09 Attachment - R3F Q and A FINAL (9 Apr 2026).xlsx
XLSX spreadsheet 34 KB Posted
- Solicitation number
- FA890326R0009
About this file
This file is a Questions and Answers document for the Roofing, Repair, and Replacement Follow-on (R3F) Multiple Award Task Order Contract (MATOC) Indefinite Delivery/Indefinite Quantity (IDIQ) solicitation issued by the Department of the Air Force, 772d Enterprise Sourcing Squadron under solicitation number FA8903-26-R-0009. The Q&A addresses 93 questions submitted by prospective offerors and provides government clarifications on proposal submission requirements, evaluation criteria, and contract terms. Key clarifications include: offerors may submit a single proposal addressing multiple regions by identifying areas of interest in Attachment L-04; proposals must be submitted electronically through PIEE only with no hard copies accepted; page limitations apply in aggregate across all proposed regions, not per region; offerors must demonstrate capability in a minimum of nine roofing types selected from a list of 17 types on Attachment L-03; and manufacturers' certifications and supporting documentation do not count against the five-page narrative limit. The government confirmed that pricing is not required at proposal submission, as pricing will be competed at the task order level. Regarding regional experience requirements, offerors must demonstrate at least one completed Department of Defense project per proposed region for technical capability, previous experience, and subcontractor management, though a single qualifying DoD project may satisfy multiple subfactors; a minimum of three total projects across all proposed regions with subcontractors is required. The government will award multiple task order contracts with no predetermined limit on the number of awardees per region, and while a reserve of two 8(a) firms per region at the basic contract level was initially stated, the government confirmed it will not limit the number of 8(a) firms awarded per region. Bonding requirements remain at $1 million per task order and $5 million aggregate to establish base IDIQ eligibility, with full bonding up to the $9 million single-item order limitation required at the task order level. The base ordering period is anticipated to be five years from the Summer 2026 award date, with a total program ceiling of $450 million across all regions.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Solicitation Questions Roofing, Repair, and Replacement Follow on (R3F) MATOC FA8903-26-R-0009
| Questions Numbers | RFP Questions | Reference/ RFP Paragraph | Government Response | |
| Q1 | If we want to be considered for an award for multiple Regions, are separate proposals to be submitted? | A1. A single proposal is allowed to be submitted that identifies the regions where you want to work by submitting Attachment L-04. | ||
| Q2 | In Section L of the Solicitation when comparing “3.0 VOLUME ORGANIZATION” and “5.0 VOLUME CONTENT AND EVALUATION” there appears to be some conflicts with the information required. For instance, 3.1 “Volume I – Offeror Information” requests Attachment L-03 be filled out and included, but 5.1 “VOLUME I – OFFEROR INFORMATION” does not mention the requirement to provide Attachment L-03. And 3.3 Volume III – Factor 2 (Industry Standard Compliance) does not mention the need to include Attachment L-03, but 5.3 VOLUME III – Factor 2 (Industry Standard Compliance) does require Attachment L03. Should we follow “3.0 VOLUME ORGANIZATION” or “5.0 VOLUME CONTENT AND EVALUATION”? | 3.0, 3.1 | ||
| 5.0, 5.3 | A2. The Government has made corrections to eliminate discrepancies between sections 5.0 VOLUME CONTENT AND EVALUATION and 3.0 VOLUME ORGANIZATION. | |||
| Q3 | In the solicitation there are references to provide “1 page per roofing type” in 3.2.1 Subfactor I – Prime Contractor Capability with Roofing Systems and 5.2.1.2 Section L Submission Requirement. Is this supplement information for the ROOF TYPES that we indicate in Column D of Attachment L-03? | 3.2.1 | ||
| 5.2.1.1 | A3. Yes, the “1 page per roofing type” requirement in Section L 3.2.1 and Section L 5.2.1.2 is supplemental narrative information that corresponds directly to the roofing system types you list in Column D of Attachment L‑03. | |||
| Q4 | Attachment L-04 (REGIONAL EXPERIENCE OUTLINE) is included as a form for this solicitation, but we are unable to identify where in the proposal (what Volume, section, etc.) this is to be submitted. Please advise if L-04 must be submitted and if so, where it is to be submitted. | A4. Submit Attachment L‑04 with Volume III to identify regions and locations where the contractor is willing to work for future task order purposes. This document will not be evaluated but will be used for planning purposes to identified areas of availability. Attachment L-04 will not go against the page count. | ||
| Q5 | For the Bond Certification Letter are you simply looking for a letter from our Bonding Company confirming at minimum $1M per TO and $5M aggregate? | 5.3.1 | A5. That's correct, the Government is looking for the Bond Certification Letter. | |
| Q6 | Form L-3 Roofing Contract Evaluation TYPE NUMBER 5 and TYPE NUMBER 7 both note ROOF TYPE as “Clay Tile Roofing Replacement or Repair”. Is this correct or should one of these be a different ROOF TYPE? | L-3 | A6. Type Number 7 is Copper Roof Panels and has been corrected on Attachment L-03 | |
| Q7 | If we did not receive a signed final release from our subcontractors, will an executed subcontract or an unsigned final release showing the subcontractor, scope, and total subcontract value be acceptable? | 5.4.2.2 Section L Submission Requirement | A7. No, the Offeror shall provide a subcontractor final release form for each submitted project. | |
| Q8 | Could the Government kindly clarify what is meant by “teaming partner’s resources” that cannot be shared in the technical proposal? | Section L.2.1.4 Teaming | A8. The Government considers “Teaming partner’s resources” as any personnel, equipment, facilities, etc., that belong to another company and are not part of the PRIME’s own organizational resources. | |
| Q9 | Could the Government kindly confirm which Volume that Attachment L-03 is to be included in? Section 5.2 states Volume II, and Section 3.1 states Volume I. | Section L.5.2 | A9.The Government moved Attachment L-03 from paragraph 3.1 to paragraph 3.2.1 in Volume II. Attachment L-03 should be submitted per paragraph 5.2 also. | |
| Q10 | For manufacturer warranty documentation, does the Government require manufacturer documentation of their warranty program, an example warranty provided on a past project, or something else? | Section L.5.3.1 | A10. Offeror must provide Warranty Program documentation that demonstrates the warranty meets the UFGS requirements. The Offeror's warranty program description must include the following: proof of the manufacturer's warranty, and the point of contact for handling warranty issues and concerns. | |
| Q11 | For subcontractor management experience, please confirm if 3 projects with subcontractors must be shown for each region. For example, if bidding on 2 regions, are 6 projects required? | Section L.5.4.2 | A11. The Offeror shall provide a minimum of three projects performed with subcontractors. One project must be performed within each region proposed as a prime contractor. For example, if you propose in three regions, you shall submit a completed project in each of the three regions. If you proposed in four regions, you shall submit a completed project in each of the four regions. | |
| Q12 | Are there any specific formats or content required for subcontractor final release forms? | Section L.5.4.2 | A12. There is no specific format, the commercial form is acceptable. | |
| Q13 | Where in the volume should Attachment L-04 Regional Experience Outline be placed? | Section L.2.1.3 | A13. Attachment L‑04, Regional Experience Outline, shall be submitted in VOLUME III. |
It supports the regional qualification evaluation described in Section L 5.3 (FACTOR 2 – INDUSTRY STANDARD COMPLIANCE), which is part of VOLUME III.
| Q14 | Please confirm that no sample pricing will be required for this proposal. | Section B | A14. No sample pricing is required for this proposal. The solicitation does not request any pricing information in any volume; pricing will be competed at the task order level. |
| Q15 | Just to confirm, what section and what information to be provide to show proof that a firm is 8a? | A15. Volume I. A current SBA 8(a) certification will be confirmed with the SBA for any proposal that is received to ensure a business is properly registered and active in the 8(a) program. | |
| Q16 | Please provide a map or list of the bases within each region that are covered under this contract. | A16. See Attachment L-04-01 map of the bases in each region. | |
| Q17 | Attachment L – 03 Roofing Contract Evaluation, roof system type #7 – 07 41 13.16 incorrectly makes a reference to “Clay Tile Roofing Replacement and Repair”. This UFGS spec section is for Copper Roof Panels. Please confirm we are to provide Manufacturer/ Installer Certifications and project experience for Copper Roof Panels for roof type #7. | 5.2.1.3 | A17. Type Number 7 is Copper Roof Panels and has been corrected on Attachment L-03 |
| Q18 | Please confirm if we are to submit EMR information with our proposal. If so, how many years should we submit? | A18. EMR information is not considered for this contract and has been removed from the SOW | |
| Q19 | Under 52.216-19 Order Limitations, this Contract will allow the Government to issue a single task up to $9M. However, bid requirement 5.3.2 Subfactor 2 only requires bidders to provide evidence that they can obtain $1M per task. Will the Government consider increasing the bonding requirements to more closely align with the Contract’s intentions? | 5.3.2.2 | A19. The Government will not be increasing the bonding requirements. The $1M per‑task and $5M aggregate bonding requirement in Section 5.3.2 applies to all offerors, regardless of the number of regions proposed. The requirement is intended only to establish minimum eligibility for award of the base IDIQ. Bonding for individual task orders, up to the $9M maximum order limitation, will be required at the task order level. |
| Q20 | Please confirm proposals are only required to be submitted electronically through PIEE and a hard copy is not required. | SF Form 33, Section 9 | A20. The Government will not accept hard copies, all proposals will be submitted through PIEE in accordance with Section L, 4.1.1 |
| Q21 | Please confirm if there is a special form or format for the one-page project description requirement. | 5.4.1.2 | A21. A special form or format is not required for the one-page project description. |
| Q22 | Is there a minimum percentage of task orders Offerors are required to submit proposals for? | A22. No, there is not a minimum number of task orders a vendor is required to bid on. | |
| Q23 | In reference to 5.2.1.1 and 5.2.1.3, Could the Government clarify whether ongoing DoD projects within a region may be considered in meeting the regional experience requirement, or if the requirement is limited strictly to projects that are fully completed prior to proposal submission? Ongoing projects demonstrate current capability, regional presence, and familiarity with installation requirements. | "5.2.1.1 and 5.2.1.3 ask the Offeror to provide at least one project completed on a DoD installation for each proposed region of interest in order to be considered technically acceptable. | A23. The regional experience requirement in Sections 5.2.1.1 and 5.2.1.3 must be met with completed projects. |
| Q24 | Could the Government clarify whether prime contract roofing projects performed for other federal agencies that involve comparable security requirements, operational constraints, and technical complexity may be considered comparable experience for purposes of meeting the regional installation requirement, or if the requirement is limited strictly to projects performed on DoD installations? | Per Section 5.2.1.3, Offerors must provide at least one project completed on a DoD installation within the proposed region to be considered technically acceptable. | A24. Projects completed for other agencies are acceptable however, the vendor must meet the minimum requirement of one Department of Defense project. |
| Q25 | Could the Government clarify whether the roofing type "Clay Tile Roofing – Replacement or Repair (Standing Seam / Panelized)" is intended to refer strictly to clay tile systems, or if is referring to metal or composite roofing system that are made in the appearance of clay tile? | Attachment L-03 identifies roofing type “Clay Tile Roofing – Replacement or Repair (Standing Seam / Panelized)” under UFGS 07 32 14. | A25. UFGS 07 32 14 is titled "CLAY TILE ROOFING REPLACEMENT OR REPAIR", and covers the requirements for clay tile roofing on historic buildings which require replacement, reinstallation,or repair of clay tile roofs. There are no composite or metal roof tiles specified on this UFGS. |
| Q26 | Per 3.3.3, roofing certification is limited to five (5) pages while the solicitation indicates that Offerors are required to demonstrate manufacturer certifications across multiple roofing types identified in Attachment L-03. 3.4.1: Subfactor 1 sets the page limit to 5 similar to 3.4.2 Subfactor 2 - Prime Contractor Experience Managing Subcontractors on a DoD Installation. Could the Government clarify whether the five-page limitation applies to the narratives only, or if it includes all supporting documentation (e.g., manufacturer certification letters, subcontractor final release forms etc.) | 3.3.3, 3.4.1, and 3.4.2 | A26. The narrative is limited to five pages and does not include the supporting documentation. |
| Q27 | The solicitation does not provide specific instructions regarding the required content, format, or level of detail for Attachment L-04: Regional Experience Outline. Could the Government confirm whether Offerors should align this attachment directly with Section 5.2.1.3 regional experience requirements? | L-04 - Regional Experience Outline | A27. See also Q4 & A4. As stated in Attachment L-04, Submit this document with Attachment L-03 so we know what areas you are proposing to work in. See Section L paragraph 2.1.3; Per Attachment L-04 the top of the document states Name of Offeror: [Must be utilized during performance of this contract] |
States Performed within last five years: [Offeror shall fill out the information below and complete attachment L-03, Roofing Contract Evaluation Spreadsheet]
Past Experience Locations Performed: [Offeror shall fill out the information below and complete attachment L-03, Roofing Contract Evaluation Spreadsheet]
| Q28 | Could the Government confirm whether submission of the Joint Venture Agreement is required for a Mentor-Protégé Joint Venture when the Offeror is submitting past performance experience performed by the Mentor in its role as the Prime Contractor? | 2.1.4 | A28. Yes. The Joint Venture Agreement must be submitted at proposal. |
| Q29 | Evaluation criteria for Subfactor 2 - Prime Contractor Experience Managing subcontractors on a DoD installation requires the Offeror to provide a minimum of three (3) projects performed as a Prime Contractor with subcontractors within the proposed regions, along with a subcontractor final release form for each project. |
| Could the Government clarify whether the requirement is for a total of three (3) projects across any of the proposed regions; and not three (3) projects per proposed region or each submitted project listed in L-03? | 5.4.2.2 | A29. The Offeror shall provide a minimum of three projects performed with subcontractors in which a minimum of one project was performed per proposed region as a prime contractor. | ||
| Q30 | 5.4.3.2 requires the Offeror to demonstrate key personnel experience that have managed projects in specific regions it is proposing on. If the Government is asking for Key Personnel with experience that covers all of the proposed regions, can the Offeror propose multiple key personnel for each position (Superintendent, Project Manager, and Quality Control Manager) in order to demonstrate experience across all proposed regions? | 5.4.3 Subfactor 3 - Prime Contractor Key Personnel's Experience with Roofing Systems | A30. Yes. Section 5.4.3 requires Offerors to submit at a minimum, one Superintendent (Attachment L‑05), one Project Manager (Attachment L‑06), and one Quality Control Manager (Attachment L‑07). A single key person may use multiple past projects to demonstrate experience across multiple regions. | |
| Q31 | 5.4.3.2 requires the Offeror's key personnel to be employees of the Prime Contractor. Given that the Mentor-Protégé Joint Venture is structured as an unpopulated JV, could the Government confirm that key personnel employed by either JV entity are acceptable to meet this requirement? | 5.4.3 Subfactor 3 - Prime Contractor Key Personnel's Experience with Roofing Systems | A31. Yes. For an unpopulated Mentor‑Protégé Joint Venture, key personnel employed by either JV member are acceptable. | |
| Q32 | Attachments L-03 (Roofing Contract Evaluation), L-04 (Regional Experience Outline), L-05 (Superintendent Experience Outline), L-06 (Certified Roofing Installer/Project Manager Outline), and L-07 (Quality Control Manager Experience Outline) appear to be DRM-encrypted and cannot be opened or edited by offerors. Can the Government please reissue these attachments in an unprotected, editable format so that offerors may complete them as required by the solicitation? | Section J, Attachments L-03 through L-07 | A32. Accessible files have been updated as of 25 March 2026. Please ensure you are viewing the “Current Record” in SAM.gov. |
| Q33 | Section 2.1.5(b) states that only one proposal may be submitted per entity. If an offeror intends to propose on multiple regions (e.g., Region 4 – Southwest and Region 5 – Southeast), please confirm that a single proposal submission addressing both regions is acceptable. Additionally, please clarify whether the volume page limitations (e.g., NTE five pages for Prime Contractor Experience, NTE five pages for Subcontractor Management) apply per region proposed or in the aggregate across all proposed regions. | Section L, Paragraphs 1.1.1, 2.1.5(b), 3.0 | A33. A single proposal may address multiple regions. The volume page limitations apply to the proposal as a whole, not per region. Page limits (e.g., NTE five pages for Prime Contractor Experience and NTE five pages for Subcontractor Management) apply in the aggregate, regardless of how many regions the Offeror proposes. Offerors may not exceed the stated page limits by multiplying them across regions. |
| Q34 | Section 3.2.1 states Subfactor 1 (Prime Contractor Capability with Roofing Systems) is “Not to exceed 1 page per roofing type.” Section 5.4.1.2 also requires a “one-page description” for each roofing type selected “Yes” in Column D of L-03. If an offeror identifies 12 roofing types, are 12 one-page descriptions permitted for each of these requirements? Please clarify how the NTE five-page limit for Subfactor 1 (Section 3.4.1) interacts with the one-page-per-roofing-type requirement. Additionally, can the same project example satisfy both the Volume II Technical Capability and the Volume IV Previous Experience requirements, or must separate and distinct projects be provided for each? | Section L, Paragraphs 3.2.1, 5.2.1.2, 5.4.1.2 | A34. Yes, if an Offeror identifies 12 roofing types, then 12 one‑page descriptions are permitted. The “NTE five pages” in Section 3.4.1 applies only to the narrative portion of Subfactor 1, not to the roofing‑type pages. Yes, a single project may be used to satisfy requirements in both Volume II (Technical Capability) and Volume IV (Previous Experience). A qualifying project may be used in multiple volumes, provided it meets the specific criteria of each subfactor. |
| Q35 | Multiple sections require “at least one project completed for a DoD installation for each proposed region.” If an offeror proposes on two regions, please confirm the minimum number of distinct DoD installation projects required. Specifically: (a) Is one DoD project per region required for Technical Capability (Section 5.2.1), AND separately one DoD project per region for Previous Experience (Section 5.4.1), AND one DoD project for Subcontractor Management (Section 5.4.2) — or may a single DoD project in a given region satisfy multiple subfactors simultaneously? (b) Section 5.4.2.2 requires “a minimum of three projects performed with subcontractors within proposed regions(s).” Does this mean three projects per region proposed, or three total projects across all proposed regions? | Section L, Paragraphs 5.2.1.2, 5.4.1.1, 5.4.2.2 | A35. (a) A single DoD installation project in a given region may satisfy multiple subfactors simultaneously. The solicitation does not require separate or distinct DoD projects for each subfactor. A single qualifying DoD project in a proposed region may be used to meet the DoD‑installation requirement across multiple subfactors, provided the project meets the specific criteria of each subfactor. (b) This requirement applies to a mimimum of three total projects across all proposed regions. It does not require three projects per region. |
| Q36 | The solicitation requires the offeror to demonstrate key personnel (Superintendent, Project Manager, QCM) experience and availability. If an offeror proposes on multiple regions, must separate key personnel be identified for each proposed region, or may the same individuals be proposed across all regions? Additionally, must each key person demonstrate experience specifically within the proposed regions, or is experience in any geographic area acceptable for proposal evaluation purposes? | Section L, Paragraph 5.4.3.2; SOW Paragraphs 4.1–4.6 | A36. The same key personnel may be proposed for all regions. Experience in any geographic region is acceptable. |
| Q37 | Section L, Paragraph 5.4.3.2 states the Superintendent must have “a minimum of five years’ experience from the solicitation release date in roofing construction with at least two of those years as a superintendent.” The SOW Paragraph 4.3 states “Superintendents should have a minimum of five years’ previous experience in commercial or Department of Defense roofing.” Please clarify: (a) Does “from the solicitation release date” mean within the last five years from the solicitation release date (i.e., since March 2021), or five cumulative years of experience regardless of when it occurred? (b) Which standard governs for evaluation purposes — the Section L language or the SOW language? | Section L, Paragraph 5.4.3.2; SOW Paragraph 4.3 | A37. (a) The SOW has been updated to reflect a minimum of five years' combined experience in last 10 years. (b) For evaluation purposes, Section L governs. |
| Q38 | Section 3.4.3.3 states the QCM “Must have a minimum of a combined five years from the solicitation release date in DoD and commercial roofing construction.” Section 5.4.3.2 states the QCM must demonstrate “a minimum of five years combined experience in the last 10 years from the solicitation release date” in various positions, with “at least two years of experience from the solicitation release date as a QCM.” The SOW Paragraph 4.4 states “QCM shall have a minimum of five years’ experience in Quality Control in commercial roofing.” Please clarify: (a) Is the five-year requirement for QC experience specifically, or combined experience across the listed positions? (b) Does “from the solicitation release date” mean within the last five/ten years, or cumulative? (c) Must the two years as a QCM fall within the last 10 years? | Section L, Paragraphs 3.4.3.3, 5.4.3.2; SOW Paragraph 4.4 | A38. a. Must be combined experience for Project Superintendent, QCM, Project Manager, Project engineer, and/or Construction Manager for roofing projects. However, section L has been updated to require two of those years to be specifically QCM. b. The language has been updated to reflect that experience must fall within the last ten years from the solicitation release date. c. Yes. |
| Q39 | The Project Manager requirement states “a minimum of five years combined in DoD and commercial construction within the last 10 years from the solicitation release date in the following labor categories: Superintendent, QC Manager, Construction Manager, Project Engineer, Project Manager and/or Roofing Systems Installer Specialist.” Please clarify whether the five years must include experience as a Project Manager specifically, or whether five years in any combination of the listed roles (even with zero PM experience) is acceptable. | Section L, Paragraph 5.4.3.2 | A39. The PM must demonstrate a minimum of five years combined experience in the last 10 |
years from the solicitation release date in the following positions: Project Superintendent, QCM, Project Manager, Project Engineer, and/or Construction Manager on roofing projects similar in size and complexity IAW para 5.2.1.2. Of the five years combined experience a minimum of two years shall be as a PM.
| Q40 | Section 5.3.2.2 requires bonding confirmation of “$1M per TO and a $5M aggregate.” However, Clause 52.216-19 (Order Limitations) permits single-item orders up to $9M and combination orders up to $25M. If a task order exceeds the $1M bonding threshold demonstrated at the IDIQ level, will the contractor be required to obtain additional bonding at the task order level? Or does the $1M bonding capacity demonstrated at proposal stage limit the task orders the contractor may compete for? | Section L, Paragraph 5.3.2.2; Section I, Clause 52.216-19 | A40. The $1M bonding capacity does not limit the number of task orders the contractor may compete for. The Government will not be increasing the bonding requirements. The $1M per‑task and $5M aggregate bonding requirement in Section 5.3.2 applies to all offerors, regardless of the number of regions proposed. The requirement is intended only to establish minimum eligibility for award of the base IDIQ. Bonding for individual task orders, up to the $9M maximum order limitation, will be required at the task order level. | |
| Q41 | The NOTE states “Roofing type 2A and 2B are considered as a single roofing type. The Offeror will need an additional eight more roofing types to be considered acceptable for technical capability.” Please confirm: Does this mean the minimum 9 roofing types consist of (1) either 2A or 2B (counted as one type) plus (2) eight additional distinct roofing types from the remaining 15 types on the list? Or is the intent that 2A/2B is optional and the offeror simply needs any 9 of the 17 types? | Section L, Paragraph 5.2.1.2, NOTE | A41. That is correct, the contractor will need eight additional roofing types when selecting 2A or 2B to be considered technically acceptable. 2A and 2B are considered a single roofing type. The offeror will be required to select any nine of the 17 roofing types. | |
| Q42 | L-04 (Regional Experience Outline) is listed in Section 2.1.3 as an essential requirement whose omission may render a proposal non-compliant. However, L-04 does not appear to correspond to any specific volume or subfactor in the Volume Organization (Section 3.0). Please clarify which volume L-04 should be submitted under and what evaluation criteria will be applied to it. | Section L, Paragraphs 2.1.3, 3.0; Section J | A42. Submit Attachment L‑04 with Volume III to identify regions and locations where the contractor is willing to work for future task order purposes. This document will not be evaluated but will be used for planning purposes to identified areas of availability. Attachment L-04 will not go against the page count. | |
| Q43 | Section 1.1.1 states the Government intends to award with “a reserve of two 8(a) firms per region at the basic contract level.” If more than two 8(a) firms submit technically acceptable proposals for a given region, will the Government limit the number of 8(a) awards to two per region, or will all qualifying 8(a) firms receive IDIQ awards? If limited to two, what criteria will be used to select between qualifying 8(a) firms given that Section M states, “award will be made to each and all qualifying Offerors”? | Section L, Paragraph 1.1.1; Section H, Clause H-04 | A43. The Government will not limit the number of 8(a) firms awarded per region. | |
| Q44 | SOW Paragraph 5.5 requires the contractor to have “roof system design capability” demonstrated by including a Registered Roofing Consultant, Registered Professional Engineer, or Registered Architect in their organization (or as a subcontractor). This requirement is not addressed in any of the Volume submission requirements or evaluation factors in Section L/M. Should offerors address this capability in their proposal? If so, in which volume, and will it be evaluated? | SOW Paragraph 5.5; Section L, Paragraphs 3.0–5.4 | A44. No, the offeror does not need to address this in their proposal. However, Contractors are reminded it is a requirement of the UFC with which they must comply. | |
| Q45 | SOW Paragraph 4.17 states: “all replacement roofs require a either a Five-Year General Contractor Bonded Water-tightness Warranty bond (one or two years) and a manufacturer NDL to fulfill the five-year obligation.” Please clarify what “one or two years” refers to in parentheses. Does this mean the bonded warranty period is one or two years with the manufacturer’s NDL warranty covering the remainder of the five-year period? Or does the TO specify whether a one-year or two-year bond is required? | SOW Paragraph 4.17 | A45.Language updated in Statement of Work, the new paragraph is 4.16 | |
| Q46 | SOW Paragraph 5.2 states “The Contractor shall maintain an EMR for workers compensation less than 1.0 throughout the IDIQ PoP.” Is compliance with the EMR < 1.0 requirement evaluated at the proposal stage as a go/no-go criterion, or is it solely a post-award contract administration requirement? If evaluated at proposal, should the offeror provide its current EMR documentation, and in which volume? | SOW Paragraphs 5.2, 4.14 | A46. EMR information is not considered for this contract and has been removed from the SOW | |
| Q47 | SOW Paragraph 4.18 requires the offeror to provide “a single customer service hotline phone number” and describe its customer service management. This is not addressed in the Volume submission requirements. Should offerors describe their customer service capability and hotline in their proposal? If so, in which volume, and will it be evaluated? | SOW Paragraph 4.18 | A47. This information is typical in response provided with Volume III, Factor II, subfactor 1:Warranty work (e.g.,paragraph 3.3.1) | |
| Q48 | Section 5.4.2.2 requires “The Offeror shall provide a subcontractor final release form for each submitted project.” Please clarify: (a) What constitutes an acceptable “subcontractor final release form”? Is there a specific government form required, or is a commercially standard lien waiver/release acceptable? (b) If a project has multiple subcontractors, must a release form from each subcontractor be provided, or one form per project? | Section L, Paragraph 5.4.2.2 | A48. a. A commercially standard lien waiver/ release document is acceptable. b. One release per project is acceptable. | |
| Q49 | Section 2.1.4 states that “the sharing of teaming partner’s resources in the technical proposal is not permitted.” It then states that first-tier subcontractor past experience may be considered if the prime “does not independently demonstrate past experience necessary for award.” Please clarify: May a small business prime use a first-tier subcontractor’s roofing type experience to satisfy the 9-of-17 roofing type requirement (Volume II, Section 5.2.1), or is the subcontractor experience exception limited to Volume IV (Previous Experience) only? | Section L, Paragraphs 2.1.4, 2.1.5© | A49. The sharing of teaming partner’s resources in the technical proposal is not permitted. No, a prime may not use a first‑tier subcontractor’s roofing‑type experience to satisfy the 9‑of‑17 roofing type requirement in Volume II unless they are in a valid teaming agreement and the Offeror must provide a copy of the valid teaming agreement. The subcontractor experience may be only used in Volume IV (Previous Experience), and not in Volume II (Technical Capability) unless there is a valid teaming agreement. | |
| Q50 | Are there file size limitations for proposal submissions through the PIEE Solicitation module? Additionally, the solicitation states “zip files will not be accepted.” Given that each volume must be submitted as a searchable PDF and attachments (L-03 through L-07, bonding letters, certifications, etc.) are separate files, should all documents be combined into a single PDF per volume, or may multiple PDF files be submitted per volume? | Section L, Paragraph 4.1.1 | A50. Offerors may submit multiple PDF files per volume, and each individual file must not exceed the PIEE system limit of approximately 1.9GB. All files must be clearly labeled and submitted under the correct volume. | |
| Q51 | The base period of performance is listed as “XX-XX-2026 through XX-XX-2031.” Can the Government provide the anticipated start and end dates for the base ordering period? | Section B, CLIN 0001 | A51. The Government plans to award in Summer 2026 and will be 5 years from date of award. | |
| Q52 | SF 33, Block 9 indicates that proposals are due by 1:00 PM on 27 April 2026. Given that Offerors may be proposing across multiple regions, requiring coordination with multiple subcontractors within each region, will the Government consider extending the proposal due date by two (2) weeks? | |||
| An extension would allow Offerors sufficient time to coordinate region-specific subcontractor participation, finalize compliant proposals, and ensure the submission of complete and competitive responses aligned with solicitation requirements. | SF 33, Block 9 | A52. We are unable to give any extensions as the pre-solicitation was released on 19 December 2026. | ||
| Q53 | In the offeror’s warranty program, please clarify the manufacturer’s warranty requirement. What type of roof system/s are required for this manufacturer’s warranty? Will a sample warranty for a single system satisfy this requirement? Will an executed warranty for a single roofing system satisfy this requirement? Do we need multiple warranties to include in this section? | Volume 3, Factor 2, Subfactor 1 – Warranty Work | A53. Roofing systems warranties are listed on Attachment L-03. Offeror must provide Warranty Program documentation that demonstrates the warranty meets the UFGS requirements. The Offeror's warranty program description must include the following: proof of the manufacturer's warranty, and the point of contact for handling warranty issues and concerns. The Government will accept the Manufacturer's Warranty certification documents in accordance with the warranty requirements in the Unified Facilities Guide Specification | |
| Q54 | When calculating the time served for the key management positions, are we only allowed to use the exact dates the personnel were involved on specific projects to satisfy this requirement? For instance, if a Superintendent has been with our company for 10 years, are we only allowed to count the amount of time (months/years) he has been actively on the job, or are we allowed to utilize the years he’s been with the company in that role? | Volume IV, Subfactor 3 | A54. Use only the amount of time the individual has been in the specific role on the job. | |
| Q55 | Will an internal Release of Claims form satisfy this requirement? | Volume IV, Subfactor 2, 5.4.2.2 | A55. An Internal Release of Claims for will be accepted if it is final and it is signed by both the Prime and subcontractor. | |
| Q56 | Please clarify the intent of the Certified Systems Installer/Project Management Worksheet. These appear to be 2 completely separate positions based on over a decade of AF roofing experience as a PM. | Volume IV, Subfactor 3 | A56. References to Roofing Systems Installer specialist have been removed from the project managemenr requirements. | |
| Q57 | Could you clarify what specific information is required to be included in the one-page per project descriptions as referenced in Section 5.2.1.2 or in 5.4.1.2? Is there a prescribed format or evaluation criteria? | Solicitation Section 5.2.1.2 and 5.4.1.2 | A57. The offeror is afforded a one page narrative description to demonstrate that the project meets one or more of the evaluation criteria referenced in section 5.2.1.2 and 5.4.1.2. There is no specified format. | |
| Q58 | In Section 5.2.1.2 and Section 5.4.1.2, are the project descriptions/data sheets referenced in both sections the same requirement, or are they separate and distinct submissions? | Solicitation Section 5.2.1.2 and 5.4.1.2 | A58. Project sheets and project data are the same requirement and align with Attachment - L03. One project may be used to fulfill multiple requirements if appropriate. | |
| Q59 | For Section 5.4.1.2, if an offeror is proposing multiple regions, please confirm how the project requirements are calculated. | |||
| a. | For example, if an offeror is proposing three (3) regions, is the requirement to provide: | |||
| i. | One (1) project per region (any roofing type), resulting in three (3) region-specific projects, |
and
| ii. | Still meet the overall minimum of three (3) projects completed within the last five (5) years, with at least one (1) project performed on a DoD installation? | |||
| b. | In this scenario, would the total number of required submitted projects remain three (3), or would additional projects be required beyond the regional examples? | |||
| Solicitation Section 5.4.1.2 | A59.Three projects total, if proposing in two regions, only three projects are required, submit projects from both regions. | |||
| Q60 | For Section 5.4.1.2, was the line “The Offeror shall provide an example for each of the roofing types that it has listed as performing work in Attachment L-03, Roofing Contractor Evaluation” added erroneously? That seems to reference the requirements in 5.2.1.2. | Solicitation Section 5.4.1.2 | A60. This was not added erroneously. The additional requirement provides information on the type of roofing selected that the vendor is capabile of installing. Section 5.2.1.2 refers to future capability and Section 5.4.1.2, demonstrates experience of the capability. | |
| Q61 | What will be used to validate the project data—CPARs, past performance questionnaires, or just the one-page project data? | Solicitation Section 5.2.1.2 and 5.4.1.2 | A61. One page project data as well as the additional required submittals, i.e., manufacturer's certification documentation. | |
| Q62 | In Section 5.3.1.2, are the contractors to provide the manufacturer’s warranty for each of the 9+ projects listed in Attachment L-03? If yes, please consider increasing the page limit to accommodate the warranty documents for each project, or exclude the manufacturers’ warranty documents from the page limit. Some manufacturer warranty documents are 3 or more pages. | Solicitation Section 5.3.1.2 | A62. Roofing systems warranties are listed on Attachment L-03. Offeror must provide Warranty Program documentation that demonstrates the warranty meets the UFGS requirements. The Offeror's warranty program description must include the following: proof of the manufacturer's warranty, and the point of contact for handling warranty issues and concerns. The Government will accept the Manufacturer's Warranty certification documents in accordance with the warranty requirements in the Unified Facilities Guide Specification | |
| Q63 | Please clarify whether the bonding requirement of $1M single, $5M aggregate pertains to contractors only proposing a single region. Is the bonding requirement adjusted for contractors proposing multiple regions? In the previous Regional Roofing contract, the aggregate was greater ($15M) for contractors proposing multiple regions. We feel this greater value will more accurately reflect the potential awards for those qualified to bid in multiple regions. | Solicitation Section 5.3.2.2 | A63. The Government will not be increasing the bonding requirement. This minimum bonding capacity is used only to establish eligibility for award of the base IDIQ. Full bonding for individual task orders, up to the $9M maximum order limitation, will be required at the task order level. | |
| Q64 | On Attachment L-03, item number 7: Should this read “Copper Roof Panels” for specification number 07 41 13.16? | Attachment L-03, Line 7 | A64. Yes, it should be Copper Roof Panels and has been corrected on Attachment L-03 | |
| Q65 | Attachment L-04 states that projects must be performed within the last five (5) years, while other sections of the solicitation reference a ten (10) year period. Please clarify if it is meant to read 10 years. | Attachment L-04 | A65. This is correct. Projects performed within the last five years. The 10 year period pertains to key personnel required. | |
| Q66 | There are no instructions or inclusion in the proposal requirements in Section 5.0 Volume Content and Evaluation for processing Attachment “L-04 Regional Experience Outline.” | Attachment L-04 | A66. The Government has listed instructions at the top of Attachment L-04 and referenced in Section 5. | |
| Q67 | Section 5.3.3 requires manufacturer certifications corresponding to the roofing systems identified in Attachment L-03. Given that these certifications are tied to installation quality, warranty eligibility, and installer accountability, please confirm that they must be held directly by the offeror or JV partner, not by subcontractors or team members. | Solicitation Section 5.3.3 | A67. The Government requires that the Manufacturer certifications must be held by the Prime contractor or their Joint Venture Partner. | |
| Q68 | As referenced on page 32, the page limitations for the submission of manufacturer certifications outlined in Section 5.3.3.2 are limited to 5 pages. However, a contractor can submit up to 14 roofing types, which could, theoretically, be supplied by 14 different manufacturers. It is requested the page limitation for this requirement be increased to accommodate all certifications. | Solicitation Section 5.3.3.2 | A68. The narrative is limited to five-pages and does not include the supporting documentation. | |
| Q69 | Per the 500 square feet minimum per roofing system, does this represent meaningful experience, and has a higher threshold been considered? | Solicitation Section 5.2.1.2 | A69. Per UFC 3-110-03 Appendix E-3.7, it defines minimum installer qualification, it does not mention 500 SF but five years and five jobs of similar complexity, size, and cost; however, the team considers 500 SF a small repair job (re-roof, recovering), a higher threshold was considered but is not necessary for this contract. | |
| Q70 | The solicitation and Attachment L-04 indicate that offerors may exclude individual states within a region when defining their servicing area. Please clarify how the Government intends to ensure adequate regional coverage and fair competition if offerors are permitted to exclude one or more states within a region. | |||
| i. | Will there be a minimum geographic coverage requirement within each region? | |||
| ii. | How will task orders be competed in states that are excluded by multiple awardees within the same region? | |||
| Attachment L-04 | A70. i. No, there is not a minimum geographic coverage requirement. ii. The Regional offering will be used to establish the pool of available offerors for particular task orders. Any exclusions and resulting competition will be taken into account at task order level. The tasks orders will only be competed among the awardees that did not exclude a specific state identified on Attachment L-04. | |||
| Q71 | How will the contract award be structured in terms of the regions? Will the contractors proposing multiple regions be awarded a separate contract for each region they qualify for? Or will they be awarded a single contract with their qualified regions listed within? | N/A | A71. The Government will award a single contract for multiple regions with the regions listed. | |
| Q72 | The solicitation states for offerors to provide a confirmation letter from the bonding company for a $1M P&P bond per TO, but 52.216-19 Order Limitations (b)(1) states a maximum order for a single item of $9M. The bonding confirmation letter does not seem consistent with the high level of work required to perform for this contract. Please confirm that the $1M confirmation letter requirement is the correct amount and that it should not be increased. | 5.3.2 Subfactor 2 and 5.3.2.2 | A72. Yes, the $1M single / $5M aggregate bonding confirmation letter requirement is correct. The Government will not be increasing the bonding requirement. This minimum bonding capacity is used only to establish eligibility for award of the base IDIQ. Full bonding for individual task orders, up to the $9M maximum order limitation, will be required at the task order level. | |
| Q73 | The solicitation states for offerors to provide a confirmation letter from the bonding company for a $5M aggregate P&P bond, but 52.216-19 Order Limitations (b)(2) states a maximum order for a combination of items of $25M. The bonding confirmation letter does not seem consistent with the high level of work required to perform for this contract. Please confirm that the $5M confirmation letter requirement is the correct amount and that it should not be increased. | 5.3.2 Subfactor 2 and 5.3.2.2 | A73. Yes, the $5M aggregate bonding confirmation letter requirement is correct. This minimum bonding capacity is used only to establish eligibility for award of the base IDIQ. Full bonding for individual task orders, up to the $25M maximum order limitation for a combination of items, will be required at the task order level. | |
| Q74 | The program ceiling amount is stated as $450,000,000. What is the anticipated ceiling amount per region? | A74. The $450,000,000 ceiling is an aggregate for all regions. | ||
| Q75 | Attachment L-03 column K states “Region(s)/State(s) Proposed to Work”. Are contractors proposing on entire regions, or specific states? | A75. Contractors may propose on both, entire regions or specific states per Attachment L-04. | ||
| Q76 | If a contractor is going to propose on more than one region, do they need to provide complete packages for each Region? | A76. A single proposal may address multiple regions. | ||
| Q77 | During the evaluation process, will the government consider contractors/proposers with previous government contracting experience more positively than those with no government contracting experience? | A77. Evaluations will be done in accordance with evaluation criteria. | ||
| Q78 | What is the anticipated number of awardees per region? | A78. The Government has not predetermined a specific number of awardees per region. | ||
| Q79 | Will any task orders be design build, or design bid build? | A79. The Government has the ability to solicit task orders that are design build or design bid build on this contract. | ||
| Q80 | If available, can a CPARS be used for project description as described in Solicitation 5.2.1.1 Summary Information? | A80. The Government will not be evaluating CPARS, past performance factors for this IDIQ. | ||
| Q81 | Solicitation 5.2.1.2 Section L Submission Requirement asks for a one-page detail (per project) for the projects identified in Column D. If available, can a CPARS be used for this requirement? | A81. The Government will not be evaluating CPARS, past performance factors for this IDIQ. | ||
| Q82 | Attachment L-03, column C Roof Type, lists Clay Roofing Tile Replacement or Repair twice. We assume this was unintentional. Please advise. | A82. It has been corrected to Copper Roof Panels and has been corrected on Attachment L-03 | ||
| Q83 | Please confirm that the 500 sf minimum roofing experience requirement for qualification reroof type is correct. The quantity for the minimum sf requirement is not consistent with the magnitude of the program. | 5.2.1 Prime Contractor Capability 5.2.1.1, 5.2.1.2 & 5.2.1.3 | A83. The 500 square foot minimum roofing install is correct. Per UFC 3-110-03 Appendix E-3.7, it defines minimum installer qualification, it does not mention 500 SF but five years and five jobs of similar complexity, size, and cost; however, the team considers 500 SF a small repair job (re-roof, recovering) | |
| Q84 | Attachment L-04 indicates that contractors will not be responsible for entire Regions. The third column states “If specific states within Regions, identify those areas”. Is that for contractors to identify states we are proposing to work, or states we have with work experience? | A84. Both are identified on Attachment L-04; locations where the vendor has previously worked as well as where the vendor is willing to work. | ||
| Q85 | Attachment L-04, fourth column, also appears to indicate that contractors will not be required to qualify for entire Regions. We are asked to list “Areas within Regions that you are not willing to work”. Assuming “Areas” are states, are we able to select specific states to work in within a Region, without qualifying for the whole Region? | A85. Correct, vendors are able to select specific states to work in within regions. | ||
| Q86 | Could the deadline for questions be extended to April 9, 2026? | Solicitation L.2.1 | A86. The Government cannot extend the date of questions due to award pending Summer 2026 and pre-solicitation was released 19 December 2025 for this contract. | |
| Q87 | Is it acceptable to provide a table of contents outside of any page limitations? | Solicitation L.4.1.2.f | A87. Table of Contents does not count toward the page limitation in the solicitation. | |
| Q88 | Due to the large horizontal size of Attachment L-03, is it permissible to provide Attachment L-03 as a separate Excel attachment AND as an 11x17 in the pdf Volume submission for Volumes I to IV? In other words, will the Government accept an Excel file and PDF file for submission? | Solicitation L.4.1.1.c and L.4.1.2.a | A88. The Government will accept excel and pdf files in PIEE for proposal submission. | |
| Q89 | Can the five-page limitation be eliminated or extended to provide the required Warranty Program documentation? | Solicitation L.3.3.1 | A89. The narrative is limited to five-pages and does not include the supporting documentation. | |
| Q90 | Can the five-page limitation be eliminated or extended to provide the required Roofing Certification documentation? | Solicitation L.3.3.3 | A90. The narrative is limited to five-pages and does not include the supporting documentation. | |
| Q91 | Can the five-page limitation be eliminated or extended to accommodate the requirement for Offerors to provide an example for each of the roofing types listed as performing work in Attachment L-03? | Solicitation L.3.4.1 | A91. The narrative is limited to five-pages and does not include the supporting documentation. | |
| Q92 | Can the five-page limitation be eliminated or extended to accommodate the requirement for project and subcontractor information? | Solicitation L.3.4.2 | A92. The narrative is limited to five-pages and does not include the supporting documentation. | |
| Q93 | Please confirm that a Price Proposal or Pricing information is NOT required for submission with the Technical information on April 27, 2026? | A93. The Government will not be evaluating price at this time. Price will be evaluated at task order level only. |
File details come from the government source that posted it. Updated .