J-2 Specifications.pdf

SPECIFICATIONS

TSS DUCTLESS SYSTEM INSTALLATION &

INTEGRATION

FINAL

DECEMBER 2025

Newark Airport Traffic Control Tower (EWR)

Newark International Airport Newark, New Jersey

Prepared by:

Boston Terminal Engineering

11 Murphy Drive Nashua, NH 0302

FAA | AJW-2E11A

EWR, ATCT, HVAC SPLIT-SYSTEM INSTALLATION

THIS PAGE INTENTIONALLY LEFT BLANK

DECEMBER 2025

TABLE OF CONTENTS 00 01 10 - 1

FINAL

INTRODUCTORY INFORMATION

00 01 10 TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 33 00 SUBMITTAL PROCEDURES

01 35 29 HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

01 45 00 QUALITY CONTROL

01 73 29 CUTTING AND PATCHING

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

23 05 00 COMMON WORK RESULTS FOR HVAC

23 05 29 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

23 05 53 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

23 07 00 HVAC PIPING INSULATION

23 09 23 CONTROLS FOR HVAC

23 23 00 REFRIGERANT PIPING

23 81 26 SPLIT-SYSTEM AIR-CONDITIONERS

DIVISION 26 - ELECTRICAL

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

TABLE OF CONTENTS 00 01 10 - 2

SUMMARY OF WORK 01 10 00 - 1

SECTION 01 10 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

1.2 PROJECT INFORMATION

A. Project Identification: HVAC Split System Installation at Newark ATCT (EWR), Newark New Jersey.

1. Project Location: Newark Liberty International Airport, FAA Newark ATCT, 118 Flagpole Road, Bldg 118, Newark, New Jersey 07114.

B. Owner: U. S. Department of Transportation, Federal Aviation Administration (FAA).

C. Contractor:

1. Contractor has been engaged for this Project to serve as Project's constructor.

1.3 WORK COVERED BY CONTRACT DOCUMENT

A. The Work of the Project is defined by these specifications, the referenced standards, and the contract drawings. In general, the scope includes the complete installation of a ductless split HVAC system, consisting of one (1) exterior-mounted 6-ton heat pump unit and three (3) interior wall-mounted units. The work includes mechanical, electrical, structural, and controls-related tasks, as well as associated architectural repairs. Major components of the work include, but are not limited to:

1. Installation of all refrigerant and condensate piping, including supports, wall and roof penetrations and associated sealing, waterproofing, and restoration.

2. Dedicated 208V/3-phase power circuit and NEMA 4X stainless steel disconnect for the exterior unit. To include all power circuits necessary to operate new system.

3. BACnet integration with the existing FAA Building Automation System (DDC), including one (1) IO module.

4. Controls re-programing of existing DDC system, AHU-3 and/or VAVs.

5. Structural steel support framing and wall-mounted backing plates.

6. Interior patching and finish repair.

B. All work shall be performed in accordance with current codes, FAA standards and coordinated with the COR.

SUMMARY OF WORK 01 10 00 - 2

C. Penetrations through the Carlisle EPDM roof shall be completed by a Carlisle-authorized roofing applicator to preserve the existing warranty

D. Type of Contract.

1. Project will be constructed under a single prime contract.

1.4 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated on the construction staging plan or as designated by the COR. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to the fenced perimeter; 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter; 15 feet beyond primary roadway curbs and main utility branch trenches; and 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, storm water detention facilities, and playing fields) that require additional staging areas in order to limit compaction in the constructed area.

2. Driveways, Walkways and Entrances: Keep driveways, parking areas, loading areas, loading dock, and entrances serving premises clear and available to FAA, FAA's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Any damage caused by the contractor’s activities and construction operations shall be repaired immediately. All costs of repairs shall be paid by the contractor. After notice to proceed and prior to the commencement of construction, the contractor and COR shall conduct joint inspections of the existing areas affected by the construction. Existing damage or defects shall be noted and will be used as the basis for determination of damages caused by the contractor’s operations.

D. Inspection of Site by Contractor: It is strongly urged that the contractor carefully examine the premises to determine the extent of work and the conditions under which it must be done.

E. Government Use and Access to the Premises: The Government reserves the right to enter the construction area at any time for work inspection and for the operation of the facility.

1.5 COORDINATION WITH OCCUPANTS

A. FAA Occupancy: FAA will occupy site during entire construction period. Cooperate with FAA during construction operations to minimize conflicts and facilitate FAA usage. Perform the Work

SUMMARY OF WORK 01 10 00 - 3

so as not to interfere with FAA's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from FAA and approval of authorities having jurisdiction.

2. Notify the FAA not less than 10 days in advance of activities that will affect FAA's operations.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

2. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, except as otherwise indicated.

Hours of Work resulting in excessive noise, vibration and odors in the TSS room will be accomplished from 4:00 p.m. until 5:30 a.m. Hours of Work resulting in excessive noise, vibration and odors in the administrative and occupied spaces will be accomplished from 12:00 a.m. until 5:30 a.m. Work that is disruptive to the administrative area of the base building shall be conducted after 4:00 pm till 5:30 am.

B. Existing Facility Operations: Construction/demolition shall in no way interfere with Air Traffic Control Operations. The ATCT is a 24 hour, seven day a week facility. Extreme care shall be exercised so as not to cause any interference or interruption of service from this facility.

Controller functions are vital to the safety of the flying public. It is absolutely mandatory that the contractor protects FAA personnel and existing FAA communication, electrical and mechanical equipment both inside and outside buildings from damage caused by impact, water, debris, dust or odor. The contractor shall have the overall responsibility for the performance and enforcement of all forms of protection within the ATCT premises against any damages due to work performed under this contract. Any damages incurred, as a result of construction activity during the performance of this contract will be repaired/replaced immediately by the contractor at no cost to the FAA.

Any work or activity that may impact the National Airspace System (NAS), such as work on critical equipment or circuits, will require coordination with the Contracting Officer’s Representative (COR). The COR will prepare and submit a work or activity specific “Risk Assessment” for the facility’s review and approval. This process may take one week to complete.

Typically, this type of work or activity is performed from midnight to 05:00 am and/or on weekends.

The contractor shall address where needed the loss of system redundancy and provide temporary equipment to mitigate the loss of redundancy as required by the COR and local SSC.

1. Notify FAA not less than 10 days in advance of proposed utility interruptions.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by FAA or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

SUMMARY OF WORK 01 10 00 - 4

1. Notify FAA not less than 10 days in advance of proposed utility interruptions.

2. Obtain FAA's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to FAA occupancy with FAA.

1. Notify FAA not less than 10 days in advance of proposed disruptive operations.

2. Obtain FAA's written permission before proceeding with disruptive operations.

E. Normal Operation: Provide 30 days notice to COR for activities that interrupt normal operations, including, but not limited to, elevator, stairwell, hallway and exit closure.

F. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

G. Controlled Substances: Use of tobacco products and other controlled substances on the Project site is not permitted. Although some states have legalized the use of Marijuana is it still against federal law. This facility is federal property and there is zero tolerance of possession or use at this location.

1.7 PLAN OF ACTION

A. Do not perform any work which will require shutting down any services without an approved Plan of Action.

B. Submit Plan of Action consisting of a written report describing the construction necessary, the utilities, piping or other services that will be affected, the length of time that each service or utility will be disturbed, and the procedures to be employed by the Contractor to carry out the work in a timely manner. Include action to be taken in case of emergencies, and an alternate plan that can be employed in the event that the original schedule cannot otherwise be met. No work will be per-formed until the Contracting Officer’s Representative (COR) has an approved plan that has been reviewed by the local facility ESU.

C. Shutdowns shall be coordinated with the operations of the COR in all circumstances, and shall be scheduled in a manner to create the minimum amount of interference with existing FAA or airport facility operations. When shutdowns are necessary and have been approved by the COR, employ additional labor and work overtime as necessary to restore the facilities to operation at the earliest possible time at no additional cost to the FAA. Work shall proceed continuously until all service is restored.

1.8 HAZARDOUS MATERIAL AND CERTIFICATION

A. No new materials supplied by the contractor for this construction shall contain asbestos or lead-based products. The contractor shall verify that all materials, including those supplied by third parties, are asbestos free and/or lead-based free materials.

SUMMARY OF WORK 01 10 00 - 5

1. The contractor shall provide a signed and notarized document stating that to the best of his/her knowledge, no asbestos containing materials were used during the construction, renovation, and/or modernization of this facility.

2. The contractor shall provide a signed and notarized document stating that to the best of his/her knowledge, only lead-free paints, plumbing materials, flashings and other materials were used during the construction, renovation, and/or modernization of this facility.

3. The contractor shall submit Safety Data Sheets (SDS) with all submittals for review and approval by the Contracting Officer Representative. New materials found to contain asbestos and/or lead-based products will be automatically disapproved. Copies of all SDS sheets shall be provided to the facility FAA personnel for the building records. The contractor shall comply with all health and safety provisions outlined in each SDS and shall follow all OSHA guidelines regarding personnel protection.

4. If the FAA COR suspects the presence of asbestos or lead-based products in the new materials, the FAA will sample the suspect material to verify that no asbestos containing material or lead-based material were used. If these materials are found to contain asbestos or lead-based products, the cost of the survey and all subsequent removal/replacement of any hazardous materials shall be at the contractors’ expense.

1.9 SAFETY REQUIREMENTS FOR FACILITY

A. Ladders, platform, guardrails, etc. shall be OSHA compliant. Provide a fall protection system for use during maintenance of antennas/ communication equipment, lightning and cooling towers on roofs and all elevated surface above 4 feet. Anchor points shall be included if maintenance personnel will have to reach beyond the guardrail/parapet, even if OSHA compliant.

B. The use of potentially hazardous chemicals/materials on the project shall be reported to the COR prior to bringing onto FAA project Site. Contractor shall request and receive prior approval by the COR and SECM/EOSH Coordinator and provide an SDS for each type of material identified.

C. The use of materials with strong odors and fumes shall be kept to a minimum and alternate products shall be used to the maximum extent possible even if the use of these produces results in additional labor or time. If materials with strong odors must be used, a mitigation plan shall be presented by the contractor to the FAA prior to use for approval. The COR must be notified ten (10) days before using/applying any substance.

D. Refer to Section 01 35 29 “Health, Safety, and Emergency Response Procedures” for further safety requirements.

1.10 ACCEPTANCE AND WARRANTIES

A. Upon substantial completion of work the FAA will conduct Contractor Acceptance Inspections (CAI). At the appropriate stage after the CAI, the Work will be considered Substantially Complete, and the FAA will assume occupancy of the Work at a date identified as Beneficial Occupancy Date (BOD). Other Contractor Acceptance Inspections will be conducted prior to partial FAA occupancies. A final inspection, called Joint Acceptance Inspection (JAI), to determine FAA acceptance of the total Work, will then be conducted.

B. The Contractor shall warranty material and equipment furnished by the various manufacturers in writing for period of two (2) years (or not less than the industry standard for the material specified, SUMMARY OF WORK 01 10 00 - 6 nor the manufacturer’s standard warranty period, whichever is greater) on building systems, fin-ishes or equipment from the date of final project acceptance by the FAA. Mechanical equipment in particular (HVAC equipment,) shall be warranted in writing for a period not less than the man-ufacturer’s standard warranty period, or as specified in the specific specification sections, from date of final project acceptance by the FAA. The costs of any extended warranties will be included in the contract sum. Prior to the JAI date, the contractor shall provide written warranties for all ma-terials and equipment furnished by the various manufactures.

1.11 SPECIFICATIONS AND DRAWINGS

A. This Specification identifies all material, labor, and equipment required to perform this work. All work performed and all materials and equipment used are subject to approval by the Contracting Officer (CO) and/or the Contracting Officers Representative (COR). This shall include, but is not limited to, inspection, scheduling, reporting, and submittals.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

C. Division 1 General Requirements: Requirements of Sections in Division 1 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

E. Titles to divisions and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work, are introduced merely for convenience in reading the specifications and drawings and do not imply any separate contractual arrangements of work assignments. Such separations into titled divisions and sections shall not operate to make the Government an arbiter to establish subcontract limits between the contractor and subcontractors, or between the subcontractors themselves.

F. The drawings and specification package all form a part of the construction requirements for this project. The renovation of these systems shall be in accordance with the lines and grades shown on the drawings. The Contractor shall not use dimensions scaled from drawings. All dimensions shown on the drawings shall be field verified by the contractor prior to any modifications and

SUMMARY OF WORK 01 10 00 - 7

fabrications. Any discrepancies between the drawings and specifications and the existing conditions shall be referred to the CO for adjustment before any work affected is performed. In the event of a difference between the following contract provisions, the order of precedence to determine which provision shall govern is:

1. Contract Clauses and Provisions

2. Project Specifications

3. Project Drawings

Any discrepancies between the contract provisions, the specifications, and the contract drawings shall be referred to the CO for a written determination in accordance with the Contract Clause entitles Order of Precedence.

1.12 MORATORIUMS AND HOLIDAYS

A. FAA Holiday Moratorium. No work shall be scheduled or take place during the week of and the weekend preceding and following: the Thanksgiving, Christmas, and New Years holidays. Only emergency work to restore critical services to the Facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration of the project.

B. FAA Holidays Observed: The FAA also observes the following official Federal Holidays:

1. Martin Luther King, Jr.’s Birthday

2. Washington’s Birthday

3. Memorial Day

4. Independence Day

5. Labor Day

6. Columbus Day

7. Veteran’s Day

If the Contractor thinks that work will be required on any of these holidays, he or she will need to coordinate with the Contracting Officer’s Representative (COR) two weeks in advance. The observance of these holidays will not be counted against the contract construction duration of the project.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

SUMMARY OF WORK 01 10 00 - 8

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Coordination drawings.

4. Requests for Information (RFIs).

5. Project Web site.

6. Project meetings.

1.2 DEFINITIONS

A. RFI: Request for Information from COR, Designer, or Contractor seeking information from each other during construction.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination Drawings, General: Prepare coordination drawings in accordance with require-ments in individual Sections.

C. Project Coordination Schedule: The General Contractor will prepare and maintain a mutually agreed upon spatial coordination schedule with coordination drawing submittal milestones that meet the overall project construction schedule. Coordination drawing development, coordination submittal drawing submission and review by the COR, fabrication duration, and delivery lead times will be included to support the project construction schedule.

D. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

1. Prepare similar memoranda for COR and separate contractors if coordination of their Work is required.

E. Coordination Meetings: The Coordinating Engineer shall host regular weekly (or more frequent) coordination meetings in accordance with Section 01 31 00 – 1.8-F. Attendance is mandatory by all Team members to maintain the coordination and construction schedules.

F. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Commissioning

10. Project closeout activities.

G. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as FAA's property.

1.4 KEY PERSONNEL

A. Key Personnel Names: Within 14 calendar days of Notice to Proceed, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 CONTRACTOR PERSONNEL REQUIREMENTS

A. Project Manager with a minimum ten (10) years of experience with scheduling, managing, and coordinating subcontractors on projects with complex mechanical, electrical, and control systems in the heavy construction industry.

B. Project Superintendent with a minimum of five (5) years of experience in coordinating mechanical, electrical, and control subcontractors in heavy construction industry.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

1.6 CONSTRUCTION PROGRESS PHOTOGRAPHS

A. Contractor to take “pre-construction photographs” of all areas and provide digital copies to the FAA within two weeks of NTP.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the

COR.

1. COR will return RFIs submitted by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

3. Project number.

4. Date.

5. Name of Contractor.

6. Name of COR.

7. RFI number, numbered sequentially.

8. RFI subject.

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: See KSN site.

https://ksn2.faa.gov/ajw/es1/esa/tsw/TSS/EWR_25020943/SitePages/Home.aspx

D. COR's Action: COR will review each RFI, determine action required, and respond. Allow fourteen calendar days for COR’s response for each RFI. RFIs received by COR after 1:00 P.M.

local time will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Designer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. COR's action may include a request for additional information, in which case COR's time for response will date from time of receipt of additional information.

3. COR's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify COR in writing within four (4) calendar days of receipt of the RFI response.

E. On receipt of COR's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven (7) calendar days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use CSI Log Form 13.2B. Include the following:

1. Project name.

4. Name and address of Contractor.

5. RFI number including RFIs that were dropped and not submitted.

6. RFI description.

7. Date the RFI was submitted.

8. Date COR's response was received.

9. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

10. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved.

Distribute the meeting minutes to everyone concerned, including COR, within three days of the meeting.

B. Preconstruction Conference: COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to the government and the Contractor, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

2. Attendees: Authorized representatives of COR's; project manager, project superintendent;

project scheduler, QC manager; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing/sequencing.

c. Permits

d. Critical work sequencing and long-lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Procedures for processing field decisions and Change Orders.

h. Procedures for RFIs.

i. Procedures for testing and inspecting.

j. Procedures for processing Applications for Payment.

k. Distribution of the Contract Documents.

l. Submittal procedures.

m. Sustainable design requirements.

n. Preparation of record documents.

o. Use of the premises.

p. Work restrictions.

q. Working hours.

r. FAA's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

bb. Progress cleaning.

cc. Environmental requirements and procedures, including but not limited to:

1) Solid Waste Management Plan;

2) IAQ Management Plan;

3) Procedures for noise and acoustics management;

4) Environmental Management Plan;

5) Commissioning.

4. Minutes: Contractor shall record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 6

installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Contractor shall record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a Project closeout conference, at a time convenient to the COR, but no later than 60 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of COR; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting.

Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 7

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. FAA's partial occupancy requirements.

l. Installation of FAA's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

4. Minutes: Contractor shall record and distribute meeting minutes.

E. Progress Meetings: Contractor shall conduct progress meetings at weekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of the COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 8

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

19) Status of environmental plans.

20) Commissioning efforts.

4. Minutes: Contractor shall record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Conduct project coordination meetings at weekly intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: In addition to COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Revise list below to suit Project.

2) Interface requirements.

3) Sequence of operations.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 9

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Work hours.

11) Hazards and risks.

12) Progress cleaning.

13) Quality and work standards.

14) Change Orders.

3. Reporting: Contractor shall record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 10

SUBMITTAL PROCEDURES 01 33 00 - 1

SECTION 01 33 00 - SUBMITTAL PROCEDURES

1.1 SUMMARY

A. This section describes the requirements for submittal of shop drawings, product data, samples, warranties, certificates, test reports, operations/maintenance instructions, parts lists, as-built drawings and utility survey as required by the Contract Documents. The submittals required by this contract are further described under each individual section of this specification. This section also covers the requirements for the submission of requests for substitutes in materials and/or construction methods.

1.2 DEFINITION

A. The term "submittal" refers to shop drawings, product data, samples, certificates, test reports, installation procedures, operation and maintenance instructions and additional data presented by the Contractor for review and approval by the Government

1.3 GENERAL REQUIREMENTS

A. The following requirements will apply to all required submittals unless otherwise noted:

1. Where submittals show more than one item, the Contractor shall indicate by highlighting, bolding, circling or by arrows, the specific item or items being submitted for review and approval.

2. Schedule: Within ten (10) days after award of contract, the Contractor shall develop for review and approval by the FAA, a list and schedule of submission for all submittals required by the various sections of this specification. Once approved, the Contractor shall maintain the status of the submittal list to track when the submittals were submitted, when returned and current status. This list is not to be considered final, the FAA can request additional submittals on materials used, components or the design. The Contractor shall also add these items to the submittal list and track their status.

3. Number of copies: Submittals shall be provided in electronic format (pdf) via email to the COR. One (1) copy of each submittal (or the number of copies required by individual section for color charts) shall be submitted to the COR.

One (1) copy will be returned to the Contractor.

4. Time for approval: All submittals must be approved prior to the incorporation of the materials, equipment, or technique they represent, into the work. Time necessary for Government approval or disapproval of submittals shall be 14 calendar days after receipt of the item. After a submittal has been approved, no substitutions will be permitted without written approval by the COR.

5. Transmittal form: When making a submittal, the Contractor shall use the form at the end of this section or the company’s standard transmittal form. Submit the form in duplicate, with original signatures on both. One copy will be returned to the Contractor. Upon request by the contractor the form at the end of this section will be provided in electronic format (Excel). A separate copy of the transmittal letter shall be sent to the Contracting Officer.

SUBMITTAL PROCEDURES 01 33 00 - 2

6. Sequentially number transmittal forms and file names. Re-submittals shall have original number with a suffix. Acceptable form of number is SS SS SS-N NN-T DES where:

a. SS SS SS indicates 6 digit specification section number.

b. N NN indicates paragraph number for different submittals for that specification section.

c. T indicates the number of times that submittal has been made.

d. DES indicates the description of the item.

7. Certification: The Contractor shall check each submittal prior to submission to the COR for conformance to the Contract Documents. The Contractor shall certify that all contractual requirements have been met. This certification shall be written, stamped or printed on each submittal prior to submitting to COR and shall be as follows:

I certify that I have checked these documents and that, to the best of my knowledge, they are in complete compliance with the Contract Documents.

Company Name_______________________________________________________

Date_________________________By_____________________________

8. Incomplete submittal: Should the Contractor omit items from his submittal he is not relieved from furnishing the same, even though submittal is approved by the

COR.

9. Approved as Submitted: If “Approved as Submitted” is marked by the COR, the submittal is satisfactory. After submittal has been approved, no substitution will be permitted without written approval by the COR.

10. Approved as Noted: If “Approved as Noted” is marked by the COR, the submittal is satisfactory contingent upon Contractor acceptance of corrections or notations, or both and, if accepted, does not require resubmittal. After submittal has been approved, no substitutions will be permitted without written approval by the COR.

11. Approved as Noted, Resubmittal Required: If “Approved as Noted, Resubmittal Required” is marked by the COR, the submittal is satisfactory contingent upon recommended corrections and must be resubmitted to the COR within 5 calendar days for final approval.

12. Disapproved: If “Disapproved” is noted by the COR, the submittal does not meet the contract requirements and the Contractor must resubmit within 5 calendar days. The Contractor must resubmit in the same quantity, including reproducibles, as specified in the original submittals, for approval. The COR’s approval of resubmittals will require 14 calendar days after receipt of the item.

Make all corrections required by the COR and indicate all corrections with a revision symbol and revised date. This resubmittal process shall continue until submittal has been approved.

13. Limitation of approvals: The checking, marking or approval of the shop drawings and/or product data by the COR shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. Approval will not relieve the Contractor of the responsibility for any

SUBMITTAL PROCEDURES 01 33 00 - 3

error that may exist. The Contractor is responsible for the dimensions and design of adequate connections, details, and satisfactory construction of all work.

1.4 SHOP DRAWINGS

A. As used in this Section, shop drawings shall be defined as drawings, schedules, diagrams, and other data prepared specifically for this Contract, by the Contractor or through the Contractor by way of a subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate a portion of the work.

B. Requirements: All connections necessary to complete the work under this contract shall be detailed and completed in a satisfactory method by the Contractor. This shall apply with equal force to items not shown or specified, but necessary to make indicated or specified connections or modifications to existing work and connection for any future installation indicated on the drawings or specified. All parts detailed by the Contractor shall be strong enough to withstand, without excessive deflection, any loads or pressures to which they are likely to be subjected to develop the strength of the members connected. In no case shall the construction be inferior in any manner to that required by the contract documents. Details shall be identified by reference to sheet and detail, schedule or room numbers shown on contract drawings. Indicate gauge or thickness, anchors and fastening types, and sizes of all items to be fabricated. Describe finish, method of application for all materials.

C. Verification: Prior to fabrication of materials, verify all field measurements and submit all shop drawings required by the technical specifications so as not to cause any delay in the work.

D. Equipment clearances: Do not proceed with any construction that may be affected in any manner by machinery and equipment until submission and approval of shop and erection drawings, schedules, and equipment layouts showing all components with dimensions and necessary clearances.

E. Related work: In indicating or describing the work and materials for related work in the submittals, the term "by others" is not acceptable. The specific installers and trades to furnish and install such related work shall be clearly noted by name or description; where such name or description is missing, it shall be understood and agreed that the Contractor is to furnish and install such related work.

1.5 SAMPLES

A. As used in this Section, samples are defined as physical examples of products, materials, equipment, assemblies, or workmanship, physically identical to a portion of the work, illustrating a portion of the work or establishing standards for evaluating the appearance of the finished work or both. Samples may be used to evaluate odors during application for liquid applied products (i.e. paint and adhesives). Samples of all materials to be installed in the same room shall be submitted at the same time (i.e. paint and carpet).

B. Quantities: Unless otherwise specified or directed, submit 2 (two) samples to the COR.

SUBMITTAL PROCEDURES 01 33 00 - 4

C. Identification: Label or tag each sample or set of samples, identifying the sample's name and quality, manufacturer's name and address, brand name, catalog number, project title, Contractor's name, date, and intended use.

D. Colors, patterns and textures: For items required to be of selected and approved colors, patterns, textures, or other finish requirements, obtain instructions from the COR and submit sufficient samples to show the range of shades, tones, values, patterns textures, or other features corresponding to the instructions. Submit color samples of field-applied paint materials.

E. Approved samples: Approved samples may be incorporated in the job if approved by the COR. The Contractor must state his request to use a sample in the construction on the submittal transmittal form.

1.6 CATALOG DATA

A. As used in this Section, catalog data consists of reprinted material such as illustrations, standard schedules, performance, charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate a portion of the work, but not prepared exclusively for this Contract.

B. Requirements: Furnish catalog and technical data for all products, items of machinery and equipment covered under the Contract Documents. This shall include all Contractor furnished manufactured items.

C. Preparation: All catalog data must be submitted using the following directions:

D. Drawings: Catalog data submittal shall not be…