SBNVG_RFP_Q&A_Amend_0002.pdf

M67854-19-R-1501

Government Responses to Industry Questions

# Section Issues / Comments / Question Response

Page 1/ Page 39

Section L2.2

Block 8 states - OFFER DUE DATE/LOCAL TIME 02:00 PM 07 Jun 2019; Page 39, Section L.2.2 states: Proposals are due no later than 1:00PM Eastern Local Time.

Is the proposal due by 1:00pm or 2:00pm? Please clarify and/or update te RFP accordingly.

The Government will amend RFP Section L.2.2 to reflect 2:00PM ET suspense time found in Block 8 on page one.

2 Page 5

How does the Government want CLINs 0005 and 0006 to be priced? What specific items and in what quantities? How is that factored into the overall evaluated price? Please clarify

Offerors shall price CLINs 0005 and 0006 as firm fixed price CLINs not to exceed $5M for CLIN0005 and $12.5M for CLIN006. The Government will updated CLINs 0005 and 0006 NTE limit. Offerors may propose items and quantities as suitable to their proposal, see Section B CLINs 0005 and 0006 descriptions. CLINs 0005 and 0006 will be included in the total evaluated price.

3 Pages 6 & 7

CLIN 0007 ICLS Level 1 Minor Repair, FFP

CLIN 0008 ICLS Level 2 Moderate Repair, FFP

CLIN 0009 ICLS Level 3 Major Repair, FFP

Please clarify contract type. These CLINS require FFP, Section L states FFP/IDIQ, however the structure of CLIN 0007, 0008, and 0009 calls for rates. What is the

Government's intent for pricing CLINs 0007-0009 and how should offerors price them? Will those lines be T & M thus requiring Cost Voucher submittal for payment?

Offerors shall propose CLINs 0007, 0008 and 0009 as FFP. Offerors may propose items and quantities as suitable to their proposal. In all cases the price for CLIN 0007 shall not exceed 10% of the SBNVG unit Price, CLIN 0008 shall not exceed 40% of the SBNVG unit Price, and CLIN 0009 exceed 65% of the SBNVG unit Price. The Goverment will verify the not to exceed percentage by comparing the CLIN to the Product Analysis Work Sheet.

Please refer to the directions tab of the Product Support Analysis Format

04122019.xls attachment #3 under Section J of the RFP. The CLINs are not

T&M and therefore will not require a Cost Voucher.

Page 8, Section

B1.3. Ordering

Periods

CLIN Ordering Period;

CLIN 0001 - 0006 Within 60 months after Contract Award;

CLIN 0007 Within 24 months after Contract Award;

CLIN 0008 Within 24 months after Contract Award;

CLIN 0009 Per DD Form 1423

Question: The B.1.3 table does not include the award perod for CLINS 0010 and

0011. Would the Government please add the award period for those CLINS?

Please clarify the award period for CLINS 0010 (Refurbishment for CLIN 0001

Test Articles) and 0011 (Contract Data Requirements List).

The award period for CLIN0010 is within 36 months after the Contract

Award and CLIN0011 per DD form 1423. The Government will amend Table

B.1.3 to include CLINs 0010 and 0011.

Page 10 / Page

RFP Page 10, Supplies/services will be inspected/accepted at: Section E states

Inspection=Source, and Acceptance=Destination and includes FAR 52.246-15

Certificate of Conformance.

RFP Page 12, Section G, G.2 Administrative Contracting Office: In Section G, G.2

Administrative Contracting Office, it states DCMA will be administering the contract and assist with inspection and acceptance.

Question: Please clarify as those 2 requirements contradict each other.

For all CLINs except CLIN0011, the Government will amend Inspect/Accept terms on page 10 of the RFP to reflect "Inspect at" Origin, "Inspect By"

Government, "Accept At" Destination, and "Accept By" Government.

CLIN0011 is "Inspect At" Destination, and "Inspect By" Government. The

Government will remove "Contract Surveillance Plan" from G.2 and update the last sentence to read "DCMA office will inspect the SBNVG production

Lots. MARCORSYSCOM will accept SBNVG production lots at FOB

Destination."

Page 10 Section

F.2 / SOW Page

4 Section 3.1.2

F.2 Second Delivery Order - The Contractor shall deliver 650 complete systems

(CLIN 0001) within 120 calendar days of receipt of delivery order. All other systems on this delivery order shall be delivered at a rate of 250 complete systems (CLIN 0001) per month after 120 calendar days.

3.1.2 Delivery Schedule - Second delivery order: The Contractor shall deliver 650 complete systems (CLIN 0001) within 120 calendar days of receipt of delivery order. The Contractor shall deliver all other systems (CLIN 0001) on this delivery order at a rate of 200 complete systems (CLIN 0001) per month after 120 calendar days.

Question: There is a discrepancy between RFP and SOW in terms of the monthly delivery rate for the Second Delivery Order, 250 v 200. Please confirm that it should be 250/month. Please clarify and/or update te RFP accordingly.

The Government will amend the SOW page 4 Section 3.1.2 to reflect a delivery rate of 250 complete systems.

Page 39, Section

L, L.2

L.2 Proposal Submission - The Government will accept no hand delivered proposals. Offerors shall send all proposals by mail with adequate tracking procedures to ensure the Government’s receipt of proposals is verifiable (i.e., date and time received and name of individual that signed for the proposals).

Question: The RFP states proposals shall be delivered by Mail. Are you stating only via USA mail or is FedEx or UPS acceptable delivery methods? Please clarify and/or update te RFP accordingly.

The Government will accept proposals from any delivery service allowing independent tracking and receipt verification from both parties. The

Government will not accept hand deliveries. The Government will update

RFP page 39 Section L.2 accordingly.

RFP Page 40, Section L, L.3.1.i.

Each page shall be single-spaced with a minimum of 12-point font and one-inch margins. All pages shall contain appropriate numbering and contain the complete company name, date, and solicitation number in the header or footer.

Question: 12-point font for graphics and tables may make the proposal unweildy and difficult to evaluate. Does the Government instead desire graphics and tables more easily evaluated? We recommend allowing 8 or 10-point fonts for graphics and tables. Please clarify if 12-point fonts must be used in graphics and tables or instead the use of 8 or 10-point fonts is acceptable.

In graphics and tables the Government will accept 10-point font. The

Government will amend the RFP page 40 Section L.3.1.i to state 10-point fonts for tables and graphics is acceptable.

RFP Page 40, Section L, L3.1.j

& L3.1.k

L.3.1.j. Items listed in Table L2 shall be uniquely identified and printed on a green color of paper to distinguish from the 35-page proposal.

L.3.1.k. The compliance matrix shall be uniquely identified and printed on a green color of paper to distinguish from the 35-page proposal.

Question: Green paper with text is often difficult to navigate for evaluation.

Would the Government instead please consider a difference in footer or header as sufficient instead of the use of green paper? We recommend that the footers or headers or both be uniquely identified in Vol I as for reference only instead of using green paper.

No, the Government will not change the requirement.

RFP Page 40, Section L, L.3.1.k.

Offerors shall provide all information necessary for showing compliance with the evaluation criteria within the Volume I 35-page limit via a compliance matrix at the beginning of Volume I.

Question: Along with the recommended use of identifiers in the header or footer instead of green paper for the compliance matrix, is it the Government's intent that the compliance matrix reside after the Tables of Content, Figures and Tables but before the 35 pages of evaluated text, graphics and tables?

Please clarify that the compliance matrix be located after the Tables of Content as part of the non-evaluated front matter of Volume I.

Offerors are free to place the Compliance Matrix in their proposal where most suitable. The Compliance Matrix does not count againt the 35 page limit.

RFP Page 46, Section L, L.3.2.4.1.b

Section B: Follow the below instructions for CLIN pricing: 1. Offerors shall enter the unit prices and total amounts for each CLIN. 2. Offerors shall include their overall proposed price at the end of the Schedule of Supplies/Services section.

Electronic copies in Microsoft Excel format shall include all applicable calculations in the individual cells.

Question: The RFP did not include an excel spreadsheet that supports the overall proposed price calculations. Does the Government intend to provide that spreasheet in an amendment? Please provide the excel spreadsheet if the

Government intends to use an excel spreadsheet to support overall price calculation.

Yes, the Government will provide an excel spreadsheet for price evaluation purposes.

RFP Section E &

Section F

Section E states that inspection will be at origin and acceptance at destination.

Section F States “For hardware shipments planned shipping addresses shall be to the following geographic areas: North Carolina, California, Hawaii, Georgia and Virginia. For non-hardware CLINS delivery shall be to Virginia.”

Question: Will the USMC consider the changing acceptance to Origin? If not, will the USMC provide the expected schedule to include quantity, shipping destination and expected shipping methods?

No, acceptance will remain at Destination. The awardee will deliver the initial 20 systems to MCB Quantico, VA. The Government's intent is to field batches of no less than 650 systems per location per quarter in a rotating pattern to Camp Lejeune (~ 5000), Camp Pendleton (~ 5000), MCB Hawaii

(~1500) and MCLB Albany, GA (~ 3500). Each delivery order will identify the specific delivery locations. The Government's preferred shipping method is a standard commerical carrier via air or ground.

RFP Section F.2 /

SOW Para 3.1.2

RFP Section F.2 Second Delivery Order the USMC states “The Contractor shall deliver 650 complete systems (CLIN 0001) within 120 calendar days of receipt of delivery order. All other systems on this delivery order shall be delivered at a rate of 250 complete systems (CLIN 0001) per month after 120 calendar days.”

SOW Paragraph 3.1.2 Delivery Schedule states “Second delivery order: The

Contractor shall deliver 650 complete systems (CLIN 0001) within 120 calendar days of receipt of delivery order. The Contractor shall deliver all other systems

(CLIN 0001) on this delivery USMC order at a rate of 200 complete systems (CLIN

0001) per month after 120 calendar days.”

Question: Can the USMC provide clarification for the per month order rate discrepancy?

Yes, the Government will amend the SOW page 4 Section 3.1.2 to reflect a delivery rate of 250 complete systems.

RFP Section

L3.2.4.1

Section L.3.2.4.1 The Offer states “Section B: Follow the below instructions for

CLIN pricing:

1. Offerors shall enter the unit prices and total amounts for each CLIN.

2. Offerors shall include their overall proposed price at the end of the Schedule of Supplies/Services section. Electronic copies in Microsoft Excel format shall include all applicable calculations in the individual cells.

3. The pricing for each CLIN shall remain valid for the duration of the 60-month contract ordering period.”

Question: There are no order quantities stated in the CLINs. Can the USMC provide order quantities to propose total evaluated prices?

Yes, the Government will update RFP CLIN descriptions and Section L3.2.4.1 to reflect the following step-ladder quantities:

CLIN0001 = 1-20; 21-99; 100-249; 250-499; 500-999; 1000 - 1999; 2000-

2999; 3000+

CLIN0002 = 1-20; 21-99; 100-249; 250-499; 500-999; 1000 - 1999; 2000-

2999; 3000+

CLIN0003 = 1-20; 21-99; 100-249; 250-499; 500+

CLIN0004 = 1-20; 21-99; 100-249; 250-499; 500+

RFP Section

G.1.1

G.1.1 Ordering states "contract provides only for firm fixed price delivery orders for products for which unit prices are established in the contract". Yet, below in

Section G.5 Government Payment Office Instructions for DFAS, it reads, "this contract contains a combination of Firm -Fixed Price (FFP) and Time-And-

Materials (T&M) Contract Line Items Numbers (CLINS)". Additionally, the inclusion of FAR 52.216-1 - Type of Contract (page 27) - states “Gov't contemplates award of a FFP, IDIQ contract resulting from this solicitation.” Yet also included is FAR 52.216-31 - Time and Materials/Labor-Hour Proposal

Requirements - Commercial Item Acquisition (page 28) which states, "the

Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation".

Question: Does the Government intend to order CLINS 0007, 0008 & 0009 as

T&M versus FFP as currently indicated in the Solicitation?

No, the Government will remove all references to T&M from the RFP.

RFP CLIN's 0007-

ICLS Level 1/2/3- The estimated costs for each are similar to the costs found in the ICLS Analysis Form.

Question: To complete the form and arrive at a total estimated annual cost we will need a quantity to base annual returns on. Should we use the 670 total of the first two delivery orders or will another estimated number be provided?

The Offerors should not arrive at a total estimate stricktly based on the 670 of the first two delivery orders and the Government will not provide an estimate. Instead, Offerors shall base their annual price estimate on their approach to repairing the system, considering their expectation of repair frequency and associated materials cost.

Can FAR clause 252.211-7008 Use of Government-Assigned Serial Numbers be removed? This clause is designated for major end items and night vision does not meet that criteria.

The Government will remove FAR Clause 252.211-7008 from the RFP.

Page 46, Section

L.3.2.4

The government requests step-ladder pricing, but section B only has one blank for each CLIN.

Question: What format would the government like the step-ladder pricing to be in and where should it be included?

The Government will amend the RFP to include the step-ladder price breaks, found at question 14 of this document, in the description for CLINs

0001-0004.

RFP Page 46, Section L.3.2.4.1 b.1

The government requests a total amount for each CLIN, but the CLINS have a quantity listed as UNDEFINED.

Question: How would the government like each CLIN to be totaled?

The Government does not need a total for each CLIN. RFP Section

L.3.2.4.1.B.1 will be updated to state, "Offerors shall enter the unit prices for each step-ladder quantity range in the provided Step-Ladder Quantity

Range Spreadsheet". The Government will provide step-ladder quantity ranges for CLINS 0001 - 0004 as the step-ladder ranges spreadsheet attachment to the RFP and listed in each relevant CLIN. Please see question

2 for clarification on pricing for CLINs 0005 and 0006 and Question 3 for

CLINs 0007, 0008 and 0009.

RFP Page 46, Section L.3.2.4.1 b.2 the government requests an overall proposed price.

Question: Which layer of the Step-Ladder pricing should be used for this calculation and what quantity should be used for each CLIN since they are currently UNDEFINED quantities?

To evaluate price for all CLINs with step-ladder pricing, the Government will select a random quantity between 1 and 3000 for CLINs 0001 and 0002 and between 1 and 500 for CLINs 0003 and 0004.

RFP Page 44, Section L.3.2.2

Volume I Past Performance -

Question: Can an Offeror provide a past performance reference from one of its subcontractors as one of the three required past performance references?

No, the Offeror is required to provide three past performance references, at least two of which shall be as the prime Contractor. Submission of

Subcontractor's past performance information does not satisfy the requirement.

RFP Page 44, Section L.3.2.2

Volume I Past Performance -

Question: If an Offeror has an approved Commercial Small Business

Subcontracting Plan in accordance with 52.219-9, will that meet the

Government's requirement for L.3.2.2 Small Business (SB) Participation?

No, the Offeror shall submit a Small Business Subcontracting Plan in accordance with RFP Section L.3.2.2 specific to the SBNVG program.

RFP Page 40, Section L.3.1

General Proposal Format

L.3.1 h. Drawings, foldouts, or other graphics shall be legible. Offerors submitting drawings, foldouts, and other graphics for evaluation shall include them within the first 35 pages. Foldouts will count as two pages.

L.3.1 i. Each page shall be single-spaced with a minimum of 12-point font and one-inch margins. All pages shall contain appropriate numbering and contain the complete company name, date, and solicitation number in the header or footer.

Question: Are tables also excluded from the 12 point requirement as long as they are legible (similar to the direction of drawings, foldouts and other graphics)?

Yes, tables are excluded from using 12-point font. In graphics and tables the Government will accept 10-point font. The Government will amend the

RFP page 40 Section L.3.1.i to state 10-point fonts for tables and graphics is acceptable.

RFP Page 44, Section L.3.2.2

Volume I – Past Performance

L.3.2.2 a.1 - Contract Number and the associated Delivery Order in the case of

Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase

Agreements;

Question: For IDIQ contracts, are all Delivery Orders (that are relevant to this proposal) to be listed in Volume I – Past Performance?

No, the Offerors are not required to submit all Delivery Orders. A Delivery

Order constitutes a single past performance reference.