N00024-21-R-4203 Amendment 0006.pdf

N0002421NR67136

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to update proposal marking instructions contained in section L.4.1

1. CONTRACT ID CODE PAGE OF PAGES

1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Oct-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0002421R4203

X 9B. DATED (SEE ITEM 11)

27-Sep-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Oct-2021

CODE

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2030

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0002421R4203

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

1.0. General

The solicitation will be made available only through the internet at:

https://SAM.gov

Offerors are hereby notified that from time to time, the Government may post additional information to https://SAM.gov relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the web site for any such information.

The Offeror shall submit all information required by this solicitation and must demonstrate an understanding of and ability to meet all of the requirements set forth in Section C, the Statement of Work (SOW), referenced herein.

Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements.

Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award. Offerors are required to submit a proposal encompassing all items listed in Section B herein. The Offeror’s proposal must consist of Volumes I and II, as noted in the Table below. Volume I shall contain proposal information addressing the technical and past performance factors described below. Volume II shall contain the Offeror’s proposed cost and supporting cost data, as well as the solicitation documents, including the completed and signed SF33, as described below. Volumes I and II shall follow the instructions for content and format as described in Section L and shall fully address the requirements described in Section C, Statement of Work. Only one offer will be accepted from each Offeror. No alternative proposals will be accepted by the Government. Each

Offeror shall submit only one proposal that represents its best approach to meeting the requirements of the solicitation.

Proposals that only provide general statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the solicitation’s requirements in whole or in part, will NOT constitute compliance.

Offerors are advised to submit Proposals that are complete and clear in all respects without the need for additional explanation or information. Offerors are cautioned that, in accordance with the “Instruction to Offerors—

Competitive Acquisitions” clause (FAR 52.215-1), the Government intends to award a contract on the basis of initial proposals received, without discussions. Therefore, each proposal shall contain the Offeror’s best terms from a cost/price and technical standpoint. The Government, however, reserves the right to conduct discussions and request proposal revisions, if necessary. Each factor will be evaluated on how well the response meets the requirements of the solicitation. The proposal that thoroughly addresses all of the solicitation requirements may be evaluated superior to the proposal that minimally addresses solicitation requirements under evaluation factors.

Data previously submitted, or presumed to be known, e.g., previous projects performed for the Government, will not be considered in the evaluation unless that information is physically contained in the proposal. Offerors are advised that the Government may selectively verify any information provided in the proposal.

1.1 Government Points of Contact

Unless otherwise specified, the Naval Sea Systems Command Procuring Contracting Officer (PCO) and Contract https://sam.gov/

Specialist are the sole Points of Contact (POCs) for this acquisition.

Christiana Casey, Contract Specialist

Christiana.Casey@navy.mil

Shannon Vineyard, Contracting Officer

Shannon.l.Vineyard.civ@us.navy.mil

1.2 Solicitation Security Classification

The classification of this proposal shall be UNCLASSIFIED.

Offerors, who include in their proposal data they do not want disclosed to the public, or to be used by the

Government for evaluation purposes only, shall mark such data in accordance with FAR 52-215-1(e). Such data shall be specifically identified by page(s), paragraph(s), sentence(s).

1.3 Proposal Delivery Information

All copies of proposals (Volumes I, II, & III) shall be received by the Government no later than 15 November 2021 at 3:00 pm, local time, Washington, D.C. ONLY ELECTRONIC PROPOSALS ARE REQUIRED AND NO

HARDCOPY PROPOSALS WILL BE ACCEPTED. Late proposals WILL NOT be considered. Partial proposals or attachments WILL NOT be considered. Offerors are advised to consult FAR 15.208 related to timely receipt of proposals. Offerors must provide a proposal valid for at least 240 calendar days from the proposal due date.

(Complete block 12 of the Standard Form (SF) 33).

Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Washington Navy Yard. Offerors are instructed to submit their proposal electronically via the DoD SAFE application located at https://safe.apps.mil.

Offerors wishing to submit a proposal in response to this notification shall notify the Contracting Officer and

Contract Specialist noted as points of contact on this solicitation no later than three business days prior to the proposal deadline of this solicitation and no earlier than 14 calendar days prior to the proposal deadline. The

Offeror shall provide their name and e-mail as contact information. The Government will generate a Document

Drop-Off Request from the DoD SAFE application, and that request will be sent to the Offeror via email from the

DoD SAFE website. The DoD SAFE Document Drop-Off Request email will contain a document drop-off link that is only valid for 14 calendar days.

Offerors shall address their package with the RFP number and Offeror’s company name. Offerors shall click the

“Confirm Delivery” button within the DoD SAFE app in order to receive a confirmation of pick up by the

Government. The DoD SAFE system records the time that files are submitted for transmission. Offerors are responsible for ensuring that they drop-off their proposal and generate a drop-off time prior to the proposal submission date and time. In the event of a dispute of proposal time submission, the pick-up e-mail with the system generated drop off time within the body of the e-mail shall serve as the official time that the proposal was submitted to the Government. Late proposal submissions will be handled in accordance with FAR 52.215-1.

Electronic files shall be clearly organized by Volume and Factor, as applicable, and titled with a naming convention so that each file is easily identifiable.

All contractor questions concerning this solicitation shall be submitted via email utilizing the “Pre-Proposal

Information Form” (Attachment J-1). Emails should be sent to the Government Points of Contact found in Section

1.1. All such questions shall be received in writing within fifteen (15) calendar days after release of the RFP to allow the Navy adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. Only questions transmitted electronically to the Government Points of Contact will receive a response. It is the Government’s intention that questions and responses will be distributed electronically to all Offerors via mailto:Christiana.Casey@navy.mil mailto:Shannon.l.Vineyard.civ@us.navy.mil https://safe.apps.mil/ https://SAM.Gov. Offerors are required to check the website periodically for responses to questions and any issued amendments to the solicitation.

The Offeror is responsible for the condition of its delivered proposal. In the event that any portion of the proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished, which shall be signed by an authorized official of the Offeror and shall indicate the person’s name, employment capacity, firm name, relationship of that firm to the Offeror, and which portion of the proposal was written by that person.

Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section. Each volume shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, may be assumed to have been omitted from the proposal.

See FAR 52.215-1 “Instructions to Offerors – Competitive Acquisition” for additional details regarding the submission of proposals.

1.4 Site Visit

The opportunity for a site visit will be provided during 04 October – 15 October 2021 at NAVSEA Inactive Ship

Maintenance Office Philadelphia, PA Building 545 and Norfolk Detachment Pier 1 Norfolk Naval Base. Inactive

Ships Maintenance Office Philadelphia is located at The Naval Business Center, 4701 S. 16th Street, Building 545, Philadelphia, PA 19112-5095 and the Norfolk office is located at APL 29 Pier 1 NAVSTA Norfolk. To schedule a site visit, prospective Offerors shall email a “Request for Site Visit” to the Government POCs identified in section

1.1 and shall provide the name of those company officials attending the site visit. For Philadelphia on-site assistance, contact Thomas Deegan at (215) 897-5086. For Norfolk on-site assistance, contact Anthony Anderson at

202-487-8528. All requests for a site visit must be submitted no later than one business days in advance of the start of the requested visit for each site.

Offerors performing ship checks who do not reside in the state where the vessels are located (Pennsylvania and

Virginia) are encouraged to review the travel recommendations set forth by the individual states and the Center for

Disease Control (CDC). As of the date of this release, there is no requirement to self-quarantine after arrival to another state, regardless of mode of transportation. However, face coverings may be required in all public settings when you cannot maintain a distance of six (6) feet away from others. For more information on the CDC recommendations for travel within the US, visit https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html.

For more information on travel to Pennsylvania, visit https://www.health.pa.gov/topics/disease/coronavirus/Pages/Guidance/Travel-FAQ.aspx.

For more information on travel to Virginia, visit https://www.vdh.virginia.gov/covid-19-faq/

2.0 Proposal Requirements

The Proposal shall be contained in three (3) separate Volumes:

Volume Title Electronic

Copies

I Technical and Past Performance 1

II Cost Proposal and Solicitation Documents 1

III Contracts Documents 1

Note 1: At a minimum, each volume shall be provided as a separate file with each major section identified.

https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html https://www.health.pa.gov/topics/disease/coronavirus/Pages/Guidance/Travel-FAQ.aspx

Multiple files may be submitted for each volume.

Note 2: All volume pages and paragraphs shall be numbered. The complete set of volumes shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery.

Note 3: The files shall be in a format that is compatible with and capable of being opened in the 2016

Microsoft Office Suite or Adobe Acrobat, as applicable. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected by Offerors.

If files are compressed, the necessary decompression program must be included.

2.1 Solicitation Response Requirements

The offer must include the Volumes and Factors, within the page limitations, as detailed below.

Volume Title Page Limit

I Technical (Non-Cost)

I.a Factor 1: Technical & Management Approach 35 40

I.b Factor 2: Personnel Approach 30

I.c Factor 3: Past Performance 10 Pages not including any Past Performance

Questionnaires

II Cost None

III Contracts Documents None

Each volume shall not exceed the page limitation cited above. The Offeror’s company name shall appear at the top of each page. Failure to provide the requested information may adversely affect the Government’s evaluation of the

Offeror. The page count shall include all pages and figures except cover pages, title pages, Table of Contents (TOC), lists of illustrations, cross reference matrix, glossary of abbreviations and acronyms, index, and lists of tables which may be combined with illustrations. Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Every page, except those marked as blank, shall be numbered. If the proposal exceeds the page limit identified, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation. These pages will not be removed from the index provided at the back of the proposal.

The narrative material in each volume of the Offerors proposal shall be in a font with the type no smaller than size

12 Times New Roman font in standard portrait view which is printable on standard 8-1/2 by 11 inch paper. Text line spacing shall be 1.5 lines. One-inch margins on each side, including top and bottom are required. Text within tables, diagrams, pictorial charts, or graphic material may use 8-point font. Larger size pages may be used for diagrams, charts or graphic material only and may not exceed 11 inches by 17 inches when printed. Pages larger than the standard size may only include narrative sufficient to describe the diagram, chart or graphic material. Every paragraph, figure, and table shall be numbered. Proposal material shall be presented in a single column on each page

(refer to Section I, FAR 52.204-4).

A date shall be placed on each page of the proposal corresponding to the date of the initial proposal. Any pages that may be revised as a result of discussions (if required) and Final Proposal Revisions (FPRs) (if requested) shall be marked as revised and include the revision date. The changes in text from the original proposal submission shall be identified by redline tracked changes in the electronic files. Additionally, a note/comment identifying the associated question from discussions (if applicable) shall be included in the electronic files. Offerors are not required to resubmit the full responses provided during discussions (if required).

The cover page of each Proposal Volume shall contain:

Volume Number and Title (e.g., Volume I – Technical)

Request for Proposal (RFP) Number

Company DUNS number

Company Name of the Offeror

Offeror's Position on Disclosure of Proposal Data

Security Classification of the Volume

2.2 Glossary of Abbreviations and Acronyms

At the end of each volume of the proposal, Offerors shall provide a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against page limitations for their respective volumes.

3.0 Volume 1 – Technical Proposal and Past Performance

NO COST OR PRICE INFORMATION SHALL BE PRESENTED IN VOLUME I –NON-COST

PROPOSAL. ANY PAGE WITH COST OR PRICE INFORMATION WILL BE REMOVED IN ITS

ENTIRETY AND MAY NOT BE EVALUATED.

This volume shall address Technical and Management Approach and Personnel Resources as well as Past

Performance. It shall include all information required for proposal evaluation, and be sufficiently detailed and complete to demonstrate fully that the Offeror understands the scope of the acquisition, and that the Offeror has an overall capability to provide the required work in accordance with all requirements of the solicitation. This section of the proposal shall exclude any reference to the cost aspects of the proposal. Volume I shall be organized by Technical factor and the Past Performance factor in the following format.

3.1 Factor 1 – Technical and Management Approach

Provide a detailed technical and management approach that outlines the Offeror’s knowledge and understanding of the required efforts and discusses specific process for executing these tasks. Offerors should provide any other information the Offeror considers relevant to demonstrate its understanding of, and capability for performing the requirements of Section C.

The approach should demonstrate the Offeror’s ability to successfully execute the requirements of Section C tasking in the following areas:

a.) Shipboard Systems

1. Electrical

2. External Cathodic Protection

3. Dehumidification

4. Ship Stability

5. Mooring

6. Ships Towing

7. Preservation

8. Compensated Fuel Systems b.) Industrial Safety

1. Ship Hull Connections

2. Isolation Procedures

3. Environmental Remediation of a Ship

4. OSHA and Navy requirements referenced in Section C that deal with asbestos, industrial safety, and operational risk management programs c.) Start-Up Plan

1. Creation of Standard Operating Procedures and Manuals

2. Furnishing the necessary personnel and materials to execute the requirements of this solicitation in a manner that will ensure uninterrupted workflow during the transition process d.) Change Management

1. Adjusting to Unscheduled and Emergent Requirements

2. Manpower Fluctuations

3. Material resources required for above changes e.) Site-Specific Requirements

1. Effectively manage performance at two geographically diverse sites (Philadelphia, PA; Norfolk, VA) while complying with all federal, state and local facilities regulations at these sites f.) Risk Management

1. Performance/Technical Risk

2. Schedule Risk

3. Risk Mitigation Strategies and Actions

4. Explanation of past successful execution of risk mitigation strategies g.) Subcontractor Management

1. If the Offeror’s proposal includes the use of a significant subcontractor, the Offeror shall provide a narrative discussing the work to be subcontracted, the subcontractors proposed, and the management approach to ensuring that the work is executed in accordance with the solicitation.

NOTE: Subcontractors are deemed “significant” if the subcontractors providing effort consist of the lesser of either of the following scenarios:

At least $13.5M or more

More than the pertinent certified cost or pricing data threshold and more than 10% of the prime contractor’s proposed price Subcontractor proposals are not required for those subcontractors that do not meet one of those thresholds.

3.2 Factor 2 – Personnel Resources

3.2.1 Key Personnel

The Offeror shall submit resumes for the key personnel. Key personnel are those assigned to the following labor categories:

Labor Category Required Number of Resumes

Project Manager 1

Safety Manager 1

Maintenance Manager

Production Supervisor

The Offeror shall provide signed written letters of intent for all key personnel not currently employed by the Offeror.

A written letter of intent is signed by the prospective employee stating their intent to accept employment in a stated position with the Offeror if the Offeror is awarded this contract. Any resume of a key person not currently employed by the Offeror or its subcontractor that is not covered by a signed written letter of intent shall not be evaluated.

Failure to submit any required resumes together with any applicable letters of intent will be taken to mean that the

Offeror does not have sufficient key personnel to adequately fulfill the contract requirements, and the Offeror’s proposal will be found unacceptable.

Additional labor categories (i.e., non-key personnel) identified in this solicitation will not be used for technical evaluation purposes and Offerors are not to submit resumes for those categories with their proposals. However, the

Offeror shall include all labor categories and Staffing Plan in the compilation of its cost proposal. The Staffing Plan will be evaluated to the limited extent indicated below under the paragraph entitled “STAFFING PLAN”.

Each resume shall be no more than two (2) pages. Written letters of intent will not be counted in the 2-page limit.

Resumes shall include:

1. Individual’s Name

2. Labor category and individual’s more detailed job title/position

3. Requirements that individual will be supporting

4. Years of professional experience

5. Years of experience working in identified Key Personnel Labor Category

6. Highest degree attained

7. Degree Area

8. Security Clearance (if held)

9. List the company that the individual is employed by as well as the employee’s location

10. Number of labor-hours proposed for the individual for each year.

The Government will evaluate the degree to which the resumes meet the qualifications designated as required in the section below and demonstrate the individuals’ competence to perform the work required in the Section C.

All Key Personnel proposed must be eligible to receive a secret security clearance. A current secret security clearance or an interim security clearance background investigation with a favorable determination is required at the time performance begins under this contract for Contractor personnel who occupy a position requiring use of a Common

Access Card (CAC) to access unclassified sensitive information.

The following is a list of minimum qualifications for key personnel:

i. Project Manager

Required: Bachelor degree (BS/BA) with at least five (5) years of managerial experience in ship maintenance-related experience o Alternative: Fifteen (15) years of ship maintenance-related experience including at least seven (7) years of managerial responsibilities

Required: Active Secret Security Clearance

ii. Safety Manager

Required: Bachelor degree (BS/BA) with at least three (3) years of managerial safety and general safety-related experience o Alternative: Ten (10) years of ship safety and general safety-related experience including at least five (5) years of managerial responsibilities

Required: Active Secret Security Clearance

iii. Maintenance Manager

Required: Bachelor degree (BS/BA) with at least three (3) years of managerial ship maintenance-related experience o Alternative: Ten (10) years of ship maintenance-related experience including at least five

(5) years of managerial responsibilities

iv. Production Supervisor

Required: Bachelor degree (BS/BA) in any field and five (5) years of managerial experience related to ship maintenance o Alternative: Fifteen (15) years of ship maintenance experience including five (5) years of managerial experience

3.2.2 Staffing Plan

The Offeror shall provide a staffing plan of all labor category personnel based on the labor mix (Offeror proposed), hours (Government provided by year) populated into Attachment J-2. The staffing plan shall include both key and non-key personnel, and shall list the following information:

a) Individual’s name

b) Employer (employee’s company name)

c) Labor Category

d) Labor Hours

e) Level of security clearance (if held)

In the event the Offeror has not identified a firm candidate for a proposed non-key personnel labor category, Offeror shall include the word “pending” in lieu of an individual’s name. Offerors shall propose firm candidates for key personnel labor categories (consistent with the resumes provided, as required in Section L-3.2.1 above). Offerors who minimize the number of non-key personnel labor categories for which candidates have not been identified may be evaluated more favorably. Information provided in the Staffing Plan will not be used to evaluate the qualifications of personnel. It will be used for the limited purpose of evaluating the degree to which the Staffing Plan is consistent with the Offeror’s proposal, and demonstrates the Offeror’s understanding of and ability to execute the requirements of

Section C. Additionally, it will propose firm candidates that clearly maps to the labor categories and hours designated in the solicitation and is consistent with the personnel, labor categories and hours listed in the Offeror’s Cost

Proposal.

3.3 Factor 3 – Past Performance

Offerors should provide information (see Exhibit (B) Past Performance Data) on at least three (3) previous

Government contracts whose effort is recent and relevant to the effort required by this solicitation. Recent is defined as a contract (or subcontract) in-progress or completed within the last five (5) years from the date of this RFP. If the

Offeror has not had three (3) Government contracts within the last five (5) years, information on relevant subcontracts and/or commercial contracts may be submitted instead. The information must clearly show that the work by the

Offeror was done as a Prime Contractor or Subcontractor. Relevant is defined as a contract that is of similar scope, magnitude, and complexity to the requirements set forth in this solicitation. The Government considers the following to be relevant: receipt, inspection, survey, maintenance and disposal of vessels; structural, mechanical, and electrical modifications to vessels. Failure to submit any past performance information shall be considered certification (by signature on the proposal) that the Offeror has no past performance for like or similar items for the

Government to evaluate. Offerors are urged to verify accuracy of all data provided.

In addition to the information requested above, Offerors shall contact their past performance references indicated in

Exhibit (B) and request that each reference complete Exhibit (C) (Past Performance Questionnaire) and e-mail the completed survey form directly to Government POCs listed in Section 1.1 FOR RECEIPT BEFORE THE

CLOSING DATE OF THIS SOLICITATION. These questionnaires, when filled out by the selected references, shall be sent by the reference directly to the POCs, and SHALL NOT be sent via the Offeror or any other party. Any questionnaires received directly from the Offeror are NOT ACCEPTABLE, and will not be considered. It is the

Offeror’s responsibility to ensure that its selected references submit the completed questionnaires to the POCs for receipt on or before the required proposal due date. Any questionnaire received after the proposal due date will be late and may not be considered in the Offeror’s past performance evaluation. The Government, in its discretion, will determine whether to consider questionnaires received after the due date of the solicitation.

Offerors are advised that (1) the Government may contact any or all references listed in the proposal and other third parties, unreferenced customers, agencies, Offerors, consumer protection organizations, etc. for performance information; (2) the Government reserves the right to use any such information received as part of its evaluation of the Offeror’s past performance; and (3) if the Offeror omits projects of which the Government evaluation team is aware or becomes aware, customer assessments may be sought from the relevant organizations. Since the

Government may not necessarily interview all of the sources provided by the Offeror, it is incumbent upon the

Offeror to explain the relevance of the data provided. The Government shall make the determination as to the relevance of an Offeror’s past performance. The burden of providing thorough and complete past performance information remains with the Offerors.

For each listed contract, for the Prime and significant subcontractors, the Offeror shall prepare a self-assessment narrative about its performance on the contract and specific details describing why the contract was or was not successful. Offerors who describe similar contracts and subcontracts should provide a detailed explanation demonstrating the similarity of the contracts, and the work that they performed on those contracts, to the requirements of this solicitation and Section C. Each narrative shall be in the following format:

(a) Contract number

(b) Customer’s name, address, telephone number, and a point of contact (whether Government or

Commercial), and whether the Offeror was the prime Contractor or a Subcontractor. Examples of

POCs are a DCMA Administrative Contracting Officer or Program Integrator (PI), a Government

Contracting Officer’s Representative (COR) or Government Program Manager (PM).

(c) Contract type

(d) Cost Information:

(1) For Cost Reimbursable Type Contracts: For CPIF contracts, identify the initial contract target cost, cost at completion (or current estimate at completion), minimum fee and earned (or anticipated) fee;

for CPFF contracts, identify the initial estimated cost, fixed fee, cost at completion (or current estimate at completion), and effective/earned fee; and for CPAF contracts, identify initial estimated cost, award fee pool, a summary of all award fee scores (if any) received on these contracts, earned fee, state percentage of fee for each major period during the last three years for Fee or Incentive type awards, together with rating and rationale (provide an explanation for any variance between the two), and cost at completion (or current estimate at completion). Control of cost type contracts, including any cost growth and the reason for the cost growth, any problems encountered and the Offeror’s corrective actions, CPI data at contract completion; the timeliness of performance, including initial contractual delivery dates and actual delivery dates, and SPI data at the temporal midpoint of the program schedule.

(2) For Fixed Price Type Contracts: Initial award price, and the final price at contract completion, or if still active, the anticipated contract value; separately identify the initial and final prices of contract changes awarded during performance of the contract.

(e) Period of Performance. Identify the date of contract award. Identify items delivered or to be delivered, the required delivery dates stated at contract award, the latest modified delivery date as stated in the contract, and the actual or anticipated delivery dates. If any item was delivered later than the contractually required delivery dates or if the contractually required delivery dates were re-negotiated or restated for any reason, explain the circumstances causing the late delivery or the restatement. If any item was delivered that was incomplete or with known/identified fixes or updates post-delivery, please explain the circumstances and period of time required to receive the fixes/updates.

(f) Brief product description, including quantities, hours, and stage of acquisition (i.e., development or production).

(g) Quality Assurance: The Offeror shall address (i) the quality of the products and/or services, (ii) experience introducing innovations and overcoming obstacles to introducing new technologies, (iii) cost growth, material problems, manufacturing problems, quality problems, labor problems, facility problems, and delivery delays should be disclosed and fully explained. The Offeror shall demonstrate how it was able to resolve (or why it could not resolve) special or unexplained problems as well as difficulties in meeting delivery schedule, performance, or cost parameters. Emphasis shall be placed on the Offeror’s ability to solve problems associated with critical testing, quality control, and production.

(iv) Furthermore, the Offeror shall indicate any quality awards or recognition received.

(h) Small Business Utilization (Not applicable to Small Business Concern Offerors): The Offeror shall describe the extent to which it has achieved its small/small disadvantaged business utilization and other applicable goals (see Small Business Participation section) during its prior contracts. SF 294s for relevant completed and ongoing contracts for the past 3 years must be included in the information provided. If the goals were not achieved, the Offeror shall explain why these goals were not achieved.

SF 294s shall be excluded in the page limitation for this volume.

The Government will also use Contractor Performance Assessment Reporting System (CPARS) and Past

Performance Information Retrieval System (PPIRS) as sources of past performance information. If Offerors are aware of any negative information in CPARS, they may address any extenuating or mitigating circumstances in this section. The Government may also use sources such as Federal Awardee Performance and Integrity Information System

(FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and information may be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with

Program Managers, Contracting Officers, Fee Determining Officials.

NOTE: Subcontractors are deemed “significant” if the subcontractors providing effort consist of the lesser of either

$13.5M or more; or both more than the pertinent certified cost or pricing data threshold and more than 10% of the prime contractor’s proposed price. Subcontractor proposals are not required for those subcontractors that do not meet one of those thresholds.

4.0 Volume II – Cost Proposal/Factor 4

4.1 General Cost Information

NO COST INFORMATION SHALL BE SUBMITTED IN ANY VOLUME OTHER THAN THIS COST

VOLUME II AND CONTRACTS DOCUMENTS VOLUME III. Electronic copies of the cost volume shall be submitted as a separate file. All MS Excel files must have formulas clearly evident, editable, and functioning. MS

Excel spreadsheets must be linked to other cells within the same workbook or worksheet (e.g., direct labor = hours x direct labor rate). Cells may not be linked to cells in other workbooks (i.e., separate files). The cost volume shall consist of the following:

A. Release of Cost Information: All cost information submitted is for the exclusive use of authorized representatives and will be treated as business confidential and will not be publicly disclosed. Where a request for disclosure of such cost information is submitted to the Government pursuant to the Freedom of

Information Act (5 U.S.C. 552a), the Government will not disclose Offeror’s cost information if public disclosure of such information would substantially harm the Offeror in its competitive position. In order to help ensure non-disclosure, the title page of the cost proposal and other sheets of proposal data should be marked with the restrictive legends contained in the Solicitation Instruction in Section I clause 252.227-

7037 entitled “VALIDATION OF RESTRICTIVE MARKINGS ON TECHNICAL DATA” and the cost proposal should be enclosed in sealed boxes or envelopes marked “COST INFORMATION – NOT TO BE

PUBLICLY DISCLOSED”.

B. Offeror’s shall include in their cost proposals 1) the source of approval and the latest date of approval for the Offeror’s Accounting System, 2) the source of approval and the latest date of approval of the Offeror’s Purchasing System, and 3) the source of approval and latest date of determination of adequacy approval for the Offeror’s Disclosure Statement pursuant to FAR 30.201-3 and FAR 52.230-1.

Offeror’s are cautioned that this contract contains cost reimbursement provisions and a cost reimbursable contract may only be awarded to an Offeror that meets the qualifications set forth in FAR 16.301-1.

C. Costs for all priced CLIN(s) shall be based on the level of effort provided with this solicitation.

The cost proposal is the Offeror’s estimate of the cost and fee to perform the work described in this solicitation’s Statement of Work, utilizing the directed level of effort. The Navy will use the cost proposal to determine each Offeror’s projected cost to the Government, so it is important that the cost proposal be accurate and complete. The projected cost to the Government will be based upon an analysis of the completeness, realism, and reasonableness of the cost proposal (per FAR 15.404-1). Based upon such analysis, a projected cost to the Government for the Offeror will be calculated to reflect the Navy’s estimate of the Offeror’s probable costs. Therefore, any inconsistency, whether real or apparent, between promised performance and cost or price should be explained in the cost volume. The Government may request a full audit of Offerors rates. All labor and burden rates proposed will be compared to any available

DCAA recommended rates. Any deviation from the DCAA recommended rates must be fully substantiated for the proposed rates to be accepted by the Navy in calculating the projected cost to the Government. The burden of proof for cost credibility rests with the Offeror.

D. Unrealistically low-cost estimates, initially or subsequently, may be grounds for eliminating a proposal from competition either on the grounds that the Offeror does not understand the requirement or that it has made an unrealistic proposal. If the Government determines an Offeror’s estimates to be inexplicably low, that Offeror may be eliminated from the competition without further discussion.

E. Consistency between the technical and cost proposals will be evaluated as part of the projected cost to the Government. An Offeror whose cost proposal is inconsistent with its technical proposal may be eliminated from the competition.

F. Government Fiscal Year (GFY) as used herein is defined as 01 October through 30 September.

All Offerors shall clearly state their accounting-system defined Contractor Fiscal Year (CFY) (e.g., starts on DD-MM and concludes on DD-MM) and apportionment method used to generate GFY rates using

CFY-based rates (for example, if an Offeror’s CFY 2021 runs from September 1, 2020 through August 31, 2021, in order to convert rates from CFY 2021 to GFY 2021, the Offeror would apportion 11/12 from CFY

2021 and 1/12 from CFY 2022).

G. Failure of the Offeror and its subcontractors to provide the required cost information may render the proposal non-responsive and the Offeror may be removed from competition. The Offeror shall modify the Cost Element Summary Spreadsheets (Attachment J-2) as needed to reflect the Offeror’s proposed costs in accordance with their accounting system; however, all information required within each cost exhibit must be included. The Offeror must submit these cost exhibits in unprotected Excel format, with clearly visible formulas, links, and tracking information for each cell. All fields must be editable.

Spreadsheets submitted in Adobe Portable Document Format (PDF) will not be accepted.

H. Offerors are required to propose pricing for each CLIN listed in TABLE L-1 below, except for

CLIN 0X05 which is not separately priced. The Government will not evaluate any pricing for CLINs not listed in TABLE L-1.

TABLE L-1 Priced CLINs

CLIN EFFORT

0X01 Base Services – Philadelphia

0X02 Base Services - Norfolk

0X03 Base ODCs – Philadelphia

0X04 Base ODCs - Norfolk

0X05 Data (Not Separately Priced)

NOTE: The above description and effort for each CLIN is applicable to the base and all option years. For example, 0X01 would utilize CLINs 0001, 0101, 0201, 0301, and 0401.

I. The following issues should be addressed, as necessary, in the Cost Proposal: (1) Any inconsistency between the Offeror’s established estimating and accounting practices and procedures and

FAR Part 31 Cost Principles. (2) Whether the Offeror is, or may be, in noncompliance with its Disclosure

Statement; or whether any aspect of this proposal is inconsistent with the Offeror’s disclosed practices.

4.2. Cost Proposal Instructions

The following sections set forth instructions concerning information to be included in each Offeror’s cost proposal:

1. CLIN PRICING

The Offeror’s proposed estimated cost for the CLINs in Section B shall be based upon the directed level of effort and the corresponding Statement of Work in Section C. Offerors shall propose labor rates that reflect the types of work and labor trades required to perform the efforts in the Statement of Work in Section C. The Offeror shall provide their independent cost analysis and fully explain any factors necessary to explain proposed direct and indirect rates applied to labor, travel and material.

2. COST DATA REQUIREMENTS

Two general categories of cost data are required to be submitted with the proposal. The first category explains the estimating rationale and assumptions used in developing the proposal. The second category is the detailed cost estimating sheets supporting the Offeror’s estimates, provided herein as Attachment J-2. This category also traces proposed costs for the directed level of effort by CLIN.

3. ESTIMATING RATIONALE

Each Offeror shall fully explain the estimating rationale on which its proposal is based, including full supporting rationale for proposed prime and significant subcontractor direct labor and indirect rates. Full supporting rationale includes both numeric projections and complete, clearly written explanation. The Offeror shall include as a minimum:

NOTE: Subcontractors are deemed “significant” if the subcontractors providing effort consist of the lower of either

$13.5M or more; or both more than the pertinent certified cost or pricing data threshold and more than 10% of the prime contractor’s proposed price. Subcontractor proposals are not required for those subcontractors that do not meet one of those thresholds.

a. Detailed estimating documentation for all CLINs labor skill mix, which at a minimum will be captured in Key Personnel (i.e. Project Manager, Safety Manager, Maintenance Manager, & Production Supervisor).

b. Direct labor rates and indirect rates for the proposed labor categories and other proposed costs, including escalation. Rationale for indirect rates shall include formulas and the basis of estimates (BOE). Indirect rates Copies of Forward Pricing Rate Recommendations (FPRR), Forward Pricing Rate Agreements (FPRAs), approved provisional billing rates (PBRs), and

Forward Pricing Rate Proposals (FPRP) as applicable. If the Offeror’s proposed rates are different from the most current FPRR, FPRA, FPRP, or PBR the Offeror must provide supporting back-up documentation, which fully supports the rates the Offeror is proposing.

Offerors shall provide full supporting detail (i.e. the actual data used to derive the proposed rates, such that an evaluator can clearly duplicate the proposed rate using the methodology used to derive the proposed rate) for workload assumptions in their rate submissions. The Offeror

SHALL NOT merely provide an estimating rationale without providing the data and methodology used to derive the proposed rate.

c. Any estimated material, anticipated to be a direct cost under this contract, shall be provided by all Offerors for any CLIN awarded under this contract. All material costs reported in the Section J cost exhibits shall be priced with details on escalation calculations provided. The

Offeror shall provide detailed estimating documentation for any material adjustment factor provided in the material estimate described above. These factors may include escalation or other factors necessary to recreate Section B pricing values for the base estimate. The documentation must address at a minimum a description of the adjustment and how it is applied to the base estimate, description and application of the methodology/analogy used to develop the factor and any supporting data used.

d. The Offeror must provide directly, or indirectly by separate submission to the

Government, Significant Subcontractor direct labor and indirect rate information and the types of subcontract vehicles proposed. The Significant Subcontractor rates proposed must be verifiable.

This includes a written explanation of the methodology used for development of direct and indirect rates. The Significant Subcontractor must provide supporting documentation, which fully supports the rate the Subcontractor proposes. The backup information must contain the actual data used to derive the proposed rate, such that an evaluator can clearly duplicate the proposed rate using the methodology and data used and provided by the subcontractor. The subcontractor

SHALL NOT merely provide an estimating rationale without providing the data and methodology used to derive the proposed rate. Significant subcontractor and/or team member cost proposals shall also include all supporting cost exhibits. The significant subcontractor and/or team member cost proposals shall be included as part of the Offeror’s required submission to

NAVSEA and must be received by the due date for proposals. Failure of the subcontractor to comply with all aspects of this section may render the proposal non-responsive and the Offeror may be removed from the competition. Subcontractor proposals are not required for non-significant subcontractors. However, Offerors must identify each non-significant subcontractor proposed and provide labor rates for each, supported with quotes from the identified subcontractors.

e. Historical labor, overhead, G&A, and other proposed rates for the last four corporate fiscal years plus year-to-date actuals. For indirect accounts, provide historical base/expense pool data as well as rates.

f. Projections for all rates and factors throughout the duration of this effort, including base/expense pool projections for all years. Business base projections should clearly indicate what programs/contracts are included in the business base and the basis for anticipated workload.

g. Supporting calculation for Facilities Capital Cost of Money (FCCOM). If FCCOM is not proposed, such costs will be unallowable under any resulting contract, which shall include FAR

Clause 52.215-17.

h. The Offeror shall also document any other data, inputs or methodologies that are included in the offer but not covered in the areas above. The documentation must address at a minimum a description of the area and how it is applied in the estimate, description and application of the methodology used to develop the area and any supporting data used. Any factors, engineering judgment or similar adjustments used in the creation of estimates shall be fully justified and its relevance to Inactive Ship Maintenance explained. In addition to the specific items listed above, the Offeror shall ensure that the entire estimate is documented and supported to a level of detail sufficient to give the Government adequate insight into its development. The Offeror shall not assume that the Government has any knowledge or historical data the Offeror is using in its estimate development. The Offeror shall provide the total costs associated with Inactive Ships Maintenance, not just the subset of data that the estimate is based

on. Historical data, including time frames, should be presented in sufficient detail to provide insight into the specific data used. The relevance of any historical data used for the scope of work to be performed under the contemplated contract shall be clearly explained in sufficient detail to allow for a comprehensive understanding.

i. The Offeror shall summarize any current or proposed work sharing and/or teaming agreements that will require the Offeror to subcontract/team…