J-1 SOW Helena ATCT.pdf

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SCOPE OF WORK

HELENA AIR TRAFFIC CONTROL TOWER

JANITORIAL SERVICE

LOCATION:

Federal Aviation Administration Helena Air Traffic Control Tower 3100 Airport Road Helena, MT 59601

1.0 GENERAL INTENTION

The scope of work under this contract consists of furnishing all the personnel, equipment, materials, supplies, insurance, management, supervision, and transportation necessary to provide complete janitorial service at the Helena Air Traffic Control Tower (HLN ATCT) in Helena, Montana located at 3100 Airport Road, Helena, MT 59601

Contracting Officer’s Representative (COR): Jason Norman, Airway Transportation Specialist

Telephone Number: (406) 449-5756 Ext. 4520

2.0 BUILDING DATA

The building has approximately 3500 square feet of floor space consisting of hallways, stairways, administrative offices, operational areas, equipment rooms, storage rooms, restrooms, closets, entryway, kitchen, conference room, workshop areas, elevator, and a tower cab at the top of the tower. The first floor of the HLN ATCT is currently being remodeled and will not require cleaning.

3.0 SERVICE REQUIREMENTS

a. The Air Traffic Control Tower services shall be provided seven (7) days a week.

Services shall be provided between the hours of 8:00 AM and 5:00 PM. The service schedule shall be coordinated with the Contracting Officer's Representative (COR).

b. GOVERNMENT OBSERVED HOLIDAYS: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Emancipation Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.0 CONTRACTOR PERSONNEL

Within five (5) working days after contract award, the contractor shall submit to the Contracting Officers Representative, a list of names of his/her employees who will be working at this facility and required completed security forms. List shall include a supervisor’s name appointed by the contractor. Thereafter the contractor shall notify the Contracting Officers Representative of any additions and terminations within 24 hours of such action.

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5.0 CONDUCT OF EMPLOYEES

The contractor and his/her employees will be subject to all rules and regulations relative to entering and leaving the building.

All employees will be physically able to do their assigned work and shall be free of communicable diseases.

Contractor's employees will not disturb papers on desks, open desk drawers or cabinets. Neglect of duties shall not be condoned; sleeping on duty, unreasonable delay, or failure to carry out assigned tasks, conducting personal affairs during duty hours, or using telephone for other than official business.

Contractor's employees will report fires, hazardous conditions, and items in need of repair, flickering or non-operating lights, leaky faucets, toilet stoppage, etc.

Contractor will assure that specified rooms are locked after cleaning and keys returned to designated recipient.

Contractor will assure that all articles found by employees are given to the Contracting Officer's Representative.

Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions or fighting, participation in activities which interfere with efficient Government operations shall not be condoned.

While on duty, employees shall not possess, sell, consume or be under the influence of intoxicants, drugs, or substances which produce similar effects.

6.0 MATERIALS

Contractor will furnish all supplies, materials, and equipment necessary for contract work, including, but not limited to:

Cleaners Detergents Polishes Plain rags Dust control rags Hand soap (liquid) Tile cleaner Disinfectants

Floor Wax Plastic Liners for trash containers Deodorants Toilet paper (good quality, unscented) Paper towels for break room (good quality) Paper hand towels for bathroom areas (good quality) Dishwashing detergent Stainless steel cleaner

All materials or methods not specified and which the contractor proposes to use shall be approved by the Contracting Officer's Representative. It is not intended to preclude the use of new, accepted, and approved products or methods.

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Equipment used shall be safe and in good condition. Electrical appliances shall be the most suitable for the purpose intended. Electrical receptacles in equipment racks will not be used for janitorial purposes.

7.0 UTILITIES

a. Electrical power will be furnished by the Government at existing power outlets for the operation of equipment.

b. Hot and cold water will be available to the contractor.

c. Mechanical equipment controls for heating, ventilation, and air conditioning will not be adjusted by the contractor or its employees.

8.0 STORAGE SPACE. JANITOR'S CLOSETS AND LOCKER ROOMS

a. Space may be assigned to the contractor by the Contracting Officer's Representative for the storage of bulk supplies and the equipment used in the performance of the work.

b. If space is assigned by the Contracting Officer's Representative to be used by the contractor's employees, any Government furniture or equipment placed there, such as tables, desks, chairs, etc., may be used but will be returned to the Government at contract termination in the same condition as that existing at the time of entering the contract, reasonable and ordinary wear and tear excepted. These areas will be swept and kept neat and clean.

c. Failure to keep any of the facilities described above in a clean and orderly condition may result in the withdrawal of their use.

d. The Government will not be held responsible for damage and/or loss to contractor's employees' items occasioned by fire, theft, and accident or otherwise.

e. The Contractor will supply a cabinet suitable for storing flammable supplies. Material Safety Data Sheets shall be kept with the materials, and a list of such materials will be submitted to the COR. The contractor needs to review these MSDS each year and updated copies given to the COR.

9.0 WORK SCHEDULE

Within five (5) working days after receipt of award, the contractor will submit to the Contracting Officer's Representative for approval, a complete schedule of his intended work, identifying both day and month work is scheduled to be accomplished.

10.0 SPECIFICATIONS

The following are specifications of the services required.

1. REMOVE ALL WASTE (seven days per week): All waste (wastepaper, bottles, cups, packing materials, garbage, etc.) shall be placed in contractor furnished plastic bags.

The bags will be tied and placed in the dumpster provided by the FAA. Dumpster lid is to be kept closed. All trash cans shall have plastic liners, which will be replaced as necessary. All wastebaskets shall be returned to their original location upon emptying.

Boxes shall be broken down and flattened to fit inside dumpster.

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2. WASH ALL WASTEBASKETS (once per month): Wastebaskets will be washed, dried, and returned to their original location.

3. DUST ALL FURNITURE (once per week): All desks, chairs, stands, bookcases, consoles, and other related equipment shall be dusted. Dust, lint, and dry soil shall be removed with a dust cloth or feather duster from wood furniture (so as not to mar or scratch it) and a brush or vacuum cleaner shall be used for fabric furniture.

4. WASH FURNITURE TO REMOVE SCUFF MARKS AND STAINS (once per month): Desks, chairs, stands, bookcases, consoles, and related type equipment shall be cleaned with soap and water or commercial cleaner to remove all scuff marks and stains (which can be removed without requiring refinishing).

5. DUST LEDGES, COUNTER AND OTHER FLAT SURFACES – LOW CLEANING – 7’ AND

LOWER FROM FLOOR (once per week): All dust, lint, and dry soil shall be removed from ledges, counters, and other flat surfaces (including corners and vents) such as moldings, window ledges, frames, shop tables and shelves that are within reach or up to seven feet above the floor. This does not include the operating equipment.

6. SPOT CLEAN (once per week): Smudges, fingerprints, marks, streaks, etc. shall be removed from washable surfaces of walls, partitions, doors, fixtures, elevator doors and panels. Germicidal detergent shall be used in restrooms, locker rooms, break areas, and drinking fountains. Doors, hardware, handrails, etc. shall be polished with a polishing compound. After spot cleaning, surfaces shall have a uniform appearance and be free of streaks, spots, and other evidence of removed soil.

7. CLEAN DRINKING FOUNTAINS (seven times per week): The tops and sides of the drinking fountains shall be cleaned. The adjacent walls shall also be cleaned. Surfaces shall be free of streaks, spots, or smudges.

8. CLEAN LIGHT FIXTURES, AIR VENTS, GRILLES, PIPES, ETC. – HIGH CLEANING – 7’ AND

ABOVE FROM FLOOR (once per month): Easily removable (not requiring tools) light fixtures shall be cleaned to remove bugs, dirt, dust, grease, and other foreign matter.

Permanently attached fixtures shall be dusted and cleaned in place.

9. CLEAN RESTROOMS (seven days per week):

a. Clean toilets, toilet seats, urinals, wash basins and related or associated fixtures, using an appropriate commercial cleaner to remove dirt, stains, and scuff marks. A commercial disinfectant shall be used after cleaning of fixtures. Toilets will be deodorized using solid chemical cubes or a commercial deodorizer acceptable to the facility manager.

b. The restroom floors shall be wet mopped, or damp mopped using a solution containing a mild disinfectant, which does not leave a strong, lasting odor.

Floors shall have a uniform appearance, with no streaks, swirls, residue, or evidence of removed soil.

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c. Wash all restroom walls and doors using a nonabrasive cleaner.

Surfaces shall have a clean, uniform appearance, free of spots, streaks, and other evidence of removed soil.

d. Clean and fill all restroom dispensers. Dispensers shall be free of soil and caked on residue and shall be filled daily to assure a constant, adequate supply of soap and paper products.

e. Mirrors shall be cleaned with a liquid cleaner, wiped dry and polished until free of smudges and streaks.

10. FLOOR MAINTENANCE (seven times per week): All areas not having carpet (including floor, hallways, stairways, and elevators) or not specified elsewhere as having special flooring, shall receive regular floor maintenance. Floor maintenance includes sweeping, dust mopping, damp mopping, dry buffing, spray buffing, stripping, and waxing as required, to achieve a uniform glossy appearance and be free of scuff marks, heel marks, streaks, detergent residue, and other stains or discoloring. All floor maintenance solutions shall be removed from baseboards, walls, furniture, trash receptacles, etc. Chairs, desks, trash receptacles, and easily moveable items shall be tilted or moved to perform floor maintenance underneath. All moved items shall be returned to their proper position when all operations have been completed. Wet floors shall be identified with appropriate signs for employee safety.

11. VACUUM CARPET (seven times per week): After being vacuumed, the carpet shall be free of visible dust, litter, lint, paper, and soil. The contractor is responsible for spot cleaning of carpet areas, as necessary, to assure uniform appearance of the carpeted area. Spots shall be removed as soon as noticed. Only those method recommended by manufacturer's maintenance instructions and current stain removal charts shall be used. All tears, burns, unraveling, and other carpet damage shall be brought to the attention of the facility manager. The ATCT operation areas, both upper (tower cab) and the office areas require vacuuming seven days a week.

12. VACUUM CARPET (six times per year): **EQUIPMENT ROOM ONLY – MUST BE

ESCORTED. After being vacuumed, the carpet shall be free of visible dust, litter, lint, paper, and soil. The contractor is responsible for spot cleaning of carpet areas, as necessary, to assure uniform appearance of the carpeted area. Spots shall be removed as soon as noticed. Only those methods recommended by manufacturer's maintenance instructions and current stain removal charts shall be used. All tears, burns, unraveling, and other carpet damage shall be brought to the attention of the facility manager.

13. SHAMPOO CARPET (two times per year): The carpet shall be shampooed twice yearly with a commercially approved solution and shall be free of soil, stains, and spots after being shampooed. Scheduling of shampooing will be coordinated with the facility manager. TOWER CAB CHAIRS: All upholstered tower cab chairs shall be cleaned at the same time the carpet is cleaned.

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14. WINDOW CLEANING (six times per year): Base building, and link glass windows shall be washed twice per month inside and outside using such instruments as to assure the cleaning is thorough. Tower column windows shall be washed twice per month on the inside only. Windows shall be free of all traces of film, dirt, smudges, water deposits and other foreign matter. Dust and foreign matter shall be removed from the frames, casings, sills, and glass.

15. TOWER CAB WINDOWS (six times per year): Tower Cab windows shall be cleaned inside and outside, or more often as needed, using such instruments to assure the cleaning is thorough. Windows shall be free of all traces of film, dirt, smudges, water deposits, and other foreign matter. Tower Cab exterior windows will be done from the outer ledge of the tower cab.

16. TOWER CAB SHADES (six times per year): Both inner and outer sets of tower cab shades shall be dusted using a commercially available lint free dust attracting product. Spots and dirt may be cleaned with warm water and a soft scratch and lint free cloth. Shades shall be free of dust, dirt, streaks, and smudges.

17. BLINDS (six times per year): Blinds shall be dusted to remove all dust, dirt, lint, and other dry soil.

18. CLEAN COUNTERS, SINKS, AND OTHER FIXTURES (seven times per week): A commercial solution shall be used to remove streaks, stains, smudges, food residue and other obvious soils.

19. MICROWAVE OVEN (seven times per week): A commercial solution shall be used to clean microwave oven, inside and outside, to remove streaks, stains, smudges, food residue, and other obvious soils.

20. REFRIGERATOR/FREEZER: (seven times per week): A commercial solution shall be used on refrigerator inside and outside, to remove streaks, stains, smudges, food residue, and other obvious soils. ONE TIME PER MONTH - Defrost and clean freezer, a notice shall be posted on refrigerator 48 hours prior to cleaning, schedule with COR.

21. RANGE AND OVEN: seven days week: clean food debris, spots, boil overs, etc., with commercial solution. Clean interior of oven one time per month, wipe out after cleaning any remaining debris.

22. STAIRWELL (once per week): Stairwell shall be swept and mopped from top to bottom. Stairwell shall be free of dust, dirt, debris, lint, etc.

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Additional Proactive Cleaning Requirements for FAA Facilities

These guidelines supplement the Statement of Work for Janitorial Services.

These guidelines be followed when cleaning and disinfecting the various areas, materials, and surfaces.

Cleaning Requirements:

1. Wipe/disinfect high traffic, high touch point areas with a disinfectant.

Wipe/disinfect all areas one additional time.

High traffic/High touch areas include but are not limited to:

• High Traffic Entry and exit doors.

• Rest room doors (Entry doors and Stall doors) Restroom sinks and counters.

• Public use telephones (Offices, Lobbies, conference rooms, etc.)

• Public use tables (inside and outside)

• Conference room doors and tables

• Conference room tables

• Elevator control panels and call buttons (if applicable)

Additional high traffic areas or areas that require more frequent cleaning specific to the Location as applicable:

1. Common work areas - work surfaces and chairs (arms and back)

2. All breakrooms, including smoke room (tables, chairs, lounge chairs, vending machines, microwaves, stove knobs)-All Surfaces

3. All restrooms

4. All entry/exit doors/door handles/push bars

5. Equip Room entrance/exit doors.

6. Areas identified by the site point of contact needing additional.

disinfecting cleaning that aren’t recurring requirements.