J009 - CDRL FH01 Meeting Reports_JB_23MAY2024.pdf

Source Selection Information -- See FAR 2.101 and 3.104

CONTRACT DATA REQUIREMENTS LIST (CDRL)

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to

Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the government Issuing Contracting Officer for the

Contract/PR No. in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ____ TM _______ OTHER_X ___

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

FH01 Meeting Reports

4. AUTHORITY (Data Acquisition Document No.) 6. REQUIRING OFFICE 18. ESTIMATED

….N/A

5. CONTRACT REFERENCE

SOO Para. 11.0 HQUSAISEC ELIE-ISE-FH TOTAL PRICE

7. DD 250 REQ 9. DIST STATEMENT 10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

N/A See Block 16 See Block 16 b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE IF SUBSEQUENT SUBM. a. ADDRESSEE final

N/A See Block 16 draft reg repr

Technical Monitor 1 16. REMARKS

Date of first and subsequent submissions: Meeting reports shall be completed no later than 48 hours after all routine or impromptu meetings. Revisions will be provided to the TM within 1 working day of notification that a Meeting Report requires a revision.

Format: The reports shall be completed in a written format using Army approved MS Office products; Arial font size 12, black.

Method of delivery: One (1) soft copy of the Final and Revised reports shall be sent to the Technical Monitor (TM) and Contract Officer Representative (COR) via email. The document shall not be locked or protected in any fashion that would prevent text to be copied or edited by the Government after delivery.

Content: Provide report that is technically sound, logically organized, coherent, and free of typographical and grammatical errors. The meeting minutes report shall contain critical information during meetings to ensure information is captured during discussions and tracked accordingly. Any critical items shall also be incorporated as part of the Weekly Activity Report (WAR). Following is the required report format:

a) Date, Location and Title of the Meeting:

b) Meeting Results, Bottom Line Up Front: (BLUF)

c) Purpose of the Meeting to include Agenda

d) Meeting Attendees to include name, organization representing, desk telephone number, cell phone number, and e-mail address

e) Summary of Meeting Discussion(s)

f) Agreement(s) made

g) Materials provided; drawings, documents, reports, etc.

h) Status of issues discussed

i) Meeting Conclusion

j) Decisions reached to include:

1) Short description of decision

2) Name of person who made/approved the decision

3) Impacts of decision (if identified/discussed during the meeting)

k) Action Items/due-outs, if any, to include:

1) Tasks identified

2) Name of person(s) tasked

3) Required Task completion date

l) Follow-up meeting if scheduled and meeting info.

COR 1

15. TOTAL - - - - - - - - -> 2

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

DD Form 1423-1, JUN 90 Previous editions are obsolete Page 1 of 1 Page

5/23/2024