Attachment_07k_5500.1H.pdf

DEPARTMENT OF THE NAVY

FLEET READINESS CENTER EAST

PSC BOX 8021

CHERRY POINT NC 28533-0021

FRCEASTINST 5500. iN Code 7.4-JDH

FEB08 2016

FRC EAST INSTRUCTION 5500.1H

From: Commanding Officer, Fleet Readiness Center East

Subj: SECURITY MANUAL

1. Purpose. To provideguidance, scope, responsibility, processes and procedures as it relates to security at Fleet Readiness Center East.

2. CanOellation and Summary of Changes. FRCEASTINST 5500.1G;

changes to this instruction are extensive and the reader is encouraged to read it in its entirety.

3. Instruction Responsibility

a. The Security Department (Code 7.4) will review this instruction annually.

b. This manual is accessible using the link below:

https://mynavair.navair.navy.mil/portal/server.pt/community/issc tools/1742/index. cfm?processHyperLink=true&crt=.

4. Records Management. Records created as a result of this instruction, regardless of media and format, will be managed per SECNAV Manual 5210.1, Department of the Navy Records Management Manual.

5. Forms Required Forms required by this instruction are available via the Naval Forms Online Web site.

a. FRC East 5521/7, “Incident Complaint Report.”

b. FRC East 3301/1, “Bomb Threat Checklist.”

c. DID Form 200, “Financial Liability Investigation of Property Loss.”

d. DID Form 2365, “DoD Civilian Employee Overseas Emergency -Essential Position Agreement.”

“UNSURPASSED SERVICE TO THE FLEET AND RELENTLESS FOCUS ON QUALITY, ENVIRONMENT

AND OCCUPATIONAL HEALTH AND SAFETY”

FRCEASTINST 5500.1H

FEB 082016

e. FRC East 5512/20, “Permit for Family Visiting.”

f. FRC East 5512/31, “Photographic Equipment Authorization.”

g. FRC East 5510/25, “Security Clearance - Special Access Program Action Request.”

MARY ETH FENNELL

By direction

Distribution:

Electronic only via the FRC East Master List Web page:

https://mynavair.navair.navy.mil/portal/server.pt/community/issc tools/l742/index. cfm?processHyperLink=true&crt=

FRCEASTINST 5500. 1H

FEB08 2O~6

Fleet Readiness

Security Center

Manual East

Enclosure (1)

FRCEASTINST 5500 .1H

FER 08 2016

TABLE OF CONTENTS

SECTION/TITLE PAGE

INTRODUCTION

CHAPTER 1 - PHYSICAL PLANT AND PROPERTY SECURITY PROCEDURES

Purpose 1-1 Scope 1-1 Responsibilities 1-1 Plant Property 1-2 Missing, Lost, Stolen, or Recovered Government Property 1-4 Physical Security Inspections 1-4 Special Incidents 1-5 Bomb Threat 1-5 Arms, Ammunition, and Explosives (AA&E) 1-5 Precious Metals 1-7 Physical Security Review Committee (PSRC) 1-7 Access 1-8 References 1-8

Chapter 2 KEY, ACCESS CODE, AND LOCK CONTROL PLAN

Purpose 2-1 Scope 21 Policy 2-1 Responsibilities 2-1 Procedures 2-4 Padlock Security 2-7 Seals 2-7 Inventories/Audits 2-7 Meetings 2-8 Lockouts 2-8 References 2-8

Chapter 3 PERSONNEL AND VECHICLE CONTROL

Purpose 3-i Scope 3-1 Responsibilities 3-1

FRCEASTINST 5500 . 1H

FEB00 2016

SECTION/TITLE PAGE

Identification Badge Types 3-1 Wearing of the Badge 3-3 Lost Badge 3-3 Visitor Control 3-4 Visit Types 3-4 Vehicle Control 3-5 Prohibited Items 3-6 General 3-9 References 3-10

Chapter 4 PHYSICAL SECURITY REVIEW COMMITTEE (PSRC)

Purpose 4-1 Scope 4-1 Responsibilities 4-1 Action 4-1 Authority 4-2 References 4-2

Chapter 5 MATERIAL CONTROL AND PROPERTY PASS PROCEDURES

Purpose 5-1 Scope 5-1 Responsibilities 5-1 Disposition or Conversion of Government Property. .5-2 Prohibited Items 5-2 Removal of Material/Property 5-3 Property Pass Book Procedures 5-3 References 5-4

Chapter 6 WORKPLACE VIOLENCE, ALCOHOL, and DRUG USE POLICY

Purpose 6-1 Scope 6-1 Policy 6-1 Responsibilities 6-1 Crisis Management Team

(CMT) 6-2

Factors 6-2 Warning Signs 6-2 Substance Abuse 6-3 Violence Prediction and Prevention 6-3 Observing and Reporting Observations 6-6 ii

FEB08 2015

SECTION/TITLE PAGE

Determining a Course of Action 6-6

Chapter 7 OPERATIONS SECURITY (OPSEC) PROGRAM

Purpose 7-1 Scope 7-1 Policy 7-1 OPSEC Principal 7-1 OPSEC Objective 7-2 OPSEC Purpose 7-2 Concept 7-2 Responsibilities 7-3 Essential Elements of Friendly Information 7-3 Vulnerabilities 7-5 References 7-6

Chapter 8 CONTROL OF PHOTOGRAPHY AND RECORDING EQUIPMENT

Purpose 8-1 Scope 8-1 General 8-1 Responsibilities 8-2 Procedures 8-2 References 8-6

Chapter 9 SECURITY EDUCATION

Purpose 9-1 Scope 9-1 Policy 9-1 Background 9-1 Responsibilities 9-1 Objectives 9-2 Security Education 9-2 Minimum Requirements 9-3 References 9-4

Chapter 10 INFORMATION AND PERSONNEL SECURITY PROGRAM

Purpose 10-1 Scope 10-1 Policy 10-1 iii

FEB08 2016

SECTION/TITLE PAGE

Responsibilities 10-2 Types of Security Clearances 10-3 Request for a Security Clearance 10-3 Personnel Security Investigation (PSI) Submissions 10-4 Citizenship 10-5 Position Sensitivity Levels 10-5 Continuous Evaluation 10-6 Withdrawal 10-6 Revocation 10-6 Debriefing and Execution of Security Termination Statement 10-6 References 10-7 Exhibits 10-A-l

Chapter 11 SECURITY VIOLATIONS

Purpose 11-1 Background 11-1 Responsibilities 11-1 Punitive Actions 11-1 Procedures 11-2

Chapter 12 VISITS TO GOVERNMENT ACTIVITIES, PRIVATE INDUSTRIES, AND FOREIGN COUNTRIES

Purpose 12-1 Scope 12-1 General 12-1 Responsibilities 12-1 Visit Request 12-2 Overseas Visits 12-2 Forms Required 12-3 References 12-3

EXHIBIT

FRC EAST CONTINUOUS EVALUATION PROGRAM

iv

FEB 08 2016

INTRODUCTION

1. General. The Departmei~t o~ Defense (DoD) requires that each DoD component provide an adequate industrial, physical, information, and personnel security program to meet the criteria established by the DoD regulations. Heads of DoD components may issue supplementary instructions or directives necessary to provide for the internal administration of the security program.

The’ industrial, physical, information, and personnel security programs must receive Command attention, direction, and be supported by all echelons within the chain of command.

2. Responsibilities and Program Management

a. The Secretary of the Navy (SECNAV) is responsible for establishing, maintaining, and ensuring compliance with an effective security program within the Department of the Navy (DON) . Responsibilities are delegated to lower echelons as reflected in specific Chief of Naval Operations and SECNAV Instructions.

b. The Commanding Officer (CO), Marine Corps Air Station (MCAS) Cherry Point provides peripheral security of the Fleet Readiness Center East (FRC East) on a reimbursable basis under the Intra-Service Support Agreement (ISSA)

c. The CO, FRC East is responsible for effective command security programs. The responsibilities for administering specific security programs are delegated in the following manner and in compliance with references (a) through (e)

(1) Security Officer (Code 7.4) . The CO shall, in writing, appoint a Security Officer. The Security Officer, may act concurrently as Antiterrorism Force Protection Officer and/or manager of other specialized security programs. The basic function of the Security Officer, is to assist the CO and to:

(a) Plan, develop, maintain, manage, implement, and direct the Command’s industrial, physical, information, and personnel security programs, law enforcement, anti-terrorism, investigations, and loss prevention programs. Also, develop and maintain comprehensive instructions and regulations to Command programs

FEB 062016

(b) Conduct physical security surveys, inspections, and audits on policy, procedures, equipment and/or security upgrades, budget submissions, and manpower requirements to detect, delay, deter, and prevent~ wrongful removal, damage, or compromise of the commands personnel or assets.

(b) Identify by priority, command real property, structures, and assets to be protected by implementing effective physical security and loss prevention programs.

(c) Determine, identify, and establish perimeters of restricted areas designated by the CD, maintaining all reporting procedures and security of such.

(d) Coordinate with senior leadership, legal staff, and facility engineers to determine areas of FRC East legal legislative jurisdiction and maintain an installation map depicting these boundaries.

Ce) Assess the internal/external types of threat levels and conditions to the command, identifying and determining constraints in resource application, establishing barriers, and entry control points.

(f) Develop, implement, and maintain physical and electronic personnel identification and access control system(s) , as required.

(g) Provide liaison services~ concerning mutual security, concerns and/or responsibilities with the host and/or tenant activities/commands aboard FRC East property. Maintain positive relationship with other federal, civil, and military agencies/commands.

(h) Serve as the Crisis Manager and primary staff advisor during a security-related crisis. Develop security and antiterrorism aspects of crisis management by participating in implementation of procedures and planning and providing direction in coordination with host Command Crisis Management Teams, including weapons of mass destruction, hostage situations, and destructive weather.

Ci) Act as the command point of contact for coordination, implementation, monitoring, reviewing, and submission of industrial, physical, information, and personnel security-related reports, waivers, and requests through proper channels while maintaining all corresponding administrative records, files and reports in accordance with rules and regulations.

(j) Liaise with the local Naval Criminal Investigative Service on criminal investigative actions, law enforcement activities, and counterintelligence matters.

(2) Security Manager, (Code 7.4) . The Security Manager (Code 7.4) , when assigned, serves as the principle subordinate assistant to the Security Officer for information and personnel issues. The Security Manager is also responsible to the command Security Officer for ensuring program compliance with local and higher level authority policy and procedures and is the subject matter expert for the command in sensitive matters pertaining to the Information and Personnel Security Program(s) . Other responsibilities include:

(a) Plan, develop, maintain, manage, implement, and direct the information and personnel security program(s) and develop and assist in maintaining comprehensive instructions and regulations relative t.o information and personnel security in command programs.

(b) Coordinate with and assist the Security Officer (Code 7.4) , senior leadership, supervisors, and managers as needed, in the conduct of information, personnel and physical security inspections; investigations, and mandated requirements in order to detect, delay, deter, and prevent compromise of classified, Special Access Program, For Official Use Only, proprietary, and sensitive unclassified information consistent with personnel security criteria.

(c) Liaise with all levels of management concerning requirements of visiting foreign nationals and dignitaries, addressing command designated point of contacts and ensuring non-disclosure requirements/briefings are coordinated.

(d) Serve as the point of contact for coordination, implementation, monitoring, reviewing and submitting information and personnel security-related reports and waivers.

Provide all requests through proper channels and maintain all corresponding administrative records, files, and reports in accordance with applicable standards, rules, and regulations.

Ce) Ensure all required security training to include mandatory, annual, refresher and internal, is completed in a timely manner and recorded properly.

(f) Coordinate with senior leadership, legal staff, supervisors, and managers in all areas of classified, SAP, FOUO, proprietary, and sensitive unclassified information.

(3) Top Secret Control Officer. This position will be designated in writing by the CO.

(4) Physical Security Officer (Code 7.4) . The Physical Security Officer, whefl assigned, provides necessary security and administrative support to the FRC East to ensure a comprehensive and effective physical security and loss prevention program.

Physical security maintains an awareness of current physical security practices, recommending actions to maintain and upgrade physical security as deemed necessary. Duties include, but are not limited to, the below.

(a) Serves as the system administrator for the security management electronic intrusion detection and access control, closed circuit television systems, and other electronic security systems.

(b) Investigates and identifies physical security violations, providing risk assessments or corrective actions.

Cc) Advises facility managers and supervisors on corrective measures required to correct deficiencies in compliance with regulations.

Cd) Serves as advisor to various physical security committees, subcommittees, and working groups. Provides expertise in physical security methods and techniques relative to the operating environment in order to resolve problems.

(5) Industrial, Physical, Information, and Personnel

Operations Security (OPSEC) . The Security Officer (Code 7.4) acts as the chief advisor and direct representative in all matters pertaining to these areas.

(6) Group/Department Heads. These authorities are responsible to the CO to ensure that all personnel are in compliance with security regulations. Each individual is responsible for reporting to the Security Department (Code 7.4) or other authority, any violation, possible violation, vulnerabilities to industrial, physical, information, and personnel security regulations, and any security weakness of which they witness or are made aware.

3. Principles. The command Industrial, Physical, Information, and Personnel Security Programs are designed to:

a. Provide optimum security of classified/sens±tive/ restricted personnel, information, and physical security consistent with the fulfillment of the command mission, higher authorities, and sound management principles.

b. Impress upon allpersonnel the requirements for security measures designed to safeguard plant assets, property and personnel, as well as prevent unauthorized access, and disclosure of processes, procedures, or classified/sensitive information. Other areas of concern include protecting against espionage, sabotage, damage, theft, or other covert acts that would to some degree lessen the ability of this command to provide service to the warfighter.

Chapter 1

Physical Plant and Property Security Procedures

1. Purpose. This chapter documents the processes and procedures for implementing the physical plant and property security to include roles and responsibilities for the protection of the Fleet Readiness Center East (FRC East) assets.

2. Scope. Controlling access and restricting access, conducting security checks, reporting discrepancies, and protecting FRC East assets is the responsibility of every employee. This not only provides a more secure place to work, but also reduces the operating costs of FRC East.

3. Responsibilities

a. Commanding Officer (CO). The CO is responsible for the protection of all property under his command, implementing process and procedures to protect this property, and providing direction.

b. Group/Department Heads. The group/department heads are responsible for the physical security of their respective areas and for delegating the physical security procedures to their subordinate supervisors.

c. Subordinate Supervisors. Subordinate supervisors are responsible for the daily security checks of their respective areas and reporting discrepancies to their superiors and security. In addition, they are responsible for knowing who is in their area(s)

d. Security Department (Code 7.4)

(a) Physical Security Personnel are r~sponsible for conducting periodic/random physical security inspections of buildings, shops, offices, etc., to ensure adequate security measures are enforced.

(b) The Security Guard Force (Code 7.4) is responsible for access control to the FRC East, conducting security checks and the overall security of the FRC East.

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e. Arms, Ammunitions, and Explosives (AA&E) •Supervisor.

The AA&E Supervisor is responsible for the safe guarding of all AA&E items under his/her control.

f. Security Guard Force (Code 7.4)

4. Plant Property

a. Security Fence. The fence surrounding the FRC East serves a two-fold purpose: (1) directs the flow of personnel and vehicles through designated gates in a manner that permits efficient security, safety, and operations of personnel identification, and (2) ensures control against unauthorized access to the facility. Personnel and vehicle access will be controlled as set forth in Chapter 3 of this instruction.

b. Security of Buildings, Associated Areas, Shops, and Offices

(1) Responsibility. Group/department heads are ultimately responsible for the physical security of areas designated as unclassified such as shops, offices, and assigned working spaces. However, they may delegate the authority to initiate and affect physical security procedures to their subordinate supervisors. The Security Guard Force (Code 7.4) does not perform door-to-door checks in the unclassified and general office areas. Special support and security can be requested from the Security Department (Code 7.4) for special events and security related issues on a case-by-case basis, by contacting the Security Officer (Code 7.4) at (252) 464-8110.

(2) Start of a Shift. Upon reporting for work each day, designated supervisors will:

(a) Check their area(s) for evidence of forcible entry or missing matérial and equipment.

(b) If forcible entry has occurred, take every precaution to protect the scene and evidence to assist in any investigation.

Cc) Contact the Building 137 Security Guard Desk at

(252) 464-7999/7086 or the Security Officer (Code 7.4) at (252) 464-8110.

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FRCEASTINST 5500: iN

(3) During a shift. Designated supervisors will:

(a) Ensure all employees are visibly displaying their Common Access Card (CAC) at all times. The CAC is to be worn above the waist. The only exception to wearing a CAC is if the employee works in an area where the badge could possibly cause a hazardous incident (i.e. foreign object damage [FOD]) . Once the employee returns to their required areas, they must place their CAC in normal view while inside the facility in accordance with Chapter 3.

(b) Report suspicious behavior to the Security Guard Desk at (252) 464-7999/7086.

(c) Report any unauthor±zedpersonnel in your area(s) to the Security Guard Desk at (252) 464-7999/7086.

(d) Ensure all classified/sensitive material, information, and property in their custody and control is properly handled, accounted for, and safeguarded.

(e) Be aware of any and all photography being performed in their areas of responsibility, ensuring that all photographs are authorized, protected, and reviewed in accordance with photography requirements of this instruction.

(4) End ofshift. Prior to leaving their area(s) each day, supervisors will:

(a) Ensure all highly pilferabie property is secured.

(b) Ensure all classified/sensitive documents, material, and information is properly secured in accordance with references (a) and (b) (e.g. check copiers and facsimile machines) , ensuring no documents have been left in them, all Privacy Act/Personally Identifiable Information (PA/Ph) is protected and the office space has been completely checked, using SF 701, “Activity Security Checklist,” as required.

(c) Ensure that daily checks are completed for classified and Special Access Program areas using SF 702, “Security Container Check Sheets.” Final responsibility falls to the designated custodian, to include the alternate custodian of that area.

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c. Damage. Any broken or inoperable doors, windows, and locks will be reported to the Building 137 Security Guard Desk at

(252) 464-7999/7086. The Security Guard (Code 7.4) will provide the appropriate level of security for the area during non-duty hours until the area supervisor can coordinate appropriate repairs the next working day. All classified/sensitive opened areas will be addressed by the Security Officer (Code 7.4) along with the appropriate information/physical security personnel ensuring security for that area immediately.

5. Missing, Lost, Stolen, or Recovered (MLSR) Government Property. Supervisors will immediately report missing, lost, stolen, or removed government property to the Building 137 Security Guard Desk at (252) 464-7999/7086 and adhere to any requirements per reference (c). The Security Department (Code 7.4) will investigate, as required, occurrences and/or coordinate with the Naval Criminal Investigative Service (NCIS), all investigative actions required as determined by reference (c) The Security Guard(s), (Code 7.4) will initiate a FRC East 5521/7, “Incident Complaint Report (ICR) ,“ and submit it to the investigators for appropriate action. The investigators will review FRC East 5521/7 and ensure proper follow-up action(s) and/or notification(s) are completed in a timely manner. The FRC East 5521/7 will be held by the investigators, in their office, for a period not to exceed two years and then destroyed by shredding, unless associated as part of a legal or historical issue requiring further maintenance.

6. Physical Security Inspections

a. The physical security personnel will conduct periodic, random physical security inspections of buildings, associated areas, shops, and offices, which will include reviews of Military Construction projects, per references (a) and (d) . These inspections will ensure adequate security measures are enforced, in accordance with Chief of Naval Operations and Secretary of the Navy physical security requirements.

b. The Security Officer (Code 7.4), is to ensure explosives are handled in accordance with associated instructions, rules, and regulations, per references (b) and (d). All violations will be forwarded to the AA&E Supervisor for immediate action.

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FRCEASTINST 5500 . 111

c. The Security Officer (Code 7.4), will ensure that security inspections within their area of responsibility are made in accordance with references (a) through (d) and other authorities.

7. Special Incidents. Incidents involving industrial, information, personnel, and, physical securitywill be reported in accordance with references (a) and (b)

8. Bomb Threats

a. Bomb threats will be handled in accordance with reference

(e) , with check sheets posted near telephone. Check sheets will be turned into the Security Department (Code 7.4) upon completion. DO NOT HANG UP THE PHONE after the caller hangs up.

b. Implementation of evacuation will be at the discretion of the CO, Executive Officer, and/or designated representative, per reference (d)

9. Arms, Ammunition, and Explosives (AA&E)

a. Reference (c) sets requirements, guidance, and reporting instructions for safeguarding and accountability of 1~A&E items, in a manner that precludes theft or damage. Reference (c) provides guidance and reporting instructions for MIJSR firearms, ammunition, explosives, and other destructive devices, irrespective of value.

b. The Ordnance/Cryogenics Shop Supervisor (Code 6.2.1.9/shops 94106 and 93212) is appointed as the AA&E Accountability Officer. As such, they are responsible to screen all personnel whose duties involve control of or unescorted access to AA&E for maturity, stableness, and a willingness and capability to perform the assigned duties dependably. The AZ~&E Accountability Officer should:

(1) Maintain close liaison with the Security Department (Code 7.4).

(2) Assist the command Security Department (Code 7.4) Provost Marshal, NCIS, Auditors, and other authorities in conducting required investigations of AA&E related matters.

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(3) Work with the Security Department (Code 7.4) and the

Marine Corps Air Station Physical Security Department in conducting AA&E inspections, in support of the host activity requirements.

c. The following AA&E areas have been established within the FRC East:

(1) Building 129, Ordnance/Survival Equipment.

(2) Building 188, Containers l88A and 188B on Taylor Drive.

(3) Building 137, Flight Check Office on Taylor Drive.

d. The Security Department (Cçde 7.4) will coordinate adequate physical security, providing~appropriate security measures and ensuring requirements are met in accordance with references (a) through (d) . The Security Guard Force will conduct security checks of all AA&E designated areas every six hours and ensure proper logbook entries are made addressing these checks.

e. The Non-Commissioned Officer-in-Charge (NCOIC) of Flight Check will provide security and special handling for all ordnance items stored within the flight equipment room, in accordance with reference (d) . The NCOIC will ensure that the flight equipment room and the key to access the area is secured at the end of the day. It is the responsibility of the A~&E custodian/supervisor to ensure the training of responsible personnel.

f. The Ordnance/Cryogenics Shop will provide security and special handling for ejection seats and explosive items when removed from aircraft in accordance with references (c) and (d)

(1) Certified ordnance personnel will store the armed ejection seats in the explosive ordnance ready service locker (seat room) located in Building 129, as per reference (c)

(2) Certified ordnance personnel will store cartridge actuated devices, propellant actuated devices, and pyrotechnic devices removed from aircraft and ejection seats in explosive ordnance ready services locker(s) , located beside Building l88A on Taylor Drive.

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Attendees other than the prescribed members may be called as necessary to provide information of particular interest to the Committee. The chairperson will ensure the minutes of the meetings are transcribed, acted upon accordingly, and filed appropriately.

Note: This Committee will not be used for loss reporting /investigation, in lieu of a review of the DD Form 200, “Financial Liability Investigation of Property Loss. This form will be initiated by the immediate supervisor addressing the issue; submitted through the proper chain, per instructions. The form will be maintained in the Security Department (Code 7.4), for a period of two years, then destroyed in accordance with record management procedures either by shredding or recycling procedures.

12. Access. All individuals, employees and visitors are responsible for adherence to restricted access posted signage.

The restricted access signage may be used to identify areas where a safety hazard(s) exists or sensitive or classified equipment and/or information is in use. The employee will not proceed past the access control entrance area without escort or approval.

13. References

a. OPNAVINST 3120.32D

b. SECNAV M-5510.36

c. DoD 5220.22

d. FRCEASTINST 11016.1

e. FRCEASTINST 3301.1

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Chapter 2

Key, Access Code, and Lock Control Program

1. Purpose. This chapter establishes guidelines for the Fleet Readiness Center East (FRC East) Access Codes, Key Card, and Lock Control Program.

2. Scope. This program covers all keys, locks, and electronic key pad access used to protect and/or secure the FRC East perimeters, buildings, restricted areas, secure facilities, Arms, Ammunition, and Explosives (AZ~&E), storage facilities, critical assets, classified material, sensitive materials, and supplies. Not included in this program are keys, manual locks, and padlocks for convenience, privacy, or personal use.

3. Policy

a. All keys and electronic locks remain the property of the U.S. Government and will be surrendered to the responsible key custodian when no longer required (e.g., reassignment, relocation, separation, or retirement) . Some keys are not accountable under this program; however, they still need to be controlled to keep cost associated with loss/replacement down.

b. The duplication of any government keys is prohibited, unless authorized by the Security Department (Code 7.4), the Key Control Officer (KCO), or Alternate Key Control Officer (AKCO) (Code 7.4) . It is a security violation for anyone to share assigned key(s) and/or access codes with another person.

c. All requests for lock repairs, upgrades, combination changes (except classified areas) , or similar locksmith services, are to be submitted to the lock shop via a MAXIMO work order request by the responsible key custodian.

4. Responsibilities

a. Commanding Officer (CO) . The CO is responsible for the security of FRC East and designates the KCO/AKCO in writing.

b. Security Officer (Code 7.4) . Serves as administrator of~ the Key Control Progr~.m.

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c. Key Control Officer (KCO)

(1) Serves as the manager of the Key Control Program.

(2) Provides for all operational keys and access control functions, to include guidance and coordination with the locksmith in the repair and recapture of all electronic locks, locking devices, and operational keys.

(3) Approves/disapproves all requests for the issuance and duplication of operational keys.

(4) Conducts annual audits with key custodians of operational keys issued, as per the guidelines of this instruction, reporting all findings to the Security Officer (Code 7.4).

(5) Develops and maintains a training program for all key custodians. Maintains records of inspections and training provided to key custodians.

(6) Creates and implements all key custodian procedures.

(7) Maintains the central key control room with limited access to the locksmith and other appropriate personnel.

(8) Ensures that keys and combination locks for restricted areas are issued only to personnel with authorized access.

d. Industrial Operations Management Department, (Code 6.3)

(1) Ensures that the Security Department (Code 7.4) is notified in advance of any FRC East construction, modification, and/or area relocation, which involves the installation, alteration, repair, modification, or removal of locks and locking devices. Ensure that new construction projects comply with the requirements of references (a) and (b) , along with other appropriate physical security structure design and DoD Unified Facility Criteria (UFC) requirements. The Security Department (Code 7.4) will review all new construction plans at the preliminary (35 percent) , pre-final (90 percent) , and final (100 percent) stages of the design process.

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(2) Review of physical security enhancements or modifications to existing buildings, areas, or facility sites;

whereby, constituting a possible breach in the physical security environment of that project; will be conducted by the Physical Security Officer (PSO) (Code 7.4) at the preliminary (35 percent) , pre-final (90 percent) , and final (100 percent) stages. The PSO (Code 7.4) will ensure requested changes are consistent with applicable security criteria of the Department of the Navy (DON) . New construction or modifications will not continue or move forward without the signature of the Security Officer (Code 7.4) at each stage, approving that all requested new construction, modifications, or changes meet DON security criteria.

e. Group/Department Heads

(1) Designate in writing, a key custodian who will be responsible for all operational keys controlled to the highest security classification level for which those keys provide access. The key custodian(s) must be FRC East personnel, not contractors or foreign nationals.

(2) Provide key custodian changes in writing, as they occur, to the KCO (code 7.4)

(3) In coordination with the KCO (code 7.4), survey and segregate the area of responsibility into major sectors (e.g., buildings, floors, and specific rooms) . This determination can be utilized as the basis for the total number of custodians/sub-custodians required to manage each department’s key program.

(4) Notify the KCO (Code 7.4) in writing of any access control problems that require re-keying or access code changes that have to take place in a timely manner.

f. Key Custodian/Sub-Custodian For the purpose of this instruction, these titles are synonymous. Each custodian will ensure that the provisions of this instruction are implemented and enforced. The responsibilities listed below are assigned to the Key Custodians. However, in the case of larger groups/departments, the assigned Key Custodian may elect to appoint an Alternate Key Custodian. All delegated Alternate Key Custodian names will be submitted to the KCO (Code 7.4).

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FRCEASTINST 5500. lH

This custodian will be responsible for daily contact with employees requiring keys, as well as all other duties of the primary key custodian.

(1) Determine the total number of keys needed to protect critical areas identified for this program.

(2) Follow procedures for key control based upon this instruction and the guidelines set forth by the KCO (Code 7.4)

(3) Report, in writing, all lost keys to the KCO immediately of discovery.

(4) Review the monthly report of all locks provided by the KCO. Provide a written quarterly report to the KCO (Code 7.4) verifying location of keys and personnel assigned keys.

g. Individual Key Users

(1) safeguard all issued keys against loss, theft, damage, and duplication. Report immediately,, the loss, suspected loss, or theft of any key or key card to the responsible key custodian.

(2) Surrender all issued keys to the responsible key custodian when no longer required (e.g., separation, Reassignment/relocation, retirement) . The key custodian will coordinate with the KCO the reissuing or return of subject keys.

h. Individual Access Code Holders

(1) safeguard all issued access codes against misuse and disclosure.

(2) Report any compromise of a controlled space immediately to the KCO (Code 7.4) and/or the security Officer (Code 7.4) . If after hours, contact the Security Guard Desk in Building 137 at (252)464-7999/7086.

5. Procedures

a. Key Control. The KCO (Code 7.4) will implement a Key Control program that provides accountability of all keys/key cards on hand, issuances, to whom, date issued and returned, as

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well as the signature of each individual assigned key(s) Access to the key control center and lock shop must be controlled and secured when nOt occupied by authorized personnel. All keys and key duplicates will be assigned to the asset/area that it is securing and will be protected to that level. The KCO (Code 7.4), in conjunction with the Locksmith, will maintain the Keystone database indicating key control items. The KCO (Code 7.4), in conjunction with the Locksmith, will coordinate key audits, inventories, and accountability, in accordance with references (a) through (c) , maintaining continuous accountability of keys and cards, as required in accordance with reference (b)

b. Criteria for Issuing Keys. Keys may only be issued to authorized personnel requiring access to subject area(s) who meet the criteria under the Key Control Program. Convenience or status is not sufficient criteria to issue a key or card to a person for a controlled area or space. The key custodian and/or sub-custodian will be responsible for accountability, justification, and enforcement of area restrictions and the requirements, prior to issuing a key providing access.

c. Security Guard Force (Code 7.4) Key Control. The Security Guard Force (code 7.4), is not authorized to accept keys from anyone. All keys issued to the Security Guards will be submitted through the KCO (Code 7.4) . The Security Guard Force (Code 7.4) , is charged with the responsibility of safeguarding all keys issued to them. These keys will be maintained in lockable key boxes when not in use. An inventory will be conducted upon transfer of custody and during each shift change. The Security Guard Supervisor (Code 7.4), will submit an annual key inventory to the Security Department (Code 7.4) Key Custodian.

d. Missing, Lost, or Stolen Keys/Cards

(1) Key custodians and/or sub-custodians will immediately notify the KCO (Code 7.4) in the event of missing, lost, or stolen keys/cards.

(2) In the event of missing, lost, or stolen keys, the affected locks or cores will be replaced or reprogrammed, whichever is financially beneficial to the government.

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e. Key Storage. When not attended, or being used, all controlled keys will be secured in appropriate key lockers.

f. AA&Es Storage Areas and Electronic SecuritySystem (ESS)

(1) Keys for AA&E storage buildings, rooms, racks, or containers will not be removed from the FRC East and will not be left unsecured or unattended at any time. The use of a master key is prohibited for AA&E storage and the number of keys issued for any area will be held to a minimum necessary for the performance of duties. When arms and ammunition are stored in the same area, assigned keys will not be stored with other keys that do not pertain to AA&E. Accessibility of such keys will only be authorized for person(s) whose official duties require access. A current roster of authorized AA&E personnel will be maintained within the AA&E section/shop. The roster shall be protected from public view and updated when changes occur, and validated semi-annually.

(2) Keys for the ESS/IDS control panels will not be removed from the FRC East, but instead, will be maintained in a locked key box, which is located in the Security Department (Code 7.4) under the KCO’s control. These keys will only be issued to, or accessible by, personnel who are approved by the system administrator,

g. Access Code Control

(1) Reference (c) governs the use of an access code to electronic and push button locks. These codes will be issued only to authorized personnel and protected in accordance with reference (c) , at the level of classification of that specific space and/or area.

(2) Anyone requiring access to a access code controlled workspace, will obtain authorization from the area custodian or the designated representative.

h. Locks and Seals

(1) Locking Devices. All locks, padlocks, and devices used for low, medium, and high security application within the FRC East will meet the minimum Department of Defense specifications for the level of security use.

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(2) Rotation and Maintenance. Security locks, padlocks, and devices shall be rotated as mandated by instructions or other directives. Rotation is completed to guard against the use of illegally duplicated keys and to afford the opportunity for regular testing, inspection, and maintenance, avoiding possible lockouts or security violations, thereby reducing possible malfunctions due to dirt, corrosion, and wear. The testing, maintenance, and lubrication are the responsibility of the Locksmith and will be coordinated with the Security Department (Code 7.4), so as not to disrupt normal production work schedules and will be performed using only approved procedures.

6. Padlock Security. When the door, gate, or other equipment the padlock is intended to secure is open, or operable, the padlock will be locked into the staple, hasp, fence fabric, or other nearby security point, to preclude the switching of the padlock.

7. Seals. The approved seal is the Boxcar Ball-End Seal, National Stock Number (NSN) 5340-00-081-3381, military specification MIL-S-23769C. Seal(s) must be serialized and will be stored in a secure container. The program manager in charge of the special program, which requires the use of these seals, is required to maintain the appropriate accountability logs and documentation of use.

8. Inventories/Audits

a. The KCO (Code 7.4), will conduct annual audits of all operational keys issued. The Key Custodian(s) will inventory keys at the end of each quarter (January, April, July, and October) and will submit an inventory to the KCO (Code 7.4) after each inventory. All operational keys will be inventoried by the key Custodians upon change of the KCO (Code 7.4). Key Custodians will be responsible for any/all Alternate Key Custodians assigned under their primary account.

b. AA&E Keys and Locks. Inventories will be conducted annually, reporting inventory to the KCO (Code 7.4) . Inventory records will be maintained in AA&E files for a minimum of one year and then disposed of per references (b) and (c)

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FF~AS~9Ô1!~SOO . 1H

9. Meetings. The KCO (Code 7.4) will hold semi-annual meetings with the Key Custodian/Alternate Custodian, or more often as required to assist them with their needs (e.g. survey lock locations, rotations, priority of protected assets, master keying, access control, and general security education)

10. Lockouts. All lockouts involving high security assets, restricted areas, and the FRC East perimeters and buildings, must be immediately reported to the KCO (Code 7.4) . Contact the Building 137 Security Guard Desk at (252)464-7999/7086 after hours. If immediate assistance is required, the Security Guard Desk will contact the KCO (Code 7.4), who will determine appropriate action. During the normal workday, the KCO (Code 7.4) will investigate and address further action.

11. References

a. SECNAV M-5510.36

b. OPNAVINST 5530.14

c. OPNAVINST 5530.13

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Chapter 3

Personnel and Vehicle Control

1. Purpose. This chapter documents processes and procedures for personnel identification and control, access to Fleet Readiness Center East (FRC East) , visitor requirements, foreign nationals, tours, and vehicle access, along with prohibited items.

2. Scope. Due to the type of work, programs, and information within FRC East, an employee and visitor identification program is essential for identification purposes. The Security Department (Code 7.4) will enforce command badge policy, establish electronic, security programs to restrict unauthorized access, and provide additional security activity to ensure the safety and security of command employees and visitors.

3. Responsibilities

a. Commanding Officer (CO) . The CO is responsible for controlling access and preventing unauthorized items from eii.tering FRC East.

b. Group/Department Heads. Group/department heads are responsible for ensuring these procedures are followed.

c. Security Department (Code 7.4) . The FRC East Security Department (Code 7.4) is responsible for enforcing these policies/procedures and providing guidance as required.

d. FRC East Employees. All FRC East employees are responsible for following these policies/procedures and reporting all observed violations.

e. Sponsors/Escorts. Sponsors are responsible for ensuring their visitors comply with these policies/procedures and provide escort to their visitors, as required.

4. Identification Badge Types

a. Common Access Card (CAC) . The CAC is the primary identification badge type used at FRC East, utilized by all military and civilian personnel assigned or employed by FRC East.

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FRCEASTINST 5500 .11-I

Contractors may be granted issuance of a CAC on a case by case basis, when computer access through the Navy Marine Corps Intranet (NMCI) is required.

b. Contractor Identification Badge. Individuals identified as working continually, in accordance with contracts and submitted visit request, within the FRC East both internal and external to the fence line who have not been issued a CAC will be issued a permanent MCAS contractor identification badge with an FRC East emblem on it.

c. Fleet Trainee Badge. These visitors attend training at FRC East for certification in specific trades. The FRC East instructors coordinate with the Security Department (Code 7.4) in advance, for issuance of assigned badges for the period of the instruction. The instructor ensures these badges are issued to authorized trainees and returned to the Building l3~ Security Guard Desk upon departure of all students, or as directed.

Badges will be encoded with electronic access, as required.

d. Visitor Badges

(1) Office Only (No Escort Required) . This badge is issued to visitors to conduct business in the administrative office areas of Building 137. If a visit request has not been submitted the FRC East POC will meet their visitor(s) in the main lobby of Building 137 and sign them.

(2) Escort Required. This visitor is authorized access to the facility, but not without an FRC East escort.

Escorts will at no time leave their visitor(s) inside the facility or other FRC East property unescorted.

(3) No Escort Required. This visitor has submitted a Visit Request and is authorized access by the FRC East POC requiring no escort within the facility

e. Foreign Nationals (FN) . All official and unofficial FN Visit Requests (one-time, reoccurring, extended) will be reviewed and processed through the Security Department (Code 7.4) who will provide all guidance and direction in the handling, filing, maintenance, approval, and renewal of such requests.

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The Security Officer (COde 7.4) will provide copies of all official Visit Requests to appropriate offices and command designated POCs. All FN visits will be within the guidelines set forth in reference (a)

f. Temporary Badge. Temporary badges may be issued prior to receipt of a permanent badge or in lieu of a visitor badge if a visit request has been submitted.

5. Wearing of the badge. The Command Access Card (CAC), or other approved badge, will be worn above the waist and below the neck of the outermost garment, and must be visible at all times.

An exception is granted only when the badge would constitute a safety hazard or foreign object damage (FOD) while completing a task, and displayed when prudent. A government issued identification badge should be removed and secured when leaving government facilities/installations.

6. Lost Badge. Identification badges are government prOperty and should be safeguarded and protected as such. Accountability is of the utmost importance. Identification badges stolen outside the command, along with any other missing personal property, should be reported to the local authorities as soon as possible. A police report is not required for the FRC East Security Department (Code 7.4) ; however, employees shall report loss, damage, or theft to the Building 137 Security Guard Desk at (252)464-7999 if after hours and outside the facility; or the Security Department (Code 7.4) at (252)464-8197 during normal working hours. The following procedures apply to government and contracted personnel:

a. Temporary paper badges can be obtained through the security guard desk for access into the FRC East.

b. The government employee will advise their supervisor and/or division secretary of the loss. Contracted personnel will advise their site supervisor, who will advise their government POC. The FRC East POC will follow the government employee procedures.

c. The supervisor will send the SecurityOfficer (Code 7.4) an email reporting this loss advising the employee’s name and payroll number. If contracted personnel, the supervisor will also provide the company name. Supervisors must submit proof

3-3 that an individual has completed their annual security briefing.

The Security Officer will not submit requests for replacement CACs until documentation of security training has been documented.

7. Visitor Control. All personnel requiring access to FRC East properties will be required to have authorized access prior to entry and identified as to their level of access. All visitors will be cleared through the Building 137 Security Guard Desk (Post 1) prior to gaining access to the facility. Visitors requiring escorts will be escorted by military or DOD civilian, personnel ofily. The Security Department (Code 7.4) will maintain control and accountability of all visitors by:

a. Requesting proper identification from individuals requesting access.

b. Ensuring individuals are in the visitor database, and verifying the type of access authorized for badge purposes.

c. Providing the appropriate badges to individuals in accordance with the visitor database.

d. Ensuring individuals do not bring prohibited property.

e. Ensuring visitor logbook entries are properly entered.

f. Maintaining accountability of all issued badges and returning each badge during watch-to-watch inventories.

g. Manning accessible Entry Control Points (ECP) during operational hours; checking for proper identification.

h. Ensuring all visitors display identification badges properly.

8. Visit Types

a. Personal Visits. These visits are discouraged and generally will not be approved. Only under adverse or emergency conditions will these visits be authorized and then will be in the main lobby of Building 13.7. The FRC East employee will obtain their supervisdr’s approval prior to leaving the work area for such type visits.

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b. Family Visits. The FRC East employees have been granted the privilege to bring their immediate family members into the facility during normal (15t and 2 shifts, Monday- Friday) working hours (0700-1700) only. Third shift employees are not authorized to have family visits during their normal work hours. All employees requesting a family visit will complete the FRC East 5512/20, “Permit for Family Visiting,” located on the Naval Forms Online, and must obtain their supervisor’s signature indicating submission approval. The employee will hand carry or electronically forward the form to the command Security Officer (Code 7.4) for final approval.

When the FRC East 5512/20 is approved and issued, the employee will keep the original and a copy will be maintained by the Building 137 Security Guard Desk. After the visit has concluded, the form will be destroyed. Tenant commands and contractors inside the FRC East are not authorized family visits.

c. Tours and News Media. The Corporate Communications Office (Code 7.5) will coordinate with the Security Officer (7.4) for planning, approval, and execution •of all media tours and will assume during the conduct of the tour/visit. All photography associated with these visits will be approved by the Security Officer (Code 7.4) or his/her designee.

d. Foreign Nationals (FN5) . All FN visits will be coordinated and cleared via the Security Department (Code 7.4), in accordance with references (a) through (c)

e. Lunch Visitation. Lunch invitations to spouses will be honored during the FRC East employee lunch period only and will not be extended, except during special functions approved by the CO. The employee will act as the escort and a FRC East 5512/20 will be required.

9. Vehicle Control

a. Emergency Vehicles. Emergency vehicles will not be delayed under any circumstance. The Security Guards (Code 7.4) will expedite emergency vehicle travel by providing access through the vehicle gates nearest the destination.

b. Drop Off and Pick Up Passes. These passes (colors can change for security purpose) are for…