnished Property (GFP) and is the inventory of material in the incumbents Product Distribution

Center which is for the developers, fleet, and FMS customers

Questions

Would the Government consider posting an attachment to the RFP which lists Government

Furnished Equipment (GFE) which the incumbent is currently issued to support SOW tasking?

Disclosure of this information is essential in developing RFP Section 3.6 Other Costs and

Section 3.3 Price/Cost information section (h).

Note: The draft RFP attachment (2) was a partial list of GFE that PMA-281 has provided to the incumbent to directly support elements of the SOW.

Would the Government consider posting an attachment to the RFP which lists software licenses that Government has provided the incumbent since

2009 in order to support the incumbent’s execution of SOW tasking? Disclosure of this information is

Section L, Part B, Paragraph 3.5 will be revised via Amendment 0001 to reference the correct attachment. Attachment 2 provides a complete list of the GFP/GFE to be provided for this effort. Section C, Paragraph 3.2.2.3 will be revised via Amendment 0001 to indicate the Government’s intent to provide access to the necessary software. The

Contractor shall not incur any other direct costs (ODCs) to the contract for software licenses. The Government has no intention of providing a list of current software licenses provided to the incumbent contractor as this does not pertain to the instant solicitation.

essential in developing RFP Section 3.6 Other Costs and Section 3.3 Price/Cost information section (h).

16 76 RFP

Volume 3:

Price/Cost

Proposal

Section 3.7.1

ODCs

If the offeror is expected to identify those types of cost we would need historic cost information from the past five years. PMA-281 and the ISEAs on previous PMA-281 Systems Lifecycle Support

Services Task Orders and contracts were directly purchasing the services such shipping/freight and materials and then providing them directly to the incumbent. If the offeror is expected to identify those types of cost we would need historic cost information from the past five years.

Question:

If the offeror is expected to provide cost for shipping and materials will the Government consider providing the 5 year historic costs in order to provide accurate Other Costs estimates? Or would the Government consider including a material CLIN and a Total NTE Cost in order to establish the IDIQ ceiling?

Offerors shall propose ODC amounts in accordance with Section L, Part B, Paragraph

3.7.1. All material costs associated with

packaging and shipping will be covered during execution using Government-provided

Transportation Account Codes (TACs) in accordance with NAVAIR Clause 5252.232-

9522 TRANSPORTATION ACCOUNT

CODES (NAVAIR) (OCT 2005).

17 75 RFP

Volume 3:

Price/Cost

Proposal

Section 3.3 (i)

If facility realignment is proposed in support of

Section C, Paragraph 3.6, then the Offeror shall provide a separate total price to execute the Transfer of Inventory and Equipment (CLIN 0020).

The Government has provided warehouse inventory information in RFP Attachment 2 but that information doesn’t include information such as size

(height, width, depth) and weight of each piece of inventory. This information along with on-site visit to the incumbent’s Product Distribution Center would be required to be able to properly estimate the

Transfer of Inventory and Equipment (CLIN 20).

Questions:

Would the Government consider providing a NTE plug number in order to establish the IDIQ ceiling or provide the 2010 historic cost of transferring the inventory and equipment from SPAWAR C4I

Philadelphia to the incumbent’s warehouse in

Marlton, NJ? If not will Government schedule an on-site visit to the Product Distribution Center?

Offerors are provided with a list of the inventory within Attachment 2, which enables offerors to estimate any associated costs to transfer the inventory to an alternate location, if necessary. The Government does not to intend to disclose the 2010 historic cost, as inventory levels have fluctuated over the last 7 years.

18 1 RFP

SF33 Block 9 Question:

Due to the threat of Hurricane Irma affecting our personnel in Florida and along the East Coast over the next week, we request the Government extend the due date to allow personnel in the area time to prepare their homes and seek safety.

A one-week extension will be provided via

Amendment 0001 to allow offerors to incorporate responses and changes made via the amendment.

19 13-20 RFP SOW The SOW contains some numbering anomalies, i.e.

2 sections numbered 3.1.2 and a missing 3.4.2.1.

Questions:

Does the Government anticipate revising the SOW numbering?

Section C will be revised via Amendment

0001 to correct the numbering.

20 Owning/leasing and operating a contractor provided facility?

Questions:

This question will be addressed via

Amendment 0001.

Where is the Government expecting that cost in

Volume 3.

21 3 & 19 SOW, Page 19

PARAGRAPH:

3.6

DD-254, Page 3

Paragraph 3.6 [Transfer and Inventory of Equipment] of the SOW allows for transfer of all GFP to the offeror’s facility but does not specify facility technical requirements (square footage, climate control, access portal dimensions, etc.). The only explicit requirements are in block 11.d of the DD-254 which states, “Contractor shall provide adequate storage at their facility for classified hardware. Classified shipments are not to exceed two cubic feet. Large size shipments require prior coordination with the

Facility Security Officer (FSO) to confirm facility storage capacity.”

How will the government assign a technical/risk evaluation rating on an offeror’s facility proposal when there are no stated facility requirements other than those listed in the DD-254?

Section L does not require a facility proposal in the technical volume.

22 83 Section L, Clause

5252.215-9502, “Anticipated

Award Date”

Request clarification of transition planning timeline.

Section L Clause 5252.215-9503 states the anticipated award date for this requirement is 01 December 2017, but there is no accompanying transition timeline to prevent disruption of service. It is unreasonable to expect that any offeror other than the incumbent would have all ~91 FTE’s in place and ready to work on the date of contract award.

Section L, Part B, Paragraph 1.3 will be revised via Amendment 0001 to identify the

Government’s anticipated transition period.

Please note that only key personnel must be identified within the offeror’s proposal.

23 75 & 88 Section L, paragraph 3.3.i

Section M, 3.0

PRICE/COST

Total Price

Request removal of pricing of Transfer and Inventory of Equipment from Price Instructions in Sections L &

Evaluation Factors in Section M as it presents excessively favorable conditions to the incumbent.

The transfer and inventory of equipment, if proposed, is a cost consideration that must be taken into account when determining best value to the Government. The solicitation will remain as written.

24 1 Block 9

Request two-week extension of proposal deadline to

16 October to permit offerors to analyze the government’s responses to offerors’ questions to clarify solicitation requirements.

A one-week extension will be provided via

Amendment 0001 to allow offerors to incorporate responses and changes made via the amendment.

25 7 Section B Item No. 0007 references CLINs 0008 through 0013, however, CLIN 0013 is for ODCs, not Logistics

Support. Should the reference in Item No. 0007 be to

CLINs 0008 through 0012?

The extended description for CLIN 0007 will be revised via Amendment 0001 to read as follows: “All FFP labor ceiling, inclusive of cost and profit for CLINs 0008-0012.”

26 The solicitation indicates that the only ODC expenses that will be allowed on the contract are those associated with travel. The support of this contract will likely require the contractor to provide non-labor

ODC’s. Likewise, the inclusion of FAR 52.222-20 implies the government anticipates that the contractor will acquire in excess of $15,000 in Materials, Supplies, Articles and Equipment. How are respondents to price non-travel ODC costs within the

FAR 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding

$15,000 is not applicable and will be removed from the solicitation via Amendment 0001.

CLIN structure?

27 68 Table L1 Table L1 on page 68 indicates that Annex 1, Small

Business Utilization, should be provided as Annex 1 of Volume 3. However, the Section L instructions, paragraph 1.3.4, and Section M instructions, Part B section 1.3, appear to indicate the small business utilization strategy and small business subcontracting plan should be provided as part of Volume 1. Please clarify which volume should contain this information.

Offerors shall provide their response to

Section L, Part B, Paragraph 1.3.4, Small

Business Utilization, in Volume 1.0. Section

L, Part A, Paragraph 3.0, Table L1 will be revised to provide clarification.

28 May we use a font size smaller than Times New

Roman 12 pt. for tables and charts as long as it is legible?

Section L, Part A, Paragraph 2.0 will be revised to state that “Graphs, tables, and images shall be presented in no smaller than a

10 pt font.”

29 May we use a font size smaller than Times New

Roman 12 pt. for headers and footers?

Headers and footers shall comply with the restrictions set forth in Section L, Part A, Paragraph 2.0.

30 Attachment P4 When we fill out Attachment P4, Past Performance

Information Form, text that is entered in the field for

“Contract Effort Description” can be read in the PDF version by scrolling down but when printed only shows the first few lines of text. Additionally, the font used in this form appears to be Calibri, so it does not meet the solicitation requirement to use Times New

Roman 12 point font. Will the Government allow us to recreate this form in Microsoft Word, provided the information is presented in the same order as on the

PDF version, so that all text appears in the hard copy and is the correct font?

A revised Attachment P4, in Microsoft Word format, will be provided via Amendment

0001.

31 Section L, Part B

Specific

Instructions, paragraph 1.3.4.1

Instructs offerors to achieve a Government established

Small Business Participation goal of 23% of the subcontracted value and to include goals for not only

Small Business, but also for Small Disadvantaged

Business, Veteran-Owned Small Business, Service-

Disabled Veteran-Owned Small Business, HUBZone

Small Business, and Woman-Owned Small Business.

Does the government have specific goals established for the SB subcategories or are offerors expected to set their own goals for these categories?

Section L, Part B, Paragraph 1.3.4.1 will be revised via Amendment 0001 to include the following statutory goals for small business procurement:

23% of prime contracts for small businesses:

5% of prime and subcontracts for women-owned small businesses

5% of prime and subcontracts for small disadvantaged businesses

3% of prime and subcontracts for service-disabled veteran-owned small businesses

3% of prime and subcontracts for

HUBZone certified small businesses

32 Section L, Part B

Specific

Instructions, paragraph 1.3.4.2

Instructs offerors to provide a SB Subcontracting

Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as (Annex 1), unless there is an already approved comprehensive SB Plan. Please clarify what the government considers an already approved comprehensive SB Plan.

An approved comprehensive SB

Subcontracting Plan is plant, division, or company-wide and is negotiated and approved in accordance with DFARS 219.7. Additional details can also be found at DFARS PGI

219.7.

33 Section L, Part B All Offerors shall describe their strategies for utilizing In accordance with FAR 19.704, a statement http://www.sba.gov/content/women-owned-small-business-federal-contract-program http://www.sba.gov/content/disadvantaged-businesses http://www.sba.gov/content/service-disabled-veteran-owned-small-business-concerns-sdvosbc http://www.sba.gov/content/service-disabled-veteran-owned-small-business-concerns-sdvosbc http://www.sba.gov/category/navigation-structure/contracting/contracting-support-small-businesses/small-business-cert-0

Specific

Instructions, Paragraph 1.3.4.1

Small Business

(SB) states

SB Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor to achieve a Government established

Small Business Participation goal of no less than 23% of the total subcontracted value inclusive of options.

However, Section M, Part B Specific Instructions, Paragraph 1.3 Overall Management Approach, Item

(4) states: Offerors shall calculate the percentage of

SB subcontracting, SDB subcontracting, WOSB subcontracting, SDVOSB subcontracting, and

HUBZone subcontracting in terms of the value of the total acquisition. Will the government please clarify whether the SB Subcontracting goals should be based on the total contract or the total subcontracted value?

of the total dollars planned to be subcontracted to each of the various set-asides shall be included within the plan as a percentage of total subcontract dollars.

Section L, Part B, Paragraph 1.3.4 will be revised via Amendment 0001 to provide clarification. For the individual acquisition plan, in accordance with both the revised

Section L, Part B, Paragraph 1.3.4 and FAR

19.704(a)(2), Offerors shall provide the calculation of subcontracting goals as a percentage of total contract dollars, in addition to the goals established as a percentage of total subcontract dollars.

34 Section C, 7.1

Security

Clearances

Chart lists 2 Senior Engineers as key personnel under

CLIN 0007 which differs with Section L Part B 3.7.2

Labor Hour Charts with one Senior Engineer Key

Personnel under CLIN 0001. Request clarification.

In Amendment 0001, the key personnel requirement for an Engineer, Senior will be removed from the FFP column in the table provided in Section C, Paragraph 7.1.