Definitions and Acronyms.docx

SECTION 2, DEFINITIONS AND ACRONYMS

2.1 Introduction

As used throughout this PWS, the following terms have the meanings set forth below. For more definitions and acronyms, refer to regulations identified in Section C6.

2.2 Definitions

“A” Purpose Code Material. General stock material under control of Weapons System Support (WSS).

Acceptable Quality Level (AQL) – The minimum performance of each requirement before the Government considers performance unsatisfactory.

Accommodation Storage - The process of receiving, cataloging, storing and reissuing customer owned assets/material for temporary storage as required by various customers.

Accountability – The obligation which is imposed upon any person authorized to have public property in custody or possession, or to produce the property, or evidence of its authorized dispositions when directed by proper authority or upon proper occasion.

Automated Identification Technology (AIT) - The AIT supports activities that interface with Enterprise Resource Planning (ERP). It provides the capability to collect data using barcode laser scanning equipment for inventory and receipt management efforts. It allows the user to accurately move material from one location to another while monitoring the complete procedure. This totally mechanizes storeroom relocation efforts and updates location data on the Host record without requiring interactive processing.

Ammunition (or Expendable Ordnance) – Those items identified by cognizance symbols E, T, 2D, 8S, 8U, and OA.

Appropriations Purchase Account (APA) - An account from which material is procured for stock by an Inventory Control Point (ICP) directly under appropriations other than Marine Corps appropriations and other than stores included in the Navy Stock Account.

Arms – A weapon that will or is designed to expel a projectile or flame by the action of an explosive to include the frame or receiver.

Assembly – The process of collecting and combining material components into a pre-defined unit to meet specified requirements (i.e., Unit of Issue).

Awaiting Induction – The condition that exists when an item has been received by a supply activity but has not been inducted into the maintenance cycle for test/check/repair. This condition/action precedes an in-work/awaiting maintenance status.

Backorder – A requisition that cannot be filled by an off-ship supply activity from current stock and is being held until additional stock is received.

Bar Code – A method of labeling material which provides automated data collection for processing and storing received items, issuing transactions, and conducting inventories and auditing stowed material. The labels consist of a series of vertical lines and spaces that provide coded information. They are read and interpreted by special scanning equipment.

Bearer Walk-Through – Requisitions that are hand-carried by the customer for pick-up of material.

Bin Preference – An area (shelf, space) within the warehouse where material is physically placed or stored.

Binnable Material – A unit of 30 pounds or less, and less than 6” X 8” X 12” in size.

Binnable Unit – A unit of 70 pounds or less, and size limit of 12” X 12” X 36”.

Blocking and Bracing – The means of providing physical and mechanical protection to an item by preventing movement of an item within the container.

Bulk Heavy Unit – A unit greater than 10 cubic feet.

Bulk Light Unit – A unit less than or equal to 10 cubic feet.

Business Day – Monday – Friday during normal operating hours with the exception of holidays.

Calendar Day – 24 hours from receiving receipt/issue documentation.

Cantilever Rack - A rack with projecting arms supported at only one end and used to store long, narrow containers, pipe, and lumber with maximum capacity of 1,000 lbs per arm.

Carcass – A not-ready-for-issue (NRFI) repairable component, which requires turn-in to a repair facility or designated overhaul point (DOP).

Cargo – Material carried as freight aboard cargo ship, airplane, or vehicle.

Casualty Report (CASREP) – Requisitions for emergency replacement parts for equipment/components out of commission that are essential to the ship’s mission. Requisitions submitted for a CASREP requirement are identified by a “W” in the first position of the serial number of the document number.

Causative Research – An in-depth investigation of specific physical inventory discrepancies to determine why the discrepancy occurred so corrective action can be taken. This consists of a complete review of all transactions [to include receipts, issues, change notice action listing (e.g., quantity per unit pack), location updates, previous adjustments, and suspended or erroneous documentation] within the allowable look-back period. This review begins with the analysis of transactions posted to the master stock record and concludes with the validation of source or supporting documentation. Causative research ends when the cause of the discrepancy has been discovered or when, after review of all existing records, an unresolved discrepancy exists. Supporting documentation generated during causative research will be retained for a three-year period.

Change Notice Action – The periodic updating of the Master Stock Inventory Record (MSIR) with all recent codes and other indicative data changes to the items carried in stock. This includes such things as stock number changes and unit of issue changes.

Chocking - Placing a wedge or block of wood, metal, or the like, for filling in a space, holding an object steady, preventing motion.

Churn – Additional items needed to complete planned work above what was originally identified, ordered, and delivered to the mechanic; material to replace material not ordered and/or received correctly, and/or on time, or as a result of situations like “open and inspect”.

Classified Material – A type of controlled material that includes any matter, document, product, or substance on, or in which, classified information is recorded or embodied.

Classified Pilferable Material – Items that are portable and a potential target for theft. They are both sensitive and controlled items whose theft would result in damage to National Security.

Close of Business – The time of day when the current tour of duty ends.

Cognizance Symbol (COG) – A two position numeric alpha code that identifies a stock numbered item with the inventory manager of the specific category of material in which the item is included.

Commercial And Government Entity (CAGE) Code - Commercial contractor identifying number. Cataloged in Defense Logistics Agency Handbook H4/H8 on FEDLOG.

Commercial Bill of Lading (CBL) – A contract between the carrier and the shipper that shows the terms, goods to be carried, and the transportation charges. Carrier signs the CBL after receiving the goods and invoices the Government through PowerTrack.

Commercial Off The Shelf (COTS) – Commercial items that require no unique Government modifications or maintenance over the life cycle of the product to meet the needs of the procuring agency.

Compound – Outside open storage area and shed storage.

Condition Code – One character alphabetic code that classifies material in terms of readiness for issue and use or identified action underway to change the status of material.

CONEX Box - A storage container used to house various pre-expended bin items and other equipment for use by customers at job site.

Consumable – Administrative and housekeeping items, common tools, paints, aviation parts, or any other items not specifically defined as equipage or repair parts. Materials such as general-purpose hardware, metals, lumber, and lubricating oil also are considered to be consumables in procurement transactions, but will be treated as repair parts in shipboard issue transactions when the material is to be issued for accomplishing maintenance actions.

Containerized Transfer (CONEX) – Reusable shipping container for surface movement.

Contract Carrier – Company that transports freight under Government-Furnished contract with one or a limited number of shippers.

Contract Discrepancy Report (CDR) – A report written to identify documented cases of poor contractor performance.

Contracting Officer – A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR) – A government representative who is authorized to represent the contracting officer to monitor, inspect, accept, or reject services to be furnished under this contract. The COR will not have the authority to modify, change or deviate from the terms of the contract unless authorized in writing by the Contracting Officer.

Contractor – Any individual or other legal entity that (a) submits offers for or is awarded, or reasonably may be expected to submit offers for or be awarded a government contract or a subcontract under government contract, or (b) conducts business with the government as an agent or representative of another contractor.

Controlled Inventory Items – Those items designated as having characteristics which require that they be identified, accounted for, secured, segregated, or handled in a special manner to ensure their safeguarding or integrity. Controlled inventory items in descending order of degree of control normally exercised are:

a. Classified items – Material that requires protection in the interest of National Security.

b. Pilferable items – Material that is identified as valuable, easily converted to personal use, vulnerable to theft, having a ready sale potential in illicit markets, or high personal use or attraction.

c. Sensitive items – Material that requires a high degree of protection and control due to statutory requirements, such as narcotics and drug abuse items; precious metals; items which are of a high value, highly technical, or hazardous in nature; and small arms, ammunition, explosives, and demolition material.

Crating – The process and procedures used to build a rigid shipping container constructed of structural members fastened together to hold and protect the contents.

Custody Material – Material owned by specific Government activity requiring special short/long term storage, handling, and tracking.

Custody/Courtesy Storage – Material not carried on Master Stock Status and Locator Listing (MSSLL) which is temporarily held in Supply Department spaces to support on-station customer requirements.

Customs – A duty or tax paid on imported or exported goods; the process of inspecting imported or exported goods to determine if and how much duty is required; or an agency that performs customs duties.

Declassify – The physical and procedural act of removing the classification associated with some document or material. Declassification usually is performed by the command that originally classified the document or material.

Defense Reutilization Marketing Office (DRMO) – now known as DLA Disposition Services is the agency that receives unserviceable non-repairable material and/or materials destined for salvage or which can be utilized by another government agency.

Delivery – The physical handling and movement of material and/or other substance from one point to another point.

Demilitarization – The process of preparing material in such a way as to disguise, disfigure, or make it impossible to identify the item as t its military use; process could include such tasks as removal of name plates, stock number, military markings and/or disassembly.

Demurrage and Detention Charges – Charges applicable to refueling services from commercial sources when any excess time, usually in excess of 1.5 hours, has incurred. Charges incurred through the delay in the offloading of commercial trucks.

Depot Level Repairable (DLR) – Repairables that are repaired or condemned at the Depot maintenance level IAW the repair maintenance and recoverability codes specified in Federal Logistics Data (FEDLOG) Direct Turnover (DTO) Material – Material received for direct delivery to the customer or for customer pickup.

Discrepancies – Overages, shortages, damages, incorrect material received, or non-receipt of material and/or material received which cannot be used for its intended purpose because it does not meet the form, fit, or function requirements.

Discrepant Material Report (DMR) – Reports received from supply and engineering system to alert material managers of specific defects in described material.

DLA Disposition Services - The agency that receives unserviceable non-repairable material and/or materials destined for salvage or which can be utilized by another government agency.

Document Number – Control number for requisitions consisting of a Unit Identification Code (see UIC), Julian date and serial number (example: N00612-1190-5432).

DOD Single Line Item Document (1348) – The standard DOD form used to issue and receive material.

Dunnage – Any material (boards, planks, blocks, pneumatic pillows) used to support or secure supplies in storage or while in transit.

End Use – The accounting for material after it is issued from a storage account and charged to an operating fund.

Navy Enterprise Resource Planning (N-ERP) – Is an integrated business management system that modernizes and standardizes Navy business operations, provides unprecedented management visibility across the Supply Enterprise and increases effectiveness and efficiency.

Estimated Delivery Date – The date and time a package or shipment is expected to be delivered to a given destination.

Estimated Time of Arrival – The date and time a package, shipment, or vehicle is scheduled or expected to arrive at a given destination.

Estimated Time of Departure – The date and time a vehicle or shipment is expected to depart on a journey.

Excess Material – The quantity of material, on hand or on order, above the requisitioning objective or fixed allowance.

Family Head and Members - This is a system of identification of interchangeable repairable components under which a preferred item is designated as the family head, and the other interchangeable items as the family members. The fixed allowance for the family is established and maintained under the family head NSN, however, requisitions for replacements may be filled with any of the family members.

Field Level Repairable - Those Navy managed items that are authorized for removal, complete repair, and condemnation at either the intermediate or operational level. Specifically for this contract this includes the following cogs: 1RD, all 3G and all even cog items.

Financial Improvement and Audit Readiness (FIAR) – Provides instructions for implementing a consistent, Department-wide plan for achieving the Department's financial improvement and audit readiness objectives. In accordance with the National Defense Authorization Act of Fiscal Year 2010, Section 1003, the FIAR Directorate developed this guidance for reporting entities and service providers working toward the goal of audit readiness.

Financial Liability Investigation of Property Loss (FLIPL) - A procedure for determining the cause of gains, losses or damage to Navy property, establishing personal responsibility (if any) and documenting necessary inventory adjustments to stock records.

First In/First Out (FIFO) - A method of moving commodities in order of their acquisition. An inventory method of moving merchandise that comes in first (earliest date) to the front of merchandise received at a more recent date (latest date). The oldest merchandise is stocked first and therefore issued first.

Flat Cart - Metal cart with no side pieces used to manually move small material.

Follow-Up – An inquiry as to the action taken on a requisition previously submitted.

Force Protection Condition (FPCON) Bravo – Applies when an increased threat of terrorist activity exists.

Force Protection Condition (FPCON) Charlie – Applies when an incident occurs or intelligence is received indicating that some form of terrorist action against personnel and facilities is imminent.

Force Protection Condition (FPCON) Delta – Applies in the immediate area where a terrorist attack has occurred or when intelligence is received that terrorist action against a specific location or person is received.

Frustrated Material – Misdirected material or material that cannot be processed due to missing or inaccurate documentation.

Goods Issue – Classification of movement types that represent a reduction in stock and changes to the corresponding accounts.

Goods Receipt – Classification of movement types that represent an increase in stock and changes to the corresponding accounts.

Government Bill of Lading (GBL) – Serves as a transportation contract between a commercial carrier and the U.S. Government.

Government-Furnished Material (GFM) – Material designated as government property incorporated onto or attached to an end item to be delivered under a contract or consumed in the performance of a contract. Material includes raw and processed material, parts, components, assemblies, small tools, and supplies.

Government Property (GP) – means all property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Hazardous Commodities - Materials which, because of their nature, are dangerous to store or handle and present real or potential hazards to life and/or property.

Hazardous Material (HAZMAT) – Any substance that is toxic, ignitable, reactive, or corrosive that if improperly handled may be damaging to health and well-being, or to the environment. It can be measured by the quantity, concentration, chemical and physical characteristics of the product.

Hazardous Waste (HAZWASTE) – Hazardous material that can no longer be re-utilized for any application in its original form. This includes waste resulting from or caused by Contractor operations, e.g., damaged HAZMAT that no longer can be issued/redistributed or a HAZMAT item spilled by the Contractor and the resultant clean-up material that has to be disposed of.

Heavy Unit - A unit greater than 15 pounds.

High Limit - The maximum quantity of material to be maintained on hand and on order to sustain forecast operations.

Issue – Expenditure of material from the source of supply to the requisitioner for its intended use.

Issue Priority Group (IPG) – Determines the need and processing time of the requirement.

Julian Date - A four-digit dating system used by the government in which the first digit indicates the fiscal year and the last three indicates the day of the year.

"K" Racks - Fixed metal structures designed to hold pallets (single pallet position) measuring 42" X 48"/44" X 44".

Lead Time - Time required for ordering and shipping.

L-Purpose – Material for pack-up kits.

Line Item – The identification of a type of commodity or item of suppy

Loaned Material - Material transferred to customers on a temporary basis and returned or replaced in kind.

Location - A specific area (e.g., bin, bulk) identified by a nine-digit location code in which material is physically located.

Lot - A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard.

MSSLL – Master Stock Status and Locator Listing (also known as Stock Locator Listing)

Material – Elements, constituents, or substances of which something is composed or can be made, including raw and processed material, parts, components, assemblies, fuels, and other items which may be worked into a more finished form in performance of a contract.

Material Handling Equipment (MHE) – Equipment such as forklifts, warehouse tractors, pallet trucks, and platform trucks.

Material in Transit (MIT) – Material requests (obligations) for which a disbursement has been processed but for which the activity has not processed a receipt.

Material Number – Number used to identify a material.

Material Supply Discrepancy Report (MSDR) – Report used to report a supply discrepancy or other type of error specifically authorized by SECNAVINST 4355.18A, e.g., specific types of product quality or billing discrepancies in Security Assistance shipments.

Material Turned into Stores (MTIS) – Material from an end-user that is turned into a stock point.

Maximum Stock Level –in stock control, the planned highest level of stock, above which stock is considered to be in excess.

Measurement Ton (M/TON) - A cubic measurement of freight where 40 cubic feet equals one M/T.

Metal Bins - Used to store materials in bin boxes or loose medium size material up to 7 cubic feet, 50 lbs.

Military Standard Requisitioning and Issue Procedure (MILSTRIP) – Used for ordering commodities from the naval supply system, other military installations, Defense Logistics Agency, and General Services Administration.

MILVANS – Synonymous with CONEX boxes and primarily used to ship out some pack-up kits and alternate storage for “L” Purpose material.

National Stock Number (NSN) – A 13 digit number that uniquely identifies an item of supply.

MSP Cabinets with Storage Drawers - Used to store very small binnable material, maximum weight of 50 lbs, in various size drawers.

Multi-Packing - The process of packing more than one line item into one container when items are bound for the same consignee.

National Item Identification Number (NIIN). This is a nine-digit number assigned to a specific item of material for purpose of identification.

NAVXPRESS – Local area transportation system for Navy owned material.

Navy-owned Material - For purposes of this PWS, Navy-owned material is identified as follows:

a. Retail - Those items funded by Navy Stock Fund (NSF) (BP28) identified by cognizance codes 5L, 5M, 5N, 5P, 9A, 9C, 9D, 9E, 9F, 9G, 9H, 9I, 9J, 9K, 9L, 9M, 9N, 9O, 9Q, 9S, 9V, 9W, 9X, 9Y, 9Z, and items obtained through local purchase.

b. Operating Space Items - Those items for which an allowance quantity has been provided to a retail site and identified by cognizance codes 0I, 0J, 0K, 0L, 0M, 0N, 0O, 0P, 0Q, 0R, 0S, 0U, 0V, 0X, 1B, 1H, 1I, 1Q, 1R, 1V, 1X, 2A, 2B, 2C, 2F, 2J, 2L, 2M, 2O, 2P, 2Q, 2S, 2V, 2W, 2X, 2Z, 3H, 4J, 4K, 4M, 4P, 4R, 4V, 4X, 4Y, 4Z, 5R, 6A, 6B, 6C, 6D, 6H, 6K, 6L, 6M, 6P, 6R, 6V, 6X, 6Y,7G, 7H, 7N, 7Q, 7R, 7Z, 8A, 8H, 8M, 8N, 8P, and 8X.

Nematode – A microscopic eelworm, which has caused extensive mortality in pine trees in Japan and China. Rigid packing inspections are required to avoid transportation of nematode spores.

Not Ready for Issue (NRFI) – Term applied to items that are not in a condition to satisfy the purpose for which intended due to failure or damage.

Offload - The quantity of material, on hand or on order, above the Maximum Stock Level; requisitioning objective or fixed allowance.

One-For-One Exchange - A receipt and issue policy for repairables in which an RFI item is issued to an activity only if a comparable NRFI item is turned in by the same activity.

Open Face Bins - Open-face cabinet type used to store various size binnable material of not more than 1 cubic foot and not exceeding 30 lbs.

Output - The amount of something produced by a system during a given span of time.

Outsize Dimension - Material is considered over dimension if in excess of 45' long, or 8' wide, or 11' high from trailer bed or 13' 6" high from ground.

Overage - The quantity received is greater than that ordered or shown on the shipping document. A shipping- type overage is not evident on delivery but is discovered when the article of freight as described on the transportation document is opened and the contents are checked.

Packaging – The process and procedures used to protect material from deterioration and/or damage. This includes such tasks as cleaning, drying, preserving, packing, marking, and unitization.

Pack-Up – Selected assets considered mission critical or high usage that are deployed with aviation units to enhance on-site mission support.

Packing – The process of assembling items into a unit, intermediate or exterior pack with necessary blocking, bracing, cushioning, waterproofing, reinforcing, and marking.

Pallet – A wooden or lightweight metal base or platform assembly for storing, moving, or transporting goods; a load of goods assembled on a pallet; a skid.

Pallet Racks - Metal racks consisting of uprights and front to back members. Racks are adjustable in height but have a fixed length of 9' X 40" deep and will hold two pallet positions (side by side) with 8' or 12' uprights.

Performance Requirement Summary (PRS) - Identifies the key performance indicators of the contract that will be evaluated by the government to assure contract performance standards are met by the contractor.

Performance Work Statement (PWS) - A comprehensive description of what is to be done, including performance standards as appropriate. The work statement describes all duties, tasks, responsibilities, frequency of performance of repetitive functions and requirements for furnishing facilities and materials.

Personal Property – An asset considered pilferable, sensitive or classified in nature (regardless of dollar value).

Pilferage - The unlawful removal of materials, supplies and equipment from warehouses, receiving areas, delivery/pickup points, vehicles, or any other area having material, etc., without proper authority. Pilferage is a federal offense.

Pilferable Material - Any material which is relatively valuable, easily converted to personal use, vulnerable to theft, or having a ready sale potential in illicit markets or with a high personal use or attraction.

Plant Code – The code that defines a specific plant.

Platform Carts - Small multi-shelved carts used to issue and document bin items.

Post-Post – The posting of a transaction to add/subtract from the stock point record subsequent to physical issue or storage of a stocked item.

Pre-Expended Bin (PEB) – A storage area which is stocked with low cost, high usage, maintenance related items which have been expended from stock to department work centers.

Preservation – Application of protective measures, including cleaning, drying, preservative materials, barrier materials, cushioning, and containers.

Private Carrier – Firm that operates vehicles primarily for the purpose of transporting its own products and raw materials.

Proof of Delivery (POD) - A legible date and signature of the designated receiver listed on the delivery manifest, certifying the item was delivered.

Proof of Receipt (POR) – A legible date and signature of the designated receiver listed on the delivery manifest, certifying the item was received.

Proof of Shipment (POS) – Information posted to the requisition status file or available on the hard copy shipping document that serves as proof that the shipping activity released the shipment.

Quality Assurance (QA) – A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established, that products and services conform to established technical requirements, and that satisfactory performance is achieved.

Quality Assurance Evaluator (QAE) – An individual responsible for evaluating the performance of work performed under a PWS.

Quality Assurance Surveillance Plan (QAContractor) – Procedures the government will use to ensure that the actual performance of a successful Contractor’s proposal meets the requirements of the PWS.

Quality Control (QC) – Internal management functions including training, documented procedures, inspections, and performance test necessary to ensure that Contractors products and services conform to PWS requirements, specifications, and standards.

Racked Consumables - Those consumables that storage locations are on racks/shelves.

Ready for Issue (RFI) – Material or equipment that does not require any rework, replacement of overage parts, or other than routine installation condition verification prior to use.

Receipts – Documents acknowledging physical receipt/stowage of material onboard Also, received material.

Receiving – Physical area or department responsible for accepting material from sources outside of a command.

Reconciliation, Physical Inventory - To compare the physical count and record balance by accounting for all in-float transactions.

Repairables – A component, module, assembly, subassembly or equipment determined by the inventory manager to be economically repaired when it becomes unserviceable.

Report of Discrepancy (ROD) – A manual form still being received from some activities to process as a MSDR. Outgoing RODs received shall be converted to mechanized MSDR for submission. Throughout the document when MSDRs are referenced RODs can be utilized to document material discrepancies.

Requisition – The document submitted to a supply source to obtain material/services.

Retrograde – A segment of the repairable cycle that begins when the end user turns in a unit in unserviceable condition and requisitions a replacement at a stock point.

Re-warehouse - The process of moving material between warehouse locations to accommodate physical plant changes, to generate free space, or to accommodate increased/decreased storage requirements due to amount of material on hand. Process includes updating material database.

Scheduled Inventory - A physical inventory of a selected group of items within a given period of time according to a predetermined plan.

Scrap – Material or product identified as not meeting engineering specifications and has been dispositioned for disposal.

Sea Vans – Commercial – or Government owned (or leased) shipping containers.

Shelf Life – The expected length (use) for a system, component, or subassembly.

Shelf Life Item – An individual item of supply having deteriorative or unstable characteristics to the degree that a storage time period must be assigned to ensure that it will perform satisfactorily in service.

Ship as Received (SAR) – Items received that require no packaging or crating action (other than inspection, measuring, weighing) and are shipped in the same contained as received. Some items may not be shipped as SAR if the container does not provide adequate protection for the items enclosed for hazards encountered during transit. Any reinforcement or modification of container requiring additional packaging material change in status to a unit pack. Merely re-nailing loose crating remain SAR.

Shipping (Item) Discrepancy - Any variation in quantity or condition of material received from that shown on the covering authorized shipping documents, e.g., DD Form 1348-1A, purchase order, etc. This includes incorrect and misdirected material, receipt of canceled requirements, improper, inadequate technical or supply documentation, or other discrepancies as enumerated in this guidance and not the result of a transportation error or product quality deficiency.

Shipping Document - A government form used to identify an issue/shipment unit (DD Form 1348-1, DD Form 1348-6, DD Form 1149, DD Form 1348-1A).

Shoring - A supporting post or beam with auxiliary members, especially, one placed obliquely against the side of a building, as ship in dock, or the like.

Shortage - When the quantity received is less than that ordered or shown on the shipping document. A shipping- type shortage is not evident on delivery but is discovered when the article of freight as described on the transportation document is opened and the contents are checked.

SIT-SDR – Any stock that has been issued and not documented as received. The mechanism for resolution of these discrepancies is the electronic-Retrograde Management System (e-RMS).

Sponsor-Owned Material (SOM) - Material not funded by the Navy Working Capital Fund that may be ordered by citing the funds of the customer.

Spot Inventory - An unscheduled inventory resulting from a warehouse refusal, bounce-back, error condition, management request, or location survey.

Standard Operating Procedures (SOP) – Established format and instruction for operation.

Stock Material - Material that is taken up on the Supply Officer's stock records and stored pending a demand for issue.

Stock Point – Those Navy shore activities (e.g. Naval Air Station, Naval Weapon Station) procuring and accounting for Navy Working Capital Fund (NWCF) material which are required to conduct and report physical inventories, location surveys, and quality control check for Navy- owned material stored in a Navy-owned warehouse.

Stock in Transit (SIT) – Any stock that has been issued and not accounted for. SIT includes transactions for stock redistributions, stock referrals, retrograde transshipments, and returns from commercial or other service repair facilities.

Stock Transfer Order (STO) – The physical movement of materials from one warehouse to another, from one storage bin to another within a warehouse, or from one plant/storage location to another plant/storage location. Internal movement of materials from one plant to another, one stock type to another, one storage location to another.

Storage Activity - A Navy installation that warehouses Navy-owned material. Includes NAVSUP FLC Norfolk partner sites and other non-partnered Navy activities. FLC Norfolk is the liaison between the NAVICP and the co-located DLA Distribution Depot for Navy-owned wholesale material. FLC Norfolk is also responsible for monitoring the inventory integrity of FLC-owned (retail) material at the co-located DD.

Storage Function - All activities to stow receipts into stock locations, to monitor and manage shelf-life program to re-warehousing if necessary and directed, and to issue material for stock and pass it to delivery.

Supply Condition Codes - A one-letter code used to classify material terms of readiness for issue and use or to identify action underway to change the status of material.

Supply Duty Officer - Supply Officer's representative during non-duty hours.

Strong Room – Penetration resistance structural space, not meeting vault standards and normally augmented by other protective measures and administrative controls, used to provide a special secure storage or holding area.

Systems Application Product (SAP) - An Enterprise Software Program that will allow integration between all phases of business and shipyard operations.

Tailgate Date – The Julian date that an item is offloaded.

Tailgating – The process of inserting the Julian date on the receipt documentation when the material is offloaded at the receiving dock.

Tailgate Receipts – A receipt that has the date the material was received date and quantity of material received annotated on receipt documentation.

Transfer Order (TO) – An instruction to move materials from a source storage bin to a destination storage bin in a warehouse complex at a specified time.

Transportation Control Number (TCN) - A 17 position alpha-numeric data element assigned to control a shipment unit throughout the transportation pipeline.

Transportation Discrepancy Report (TDR) - A form used by shipping offices to document/report shipment transportation problems or discrepancies.

Transportation Document - A document used to effect the shipment of material (GBL, CBL, Truck Manifest, TCMD).

Transportation Priority Group (TPG) - TPG (1 through 14) has three (3) levels:

(1) TPG-1 - if material Issue Priority Code (DD 1348 cc 60-61) is 01, 02 or 03.

(2) TPG-2 - if material Issue Priority Code (DD 1348 cc 60-61) is 04, 05 or 06.

(3) TPG-3 - if material Issue Priority Code (DD 1348 cc 60-61) is 07-14.

Total Records Information Management (TRIM) - A secured virtual database for recording documents. Transportation shipping documents are scanned and saved electronically in order to be accessed by an authorized transportation TRIM user at any site.

Uniform Material Movement and Issue Priority System (UMMIPS) - Department of Defense system which identifies the relative importance or urgency of a supply requisition.

Unit Identification Code - A code consisting of six digits designating an activity or unit.

Transshipment – Material received at a distribution site for the expressed purpose of direct shipment/issue to the customer.

Unit of Issue - A two-position alphabetic code that denotes the physical measurement used to dispense an item.

Unit of Measure (UOM) – Unit by which quantities are to be measured.

Unresolved Discrepancy - A discrepancy between the Stock or Property Book Material Record and the physical status of material in storage or in base operating supplies, for which no evidence of paperwork or bookkeeping failure is found during preliminary or causative research

Unscheduled Inventories - A physical inventory which is to be conducted on a specific item as the result of a warehouse refusal, bounceback, WSS or locally initiated requests to correct location reconciliation errors, correcting records as a result of material found on station, etc.

Valid Customer Complaint - Any customer complaint substantiated by investigation or presentation of empirical data.

Valid/Validated MSDR - A MSDR that has been accepted for processing by the shipper and the shipper accepts liability for the discrepancy.

W-Purpose – Material for special pools and programs (commonly known as the allowance requirement).

Warehouse Refusal – Insufficient material available to fill a customer’s requisition although the stock record shows the material is on hand.

Wrapping - The process of totally enclosing with protective supplies (usually paper) and applying preservative to protect the material; may include special paper, oil, grease, paint, boxes, etc.

Weapons System Support (WSS) –is to provide Navy, Marine Corps, Joint and Allied Forces program and supply support for the weapons systems that keep our Naval forces mission ready.

2.3 Acronyms

AC Condition Code

AD Department of Defense