LI-14305_REQUEST FOR LEASE PROPOSAL Due 14 Nov.pdf

REQUEST FOR LEASE PROPOSAL (RLP) LI-14305

Request for Lease Proposal of Approximately 25,778 Square Meters of Climate Controlled Warehouse and

Maintenance Shop, Exterior Laydown and Parking Areas in Subic Bay Metropolitan Authority Freeport

Area Republic of the Philippines.

17 September 2025

Prepared by:

Commander, Naval Facilities Engineering Systems Command, Pacific

258 Makalapa Drive, Suite 100

JBHH, HI 96818

HEATHER M. STADLER

Real Estate Contracting Officer

Offers are due by 14 November 2025 at 11:59 PM Hawaii Standard Time.

All pre-proposal inquiries (PPI) in relation to this Request for Lease Proposal (RLP) LI-14305 must be addressed via electronic mail to the Real Estate Contracting Officer’s (RECO) designated representatives at the emails listed herein, and the Subject line shall be marked “RLP LI-14305”. Offerors are requested to utilize Attachment J – Pre-Proposal Inquiry (PPI) Form to submit questions, clarifications and other requests for general information to the following:

1. Zachary Schuhart at zachary.t.schuhart2.civ@us.navy.mil

2. Barbara Buckhalter at barbara.buckhalter@salasobrien.com

All PPIs submitted and answered by the Department of the Navy (DoN) shall be made available for all interested parties to review as an Amendment to the RLP and posted on SAM.gov. Offeror name and contact information shall not be included or shared in the Amendment. The first round of PPIs shall be gathered in advance of and then answered during the Industry Day planned for 15 October 2025. After that, additional PPIs can be submitted as described above. The deadline to submit PPIs is Monday, 3

November at 11:59 PM Hawaii Standard Time.

RLP LI-14305

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT WO# 1858517

TABLE OF CONTENTS

1. SUMMARY OF MINIMUM REQUIREMENTS

2. AWARD PROCESS

3. MISCELLANEOUS

4. UTILITIES, MAINTENANCE & SERVICES

5. SAFETY & ENVIRONMENTAL MANAGEMENT

6. SECURITY STANDARDS

ATTACHMENTS

A. MINIMUM FACILITY REQUIREMENTS

B. AREA OF CONSIDERATION

C. STANDARD FORM 2 LEASE FOR REAL PROPERTY

D. GSA FORM 3517B, GENERAL CLAUSES

E. GSA FORM 3518, REQUIRED REPRESENTATIONS & CERTIFICATIONS

F. GSA FORM 3516, SOLICITATION PROVISIONS

G. PROPOSAL TO LEASE SPACE

i. TABLE 1 SPACE OFFERED & RATES

H. FORM 12000, PRELEASE FIRE PROTECTION AND LIFE SAFETY EVALUATION

I. CERTIFICATE OF SEISMIC COMPLIANCE

J. PRE-PROPOSAL INQUIRY (PPI) FORM

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT WO# 1858517

1.0 SUMMARY OF MINIMUM REQUIREMENTS

1.1 EXECUTIVE SUMMARY:

A. EXECUTIVE SUMMARY

The United States of America acting by and through the Department of the Navy, hereinafter referred as “Navy” and/or “Tenant”, seeks to award a five (5)-year Lease with no renewal options for space that meets the following requirements:

1. Space offered must provide for approximately 25,778 square meters (SM) of Climate

Controlled Warehouse and Maintenance Shop, Exterior Laydown and Parking Areas to accommodate approximately 63 personnel as described in Attachment A, Minimum Facility

Requirements. The space shall primarily be used for storage and maintenance of vehicles and vehicle equipment; and

2. Space offered must be located within the Subic Bay Metropolitan Authority (SBMA)

Freeport area and be located within 16 kilometers (10 miles) of the Naval Supply Depot

(NSD) Compound Entrance Gate located at Argonaut Hwy, Subic Bay Freeport Zone, Olongapo, Zambales, Philippines as described in Attachment B, Area of Consideration; and

3. The Navy prefers for offered space to be ready for beneficial occupancy no later than 30

September 2026.

Lease award is anticipated to be made no later than 31 January 2026. If awarded, the Lease must be executed no later than 30 September 2026. Offers for RLP LI-14305 are due by 14 November 2025 at 11:59 PM Hawaii Standard Time.

B. GENERAL ARCHITECTURE & FINISHES:

Space offered must include a detailed narrative as to how the proposed space will meet the Navy’s requirements described in this RLP and Attachments. Space offered may require tenant improvements (TI) necessary for the proposed space to conform to the Navy’s requirements described in Attachment A. Offerors should describe the TI contemplated in their proposal with enough detail for the Navy to assess that the offered space will satisfy the Navy’s requirements outlined in this RLP and Attachments upon completion of applicable TI.

The Offeror shall design and propose a layout that optimizes functionality with respect to the requirements described in Attachment A, details space utilization and circulation, and complies with applicable local building and safety codes, and as specified in this RLP.

C. UTILITIES, MAINTENANCE & SERVICES:

The Navy is seeking a full-service Lease inclusive of all utilities, maintenance and janitorial services

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associated with the proposed property. Utilities should be inclusive of electricity, gas, water and sewage disposal. Maintenance should be inclusive of HVAC, service calls, interior maintenance, fence repair and maintenance, parking lot maintenance, exterior site and landscaping services, and commercial waste and disposal services. Janitorial services should be inclusive of all associated cleaning services to maintain the

Leased space in a clean and acceptable condition including carpet cleaning, light bulb replacement, trash removal, window cleaning, supply of janitorial products for cleaning, and supply of bathroom paper products.

Services, utilities, and maintenance shall be provided in accordance with the Section 4.0 of this RLP.

D. PARKING:

Per Attachment A, Minimum Facility Requirements, the Navy is requesting a total of approximately

5,700 SM of exterior paved area. Within the total 5,700 SM of exterior paved area requested, the

Navy requires space for a minimum of 40 dedicated parking spaces and 10 dedicated semitrailer spaces. The breakout of the 40 dedicated parking spaces is as follows:

Parking Description Spaces

Assigned Parking 2

Staff Parking 20

Visitor Parking 18

Total Parking 40

1.2 AREA OF CONSIDERATION

Space offered must be located within the Subic Bay Metropolitan Authority (SBMA) Freeport area and be located within 16 kilometers (10 miles) of the NSD Compound Entrance Gate located at Argonaut Hwy, Subic Bay Freeport Zone, Olongapo, Zambales, Philippines as described in

Attachment B, Area of Consideration. The Navy prefers space that is located closer to the NSD

Compound Entrance Gate.

1.3 COMPLIANCE REQUIREMENTS FOR SPACE

A. Space offered shall comply with all applicable building codes and life and safety criteria described in

Attachment A and in the Philippines. In the event that applicable building codes and life and safety criteria described in this RLP conflict, the more stringent shall apply. With respect to the specific building codes and life and safety criteria applicable to the Department of Defense for fire protection as described further in Section 5.0 and Attachment A, Offeror is required to obtain

B. Space shall comply with requirements of United States Department of Defense (DoD) unified facility

Criteria (UFC) 3-600-01 and local fire and life safety standards.

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C. The offered space construction shall comply with DoD Minimum Antiterrorism Standards for

Buildings, Unified Facilities Criteria (4-010-01), Seismic Design of Buildings (3-310-04), Standards of Seismic Safety for Existing Federally Owned and Leased Buildings, NIST GCR 110917-12 of

December 2011, and applicable sections of Unified Facility Criteria DoD Building Code (1-200-01).

D. The offered space shall meet the construction requirements of the Architectural Barriers Act (ABA)

Standards. This includes the facility and all Leased space (entrance areas, parking, accessible route, entrance and egress, ramps, stairs, handrails, alarms, doors, restrooms, drinking fountains, and elevators).

E. Facilities must meet security standards (Facilities Security Level IV - High) as required by UFC 4-

010-01, Change 1, 1 October 2013 which states the security standards established by the Department of Homeland Security’s Interagency Security Committee (ISC) in The Risk Management Process for

Federal Facilities shall apply to all off-installation Leased space managed by the DoD. In accordance with these ISC standards, the Navy shall conduct a security survey for each facility offered and determine a risk rating. The Navy shall determine from that risk rating if the property is acceptable or unacceptable. Offers must receive an acceptable security risk rating from the Navy in order to be eligible for award. The security survey may take up to forty-five (45) days following receipt of offers and must be completed prior to award. For more information, go to:

https://www.cisa.gov/sites/default/files/2024-07/The_Risk_Management_Process_2024_Edition.pdf

1.4 LEASE TERM

The Lease term shall be a five (5)-year, firm term Lease with no renewal options. The Navy may terminate this Lease without cost and in the best interests of the Navy, in whole or in part, upon providing ninety (90) days’ written notice to the Offeror. Termination shall be at no cost to the Navy unless the

Lessor has incurred documented, reasonable, and necessary TI costs prior to the termination date that have not been reimbursed or amortized through rental payments. In such a case, the Navy shall compensate the Lessor for the unpaid portion of such TI costs as the sole termination fee. The Lessor must submit a detailed itemization of these costs, along with supporting documentation, within sixty (60) days of the Navy’s termination notice. Any disputed amounts shall be subject to resolution in accordance with the Disputes clause of the Lease and as detailed in Attachment D.

All terms and conditions contained herein shall prevail throughout the term of the Lease. The Navy reserves the right to award additional Leases using this RLP as required.

https://www.cisa.gov/sites/default/files/2024-07/The_Risk_Management_Process_2024_Edition.pdf

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT WO# 1858517

1.5 EXECUTION

A. After the conclusion of negotiations, if they are held, the RECO shall require the Offeror(s) selected for award to execute the proposed Lease prepared by Naval Facilities Engineering Systems Command

(NAVFACSYSCOM) Pacific, which reflects the proposed agreement of the parties. The proposed

Lease shall consist of:

1. Attachment C, Standard Form 2 Lease for Real Property,

2. Attachment D, GSA Form 3517B, General Clauses,

3. Attachment E, GSA Form 3518, Required Representations and Certifications,

4. The pertinent provisions of the offer, and

5. The pertinent provisions of the RLP.

B. The acceptance of the offer and award of the Lease by the Navy occurs upon notification of acceptance of the offer or execution of the Lease by the RECO and emailing or otherwise furnishing written notification or the executed Lease to the successful Offeror.

C. The Navy reserves the right to award a Lease without discussions. The Navy reserves the right to not award to any Offeror and cancel this RLP if it deems appropriate without liability or cost to the Navy.

1.6 OCCUPANCY DATE

With respect to the evaluation factors detailed in Section 2.9 of this RLP, the Navy seeks to occupy space meeting the requirements of this RLP as soon as possible. Per Section 2.1 How to Offer, D. Part B.

Technical Data, Item 3., Offerors are required to present a high-level schedule that details delivery of a complete and usable space ready for Navy occupancy.

1.7 MINIMUM REQUIREMENTS

The requirements listed within Section 1 and Sections 3 through 6 of this RLP are all minimum requirements of the Lease.

1.8 ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

A. The Offeror must supply with their proposal current and validated electronic funds transfer (EFT) banking information. EFT banking information must be accompanied by a certified letter from your financial institution that validates the account information as accurate. If awarded, Offeror(s) are required to ensure their EFT banking information is current throughout the term of the Lease. In the event that EFT banking information changes during the term of the Lease, the Offeror(s) must supply

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a written request to the RECO with supporting documentation to validate the new EFT banking information is accurate.

B. Offeror(s) which are primarily based in the Philippines are not required to have an active registration in the System for Award Management (SAM), formerly Central Contractor Registration (CCR)

Vendor Registration via the Internet at http://sam.gov in order to submit an offer, but it is preferred by the Navy. Offeror(s) which are United States entities are required to include in their proposal an active SAM Vendor Registration. If the Offeror is a United States owned Joint Venture (JV) and the proposal offered is a sublease, the Offeror must be registered in SAM and include their proposal an active SAM Vendor Registration. Offeror(s) awarded a Lease(s) with an active SAM registration must update or renew registration annually and provide evidence of renewal to the Navy. If an

Offeror is awarded a Lease with an active SAM registration at the time of Lease execution, the

Offeror may request formally in writing to the RECO to update their EFT banking information to their traditional EFT bank account information provided that supporting documentation as outlined in

1.8.A. is provided.

C. In the event there is a change in ownership during the term of the Lease, the Navy only recognizes a change in ownership upon the execution of a trilateral novation agreement with both old and new owners in compliance with procedures established by Federal Acquisition Regulation (FAR) 42.12.

The new owner must supply current and validated EFT banking information or confirmation of an active SAM registration to be codified in the trilateral novation agreement.

1.9 AVAILABILITY OF FUNDS

Award of this Lease and all agreements related to the obligation of the Navy to make payments pursuant to the award of this Lease contemplated in this RLP are subject to U.S. Law and the availability of appropriations. Award of any Lease under this RLP is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Navy under this RLP or for any payment may arise until funds are made available to the RECO for a Lease and until the Offeror receives notice of such availability, to be confirmed in writing by the RECO. In the event sufficient funds are not made available, the Navy may not make an award under this RLP.

2.0 AWARD PROCESS

2.1 HOW TO OFFER

D. Offers must be received no later than 11:59 PM Hawaii Standard Time on Friday, 14 November 2025, and must remain open until award. Be advised that award may be made based on initial offers without discussion. Discussions may be held with Offerors in the competitive range, should one be http://sam.gov/

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established. Offers shall be submitted electronically via email to DoD Secure Access File Exchange

(SAFE) website https://safe.apps.mil/. In order to submit a proposal through the DoD SAFE website, Offerors must request the RECO’s designated representatives identified in this RLP LI-14305 to initiate a ‘Request a Drop-Off’. Offerors must initiate this request via email to Zach Schuhart at zachary.t.schuhart2.civ@us.navy.mil and Barbara Buckhalter at barbara.buckhalter@salasobrien.com. Offerors shall then receive an automated email from DoD

SAFE containing the instructions for uploading the file(s). Instructions on how to use DoD SAFE can be found here: https://safe.apps.mil/. Please note the drop-off link expiration in the instructions and be sure to request drop-off links in advance of need, but not too far in advance to avoid it being expired when ready to use. Submissions must be received by the due date and time listed above. Offerors are responsible for ensuring successful electronic delivery and should submit offers prior to the stated deadline to allow for any electronic delays.

E. Format of Offer: Offers must be divided into two separate parts, Part A, Cover Letter with Rental

Offer and Part B, Technical Data. On the subject line of all submittals, offers must be marked with the

RLP number, “RLP LI-14305”. If Offeror elects to make multiple offers, each submission must be submitted via DoD SAFE website separately. Offers, and any subsequent modifications of offers thereof, shall be submitted via DoD SAFE website addressed to the RECO on or before the due date for offers. Offers shall conform to all instructions set forth in this RLP. Modifications of offers may also be submitted via the DoD SAFE website to Zach Schuhart at zachary.t.schuhart2.civ@us.navy.mil and Barbara Buckhalter at barbara.buckhalter@salasobrien.com on or before the due date for offers.

F. PART A, Cover Letter with Rental Offer:

The Offeror shall include with its proposal a dated cover letter on its letterhead stationery formally responding to the RLP. The cover letter shall be signed by the Offeror and all persons or entities, other than limited partners, who shall have a financial interest in the project. Erasures or other changes on the cover letter must be initialed by the person(s) signing the offer. Pages should be numbered. The letter should reference this RLP by “RLP LI-14305” and contain the information listed below.

1. The name of the Offeror and confirmation that the Offeror and owner are not U.S. Navy employees.

2. Name, email and telephone number(s) of the person(s) authorized to negotiate and execute any resulting Lease as well as at least one (1) alternate point of contact with email and telephone number.

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3. Written acknowledgement and permission to represent other owners for the same RLP if a leasing agent or owner’s representative is presenting buildings for multiple ownership groups.

4. Appropriate evidence of ownership of the property. If the Offeror is not the owner, provide evidence of the Offeror’s authority to act for the property owner. Offer signed by an agent shall be accompanied by an original signed document evidencing the agent’s authority to offer the

Leased space. If the offer is a sublease, the Offeror must include appropriate documentation to support the owner’s acknowledgement of the RLP and approval for the Offeror to propose the property for lease.

5. Identification and location of the property offered.

6. Confirmation the space shall meet all minimum specifications, provisions, clauses, terms and conditions of the RLP and Lease, and that the offer remains valid through award unless earlier withdrawn. Include acknowledgement that all pages of the RLP including Attachments were received by the Offeror.

7. Completed rental offer and breakdown using Attachment G, Proposal to Lease Space. Total annual rent for each year of the five (5)-year initial term must be a fixed level amount and must include all applicable taxes and items listed in 1.1 B “Utilities, Maintenance & Services”. Rent shall be paid at a quarterly frequency and in advance. The Navy prefers for rent to be paid semi-annually but this is not a requirement.

8. Cost proposal for all tenant improvements (TI) contemplated in the Offeror’s proposal to meet

Navy requirements. The cost proposal for TI should include an itemized breakdown of all work to be performed as well as identify ancillary costs such as design and Value Added Tax (VAT). The

Navy defines “tenant improvements” or “TI” as modifications or alterations made to a leased property to customize it for the tenant’s specific needs and business operations.

9. Offerors which are entities registered in the U.S. or a Joint Venture (JV) registered in the U.S.

shall complete Attachment E, GSA Form 3518, Representations and Certifications (initial all pages) and include in their submission. Paragraph 12 of Attachment E is referring Offerors to ensure they are registered in the System for Award Management (SAM) system at https://sam.gov/. Section 1.8 of this RLP references this with useful instructions to register in

SAM as well.

D. PART B, Technical Data: Include a summary which provides the following:

1. Explanation of how the proposed space shall provide an efficient layout for the related space requirement described in Attachment A, including location of space within the building. Preferred documentation is a layout sketch at 1/8” =1’ scale (or larger standard scale) showing location and https://sam.gov/

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measurement of existing and/or proposed windows, loading dock(s), entrances and exits of the building, type of construction, interior finishes of walls and ceilings in all habitable rooms, corridors and exit-ways within the space. The proposed location of all spaces should be described in ANSI/BOMA square meter measurements. Offeror should provide a description and location of parking and indicate which spaces are reserved for Navy use or shared by other tenants. Offerors should provide a description of exterior door construction, direction, and lock type. Offerors should further provide available Computer Aided Design (CAD) drawings upon request.

2. A location map and statement of distance from the NSD Compound Entrance Gate located at

Argonaut Hwy, Subic Bay Freeport Zone, Olongapo, Zambales, Philippines as described in

Attachment B, Area of Consideration. Offered location must be within 16 kilometers (10 miles) driving distance from the NSD Compound Entrance Gate.

3. A high-level schedule that details delivery of a complete and useable space ready for Navy occupancy, subject to award of Lease. As applicable, the Navy’s preferred milestones in the high level schedule consist of (1) date of final layout approval by the Navy, (2) 60% completion date,

(3) date when Offeror can install systems and furniture, fixtures and equipment, (4) date when Navy telephone/data equipment can be installed, (5) date when Navy can move equipment into space, (6) date of preliminary acceptance inspection, and (7) date space shall be complete and useable for the

Navy to occupy. This high-level level will be incorporated into the lease terms.

4. A brief narrative that discloses all deviations from the current local building codes for new structures, including those permitted by so-called “grandfather clauses.”

5. A brief narrative that explains whether and how the property has addressed compliance with the security standards as described in this RLP.

6. A brief narrative that explains exterior landscaping and drainage direction.

7. Interior and exterior photos of the existing facilities.

8. Three (3) narratives demonstrating the Offeror’s ability to successfully accomplish the required TI and manage the Lease addressing 1) utilities, 2) maintenance and 3) janitorial services. These examples will be for evaluation purposes only.

9. A completed Attachment H, Form 12000 Prelease Fire Protection and Life Safety Evaluation.

10. A completed Attachment I, Seismic Offer Forms.

11. Any other information (such as a fact sheet, color photograph, site plan, location map, and tax parcel map) in cases of multiple tax parcels for an offered building, etc., in order for the Navy to perform a complete and adequate analysis of the offered property. Such information may also be

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requested by the Navy, and in such circumstances, shall be submitted by the Offeror within five (5) working days of the request.

E. Refer to Attachment F, GSA Form 3516 Solicitation Provisions, for additional instructions. If additional information is needed, the RECO (or the RECO’s designated representative) should be contacted at the email addresses listed on the cover of this RLP.

2.2 PREPARATION OF OFFERS

A. Offerors are expected to carefully examine the drawings, specifications, schedules, and all other information and instructions contained in this RLP. Failure to do so shall be at the Offeror's risk.

B. Failure to prepare, format, and submit all information required by this RLP, including all sections and

Attachments, shall be at the Offeror's risk.

C. All proposals, presentations, and accompanying information, including post-award submittals by the

Offeror, shall be made and submitted in accordance with the directions contained in this RLP. An

Offeror's inability to comply with the Submission Format may, at the Navy's option, result in disqualification and removal of an Offeror from consideration under this RLP.

2.3 ALTERNATIVE OFFERS

The Navy recognizes that the requirements established in this RLP may not conform to the Offeror’s practices. Offerors may submit offers that are alternative to the requirements of this RLP and attachments at their own discretion; however, alternative offers must be detailed to describe any and all deviations from the requirements of this RLP. Acceptance of an alternative offer is a unilateral decision made solely at the discretion of the Navy. Offers that do not comply with the minimum requirements specified in this

RLP and Attachments may be determined to be nonresponsive or unacceptable by the Navy.

2.4 WHO MAY SUBMIT AN OFFER

An Offeror may be an individual, partnership, corporation, or association.

The forming of a Joint Venture (JV), an association of two or more persons, corporations, partnerships, and/or associations, to carry out a single business enterprise for profit, for which purposes the parties combine their property, money, efforts, skill and knowledge, is considered an acceptable business entity under this RLP. However, if the Offeror is a JV, it must (1) be established prior to the submission of an initial offer(s), and (2) the initial offer(s) submitted must contain the Agreement for JV or similar documentation signed by all participating parties.

2.5 EXPLANATION TO PROSPECTIVE OFFERORS (PRE-PROPOSAL INQUIRY)

A prospective Offeror desiring an explanation or interpretation of the RLP, specifications, or other

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related information, must request such explanation via a Pre-Proposal Inquiry (Attachment J – Pre-

Proposal Inquiry (PPI) Form), following the instructions provided on the cover of this RLP,. Verbal explanations or instructions shall not be binding on the Navy. Any information given to a prospective

Offeror concerning the RLP shall be furnished promptly via Amendments to this RLP.

2.6 MULTIPLE OFFERS

Offeror(s) may submit multiple offers. If an Offeror elects to make multiple offers, each submission must be submitted separately via the DoD SAFE website (https://safe.apps.mil/). Separately price each offer, and distinctly mark each package and page so that if the pages become separated, the reader can clearly identify what offer the package or page applies to. Each offer shall meet the requirements of this RLP separately to enable evaluation without the need to request additional information.

2.7 AMENDMENTS TO THE RLP

This RLP shall not be changed or amended except by a formal written Amendment signed by the RECO.

Should this RLP be amended, all record holders of the RLP shall be provided a copy of the Amendment.

If this RLP is amended, all terms and conditions which are not modified shall remain unchanged and shall continue in full force and effect. Offerors shall acknowledge receipt of any and all Amendments with a written statement in their proposal that they have received, read and acknowledged all Amendments.

2.8 LIMITATION

In no event shall the Navy bear any costs associated with the preparation of Offeror’s responses to this

RLP or the Offeror’s post-award submissions and actions required by this RLP. This RLP shall not be interpreted as a contract, a promise to contract, or a commitment of any kind on the part of the United

States Government, and any costs to prepare a proposal are the sole responsibility of the Offeror.

2.9 EVALUATION FACTORS

A. A Lease shall be awarded to the Offeror(s) whose offer is of best value to the Navy. “Best value” is defined as: the most advantageous tradeoff between price and performance for the Navy. Best value is determined through a process that compares strengths, weaknesses, risk, price and performance, to select the most advantageous value to the Navy. Any proposal found to have a deficiency in meeting the stated RLP requirements or performance objectives shall be considered ineligible for award, unless the deficiency is corrected through discussion.

The tradeoff process is selected as appropriate for this acquisition. The Navy considers it to be in its best interest to allow consideration of award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

https://safe.apps.mil/

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1. Factor 1 – Price: Price is defined as the total cost across the total term of the Lease.

Total Lease cost includes base rent and all operating costs for items listed in sections 1.1 C. and 3.0 Utilities, Maintenance & Services for the five-year term, plus the cost for tenant improvements.

2. Factor 2 – Location: The location of the offered space must be within 16 kilometers

(10 miles) driving distance of the NSD Compound Entrance Gate (Attachment B).

Facilities outside this area are ineligible. Proximity to the NSD Compound Entrance

Gate will be evaluated, with offers closer to the NSD Compound Entrance Gate receiving a more favorable evaluation.

3. Factor 3 – Space Offered: The Navy is seeking to lease space that efficiently and effectively accommodates the facility requirements described in this RLP and as specifically detailed in Attachment A. Offers will be evaluated based on how well the conceptual layout and supporting narrative demonstrate an effective and efficient use of space, considering workflow, adjacencies, and overall functionality.

4. Factor 4 – Delivery Time of Complete & Useable Space: The Navy prefers a beneficial occupancy date for the facility described in Attachment A no later than 30

September 2026. The evaluation will consider the credibility and realism of the proposed delivery schedule, with offers demonstrating a higher degree of confidence in meeting the desired occupancy date being evaluated more favorably.

5. Factor 5 – Technical Approach to Utilities, Maintenance & Services: The Navy is seeking a full-service lease inclusive of utilities, maintenance, and services as described in this RLP, specifically in Section 3.0 “Utilities, Maintenance &

Services”, and Attachments. The evaluation will assess the suitability, effectiveness, and comprehensiveness of the proposed technical approach for providing these services.

6. Factor 6 – Compliance: The Navy requires space to be compliant with all applicable criteria per Section 1.3 and described further in this RLP, specifically in Section 5.0

“Safety and Environmental Management” and Section 6.0 “Lease Security

Standards” and Attachments, including but not limited to: building codes, fire safety, seismic safety, accessibility, and security standards. The evaluation will focus on the clarity, completeness, and credibility of the proposed approach to ensure full and ongoing compliance with all applicable standards.

When combined, Factors 2, 3, 4, 5 and 6, are equal to Factor 1, price. Factors 2, 3, 4, 5, and 6 are equal to each other.

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2.10 NEGOTIATIONS

A. Discussions, if any, shall be conducted on behalf of the Navy by the RECO (or the RECO’s designated representative). The RECO is named on the cover of this RLP. The Navy shall negotiate rental price for the Lease term and any other aspect of the offer as deemed necessary.

B. The Offeror shall not enter into negotiations concerning the space leased or to be leased with representatives of the Navy other than the RECO or the RECO’s designee(s).

C. The Navy reserves the right to award based on initial offers and not conduct discussions. The Navy may conduct written discussions with responsible Offerors within the competitive range, should one be established by the Navy. If established, the competitive range shall be determined by the RECO on the basis of cost or price and other factors that are stated in this RLP and shall include all of the most highly rated offers, unless the range is further reduced for purposes of efficiency. Offerors shall be provided a reasonable opportunity to submit any cost or price, technical, or other revisions to their offers that may result from discussions, if held. The Navy shall provide written notification to

Offerors selected or non-selected for competitive range, if applicable.

D. Offerors within the competitive range, if established, shall be provided a reasonable opportunity to submit any cost or price, technical, or other revisions to their offers that may result from the discussions. Discussions shall be closed with submission of final offer revisions (“Best and Final

Offer”).

2.11 AWARD

The Navy anticipates, but cannot guarantee, award of the Lease no later than 31 January 2026 and Lease execution no later than 28 February 2026.

The Lease shall be awarded to the responsive Offeror(s) who submit an offer which is determined to be the best value to the Navy. The Navy may, however, at its option: (1) choose to reject any and all offers without a requirement for justification, (2) accept initial offers without discussions, or (3) award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

The Navy may accept an offer whether or not there are discussions after its receipt, unless a written notice of withdrawal is received before award. Discussions conducted after receipt of an offer do not constitute a rejection or a counteroffer by the Navy. Offerors may be requested to submit Best and Final Offers (BFO) in the form of an executed Standard Form 2, with General Clauses and details of the space offered, sufficient for final execution by the Navy's RECO. The Navy may execute the Lease by signing the offered document, or by issuing an award letter with a final Lease document to follow upon completion of any remaining Navy due diligence. A written notice of award or acceptance of offer signed by the RECO

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and mailed or otherwise furnished to the Offeror shall result in a binding contract without further action by either party.

Neither financial data submitted with an offer, nor representations concerning financing, shall form a part of the resulting Lease. However, if the resulting Lease contains a clause providing for price reduction for defective cost or pricing data, the Lease price shall be subject to reduction if the cost or pricing data furnished is incomplete, inaccurate, or not current.

2.12 COMPLIANCE WITH OMB CIRCULAR A-11, APPENDIX B: REAL PROPERTY LEASING

Offerors are hereby notified that the award and administration of any lease resulting from this RLP are subject to the requirements of Office of Management and Budget (OMB) Circular A-11, Appendix B, "Real Property Leasing." This circular provides guidance on the efficient and effective management of federal real property assets, including leasing practices.

Offerors should be aware that the Navy, as a U.S. Federal agency, must comply with the principles and requirements outlined in OMB Circular A-11, Appendix B, throughout the lease lifecycle, including, but not limited to, the determination of need, market research, solicitation, evaluation, negotiation, award, and lease administration.

This compliance may influence the Navy's decision-making process, including the evaluation of offers, the conduct of negotiations, and the terms and conditions ultimately incorporated into any resulting lease.

While Offerors are not directly subject to OMB Circular A-11, Appendix B, understanding its general principles can provide valuable context for the Navy's objectives and priorities in this procurement.

3.0 MISCELLANEOUS

3.1 UNIT COSTS FOR ADJUSTMENTS

A. The Offeror is required to state in the offer, or in an attachment, unit prices for the items listed below.

Prices shall be quoted as fully installed and finished. The unit prices may be used, upon acceptance by the Navy, during the first year of the Lease to price alterations costing $100,000 or less. These prices may be indexed or renegotiated to apply to subsequent years of the Lease upon mutual agreement of the Offeror and the Navy:

1. The cost per wall-mounted 220-volt and 110-volt duplex outlet.

2. The cost square meter of perimeter fencing sufficient to comply with AT setback requirements & physical security IAW MCO 5530.14A.

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3.2 SUBSEQUENT NAVY ALTERATIONS $100,000 OR LESS

A. The Offeror may be requested to provide alterations during the term of the Lease. The two sections from Attachment C, SF 2 Form Lease for Real Property and Attachment D, GSA Form 3517B

General Clauses; 552.270-31(a) Payment due date and 552.270-31(b) Invoice and inspection for payments other than rent, apply to orders for alterations. All orders are subject to the terms and conditions of this Lease.

B. Orders may be placed by the RECO and documented by Lease modification. The RECO may provide the Offeror with a list of Navy officials authorized to place orders and shall specify any limitations on the authority delegated to Navy officials.

3.3 SPECIFIED AREAS

The specified areas in Section 1.1 and Attachment A is the minimum square meter requirement. All offers at or above this minimum shall be considered on total annual rent basis.

3.4 ANSI/BOMA OFFICE AREA (ABOA) SQUARE METER

A. For the purposes of this RLP, the Navy recognizes the American National Standards

Institute/Building Owners and Managers Association (ANSI/BOMA) international standard (Z65.1-

2017 definition for Office Area, which means “the area where a tenant normally houses personnel and/or furniture, for which a measurement is to be computed.”). The Navy also recognizes the

American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) international standard (Z65.2-2019) for Warehouse space.

B. ANSI/BOMA square meter shall be computed by measuring the area enclosed by the finished surface of the room side of corridors and other permanent walls, the dominant portion (refer to Z65.1) of building exterior walls, and the center of tenant-separating partitions. Where alcoves, recessed entrances, or similar deviations from the corridor are present, ANSI/BOMA square meter shall be computed as if the deviation were not present.

3.5 COMMON AREA FACTOR

If applicable, the Offeror shall provide the Common Area Factor (a conversion factor(s) determined by the building owner and applied by the owner to the ANSI/BOMA square meter to determine the rental square meter for the offered space).

3.6 APPURTENANT AREAS

The right to use appurtenant areas and facilities is included. The Navy reserves the right to post Navy rules and regulations where the Navy Leases space.

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3.7 ADJUSTMENT FOR VACANT PREMISES

A. If the Navy fails to occupy any portion of the Leased Premises or vacates the Premises in whole or in part prior to expiration of the term of the Lease, the rental rate and the base for operating cost adjustments shall be reduced using the figure specified in the “Rate for Adjustment for Vacant Leased

Premises” paragraph of this lease.

B. If no rate reduction has been established in this Lease, the rate shall be reduced by that portion of the costs per ABOA square meter of operating expenses not required to maintain the Space.

C. Said reduction shall occur after the Navy gives 30 calendar days’ prior notice to the Offeror and shall continue in effect until the Navy occupies the vacant Premises or the Lease expires or is terminated.

3.8 AFTER AWARD

Lease: Within ten (10) calendar days after notice of award, the Navy shall provide Offeror Attachment C drafted for execution. Within five (5) days of receipt, Offeror shall sign and return to the RECO for final execution.

A. ACCEPTANCE OF SPACE AND CERTIFICATE OF OCCUPANCY:

Ten (10) days prior to the completion of interior construction, the Offeror shall issue written notice to the Navy to inspect the space. The Navy shall have fourteen (14) calendar days to inspect and to either accept or reject the subject space.

1. Substantially completed space may be accepted by the Navy subject to the completion of minor punch list items. Space which is not substantially complete shall not be accepted by the Navy.

Should the Navy reject the Offeror’s space as not substantially complete as defined herein, the

Offeror shall immediately undertake remedial action and when ready shall issue a subsequent notice to inspect to the Navy.

2. The Offeror shall provide a valid Certificate of Occupancy, issued by the local jurisdiction, for the intended use of the Navy and shall maintain and operate the building in conformance with current local codes and ordinances. The Offeror shall further obtain the services of a licensed U.S.

Qualified Fire Protection Engineer to verify the offered space meets all applicable DoD building code and compliance requirements in accordance with Attachment A.

B. RENT COMMENCEMENT:

Upon award, the rent commencement date shall occur upon the effective date of the Lease. The effective date of the Lease shall commence within twelve (12) months of award. Rent shall be paid at a quarterly frequency and in advance.

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In accordance with Attachment G, in the event in which an awarded Offeror requires the completion of TI prior to the Navy taking occupancy of a leased space, the Navy shall pay shell rent, inclusive of applicable taxes, until the TI is certified as acceptable by the RECO and his/her designated representatives. The date after which TI is certified as acceptable, the Navy shall pay the negotiated base rent and operating expenses inclusive of utilities, maintenance and janitorial services with rent to be prorated accordingly thereafter.

The Navy prefers for the rent commencement date to occur after it has certified space as acceptable and for the rent to be prorated accordingly thereafter. The Navy shall not be required to accept space and commence rent prior to certifying space as acceptable for occupancy.

3.9 CONSTRUCTION SCHEDULE

A. Within five (5) calendar days after award, the successful Offeror shall submit to the RECO a tentative construction schedule giving the dates on which the various phases of construction shall be completed to coincide with the Navy's occupancy date. Refer to Section 1.6, "Occupancy Date" of this RLP. The finalized schedule shall be submitted no later than 30 days after award.

B. The schedule shall include timing for completion of design and construction milestones including, but not limited to: 1) submittal of preliminary plans and specifications; 2) submittal of other working drawings; 3) issuance of any building and environmental permits; 4) completed construction documents; 5) start of construction; 6) completion of principal categories of work; 7) completion and availability for move-in of each portion of the Navy-demised area; and 8) final construction completion prior to the Lease start date. Such schedule shall also indicate the dates available for the

Navy contractors to install telephone/data lines and furnishings and equipment prior to occupancy.

C. FINAL LAYOUT DRAWINGS FOR REVIEW:

1. The Offeror shall prepare, at the Offeror’s expense, and provide to the Navy, for the Navy’s approval, Final Layout Drawings. The Navy shall use best efforts to coordinate the provision of such information and details as required by the Offeror’s architect to complete such drawings in a timely manner. Final Layout Drawings, for the purposes of this Lease, are defined as fully-dimensioned drawings of the Leased space and shall consist of: 1) basic architectural information, wall types and location, door types and location, furniture locations, electrical, telephone and data outlet types and locations; 2) specifications necessary for calculation of electrical and HVAC loads; and 3) all fire protection sprinkler system location and specifications as validated by a U.S.

Qualified Fire Protection Engineer. Final Layout Drawings shall be due from the Offeror within fifteen (15) calendar days from award.

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2. Review. The Navy retains the right to review, and request modifications (if necessary) to, the

Offeror’s Final Layout Drawings prior to the Offeror’s commencement of interior construction.

The Navy’s review of the Final Layout Drawings is limited to the construction documents’ conformance to the specific requirements of the RLP and the Navy’s adjustments. The Navy shall perform all reviews of the Final Layout Drawings within ten (10) calendar days of receipt of such from the Offeror. Should the Navy require that modifications be made to the Offeror’s Final

Layout Drawings, the Navy shall state such in writing to the Offeror, and the Offeror shall have five (5) calendar days to cure all noted defects before returning the Final Layout Drawings to the

Navy for a subsequent review. Upon complete Navy review for conformance of the Final Layout

Drawings the Offeror shall obtain the necessary permits. Notwithstanding the Navy’s review of the Final Layout Drawings, the Offeror is solely responsible and liable for the technical accuracy of the Final Layout Drawings in meeting all requirements and provisions of this RLP and the

Lease. The Offeror shall obtain the necessary permits.

D. CONSTRUCTION OF TENANT IMPROVEMENTS:

The Offeror shall construct all Tenant Improvements (TI) in accordance with 1) the Navy reviewed Final

Layout Drawings and 2) all terms and conditions of the RLP. The Navy reserves the right to access any space within the building during the conduct of interior construction for the purposes of performing inspections or for installing Navy-furnished equipment. The Navy shall coordinate with the Offeror the activity of Navy contractors in order to minimize conflicts with, and disruption to, other contractors on site. Access shall not be denied to authorized Navy officials including, but not limited to, Navy contractors, subcontractors, or consultants acting on behalf of the Navy with regard to this project.

3.10 EVIDENCE OF CAPABILITY TO PERFORM – AFTER AWARD

Within 45 days after award, the successful Offeror shall provide to the RECO evidence of:

1. A firm commitment of funds in an amount sufficient to perform the work.

2. Award of a construction contract for TI with a firm completion date, if required.

3. Issuance of a building permit covering construction of the improvements, if required.

3.11 PROGRESS REPORTS

After start of construction, at the Navy’s discretion, the successful Offeror shall submit to the RECO, written progress reports at intervals of 30 days. Each report shall include information as to 1) percentage of the work completed by phase and trade; 2) a statement as to expected completion and occupancy date;

3) changes introduced into the work; and 4) general remarks on such items as material shortages, strikes, weather, etc. At the Navy’s discretion, the Offeror shall conduct periodic meetings to brief Navy

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personnel and/or contractors regarding the progress of design and construction of the Navy-demised area.

Such meetings shall be held at a location to be designated by the Navy.

3.12 CONSTRUCTION INSPECTIONS

A. Construction inspections may be made periodically by the RECO and/or designated technical representatives to review compliance with the RLP requirements and the Final Layout Drawings.

B. Periodic reviews, tests, and inspections by the Navy are not to be interpreted as resulting in any approval of the Offeror's apparent progress toward meeting the Navy's objectives but are intended to discover any information which the RECO may be able to call to the Offeror's attention to prevent costly misdirection of effort.

C. The Offeror shall remain completely responsible for designing, constructing, operating, and maintaining the building in full accordance with the requirements of this RLP.

3.13 WAIVER OF RESTORATION

Offeror shall have no right to require the Navy to restore the Premises upon expiration or earlier termination (full or partial) of the Lease, and waives all claims against the Navy for waste, damages, or restoration arising from or related to (a) the Navy's normal and customary use of the Premises during the term of the Lease (including any extensions thereof), as well as (b) any initial or subsequent alteration to the Premises regardless of whether such alterations are performed by the Offeror or by the Navy. At its sole option, the Navy may abandon property in the place following expiration or earlier termination (full or partial) of the Lease, in which case the property shall become the property of the Offeror and the Navy shall be relieved of any liability in connection therewith.

3.14 TELECOMMUNICATIONS: LOCAL EXCHANGE ACCESS

A. BUILDING SHELL:

1. The Navy reserves the right to contract its own telecommunications (voice, data, video, Internet or other emerging technologies) service in the space to be Leased. The Navy may contract with one or more parties to have inside wiring (or other transmission medium) and telecommunications equipment installed.