L-08 PIEE Vendor Registration.docx

Attachment L-08, PIEE Contractor Registration Instructions Steps for all new Vendor organizations to follow to use Procurement Integrated Enterprise Environment applications

· Step 1. Register with the System for Award Management (SAM). (This is a mandatory step.)

· Step 2. Ensure CAGE Code is added to the Procurement Integrated Enterprise Environment Vendor Group Structure. (This is a one time required step.)

· Step 3. Designate a Contractor Administrator (CAM). (This is a required step - there must be a CAM.)

· Step 4. CAM needs to Self-Register in PIEE. (This is a mandatory step - there must be a CAM to activate vendors.)

· Step 5. Adding additional roles and users. (This is a required step.)

· Step 6. Determine if batch feeds for WAWF data input is necessary. (This is a required step.)

Step 1: Register with System for Award Management (SAM).

· Register in SAM:

· Your company must be registered in the System for Award Management (SAM)

· Visit SAM.gov to complete your registration.

· This step is required to do business with the Department of Defense (DoD).

· Identify Your SAM POC:

· Ensure your company has a SAM Point of Contact (POC) listed. This person manages updates to your company's SAM profile.

· If you need assistance with SAM registration or identifying your SAM POC, contact the Federal Service Desk at 866-606-8220 or 334-206-7828.

· Assign or Confirm an Electronic Business(EB) POC:

· The EB POC is responsible for authorizing employees to access and manage vendor data like contracts, invoices, and payments.

· The SAM POC must enter or update the EB POC information in SAM.

· Check SAM.gov or ask your SAM POC to confirm who is listed as the EB POC.

· If you need help, contact the Federal Service Desk at 866-606-8220 or 334-206-7828.

Step 2: Add Your CAGE Code to the PIEE Vendor Group Structure

· Vendor Group Setup: A Vendor Group must be set up in the Procurement Integrated Enterprise Environment (PIEE) before any employees can register for PIEE applications.

· Contact the PIEE Help Desk by phone or email:

· A company representative must request your CAGE Code to be added to a Vendor Group in the Procurement Integrated Enterprise Environment (PIEE).

· Provide your CAGE Code and desired Group Name. If you don’t specify a Group Name, one will be assigned based on your CAGE Code or company name.

· Contact the PIEE Help Desk via phone or email. See >Vendor Customer Support for contact details.

· To request the set up of a vendor group, a company representative must contact the PIEE Help Desk, by phone or email, and supply your CAGE code and group name.

· See PIEE Vendor Customer Support for contact information

Step 3: Appoint a Contractor Administrator (CAM) for your Group. (Mandatory Step - there must be a CAM registered for each Group)

· CAM Requirement:

· Every Vendor Group must have at least one Contractor Administrator (CAM). The CAM manages access to PIEE for all company employees.

· EB POC Responsibility:

· Only the EB POC listed in SAM can appoint a CAM

· It’s recommended that the EB POC also serves as the CAM for simplicity.

· Single-Person Entities:

· If you are the only employee of your company, you must still appoint a CAM (this can be yourself).

· Options for CAM Appointment:

· If the EB POC will be the CAM:

· They can register as the CAM without additional paperwork.

· If someone else will be the CAM:

· The EB POC must approve the appointment or provide a CAM Appointment Letter authorizing the appointment (see Step 4 for details).

Step 4: Self-Register as a CAM in PIEE.

· Begin Registration:

· Select “Vendor” as your user type.

· Enter your company’s primary CAGE Code, and your personal information in the profile.

· Note: EB POC and Company Address will populate automatically from data supplied by SAM.gov

· *Changes to EB POC Name or Email address may take 5 business days to be sent to PIEE.

· When adding roles:

· Step 1: Select PIEE - Procurement Integrated Enterprise Environment.

· Step 2: Choose the Contractor Administrator role.

· Step 3: Click +Add Roles.

· The Group Name should auto-populate based on your CAGE Code. If it does not, search for your Group Name (from Step 2) using the Group Lookup feature.

· Restrictions for First CAM:

· Only the Contractor Administrator role can be added during the initial registration. Additional roles may be requested after the CAM registration is complete and active.

· Appointment Letter (If Required and Requested):

· If the CAM is not the EB POC:

· The EB POC may receive an email requesting they electronically sign and approve the CAM Appointment.

· The EB POC may be asked by the Help Desk to submit a CAM Appointment Letter.

· This letter must match the registration details and include:

· The CAM’s full name, email, and phone number.

· The assigned Group Name and CAGE Code(s).

· Signatures from both the EB POC and the CAM.

· The EB POC should only send the letter if requested by the Help Desk, and after the registration has been submitted.

· Download the CAM Appointment letter here.

· Only send the letter if explicitly requested by the PIEE Help Desk.

· Finalize Registration:

· Review and sign the registration to submit.

· If your CAM account is not activated within two business days, contact the PIEE Help Desk.

Step 5: Adding additional roles and users.

· Additional Roles: If you, as an active CAM, need access to additional PIEE applications (WAWF, SPRS, Solicitation…) or roles, you may request additional access after logging in and selecting “My Account,” and choosing “Add Additional Roles

· Additional Users: Now that you have an active CAM additional users may register for any PIEE Application or roles under your group for your approval and activation.

· PIEE logins are individual and should not be shared among multiple individuals and should not change hands.

· All users of PIEE should complete a self-registration with their own unique userID, under then own Name and unique email address.

· See thePIEE Role Matrix for information on all available user roles.

Step 6: Determine if batch feeds for WAWF data input is necessary.

· Most Vendors use the manual, web entry method to input their documents directly into WAWF. Web entry is a good method if you have a small volume of payment documents to create or if you have a small number of line items on your contract(s). However, for vendors that have many transactions and/or many line items per payment document, you may want to consider submitting documents into WAWF via the File Transfer Protocol (FTP) or Electronic Data Interchange (EDI) method.

· Web entry is a good method if you have a low volume of payment documents to create or if you have a low number of line items on your contract(s).

· For vendors that have a high-volume transaction and/or substantial quantity of line items per payment document, you may want to consider submitting documents into WAWF via the Secure File Transfer Protocol (FTP) or Electronic Data Interchange (EDI) method.

· There are many unaffiliated private third-party companies that can submit on your behalf via SFTP or EDI.

· WAWF FTP and EDI Guides are available after login, in the WAWF Documentation menu, or outside login at the following URLs

· Documentation - FTP Guides https://piee.eb.mil/xhtml/unauth/web/homepage/ftpGuides.xhtml

· Documentation - EDI Guides https://piee.eb.mil/xhtml/unauth/web/homepage/ediGuides.xhtml

· Please contact the PIEE Help Desk and ask for help with SFTP/EDI setup and testing. (See Vendor Customer Support, https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml )

· A trouble ticket will be created and will be forwarded to the Joint Interoperability Test Center (JITC) and a technician will be assigned to assist you in testing your file layout(s).