ePS_RFP_Attach_2_SRS_Attachment_2_Operational_Rules_Matrix.pdf

N00039-17-R-0002 electronic Procurement System

Request for Proposal

Attachment 2: System Requirements Specification

SRS Attachment 2: ePS Operational Rules Matrix

ACAT 1

Version 1.2

6 March 2017

Distribution Notice D: Authorized to the Department of Defense (DoD) and DoD Contractors only. This document is for administrative or operational use, as of the date of approval for this document. Refer to the Program Manager (PM), PMW 220 Navy Enterprise Business Solutions (Navy EBS), Program

Executive Office Enterprise Information System (PEO EIS), Washington Navy Yard, 1325 10 th

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ePS Systems Requirements Specification

(SRS) Operational Rules Matrix

File name:

ePS SRS Attachment 2-Operational Rules

Matrix.docx

Page:

2/23

Version:

Date of Creation

6 Mar 2017

1 OPERATIONAL RULES MATRIX

1.1 Procurement Tracking / Reporting Rules

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT TRACKING/REPORTING RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

EST. PROC

ACTION

NUMBER

ESTABLISH

MILESTONES

CALCULATE

CYCLE TIME

ASSOC.

PR

ASSOC.

REQ

PKG

FBO

AWARD

NOTICE

CONGRES

NOTIF

FPDS-NG

CAR

DAADS

BPA

Blanket Purchase

Agreement

BV Best Value

If you are awarding a BPA

(not an order against one) in a competitive environment

A A A N O A O A N

BPA

Blanket

Purchase Agreement

SS Sole Source

If you are awarding an

BPA (not an order against one) in an SS environment

A A A N O A O A N

CA

Cooperative

Agreements

BAA

Broad Agency

Announcement

If you are awarding a CA against an BAA A A A N O A O N A

CA

Cooperative Agreements

BV Best Value If you are awarding a CA in a competitive manner

A A A N O A O N A

CA

Cooperative

Agreements SS Sole Source

If you are awarding a CA in an SS environment A A A N O A O N A

CONTR Contract BAA Broad Agency Announcement

If you are awarding a contract against an BAA

A A A A O A O A N

CONTR Contract BV Best Value If you are awarding a contract via BV A A A A O A O A N

CONTR Contract PTA Price - Technically Acceptable

If you are awarding a contract via P PTA

A A A A O A O A N

CONTR Contract RA Reverse Auction

If you are awarding a competitive contract via an

RA

A A A A O A O A N

CONTR Contract SAP

Simplified

Acquisition

Procedure

If you are awarding a commercial contract via

SAP procedures

A A A A O A N A N

CONTR Contract SB Sealed Bid If you are awarding a new contract via an SB A A A A O A O A N

Matrix.docx

Page:

3/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT TRACKING/REPORTING RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

EST. PROC

ACTION

NUMBER

ESTABLISH

MILESTONES

CALCULATE

CYCLE TIME

ASSOC.

PR

ASSOC.

REQ

PKG

FBO

AWARD

NOTICE

CONGRES

NOTIF

FPDS-NG

CAR

DAADS

CONTR Contract

SBIR

Small Business

Innovative Research - Ph1

If you are awarding an

SBIR Phase 1 contract A A A A O A N A N

CONTR Contract

SBIR

Small Business

Innovative

Research - Ph2/3

If you are awarding an

SBIR Phase 2 or 3 contract A A A A O A N A N

CONTR Contract SS Sole Source

If you are awarding a contract in an SS environment

A A A A O A O A N

DO

Delivery Order

Against Priced

IDIQ Contract

FO Fair Opportunity

If you are awarding an DO on a price only competitive basis

A A A A O N N A N

DO

Delivery Order

Against Priced

IDIQ Contract

SS Sole Source

If you are awarding an DO against a pre-priced IDIQ or Requirements contract in a sole source environment

A A A A O N N A N

DO NEG

Delivery Order

Negotiated FO Fair Opportunity

If you are awarding an DO on a competitive basis and making a "best value" decision where a proposal and negotiations are required

A A A A O N N A N

DO NEG

Delivery Order

Negotiated RA Reverse Auction

If you are awarding an DO via RA where a proposal and negotiations are required

A A A A O N N A N

DO NEG

Delivery Order Negotiated

SS Sole Source

If you are awarding an DO on an SS basis where a proposal and negotiations are required

A A A A O N N A N

GRANT Grant BAA Broad Agency Announcement

If you are awarding a grant against an BAA

A A A O O A O N A

Matrix.docx

Page:

4/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT TRACKING/REPORTING RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

EST. PROC

ACTION

NUMBER

ESTABLISH

MILESTONES

CALCULATE

CYCLE TIME

ASSOC.

PR

ASSOC.

REQ

PKG

FBO

AWARD

NOTICE

CONGRES

NOTIF

FPDS-NG

CAR

DAADS

GRANT Grant BV Best Value If you are awarding a grant in a competitive manner A A A O O A O N A

GRANT Grant SS Sole Source If you are awarding a grant in an SS environment

A A A O O A O N A

LC Letter Contract UCA Unpriced

Contractual Action

If you are awarding an urgent letter contract A A A A O A O A N

MODADM

Other

Administrative

Action

SS Sole Source

If you are unilaterally incorporating administrative changes

A A A O O N N A N

MODCCO Close Out SS Sole Source If you are closing out a contract or order

A A A O O N N A N

MODCHG Change Order NTE Not to Exceed

If you are awarding or directing within scope work in accordance with

(IAW) the changes clause on a not to exceed basis

A A A O O N N A N

MODCHG Change Order SS Sole Source

If you are awarding or directing within scope work IAW the changes clause

A A A O O N N A N

MODDEF

Definitize

Change Order or NTE Action

NTE Not to Exceed If you are defintizing a previously awarded action

A A A O O N N A N

MODDEF

Definitize an

UCA

UCA

Undefinitzed Contractual Action

If you are defintizing a previously awarded action

A A A O O N O A N

MODFUN

Funding Action

Only SS Sole Source

If you are only affecting funding and there are no changes to scope of work

A A A A O N N A N

MODLCC

Legal Contract

Cancellation SS Sole Source

If you are cancelling a contract for reasons other than a termination

A A A O O N N A N

Matrix.docx

Page:

5/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT TRACKING/REPORTING RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

EST. PROC

ACTION

NUMBER

ESTABLISH

MILESTONES

CALCULATE

CYCLE TIME

ASSOC.

PR

ASSOC.

REQ

PKG

FBO

AWARD

NOTICE

CONGRES

NOTIF

FPDS-NG

CAR

DAADS

MODNOV

Novation

Agreement SS Sole Source

If you are incorporating a duly executed novation agreement

A A A O O N N A N

MODNW

Additional

Work (FAR

Part 6 applies)

SS Sole Source

If you are awarding out of scope work to an existing contract

A A A O O N N A N

MODNW

Additional Work (FAR

Part 6 applies)

UCA

Undefinitzed

Contractual Action

If you are awarding out of scope work to an existing contract and you have an urgency statement

A A A O O N N A N

MODOPT

Exercise of an

Option SS Sole Source

If you are exercising an option A A A O O N N A N

MODSA

Supplemental Agreement for

Work within

Scope

NTE Not to Exceed

If you are awarding within scope work to an existing contract on a not to exceed basis

A A A O O N N A N

MODSA

Supplemental

Agreement for

Work within Scope

SS Sole Source If you are awarding within scope work to an existing contract

A A A O O N N A N

MODT4C

Termination

For

Convenience

SS Sole Source

If you are terminating a contract by reasons of government convenience

A A A O O N O A N

MODT4D

Termination For Default

SS Sole Source

If you are terminating a contract by reasons of contractor default

A A A O O N O A N

OT-P

Other Transaction -

Prototype

BAA

Broad Agency

Announcement

If you are awarding an transaction - prototype against an BAA

A A A O O A O N A

OT-P

Other

Transaction - Prototype

BV Best Value

If you are awarding an transaction - prototype agreement in a competitive manner

A A A O O A O N A

Matrix.docx

Page:

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT TRACKING/REPORTING RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

EST. PROC

ACTION

NUMBER

ESTABLISH

MILESTONES

CALCULATE

CYCLE TIME

ASSOC.

PR

ASSOC.

REQ

PKG

FBO

AWARD

NOTICE

CONGRES

NOTIF

FPDS-NG

CAR

DAADS

OT-P

Other

Transaction -

Prototype

SS Sole Source

If you are awarding an other transaction -prototype in an SS environment

A A A O O A O N A

OT-RD

Other

Transaction -

R&D

BAA

Broad Agency

Announcement

If you are awarding an other transaction - R&D against an BAA

A A A O O A O N A

OT-RD

Other

Transaction - R&D

BV Best Value

If you are awarding another transaction - R&D in a competitive manner

A A A O O A O N A

OT-RD

Other

Transaction - R&D

SS Sole Source

If you are awarding an other transaction - R&D in an SS environment

A A A O O A O N A

PO Purchase Order RA Reverse Auction If you are awarding an PO via an RA A A A A O A N A N

PO Purchase Order SAP Simplified Acquisition

Procedure

If you are awarding an PO via a SAP A A A A O A N A N

PO Purchase Order SS Sole Source If you are awarding an PO in an SS environment A A A A O A N A N

TO Task Order FO Fair Opportunity If you are awarding an TO on a competitive basis A A A A O N N A N

TO Task Order SS Sole Source If you are awarding an TO in an SS environment A A A A O N N A N

Matrix.docx

Page:

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1.2 Procurement Process Rules

1.2.1 Part 1

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREM

ENT METHOD

WHEN TO USE

AUTOMATED

SS

OFFLINE SS

(LARGE $)

ASSISTED

SS

(SMALL $)

REV

AUCTION

FBO

SYN/SOL

POSTING

LIMITED

DIST.

POSTING

PEER

REVIEW

TECH

EVALS

PAST

PERF.

EVALS

J &A D&F

S

BPA

Blanket

Purchase

Agreement

BV Best Value

If you are awarding an BPA

(not an order against one) in a competitive environment

O O N N A N O A O A O

CA

Cooperative Agreements

BAA

Broad Agency Announcement

If you are awarding an CA against an BAA

O O O N A N N A O N O

CA

Cooperative

Agreements BV Best Value

If you are awarding an CA in a competitive manner O O O N A N N A O N O

CA

Cooperative Agreements

SS Sole Source If you are awarding an CA in an SS environment

N N N N O N N A O A O

CONTR Contract BAA Broad Agency

Announcement

If you are awarding a contract against an BAA O O O N A N O A O N O

CONTR Contract BV Best Value If you are awarding a contract via BV

O O O N A N O A A N O

CONTR Contract PTA

Price -

Technically Acceptable

If you are awarding a contract via PTA O O O N A N O A A N O

CONTR Contract RA Reverse

Auction

If you are awarding a competitive contract via an

RA

N N N A A N O A A N O

CONTR Contract SAP

Simplified

Acquisition

Procedure

If you are awarding a commercial contract via

SAP procedures

N N O N A N O A O N O

CONTR Contract SB Sealed Bid If you are awarding a new contract via an SB N N O N A N O A O N O

CONTR Contract SBIR 1

Small Business

Innovative Research - Ph1

If you are awarding an SBIR

Phase 1 contract N N N N N N O N N N O

Matrix.docx

Page:

8/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREM

ENT METHOD

WHEN TO USE

AUTOMATED

SS

OFFLINE SS

(LARGE $)

ASSISTED

SS

(SMALL $)

REV

AUCTION

FBO

SYN/SOL

POSTING

LIMITED

DIST.

POSTING

PEER

REVIEW

TECH

EVALS

PAST

PERF.

EVALS

J &A D&F

S

CONTR Contract SBIR 2

Small Business Innovative

Research -

Ph2/3

If you are awarding an SBIR

Phase 2 or 3 contract N N N N N N O N N N O

CONTR Contract SS Sole Source

If you are awarding a contract in an SS environment

N N N N A N O A O A O

DO

Delivery Order Against Priced

IDIQ Contract

FO

Fair

Opportunity

If you are awarding an DO on a price only competitive basis

N N O N N O O O O N O

DO

Delivery Order

Against Priced IDIQ Contract

SS Sole Source

If you are awarding an DO against a pre-priced IDIQ or

Requirements contract in a sole source environment

N N N N N O O O N O O

DO NEG

Delivery Order

Negotiated

FO

Fair

Opportunity

If you are awarding an DO on a competitive basis and making a "best value" decision

N N O N N O O A O N O

DO NEG

Delivery Order

Negotiated

RA

Reverse

Auction

If you are awarding an DO via RA N N N A N O O A O N O

DO NEG

Delivery Order

Negotiated SS Sole Source

If you are awarding an DO on an SS basis where a proposal and negotiations are required

N N N N N O O A N O O

GRANT Grant BAA Broad Agency Announcement

If you are awarding a grant against an BAA

O O O N A N N A O N O

GRANT Grant BV Best Value If you are awarding a grant in a competitive manner O O O N A N N A O N O

GRANT Grant SS Sole Source If you are awarding a grant

N N N N O N N A O A O

Matrix.docx

Page:

9/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREM

ENT METHOD

WHEN TO USE

AUTOMATED

SS

OFFLINE SS

(LARGE $)

ASSISTED

SS

(SMALL $)

REV

AUCTION

FBO

SYN/SOL

POSTING

LIMITED

DIST.

POSTING

PEER

REVIEW

TECH

EVALS

PAST

PERF.

EVALS

J &A D&F

S

LC Letter Contract UCA Unpriced

Contractual

Action

If you are awarding an urgent letter contract N N N N O N O A O A O

MODADM

Other

Administrative

Action

SS Sole Source

If you are unilaterally incorporating administrative changes

N N N N N N N O N N O

MODCCO Close Out SS Sole Source If you are closing out a contract or order N N N N N N N N N N O

MODCHG Change Order NTE Not to Exceed

If you are awarding or directing within scope work

IAW the changes clause on a not to exceed basis

N N N N N N N O N N O

MODCHG Change Order SS Sole Source

If you are awarding or directing within scope work

IAW the changes clause

N N N N N N N O N N O

MODDEF

Definitize

Change Order or NTE Action

NTE Not to Exceed If you are defintizing a previously awarded action

N N N N N N N O N N O

MODDEF

Definitize an

UCA

UCA

Undefinitzed

Contractual

Action

If you are defintizing a previously awarded action

N N N N N N N O N N O

MODFUN

Funding

Action Only SS Sole Source

If you are only affecting funding and there are no changes to scope of work

N N N N N N N N N N O

MODLCC

Legal Contract

Cancellation SS Sole Source

If you are cancelling a contract for reasons other than a termination

N N N N N N N N N N O

MODNOV

Novation

Agreement SS Sole Source

If you are incorporating a duly executed novation agreement

N N N N N N N N N N O

Matrix.docx

Page:

10/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREM

ENT METHOD

WHEN TO USE

AUTOMATED

SS

OFFLINE SS

(LARGE $)

ASSISTED

SS

(SMALL $)

REV

AUCTION

FBO

SYN/SOL

POSTING

LIMITED

DIST.

POSTING

PEER

REVIEW

TECH

EVALS

PAST

PERF.

EVALS

J &A D&F

S

MODNW

Additional

Work (FAR

Part 6 applies)

SS Sole Source If you are awarding out of scope work to an existing contract

N N N N N N N O N N O

MODNW

Additional

Work (FAR Part 6 applies)

UCA

Undefinitzed

Contractual Action

If you are awarding out of scope work to an existing contract and you have an urgency statement

N N N N N N N O N N O

MODOPT

Exercise of an

Option SS Sole Source

If you are exercising an option

N N N N N N O A O N O

MODSA

Supplemental

Agreement for Work within

Scope

NTE Not to Exceed

If you are awarding within scope work to an existing contract on a not to exceed basis

N N N N N N N A N N O

MODSA

Supplemental

Agreement for

Work within

Scope

SS Sole Source

If you are awarding within scope work to an existing contract.

N N N N N N N A N N O

MODT4C

Termination

For

Convenience

SS Sole Source If you are terminating a contract by reasons of government convenience

N N N N N N N O N N O

MODT4D

Termination

For Default SS Sole Source

If you are terminating a contract by reasons of contractor default

N N N N N N N O N N O

OT-P

Other

Transaction - Prototype

BAA

Broad Agency

Announcement

If you are awarding an other transaction - prototype against an BAA

O O O N A N N A O N O

OT-P

Other

Transaction -

Prototype

BV Best Value

If you are awarding an other transaction - prototype agreement in a competitive manner

O O O N A N N A O N O

Matrix.docx

Page:

11/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREM

ENT METHOD

WHEN TO USE

AUTOMATED

SS

OFFLINE SS

(LARGE $)

ASSISTED

SS

(SMALL $)

REV

AUCTION

FBO

SYN/SOL

POSTING

LIMITED

DIST.

POSTING

PEER

REVIEW

TECH

EVALS

PAST

PERF.

EVALS

J &A D&F

S

OT-P

Other

Transaction -

Prototype

SS Sole Source If you are awarding an other transaction - prototype in an

SS environment

N N N N O N N A O A O

OT-RD

Other

Transaction -

R&D

BAA

Broad Agency

Announcement

If you are awarding another transaction -R&D against an

BAA

O O O N A N N A O N O

OT-RD

Other

Transaction -

R&D

BV Best Value

If you are awarding an other transaction - R&D agreement in a competitive manner

O O O N A N N A O N O

OT-RD

Other

Transaction -

R&D

SS Sole Source If you are awarding an other transaction - R&D in an SS environment

N N N N O N N A O A O

PO Purchase Order RA Reverse

Auction

If you are awarding an PO via an RA N N N A A N N A O N O

PO Purchase Order SAP

Simplified

Acquisition

Procedure

If you are awarding an PO via SAP

N N O N A N N A O N O

PO Purchase Order SS Sole Source If you are awarding an PO in an SS environment N N N N O N N A O A O

TO Task Order FO Fair

Opportunity

If you are awarding an TO on a competitive basis N N O N N O O A O N O

TO Task Order SS Sole Source If you are awarding an TO

N N N N N O O A N O O

Matrix.docx

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1.2.2 Part 2

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

METHOD/PROCUREMENT

METHOD

POM

PROTEST

MGMT

DEBRIEFINGS

SB

COORD.

LEGAL

REVIEW

DCAA/

DCMA

AUDIT

S

CONTRACT

FILE

MGMT

TERMINATION

PROC.

PRICING

SUPPORT

COR

ASSIGN

BPA

Blanket Purchase

Agreement

BV Best Value

If you are awarding an

BPA (not an order against one) in a competitive environment

A O O A O O A N O O

BPA

Blanket Purchase

Agreement

SS Sole Source

If you are awarding an

BPA (not an order against one) in an SS environment

A O O A O O A N O O

CA

Cooperative

Agreements

BAA

Broad Agency

Announcement

If you are awarding an

CA against an BAA A O O A O O A N O O

CA

Cooperative

Agreements BV Best Value

If you are awarding an CA in a competitive manner

A O O A O O A N O O

CA

Cooperative

Agreements SS Sole Source

If you are awarding an

CA in an SS environment

A O O A O O A N O O

CONTR Contract BAA Broad Agency

Announcement

If you are awarding a contract against an

BAA

A O O A O O A N O O

CONTR Contract BV Best Value If you are awarding a contract via BV A O O A O O A N O O

CONTR Contract PTA Price - Technically Acceptable

If you are awarding a contract via PTA

A O O A O O A N O O

CONTR Contract RA Reverse Auction

If you are awarding a competitive contract via an RA

A O O A O O A N O O

CONTR Contract SAP

Simplified

Acquisition

Procedure

If you are awarding a commercial contract via

SAP

A O O A O N A N N O

Matrix.docx

Page:

13/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

MGMT

DEBRIEFINGS

SB

COORD.

LEGAL

REVIEW

DCAA/

DCMA

AUDIT

S

CONTRACT

FILE

MGMT

TERMINATION

PROC.

PRICING

SUPPORT

COR

ASSIGN

CONTR Contract SB Sealed Bid If you are awarding a new contract via an SB

A O O A O O A N O O

CONTR Contract SBIR1

Small Business

Innovative Research - Ph1

If you are awarding an

SBIR Phase 1 contract A O N N O N A N N O

CONTR Contract SBIR2

Small Business

Innovative Research -

Ph2/3

If you are awarding an

SBIR Phase 2 or 3 contract

A O N N O O A N N O

CONTR Contract SS Sole Source

If you are awarding a contract in an SS environment

A O N A O O A N O O

DO

Delivery Order Against Priced

IDIQ Contract

FO Fair Opportunity If you are awarding an DO on a price only competitive basis

O O O N O N A N N N

DO

Delivery Order

Against Priced

IDIQ Contr

SS Sole Source

If you are awarding an DO against a pre-priced

IDIQ or Requirements contract

O N N N O N A N N N

DO NEG

Delivery Order

Negotiated FO Fair Opportunity

If you are awarding an

DO on a competitive basis and making a "best value" decision where a proposal and negotiations are required

A O O N O O A N O N

DO NEG

Delivery Order

Negotiated RA Reverse Auction

If you are awarding an

DO via RA where a proposal and negotiations are required

A O O N O O A N O N

Matrix.docx

Page:

14/23

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

MGMT

DEBRIEFINGS

SB

COORD.

LEGAL

REVIEW

DCAA/

DCMA

AUDIT

S

CONTRACT

FILE

MGMT

TERMINATION

PROC.

PRICING

SUPPORT

COR

ASSIGN

DO NEG

Delivery Order Negotiated

SS Sole Source

If you are awarding an DO on an SS basis where a proposal and negotiations are required

A N N N O O A N O N

GRANT Grant BAA Broad Agency

Announcement

If you are awarding a grant against an BAA A O O A O O A N O O

GRANT Grant BV Best Value If you are awarding a grant in a competitive manner

A O O A O O A N O O

GRANT Grant SS Sole Source If you are awarding a grant in an SS environment

A O O A O O A N O O

LC Letter Contract UCA Unpriced Contractual

Action

If you are awarding an urgent letter contract A O O O A O A N O O

MODAD

M

Other

Administrative

Action

SS Sole Source

If you are unilaterally incorporating administrative changes

N N N N O N A N N O

MODCC

O Close Out SS Sole Source

If you are closing out a contract or order N N N N O O A N N N

MODCH

G Change Order NTE Not to Exceed

If you are awarding or directing within scope work IAW the changes clause on a not to exceed basis

O N N N O O A N O O

MODCH

G Change Order SS Sole Source

If you are awarding or directing within scope work IAW the changes clause

O N N N O O A N O O

MODDEF

Definitize

Change Order or NTE Action

NTE Not to Exceed

If you are defintizing a previously awarded action

O N N N O O A N O O

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

MGMT

DEBRIEFINGS

SB

COORD.

LEGAL

REVIEW

DCAA/

DCMA

AUDIT

S

CONTRACT

FILE

MGMT

TERMINATION

PROC.

PRICING

SUPPORT

COR

ASSIGN

MODDEF

Definitize an

UCA

UCA

Undefinitzed

Contractual Action

If you are defintizing a previously awarded action

O N N N A O A N O O

MODFU

N

Funding Action

Only SS Sole Source

If you are only affecting funding and there are no changes to scope of work

N N N N O N A N N N

MODLC

C

Legal Contract

Cancellation SS Sole Source

If you are cancelling a contract for reasons other than a termination

O N N N O N A N N N

MODNO

V

Novation

Agreement SS Sole Source

If you are incorporating a duly executed novation agreement

N N N N O N A N N N

MODNW

Additional

Work (FAR Part 6 applies)

SS Sole Source

If you are awarding out of scope work to an existing contract

O N N N O O A N O O

MODNW

Additional Work (FAR

Part 6 applies)

UCA

Undefinitzed

Contractual Action

If you are awarding out of scope work to an existing contract and you have an urgency statement

O N N N A O A N O O

MODOPT

Exercise of an

Option SS Sole Source

If you are exercising an option O N N N O N A N N O

MODSA

Supplemental

Agreement for Work within

Scope

NTE Not to Exceed

If you are awarding within scope work to an existing contract on a not to exceed basis

O N N N O O A N O O

MODSA

Supplemental Agreement for

Work within

Scope

SS Sole Source

If you are awarding within scope work to an existing contract.

O N N N O O A N O O

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

MGMT

DEBRIEFINGS

SB

COORD.

LEGAL

REVIEW

DCAA/

DCMA

AUDIT

S

CONTRACT

FILE

MGMT

TERMINATION

PROC.

PRICING

SUPPORT

COR

ASSIGN

MODT4C

Termination

For Convenience

SS Sole Source

If you are terminating a contract by reasons of government convenience

A N N N A O A A O N

MODT4D

Termination

For Default SS Sole Source

If you are terminating a contract by reasons of contractor default

A N N N A O A A O N

OT-P

Other

Transaction - Prototype

BAA

Broad Agency

Announcement

If you are awarding an other transaction -prototype against an

BAA

A O O A O O A N O O

OT-P

Other Transaction -

Prototype

BV Best Value

If you are awarding an other transaction -prototype agreement in a competitive manner

A O O A O O A N O O

OT-P

Other

Transaction -

Prototype

SS Sole Source

If you are awarding an other transaction -prototype in an SS environment

A O N A O O A N O O

OT-RD

Other

Transaction - R&D

BAA

Broad Agency

Announcement

If you are awarding an other transaction - R&D against an BAA

A O O A O O A N O O

OT-RD

Other

Transaction -

R&D

BV Best Value

If you are awarding an other transaction - R&D agreement in a competitive manner

A O O A O O A N O O

OT-RD

Other

Transaction -

R&D

SS Sole Source

If you are awarding an other transaction R&D in a sole source environment

A O N A O O A N O O

PO Purchase Order RA Reverse Auction If you are awarding an PO via a reverse auction

A O O A O N A N N O

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS PROCUREMENT PROCESS RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT

ACTION TYPE

AWARD

MGMT

DEBRIEFINGS

SB

COORD.

LEGAL

REVIEW

DCAA/

DCMA

AUDIT

S

CONTRACT

FILE

MGMT

TERMINATION

PROC.

PRICING

SUPPORT

COR

ASSIGN

PO Purchase Order SAP Simplified Acquisition

Procedure

If you are awarding an

PO via SAP A O O A O N A N N O

PO Purchase Order SS Sole Source If you are awarding an PO in an SS environment

A O N A O N A N N O

TO Task Order FO Fair Opportunity

If you are awarding an

TO on a competitive basis

A O O N O O A N O O

TO Task Order SS Sole Source

If you are awarding an

TO in an SS environment

A N N N O O A N O O

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1.3 Administration Rules

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS ADMINISTRATION RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT ACTION

TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

CONTRACT

CLOSEOUT

ULO

MGMT

CURE

NOTICES

LOA

CDR

RES.

COR FILE

REV

PERF.

REPORTING

BPA

Blanket Purchase Agreement

BV Best Value If you are awarding an BPA (not an order against one) in a competitive environment

A A O O O O (If Svs) O

BPA

Blanket Purchase

Agreement SS Sole Source

If you are awarding an BPA (not an order against one) in an SS environment A A O O O O (If Svs) O

CA Cooperative Agreements BAA Broad Agency

Announcement If you are awarding an CA against an BAA A A O O O O (If Svs) O

CA Cooperative Agreements BV Best Value If you are awarding an CA in a competitive manner A A O O O O (If Svs) O

CA Cooperative Agreements SS Sole Source If you are awarding an CA in an SS environment A A O O O O (If Svs) O

CONTR Contract BAA Broad Agency Announcement

If you are awarding a contract against an BAA A A O O O O (If Svs) O

CONTR Contract BV Best Value If you are awarding a contract via BV A A O O O O (If Svs) O

CONTR Contract PTA Price - Technically

Acceptable If you are awarding a contract via PTA A A O O O O (If Svs) O

CONTR Contract RA Reverse Auction If you are awarding a competitive contract via an RA A A O O O O (If Svs) O

CONTR Contract SAP Simplified Acquisition Procedure

If you are awarding a commercial contract via SAP A A O O O O (If Svs) O

CONTR Contract SB Sealed Bid If you are awarding a new contract via an SB A A O O O O (If Svs) O

CONTR Contract

SBIR

Small Business Innovative Research -

Phase 1

If you are awarding an SBIR Phase 1 contract A A O O O O (If Svs) O

CONTR Contract

SBIR

Small Business Innovative Research -

Phase 2 or Phase 3

If you are awarding an SBIR Phase 2 or 3 contract A A O O O O (If Svs) O

CONTR Contract SS Sole Source If you are awarding a contract in an SS environment A A O O O O (If Svs) O

DO

Delivery Order Against

Priced IDIQ Contract FO Fair Opportunity

If you are awarding an DO on a price only competitive basis A A O O O O (If Svs) O

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS ADMINISTRATION RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT ACTION

TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

CONTRACT

CLOSEOUT

ULO

MGMT

CURE

NOTICES

LOA

CDR

RES.

COR FILE

REV

PERF.

REPORTING

DO

Delivery Order Against

Priced IDIQ Contract SS Sole Source

If you are awarding an DO against a pre-priced IDIQ or Requirements contract A A O O O O (If Svs) O

DO NEG

Delivery Order Negotiated

FO Fair Opportunity

If you are awarding an DO on a competitive basis and making a "best value" decision where a proposal and negotiations are required

A A O O O O (If Svs) O

DO NEG

Delivery Order Negotiated

RA Reverse Auction If you are awarding an DO via RA where a proposal and negotiations are required

A A O O O O (If Svs) O

DO NEG

Delivery Order

Negotiated SS Sole Source

If you are awarding an DO on an SS basis where a proposal and negotiations are required A A O O O O (If Svs) O

GRANT Grant BAA Broad Agency Announcement

If you are awarding a grant against an BAA A A O O O O (If Svs) O

GRANT Grant BV Best Value If you are awarding a grant in a competitive manner A A O O O O (If Svs) O

GRANT Grant SS Sole Source If you are awarding a grant in an SS environment A A O O O O (If Svs) O

LC Letter Contract UCA Unpriced Contractual

Action If you are awarding an urgent letter contract A A O O O O (If Svs) O

MODAD

M

Other Administrative

Action SS Sole Source

If you are unilaterally incorporating administrative changes N N O O O N N

MODCC

O

Close Out SS Sole Source If you are closing out a contract or order N N N N O N N

MODCH

G Change Order NTE Not to Exceed

If you are awarding or directing within scope work

IAW the changes clause on a not to exceed basis N N N O O N N

MODCH

G

Change Order SS Sole Source If you are awarding or directing within scope work IAW the changes clause

N N N O O N N

MODDEF

Definitize Change Order or NTE Action NTE Not to Exceed If you are defintizing a previously awarded action N N N O O N N

MODDEF Definitize an UCA UCA Undefinitzed

Contractual Action If you are defintizing a previously awarded action N N N O O N N

MODFU

N Funding Action Only SS Sole Source

If you are only affecting funding and there are no changes to scope of work N N N O O N N

MODLC

C

Legal Contract Cancellation

SS Sole Source If you are cancelling a contract for reasons other than a termination

N N N O O N N

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS ADMINISTRATION RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT ACTION

TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

CONTRACT

CLOSEOUT

ULO

MGMT

CURE

NOTICES

LOA

CDR

RES.

COR FILE

REV

PERF.

REPORTING

MODNO

V Novation Agreement SS Sole Source

If you are incorporating a duly executed novation agreement N N N O O N N

MODNW

Additional Work (FAR

Part 6 applies) SS Sole Source

If you are awarding out of scope work to an existing contract N N N O O N N

MODNW

Additional Work (FAR

Part 6 applies)

UCA

Undefinitzed

Contractual Action

If you are awarding out of scope work to an existing contract and you have an urgency statement N N N O O N N

MODOPT Exercise of an Option SS Sole Source If you are exercising an option N N N O O N N

MODSA

Supplemental Agreement for Work within Scope

NTE Not to Exceed If you are awarding within scope work to an existing contract on a not to exceed basis

N N N O O N N

MODSA

Supplemental Agreement for Work within Scope SS Sole Source

If you are awarding within scope work to an existing contract.

N N N O O N N

MODT4C

Termination For Convenience

SS Sole Source If you are terminating a contract by reasons of government convenience

N N O N O N N

MODT4D Termination For Default SS Sole Source If you are terminating a contract by reasons of contractor default N N A N O N N

OT-P

Other Transaction - Prototype

BAA

Broad Agency Announcement

If you are awarding an other transaction - prototype against an BAA

A A O O O O (If Svs) O

OT-P

Other Transaction -

Prototype BV Best Value

If you are awarding an other transaction - prototype agreement in a competitive manner A A O O O O (If Svs) O

OT-P

Other Transaction - Prototype

SS Sole Source If you are awarding an other transaction - prototype in an SS environment

A A O O O O (If Svs) O

OT-RD Other Transaction - R&D BAA Broad Agency

Announcement

If you are awarding an other transaction - R&D against an BAA A A O O O O (If Svs) O

OT-RD Other Transaction - R&D BV Best Value If you are awarding an other transaction - R&D agreement in a competitive manner

A A O O O O (If Svs) O

OT-RD Other Transaction - R&D SS Sole Source If you are awarding an other transaction - R&D in an

SS environment A A O O O O (If Svs) O

PO Purchase Order RA Reverse Auction If you are awarding an PO via an RA A A O O O O (If Svs) O

PO Purchase Order SAP Simplified Acquisition

Procedure If you are awarding an PO via SAP A A O O O O (If Svs) O

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

PROCUREMENT ACTION / PROCUREMENT METHOD COMBINATIONS ADMINISTRATION RULES

INSTRUMENT AWARD

TYPE/PROCUREMENT ACTION

TYPE

AWARD

METHOD/PROCUREMENT

METHOD

WHEN TO USE

CONTRACT

CLOSEOUT

ULO

MGMT

CURE

NOTICES

LOA

CDR

RES.

COR FILE

REV

PERF.

REPORTING

PO Purchase Order SS Sole Source If you are awarding an PO in an SS environment A A O O O O (If Svs) O

TO Task Order FO Fair Opportunity If you are awarding an TO on a competitive basis A A O O O O (If Svs) O

TO Task Order SS Sole Source If you are awarding an TO in an SS environment A A O O O O (If Svs) O

1.4 Management Rules

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

MANAGEMENT RULES

PROCUREMENT ACTION TYPE

Workload Reporting

Workload Review Workload Reassign

Assign Workload

BPA Blanket Purchase Agreement A O O A

CA Cooperative Agreements A O O A

CONTR Contract A O O A

DO Delivery Order Against Priced IDIQ Contract A O O A

DO NEG Delivery Order Negotiated A O O A

GRANT Grant A O O A

LC Letter Contract A O O A

MODADM Other Administrative Action A O O A

MODCCO Close Out A O O A

MODCHG Change Order A O O A

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KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

MANAGEMENT RULES

PROCUREMENT ACTION TYPE

Workload Reporting

Workload Review Workload Reassign

Assign Workload

MODDEF Definitize Change Order or NTE Action A O O A

MODFUN Funding Action Only A O O A

MODLCC Legal Contract Cancellation A O O A

MODNOV Novation Agreement A O O A

MODNW Additional Work (FAR Part 6 applies) A O O A

MODOPT Exercise of an Option A O O A

MODSA Supplemental Agreement for Work within Scope A O O A

MODT4C Termination For Convenience A O O A

MODT4D Termination For Default A O O A

OT-P Other Transaction - Prototype A O O A

OT-RD Other Transaction - R&D A O O A

PO Purchase Order A O O A

TO Task Order A O O A

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1.5 Other Operational Rules

KEY: A = ALWAYS, N = NEVER, O = OPTIONAL (optional items may be at the discretion of the user or based on specific process logic)

OTHER OPERATIONAL ACTIVITIES

OTHER OPERATIONAL RULES

FOIA

LOCAL

CLAUSE

ADMIN

WARRANT

MGMT

USER SETUP USER ADMIN PMRS AUDITS METRICS

Technical / System Functions N O N A O N N O

Governance and Oversight O N A N N O O A