KYTC_RFP 4_Attachment 06_Site Host Owner Letter of Intent_v10_20260428.pdf

Attachment 6 – Site Host Owner Letter of Intent

ATTACHMENT 6 – SITE HOST OWNER

LETTER OF INTENT

Template A – *PROPOSER IS NOT OWNER* This letter is being signed and delivered in connection with the proposal submitted by the

[Insert Proposer Name] (Proposer) in response to the National Electric Vehicle Infrastructure (NEVI) Program Request for Proposal (RFP) issued by the Kentucky Transportation Cabinet (KYTC) on May 29th, 2026 to implement the NEVI Program in the State of Kentucky.

The intent of this letter is to provide the required commitment documentation of [Insert Site Host Owner Name] (Site Host Owner) to allow Proposer to develop the Site Host Owner's property located at [Insert proposed Project Site Address] ( (Proposed Project Site).

This commitment from the Site Host Owner is expected to ensure that the project can proceed smoothly, adhering to legal and regulatory requirements while mitigating any potential issues related to site ownership or access and usage rights.

By signing this letter, the Site Host Owner and Proposer confirm:

• The Site Host Owner holds title interest in fee in the Proposed Project Site and proof of ownership in the form of a recorded deed has been provided to KYTC as an enclosure to this letter. Alternatively, where the Site Host Owner retains an interest in the Proposed Project Site other than in fee, proof of Project Site control has been provided to KYTC in the form of a Lease Agreement, including: (i) the Effective Date of the lease (start date), (ii) term of lease (duration in years), (iii) renewal periods (as applicable), and (iv) legible signature blocks for Lessor and Lessee with dates of signature for both parties.

• The Site Host Owner has reviewed the proposed site plan.

• The responsibilities and rights under the NEVI Program and all related state and federal laws are understood.

• This letter serves as a Right to Enter for KYTC and their agents to access the Proposed Project

Site to conduct field studies and inspections related to navigating the National Environmental Policy Act (NEPA) effective from the date of this letter.

• Contingent upon the conditional notification of intent to award a project agreement by KYTC to the Proposer under the Kentucky NEVI Program, the Site Host Owner and Proposer will execute a Site Host Agreement that states the following:

o The project site will be available to the Proposer for the entire length of the Project Agreement (approximately 5–7 years) to study, acquire, construct, and install, as well as operate and maintain an EV charging station for no less than 5 years in accordance with 23 CFR 680 and all applicable laws and regulations.

o The project site will be accessible to KYTC, and their agents, for the entire length of the Project Agreement (approximately 5–7 years) to inspect and monitor the NEVI-funded project.

o The proposed charging equipment will be publicly accessible 24 hours a day, 7 days a week, throughout the year, for the life of the Project Agreement, including any ingress.

o In the event of default of the Site Host Agreement, by either the Site Host Owner or Proposer, that prevents the continuation and/or operation of the EV charging station(s) during the term of the Project Agreement the Proposer agrees that the provisions of Section 14 of the Project Agreement shall apply.

Proposer Legal Name:

Business Address:

Name of Authorized Representative:

Phone Number:

Authorized Signature: _________________________________________ Date: __________________

Site Host Owner Legal Name:

Phone Number:

Enclosure – Proof of Ownership Documentation

ATTACHMENT 6 – SITE HOST OWNER

LETTER OF INTENT

Template B – *PROPOSER IS OWNER* This letter is being signed and delivered in connection with the proposal submitted by the [Insert Proposer Name] (Proposer) in response to the National Electric Vehicle Infrastructure (NEVI) Program Request for Proposal (RFP) issued by the Kentucky Transportation Cabinet (KYTC) on May 29th, 2026 to implement the NEVI Program in the State of Kentucky.

The intent of this letter is to provide the required commitment documentation of [Insert Site Host Owner Name] (Site Host Owner) to develop the property located at [Insert proposed Project Site Address]

(Proposed Project Site).

This commitment is expected to ensure that the Project can proceed smoothly, adhering to legal and regulatory requirements while mitigating any potential issues related to site ownership or access and usage rights.

By signing this letter, the Site Host Owner confirms:

• The Site Host Owner is the Proposer and holds title interest in the Proposed Project Site and proof of ownership has been provided to KYTC as an enclosure to this letter.

• The responsibilities and rights under the NEVI Program and all related State and federal laws are understood.

• This letter serves as a Right to Enter for KYTC and their agents to access the Proposed Project Site to conduct field studies and inspections related to navigating the National Environmental Policy Act (NEPA) effective from the date of this letter.

• Contingent upon the conditional notification of intent to award a project agreement by KYTC under the Kentucky NEVI Program, the Site Host Owner will execute a Site Host Agreement that states the following:

• The project site will be available for the entire length of the Project Agreement (approximately 5–7 years) to study, acquire, construct, and install, as well as operate and maintain an EV charging station for no less than 5 years in accordance with 23 CFR 680 and all applicable laws and regulations.

• The project site will be accessible to KYTC, and their agents, for the entire length of the Project Agreement (approximately 5–7 years) to inspect and monitor the NEVI-funded project.

• The proposed charging equipment will be publicly accessible 24 hours a day, 7 days a week, throughout the year, for the life of the Project Agreement, including any ingress.

Site Host Owner Legal Name:

Phone Number:

Enclosure – Proof of Ownership Documentation