Att. L-01 SAM.gov Bidders Q&A Rev. 3.xlsx
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- Attached to
- Navy Electronic Chart Display and Information System (ECDIS) Hardware and Software Production
- Solicitation number
- N00025-26-R-5246
About this file
This file is a Bidders' Questions and Answers document (Attachment L-01, Revision 3) for Navy solicitation N00024-26-R-5246 addressing the Electronic Chart Display and Information System (ECDIS) Hardware and Software Production contract. Released through multiple RFP amendments between September 26 and November 6, 2026, the Q&A clarifies technical, contractual, and compliance requirements for offerors.
Key clarifications include: (1) Security requirements—offerors operating under DCSA-approved FOCI mitigation instruments with active SECRET facility and personnel clearances are eligible; (2) Hardware quantities—the RFP lists government-estimated quantities with potential additional units in FY28-FY31 (Variants 1&2: +3 units annually; Variant 3: +10, +8, +9, +7 units respectively); (3) Technical documentation—specific BOMs (4306443_1 and 4306443_2 for SIBS configurations; 4306464-1, -4306464-2, and 4306464-3 for AN/SYN-1 variants v1, v2, and v3 respectively) will be added to the Offeror's Library, with updated drawings for S-IBS Tech Refresh Kits; (4) Contract type—CLINs X009, X010, and X014 are Cost-Plus-Fixed-Fee (CPFF), not CPIF, with fixed hour proposals (16,000 and 6,350 hours annually) and no deviation permitted; (5) Cybersecurity—CMMC Level 2 certification required at proposal, award, and throughout contract performance; (6) Testing requirements—First Article Unit testing must comply with MIL-STD-901E, MIL-STD-461G, MIL-STD-167-1A, and MIL-STD-810H; and (7) Deliverables—separate Configuration Management Plan, Program Management Plan, and Quality Assurance Program Plan are required as standalone documents excluded from volume page counts. The government declined requests to provide minimum order quantities, modify insurance clauses, or accept alternative CMMC levels, and confirmed that ECDIS tactical software will be installed post-delivery with contractor support.
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Sheet1 N00024-26-R-5246 ATTACHMENT L-01 (Rev 3 - 6 NOV 2026)
BIDDERS Q&A
| Question Number: | Question Source: | ||||
| (RFP, Attachment #, etc.) | Document Section/Page Number: | Question | Answer | ||
| Released RFP Amendment 01 (10/9/2026) | |||||
| 1 | Section L | 1.1 General Information, Page 1 | Please clarify whether an offeror that holds the required active U.S. Government-issued SECRET facility clearance, SECRET personnel clearances, and SECRET safeguarding capability—and that operates under a DCSA-approved Proxy Agreement—is eligible to compete for and perform the requirement. | Yes. An offeror operating under a DCSA-approved FOCI mitigation instrument (such as a Proxy Agreement) that possesses the required active U.S. Government-issued SECRET Facility Security Clearance (FCL), personnel clearances, and safeguarding capabilities is eligible to compete for and perform the requirement, provided they meet all other terms, conditions, and technical requirements of the solicitation. Note that consistent with DD Form 441 (DoD Security Agreement), the contractor must maintain this security agreement in good standing with the Defense Counterintelligence and Security Agency (DCSA) and comply with all security controls, execution requirements, and foreign ownership restrictions specified therein, in addition to meeting all other terms, conditions, and technical requirements of the solicitation. |
NOTE: The offeror must possess all security requirements at the time of proposal submission.
2 Section B B Total Contract Quantities Section B Note A lists potential quantities up to 160, however CLIN quantities total to less. What is the potential of additional quantities in the life of the contract? In addition to the hardware quantities stated in the RFP, the goverment may add additional quantities begining in FY29 as follows, subject to the availability of funds:
* Variant 1& 2 Potential Additional Quantities across both variants: FY28 +3, FY29+3, FY30 +3, FY31 +3
* Variant 3 Potential Additional quantities: FY28 +10, FY29+8, FY30 +9, FY31 +7
3 Section B B CLIN Qty Table Please clarify the system quantities included in the CLIN Qty Table beginning on Page 7. Is this the Govt's Best Estimated Quantity (BEQ)? If not, is a BEQ table available? Revised Answer: The quantities shown in the CLIN Qty Table are the Government’s estimated quantities for planning purposes. Hour‑based CLINs (e.g., 16,000 hours; 6,350 hours) will be treated as Not‑to‑Exceed (NTE), and unit quantities (e.g., hardware “Each” quantities across CLINs 0003–4005) reflect the Government’s current mission‑need estimates. In addition to the hardware quantities stated in the RFP, the goverment may add additional quantities begining in FY29 as follows. Subject to availability of funds :
*Variants 1& 2 Potentional Additional Quantities across both variants: FY28 +3, FY29+3, FY30 +3, FY31 +3
* Variant 3 Potential Additional quantities: FY28 +10, FY29+8, FY30 +9, FY31 +7
Draft RFP Answer: The quantities shown in the CLIN Qty Table are the Government’s estimated quantities for planning purposes. Hour‑based CLINs (e.g., 16,000 hours; 6,350 hours) will be treated as Not‑to‑Exceed
| Released RFP Amendment 02 (10/22/2026) | |||||
| Released RFP Amendment 03 (11/4/2026) | |||||
| 4 | Section C | 2.1 Navy ECDIS Related Documentation, Page 23 | Can the Government confirm which version of the SIBS GEN 3 ICDs applies to this solicitation and whether any pending updates will be released prior to proposal submission? | SIBS GEN 3 5-NODE and 7-NODE BOMs 4306443_1 and 4306443_2 apply to this solicitation. The Government does not intend to release any updates prior to the proposal submission deadline. | |
| 5 | TDP | Document 5011533, Drawing Numbers Index | The Drawing Numbers Index extracted from the Word version of TDP document 5011533 identifies 172 unique documents. Based on our comparison with the TDP files provided, 88 of those documents were located and 84 were not located. Please provide the 84 documents identified in the index but not included in the TDP package or identify where offerors may access them | Updated TPD drawings will be added to the Offeror's Library. | |
| 6 | Section B | Note B Table 1; TDP file ANSYN1_BOM_Final | The TDP includes the indented BOM ANSYN1_BOM_Final, which identifies top level part number 4306464-1. The hardware deliverables in the solicitation include AN/SYN-1(V)1, AN/SYN-1(V)2, and AN/SYN-1(V)3, but do not identify a part number for each variant. Based on the information provided, it is unclear which of these configurations, if any, is represented by the 4306464-1 BOM. | ||
| Please identify the controlling top-level part number and configuration/BOM for each AN/SYN-1 variant in Note B, Table 1, and clarify which variant, if any, the supplied 4306464-1 BOM represents. If the variants are to be built using that BOM with additions, omissions, or substitutions, please provide the applicable configuration differences for each variant so offerors can develop proposals to a common baseline. | AN/SYN-1 (v1), (v2) , and (v3) correlate to part numbers 4306464-1, -2, and -3, respectively, as listed in PL_4306464_A. The differences are annotated in Note B - Table 1. | ||||
| 7 | TDP/BOMs | N/A | The solicitation identifies the SIBS 5 Node (P/N 4306443-1) and SIBS 7 Node (P/N 4306443-2) as hardware deliverables. We have not located an indented BOM for either assembly in the provided TDP. | ||
| Please provide the controlling indented BOM and revision for each assembly, or identify the TDP document that defines each assembly’s complete parts hierarchy. If separate indented BOMs will not be provided, please identify the configuration and parts-list baseline offerors should use to develop their proposals, including the differences between the 5-node and 7-node configurations. | BOMs 4306443_1 and 4306443_2 will be added to the Offeror's Library. | ||||
| 8 | Section C | 5.1.1. First Article Unit (FAU) Production, 5.1.2.1 - Exit Criteria For FAU | Section C SOW requires the conduct of a First Article Testing which includes FCA and EQT. No system / hardware requirements were provided in the bidders library (only a software requirements document (SRD) was included in the bidders library). Will a system/hardware requirement document beyond the currently posted TDP be provided to all the bidders to allow for them to adequately estimate the required testing needed to meet the FAU exit criterial (FCA and EQT)? If not, what requirements are to be tested to? | Please reference Section C 2. for all applicable documents, including the following: |
MIL-STD-901E, Shock Tests, H.I. (High Impact); Shipboard Machinery, Equipment, and Systems, Requirements for (20-JUN-2017) (Section C 2.3).
Additionally, the following references will be added to Section C 2.3:
MIL-STD-461G, Requirements for the Control of Electromagnetic Interference Emissions and Susceptibility (11-DEC-2015) MIL-STD-167-1A: Mechanical Vibration of Shipboard Equipment MIL-STD-810H, Department of Defense Test Method Standard Environmental Engineering Considerations and Laboratory Tests
| 9 | Draft RFP Q& A SAM.gov Posting 30 Spet 2026 | Question 20 response | The government's response indicated that "All GFI necessary to scope the testing effort—including Acceptance Test Procedures, Safety Production Assurance Plan, and the Technical Review Manual —will be provided with the RFP release." None of these documents were made avaiallbe in the bidders library. Will the goverment be providing these documents to bidders to support approriately scoping of the required testing activiites (i.e FAT)? | As the referenced documents are CDRL deliverables, the Government does not intend to provide the referenced documents to offerors. | |
| 10 | Attachments | J-02 - GFP Production list | Attachment J-02 - GFP Production list only includes five (5) line items. For a sustainment effort such as this it would be expected that a large amount of Contract Aquired Material would have been purchased during the development effort under government contract funds to support initial SW/HW development and testing. In addition to the GFP items listed, will any additional GFP/GFM be provided to the contractor to support required testing of software / hardware changes to support sustainment of the fielded system? If yes, when will this list be provided? | The Government does not intend to provide any additional GFP aside from what is listed in Attachment J-02. | |
| 11 | Section K | DFARS 252.204-7021(d), Page 124 and DFARS 252.204-7025, Page 161 | Section K DFARS 252.204-7021 (d) requirements Indicates the contractor shall have and maintain for the duration of the contract a Level 2 or higher CMMC status; however, Section L DFARS 252.204-7022 (b)(1)indicates a requirement for a Level 1 CMMC status prior to award and during the performance of the contract. Please clarify the CMMC Level that will be required by the contactor and associated subcontractors 1) at Proposal submittal, 2) at Contract Award and 3) during performance of the contract. | CMMC Level 2 is the requirement for the prime contractor and subcontractors at contract award and during performance of the contract. Section L will be amended to align with Section K. | |
| 12 | Draft RFP Q& A SAM.gov Posting 30 Spet 2026 / Attachments | Question 46 response / Att. L-04 - Total Cost Price Build Up spreadsheet | The governments response states, "the labor hours associated with Engineering Support CLINs (0009AA and 0010AA) are Government-provided estimates. Offerors shall use these hours as stated and shall not propose | ||
| alternative quantities" Section L only indicates the offerer has the ability to propose a different hour mix but is silent to the statement that alternate quantities should not be proposed. In addtion, Attachment L-04, provides the offerer the ability to propose alternate hours. Please confirm 16,000 and 6,350 engineering support hours per year are to be proposed for clins x009 and x010 with no devieation from these hours. | Yes, 16,000 and 6,350 hours per year are to be proposed for CLINs X009 and X010, respectively. Attachment L-4 will be updated via a solicitation amendment. | ||||
| 13 | Section B | Note A - Table 1 through Table 3 | Note A - Tables 1 thru 3 indicate 3 configurations of ECDIS AN/SYN-1 hardware, AN/SYN-1 (v1), AN/SYN-1 (v2), and AN/SYN-1 (v3). PL_4306464_A.pdf in the bidders library identifies three (3) configurations of the AN/SYS-1 system, 4306464-1, 4306464-2, and 4306464-3. Does AN/SYN-1 (v1), (v2) , and (v3) correlate to part numbers 4306464-1. -2. and -3 respectively? | Yes. AN/SYN-1 (v1), (v2) , and (v3) correlate to part numbers 4306464-1, -2, and -3, respectively, as listed in PL_4306464_A. | |
| 14 | Section M | 6.0 Factor 4: Total Evaluated Cost/Price | Section M, 6.0 Total Evaluated Price summary references a (3) Total Evaluated Cost for CPIF LOE CLINS x009, x010, x014. RFP Section B indicates that CLIN x009, x010, and x014 will be cost plus fixed fee (CPFF) CLINs. Please confirm that the reference to a CPIF CLIN in Section M, 6.0 is a typo. | This reference to "CPIF" is a typo and will be updated via a solicitation amendment. CLINs X009, X010, and X014 are CPFF CLINs. |
| 15 | Section C | Paragraph (8)(i) C-232-H001 | Request the Government replace immediate lien discharge with a 30-day notice-and-cure period, permit bonding or a secured good-faith contest, and limit Government reimbursement to reasonable, documented costs caused by noncompliance. Emergency Government protection remains available. | The Government does not intend to amend this standard NAVSEA clause. |
| 16 | Section C | Paragraph (8)(j) C-232-H001 | Request the Government permit approved equivalent or blanket-policy coverage and commercially available terms rather than an unqualified guarantee of a particular historical policy form. No unavailable coverage is automatically excused: obtain written approval for any alternative. Retains the existing payment-plus-Government-property insurance measure rather than imposing full replacement value. Adds advance valuation notice, a 30-day coverage adjustment period, protection against duplicate valuation, and treatment of increased coverage or Government-caused acceptance delays under applicable adjustment clauses. Written agreement is required to use proceeds for repairs; recoveries offset liability for the same loss. Broker/Risk Management should confirm the form, war-risk rider, deductibles, limits, and valuation mechanism before submission; these are negotiated proposals, not existing rights. | The Government does not intend to amend this standard NAVSEA clause. |
| 17 | Section C | Paragraph (8)(j) C-232-H001 | Request the Government set a fixed amount for the amount of insurance required in this section as the way it is current written, the contractor would have to procure a new policy with each payment. | The Government does not intend to amend this standard NAVSEA clause. |
| 18 | Section C | Paragraph (8)(k) C-232-H001 | Request the Government accept certificates of insurance and endorsements, rather than surrendering original policies which are proprietary to DRS. Protect unrelated confidential blanket-policy information without blocking compliance review. Require reasonable approval, written deficiency notice, and a cure opportunity, while preserving a shorter response to an uninsured material risk. Avoid cancellation before replacement coverage attaches. Certificate evidence alone does not amend the policy or bind the insurer. | The Government does not intend to amend this standard NAVSEA clause. |
| 19 | Section C | Paragraph (8)(l) C-232-H001 | Request the Government confine loss-payable rights to the Government interest in covered contract property, preserve the Contractor balance, and prevent duplicate recovery or capture of unrelated property and business-interruption proceeds. Retains the express statement that this paragraph does not require additional insurance. | The Government does not intend to amend this standard NAVSEA clause. |
| 20 | Section M | Attachment L-9 Section M Paragraph 6.0/RFP Section B | Section M, Paragraph 6.0, Factor 4, identifies CLINs x009, x010, and x014 as Cost-Plus-Incentive-Fee (CPIF). However, Section B identifies these same CLINs as Cost-Plus-Fixed-Fee (CPFF). Please confirm the intended contract type for these CLINs and whether the CPIF reference in Section M is incorrect? | This reference to "CPIF" was a typo and has been updated via a solicitation amendment. CLINs X009, X010, and X014 are CPFF CLINs. |
| 21 | N/A | TDP | In review of the Scalable IBS Tech Refresh Kits, several documents appear to be missing from the TDP package. Please advise if these parts lists and drawings (if applicable) are available. |
4306440 4500712 4500715 4500714 4805933
| 4301665 | Updated S-IBS drawings are being added to the Offeror's Library. | ||||
| 22 | Section C | Section C/5.3.4.2 (MAT)/5.3.4.3 (FAT) | For contractor-developed MAT/FAT plans and procedures, please identify the sections and attachments of the existing solicitation that establish the applicable test scope, acceptance criteria, and Government review and approval process. | The applicable MIL-STD criteria is listed in Section C 2.3. | |
| 23 | Attachment L-09 | Section 3.4 | Please clarify if the Government requires delivery of a separate Configuration Management Plan (CMP) in addition to the demonstration of the requirement of the SOW per Element 3 of the tech volume | Yes, the Government requires delivery of a separate plan. The plan will be excluded from the Volume I page count. | |
| 24 | Attachment L-09 | Section 3.6.1 | Please clarify if the Government requires delivery of a separate Program Management Plan (PMP) in addition to the demonstration of the requirements per Element 1 of the Management volume. | Yes, the Government requires delivery of a separate plan. The plan will be excluded from the Volume II page count. | |
| 25 | Attachment L-09 | Section 3.6.2 | Please clarify if the Government requires delivery of a separate Quality Assurance Program Plan (QAPP) in addition to the demonstration of the requirements per Element 2 of the Management volume. | Yes, the Government requires delivery of a separate plan. The plan will be excluded from the Volume II page count. | |
| 26 | Attachment L-09 | L-09 Rev 16.1.2.4 | L-09 Requires offerers to provide complete stepladder pricing in Attachment J-4. How should the offerer populate this table if the specified part number is no longer procurable (DMS)? | If the specified part number is no longer procurable, offerors should note this within the applicable table in Attachment L-04. | |
| 27 | Section B | Att. 00 Solicitation Rev.1 Section B, Note A | Please confirm that if the Govt exercises additional quantities within the 90 day ordering window this does not restart the 90 day window. | If the Government exercises additional quantities within the 90-day ordering window, this does not restart the 90-day window. | |
| 28 | Section C | Att. 00 Solicitation Rev.12.6 | Section 2.6 states "Items noted as GFI (Attachment J-3) will be provided as part of an electronic database." When will this database be released / distributed? | The TDP, SRD, and TRM have been provided in the Offeror's Library. The other documents in Attachment J-3 with a due date of "ACA" will be provided at contract award. | |
| 29 | Section C | Att. 00 Solicitation Rev.15.1.2 and 5.1.2.1 | Sections 5.1.2 and 5.1.2.1 reference Section 5.3.5.3 or Final Acceptance Testing. Should these sections be referencing 5.3.4.3 instead? | Yes, the Government intends to update these references via solicitation amendment. | |
| 30 | Attachment L-04 | Att. L-04 Total Cost Price Build up Spreadsheet Resource codes | The government identified 14 specific resource codes which do not include manufacturing. Since CLIN X014 is for repairs, how should this be incorporated into the rate table? | Per Attachment L-04, offerors shall tailor the "Resource Codes" tab to reflect the resource codes proposed by the offeror. | |
| 31 | Section C | Att. 00 Solicitation Rev.1 5.1.5 | Section 5.1.5 is specific to the EQT efforts to be conducted under the First Article CLINs. This section requires the contractor to perform EQT on the "system updates developed under this contract". There are no "system updates" scoped within the FAU CLINs. Please clarify which system updates are to be tested under this section of the SoW. | The Government intends to remove the word "updates" from Section C 5.1.5. and add the word "updates" to Section C 5.4.2. via solicitation amendment. | |
| 32 | Section C | Att. 00 Solicitation Rev.1 5.1.5 & C-246-W001 | The EQT requirements are not fully specified in the SoW. Please provide the EQT requirements. | The applicable MIL-STD criteria is listed in Section C 2.3. | |
| 33 | N/A | Att. 00 Solicitation Rev.1 General | Would the Government consider committing to a minimum order quantity for each configuration, per year, allowing Industry to consider early procurement allowing mitigation of out year material escalation and a more favorable price to the Government. |
- The computing equipment market, particularly for memory, has been highly volatile over the past year. Establishing fixed stepladder pricing for this equipment over a five-year period requires the contractor to incorporate anticipated market volatility into its pricing and assume the risk of further disruptions. We recommend that the terms of the fixed-price hardware CLINs include an annual material cost assessment to support accurate system pricing in the proposal and throughout execution. Without such a provision, the system prices in these proposals will reflect the contractor’s individual risk tolerance rather than the underlying system cost.
| - A 90 day ordering window for additional quantities (systems and spares) will require the contractor to increase material escalation in the proposal and in some cases defer material procurement in execution, negatively impacting cost and schedule. Recommend the additional quantity ordering window be reduced or eliminated to ensure the lowest unit pricing to the Govt. | The Government cannot commit to a minimum order quantity per year. | ||||
| 34 | Section C | RFP Section C | Is the ECDIS tactical software to be installed by the contractor on the AN/SYN-1 FAU hardware and all subsequent AN/SYN-1 production hardware prior to delivery, or will the hardware be delivered without the ECDIS tactical software, with the Government responsible for performing the software installation at the Government facility in support of PITCO? | Software will be installed after delivery. Per Section C 4.15, the contractor shall support the ISEA in performing installation of software. |
File details come from the government source that posted it. Updated .