Italy TMC DRAFT PWS_081026.docx

Performance Work Statement (PWS) Total Maintenance Contract (TMC), Italy

0. General Information and Scope of Work.

1.1 Agency. The Department of Defense Education Activity (DoDEA), as one of only two Federally operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 165 brick-and-mortar schools in eight districts located in seven states, 11 foreign countries, Guam, and Puerto Rico. DoDEA employs over 8,000 educators who serve more than 72,000 children. DoDEA also has a fully accredited virtual high school located in Virginia with teaching hubs in Europe and the Pacific.

1.2. Introduction. A facility maintenance program consisting of preventive maintenance and project work are required to ensure all DoDEA Europe provides a safe and healthy environment that supports and enhances the educational mission and maintain a safe, healthy, and sanitary school environment for faculty and students within the DoDEA Europe Region. The Contractor shall provide all management, tools, equipment, labor, and transportation necessary to ensure that maintenance services are performed in accordance with the objectives and standards outlined within this PWS. This requirement calls for the continuous efforts on the part of the Contractor to ensure appropriate safety and functionality of facilities are maintained throughout the life of the contract, to include requirements to support operational needs. The Contractor is required to provide and manage a full-service facility maintenance, repair, to support changing educational requirements, sustainment of building systems program for the DoDEA Europe Region.

1.3. Background. The DoDEA Europe Region is composed of sixty-four (64) schools, with 3 Districts (East, South, West), Regional Offices, Warehouses, and Student Transportation Offices. DoDEA instructional program provides a comprehensive prekindergarten through 12th grade curriculum that is dedicated to attaining the highest student achievement for children of active duty military and eligible civilian employees.

1.4. Scope of Work. The Contractor shall be required to provide a preventive maintenance and sustainment program for the DoDEA Europe Region. The major elements of the services required include:

1. Preventive Maintenance

2. Non-Routine Sustainment

3. Project Work Requests Construction as defined in 10 U.S.C. § 2801(a) is not permitted under this contract. Only maintenance and repairs are permitted. Repairs are defined at 10 U.S.C. § 2811(e) as a project to restore a real property facility, system, or component to such a condition that the military department or agency may use it effectively for its designated functional purpose. DoD FMR Reg. 7000.14-R, vol. 2B, ch.8, para. 080105 includes more specific examples of repair.

0. Requirements & Objectives. The Contractor shall develop the total solution for meeting all the following requirements and objectives in accordance with a performance-based approach.

The government reserves the right to incorporate the winning offeror’s proposed technical response into the contract.

2.1. Preventive Maintenance (PM) (Objective 1). The objective is to provide routine facility preventive maintenance (PM) services that will effectively and efficiently maintain building structures, components, and equipment by regularly servicing capital assets, commercial appliances, and areas inside and around the buildings in accordance with industry standards and equipment and systems manufacturer recommendations to ensure continued operation without failure until the life cycles are exceeded. Routine PM services do not require Government approval to proceed.

Frequency. Frequency of the overall Preventive Maintenance objective will be established by the Preventive Maintenance Plan. The Preventive Maintenance Plan shall establish the Contractor’s course of action for effectively and efficiently meeting manufacture recommendations and standards, to include frequencies for proactively performing maintenance, repairs, and replacements in order to prevent failures.

Performance Standard. Performance standard for services rendered under the Preventive Maintenance objective is based on adhering to the established performance frequencies. Deviation from adhering to the established performance frequencies shall result in no more than five verified complaints per month.

The tasks listed below are provided to help the Contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive, and Contractor is expected to develop a total solution for meeting the requirements of the objective in accordance with a performance-based approach.

2.1.1. PM Schedule (Initially within 45 day after contract award, and every six (6) months from contract award). The Contractor shall submit a routine PM schedule to the Contracting Officer’s Representative (COR). The Contractor shall follow the initiatives and schedule detailed in the Preventive Maintenance Plan (PMP) and shall upload and maintain PM schedule in DoDEA’s Work Management System (WMS). Each scheduled inspection will automatically be assigned a unique PM Work Order number by the WMS.

2.1.2. Equipment Inventory Survey: (Initially within 60 days after contract award, and Quarterly). The Contractor shall conduct an Equipment Inventory Survey at each facility to validate the Real Property Installed Equipment (RPIE) and Equipment-in-Place (EIP) inventory records in the WMS, and at a minimum confirm/update equipment manufacturer, manufacturer date, and install date (if data is available). Survey shall be provided to the COR upon completion.

Meal Service Kitchen Equipment Inventory Survey – The Contractor shall meet with the existing meal service provider at each facility to obtain information on existing kitchen equipment to include RPIE and EIP.

The Contractor shall use the information gathered from the Equipment Inventory Survey to develop a routine PM schedule.

2.1.3. PM Tests and Inspections (As Required per PM Schedule; Record in WMS within 5 working days of completion). The Contractor shall conduct tests and inspections in accordance with the approved PM Schedule. The Contractor shall record the results of PM inspections, to include upload of subcontractor inspection reports, summary of findings in English, and photos to the respective PM Work Order in the WMS within Five (5) working days after completion.

Scheduled PM work shall be accomplished according to the table below to ensure a consistent schedule that is evenly spaced throughout life of asset:

PM Inspection Completion Standard

Annually

Semi-annually

Quarterly

Monthly

Weekly

The Contractor shall, where specified in the PMP, and/or where industry standards or regulations dictate, record dates of inspections on or adjacent to system or equipment inspected. Record shall include date and signature of last inspection. Components requiring this record include, but are not limited to, elevators, lead water filters, air filters, eyewash stations, boilers, chillers, AHUs, exhaust hoods (science labs), chiller pumps, fire suppression systems, refrigerators, freezers, large kitchen equipment, uninterruptable power supplies, generators, fire extinguishers and hoses, and backflow preventers.

2.1.4. PM Deferral Requests (As Required). The Contractor shall perform PM services in accordance with the above requirements to ensure quality customer service and continuity of operations. If PM cannot be accomplished within these time frames due to circumstances beyond the Contractor’s control, a deferral may be granted by the COR on a case-by-case basis once the Contractor provides the following:

1. A written explanation for the delay.

2. The estimated time for completion.

3. Evidence showing the Contractor has made every effort to comply with the PM Schedule The COR will review and work with the Contractor to resolve the issue. If no agreement between COR and Contractor is reached, the Contracting Officer (KO) will have final decision authority. The Contractor shall track all deferrals through the WMS.

2.1.5. PM Deficiencies (As Required). The Contractor shall create a non-routine Work Order in the WMS for needed repairs discovered in the performance of PM services within 24 hours upon identification of deficiency. The Contractor shall note the Work Order number assigned by WMS for non-routine repair in the Action Taken section of the PM Work Order. PM Work Orders shall then be marked completed. If the needed repair is critical to the operation of the facility, the Contractor shall also notify the COR with an email and if it is urgent, a phone call within 24 hours.

2.2. Non-Routine Work Orders (Objective 2). The objective is to perform non-routine services and repairs on facility components and equipment that stem from issues, including but not limited to PM tests and inspections, special events, equipment breakdown or malfunction, operational requirements, education initiatives, acts of nature, or vandalism. Repairs can include replacement of equipment or components.

The Contractor bears the prime responsibility to identify and resolve deficiencies discovered during PM inspections and to submit non-routine Work Orders in WMS for tracking of maintenance trends.

Required repairs may also be identified by authorized Government personnel and submitted to the Contractor through the WMS. If the Contractor has any issue with a user request, the Contractor shall contact the COR for clarification and approval or rejection of work request.

Non-routine maintenance Work Orders do not require Government approval to proceed. Ancillary Services and Painting requests require COR approval.

The Contractor shall complete all non-routine Work Orders (services or repairs) in accordance with the Work Order categories outlined below where the Contractor will expend 5,000.00 Euro or less in labor, parts and material costs. If the Contractor discovers that a repair will exceed 5,000 Euro in materials cost, the Contractor shall notify the District COR within 48 hours and the Work Order shall be subject to KO’s review and approval.

The contractor shall not aggregate Work Orders to exceed the 5,000 Euro threshold.

The District COR and Contractor management are expected to collaborate to ensure that the most effective, efficient and fair solutions are found to repair requirements. Any dispute arising out of defining repair requirements shall be resolved by the KO after consultation with all parties.

Frequency. Frequency of the overall non routine work orders objective will be established by the Preventive Maintenance Plan. The Preventive Maintenance Plan shall establish the Contractor’s course of action for effectively and efficiently meeting manufacture recommendations and standards, to include frequencies for proactively performing maintenance, repairs, and replacements in order to prevent failures.

Performance Standard. Performance standard for services rendered under the Non-Routine Work Orders objective is based on adhering to the established performance frequencies. Deviation from adhering to the established performance frequencies shall result in no more than five verified complaints per month.

The tasks listed below are provided to help the Contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive, and Contractor is expected to develop a total solution for meeting the requirements of the objective in accordance with a performance-based approach

2.2.1. Non-Routine Work Orders (Within 5 Working Days of Request). The contractor shall complete non-routine Work Orders at facilities within five (5) working days from the date the Work Order was submitted into the WMS.

If a Work Order cannot be completed within five working days due to parts on order, waiting for information from the requestor, or deferral, the Contractor shall update the Work Order status before the sixth day and again every 10 working days in the WMS until work is completed.

If life cycle or imminent failure is suspected the Contractor shall bring this to the attention of the COR.

2.2.2. Emergency Work Orders (Initiate response 1 hour after notification during normal duty hours or 2 hours after notification outside of normal duty hours). Emergency Work Orders are non-routine work required during or after normal duty hours to correct a situation that threatens health, safety, destruction of Government property. An emergency includes, but is not limited to, utility failure, elevator failure, fire hazards, environmental hazards, Heating, Ventilation & Air Conditioning (HVAC) failure, broken locks, broken windows, broken water lines, or sewer backups affecting equipment operation or education.

The Contractor shall initiate immediate response to an Emergency Work Order upon notification or identification of the emergency. “Immediate” is defined as within 1 hour after notification of emergency during normal duty hours, and 2 hours after notification of emergency outside normal duty hours. Contractor shall perform required mitigation to prevent further deterioration or damage to the facility immediately upon discovery or notification of condition.

Notification will be made to Contractor by phone. Upon successful mitigation of immediate emergency, the Contractor shall submit a non-routine Work Order to track repair.

The Contractor shall include in the Work Order costs associated with the initial response to the emergency and costs for repairs and cleanup required after initial mitigation. The Contractor shall close Work Orders initially created as emergency once the immediate concern is addressed and create a new Work Order as routine to address the repair.

2.2.3. Urgent Work Orders (Initiate response within 2 hours after notification and complete within 3 working days). Urgent Work Orders are non-routine and consist of correcting failures which do not immediately threaten personnel, property or missions, but which could soon inconvenience and/or affect the health of personnel, lead to property damage, increase the risk of equipment failure or lead to disruptions in operations, to include the school meal program.

The Contractor shall initiate response to an Urgent Work Orders within two (2) hours after receipt of an urgent Work Order during duty hours. The Contractor shall complete urgent work within three (3) calendar days.

2.2.4. Ancillary Services (As Required). Ancillary services are non-routine Work Orders for installation, moving, removing, or replacing EIP, including but not limited to, replacing projector light bulbs, installing new projectors or smartboards, moving smartboards/whiteboards/tack boards, hanging signs, etc. The Contractor shall provide ancillary services to the Government, to include parts, supplies, and materials, for relocation and/or installation of EIP as requested through a Government-submitted non-routine Work Order.

2.2.5. Painting (As Required). Occasionally, the Government will require painting of interior or exterior surfaces that have become unacceptably damaged. Historically there have been approximately 100 painting events per year averaging 100 square meters per event. The government will provide the Contractor notification via the WMS no later than one month in advance.

Areas painted are required to have a uniform finish, color and appearance. Painting shall include the following Completion Standards:

1. Provide Paint product data sheets and Safety Data Sheets (SDS) for paint to the COR prior to final approval of the request. Paint products shall have the range, durability and consistent quality to meet functional requirements of the area to be painted.

1. Cover and protect floors and all adjacent surfaces from paint smear, splatters and droppings. Use drop cloths of adequate size to protect adjacent areas.

1. Mix and prepare painting in accordance with manufacturer’s recommendations. Execute work in accordance with label directions. Coating applications shall be made in conformance to this specification and to the manufacturer’s paint instructions on the labels and product data sheets.

1. Undercoats, stains, or other conditions shall not show through final coat of paint.

1. Remove hardware, hardware accessories, machined surfaces, plates, lighting fixtures and similar items in place not to be painted or provide surface applied protection. Reinstall remove items when final coat is thoroughly dry.

1. Do not paint over dirt, rust, scale, grease, moisture, voids and blemishes or other condition detrimental to formation of a durable paint film. Clean surfaces to be free of dust, dirt, oil, grease or other foreign matter

1. Repair all minor voids, nicks, cracks, dents and joint caulking as necessary with suitable patching materials and finish flush to adjacent surfaces. If any surface be found unsuitable to produce a proper paint and sealant finish, the COR shall be notified in writing and no material shall be applied until the unsuitable surfaces have been made satisfactory.

1. Paint only in dry weather when surfaces are moisture free.

2.3. Project Work Request (PWR) (Objective 3). The objective is to complete items of sustainment (facility repair) on non-routine services or to implement new education initiatives exceeding 5,000.00 Euro in value.

PWRs may be identified by authorized Government personnel and Performance Work Statement (PWS) provided to the Contractor as a written Request for Proposal (RFP) or Request for Quotation (RFQ).

The PWS will include a list of any removed equipment that must be disposed of through the Defense Logistics Agency Disposition Services through DoDEA. The Contractor shall manage disposal of all other waste associated with a PWR.

The Unified Facilities Criteria (UFC) shall be used for all PWRs where appropriate. Contractor shall ensure PWR complies with the most stringent of the UFC and Host Nation regulations or standards as applicable.

Frequency. Frequency of the overall non routine work orders objective will be established by the Preventive Maintenance Plan. The Preventive Maintenance Plan shall establish the Contractor’s course of action for effectively and efficiently meeting manufacture recommendations and standards, to include frequencies for proactively performing maintenance, repairs, and replacements in order to prevent failures.

Performance Standard. Performance standard for services rendered under the Project Work Request objective is based on adhering to the established performance frequencies. Deviation from adhering to the established performance frequencies shall result in no more than five verified complaints per month.

The tasks listed below are provided to help the Contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive, and Contractor is expected to develop a total solution for meeting the requirements of the objective in accordance with a performance-based approach.

2.3.1. PWR Proposal (As Required). The contractor shall conduct a work assessment and submit any written changes required to the PWS, provide a work schedule, and a firm fixed price, subject to negotiation, to the KO. The Contractor Proposal shall include the following:

DIRECT LABOR: The proposal will contain the number and labor category of Direct Labor hours. The per-hour Direct Labor rates will be taken from the Direct Labor matrix of loaded rates contained in the Schedule of the contract.

REPAIR PARTS, SUPPLIES, and/or MATERIALS: The proposal shall contain a breakdown listing each item, its price, and an aggregate total. A statement shall be provided that the proposed items represent the lowest price from the Contractor’s source of suppliers considering any time constraints imposed for completion of work and item availability. Published price lists, local vendor quotes, or other resources deemed appropriate to achieve the most competitive prices for items shall be provided with the itemized listing. Material handling may be included in accordance with the matrix in the schedule of the contract.

DRAWINGS, PLANS and/or SPECIFICATIONS: In the event the nature of the work to be performed requires the preparation of detailed designs and specifications, the Contractor shall include these items with a detailed estimate when submitting a proposal for a PWR. Drawings, plans and specifications that identify a school by name and location need to be safeguarded and are not releasable as public information. If outdated or no longer needed as intended said specifications, plans and drawings are to be destroyed.

2.3.2. Quality Control Report (Upon Completion). The contractor shall submit a Quality Control Report upon completion of work accomplished as a PWR. The report is to be completed by the Contractor’s Quality Control Representative only. This individual is responsible for verifying that all data is complete, adheres to the standards, and meets the requirements of the Governments request. The QC report shall include photo documentation of the work accomplished.

2.3.3. Completion and Acceptance (C&A) (Upon completion of PWR). The contractor shall submit a C&A form to the COR for all PWR invoices to be approved and signed by COR. Before final completions are approved, all drawings and project documentation, deliverables, and/or warranties shall be provided to the COR. A copy of the signed C&A shall accompany the invoice in Wide Area Work Flow (WAWF) system.

The C&A form shall contain at a minimum:

1. Contractor name and office location

1. COR Name and office location

1. Contract number

1. Task order or PWR number

1. Project Name

1. Brief description of the work

1. Period of performance

1. Project start (date)

1. Project completion (date)

1. Location of the work (school, building, room)

1. Project issues or deficiencies if noted

1. Statement for COR if work was accomplished in accordance with PWR award

1. Statement of transfer to the US Government/DoDEA (for final invoice)

1. Project amount

1. Amount being invoiced

1. Contractor signature

1. COR signature

2.3.4 Travel

2.3.4.1. Travel may be required for objective(s) in this PWS on and as needed basis. The contractor shall execute all travel in accordance with DoD, COCOM and local commander regulations and policies. All travel and expenses must be approved by the COR in writing, prior to travel. Travel will be purchased and billed in accordance with the Contract Line Item Number (CLIN) and SubContract Line Item Numbers (SCLINS) structure noted below.

2.3.4.2. SCLIN 1 (Airfare/Car Rental). The first SCLIN for travel shall be for airfare and car rental. The contractor will be asked to provide the airfare/car rental price for each travel event. The Government will then use independent market research to determine the reasonableness of the price. The Government will only reimburse the contractor for the agreed upon airfare/car rental price determined prior to travel. Airfare shall only be purchased at economy/coach class levels unless the contractor can present evidence which the Government can confirm, of the unavailability of economy/coach class seating options for a specific trip. Car rental class shall be no higher than an economy size. Rental above economy size shall be justified and approved by the contracting officer prior to travel. Claims for rental car gasoline shall be supported by original receipts.

2.3.4.3. SCLIN 2 (Per Diem). The second SCLIN shall be for Per Diem which shall be calculated using the rates published by the General Services Administration’s (GSA’s) found at https://www.gsa.gov/perdiem. For example, if an approved trip to Los Angeles, CA has a current GSA Per Diem rate of $158 during the dates of travel, the Government will not reimburse at any rate higher than $158. No other expenses outside of Airfare and Per Diem shall be reimbursed resulting from travel associated with the contract.

2.3.4.4 Travel Plans: The contractor shall provide a detailed travel plan in support of the objective(s) to the COR no later than ten (10) business days prior to travel unless the travel is in response to an emergency as determined by the Government. The travel plan shall include the name of the traveler(s), location, purpose, and dates of travel; and a breakdown of anticipated travel expenses associated with either one of the two travel SCLINS (airfare/rental and Per Diem). Travel within a 50-mile radius is considered local travel and not reimbursable. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

2.4 General Contractor Requirements

2.4.1. Contract Management Plan. The contractor must provide management and staffing that will ensure continuity of services and establishes communication and partnering approaches between the contractor and government representatives. Therefore, the contractor must have an established management and staffing plan that covers the performance of this contract with respect to partnering, management, staffing, and recruitment and subcontractor support services. The contractor shall provide a contract management plan within forty-five (45) calendar days after contract award. The plan, at a minimum, shall address the following-criteria:

1. Approach for addressing Communication and Relationship Management, i.e., how an initiative of this magnitude and complexity shall be managed and administered from the top down, what processes shall be in place to ensure effective and unabated communications between all stakeholders, and what procedural standardization is in effect to ensure timely resolution of problematic areas.

1. Process for managing and utilizing the Work Management System (WMS)

1. DoDEA utilizes a WMS program, currently SchoolDude, to track work orders, manage customer requests, and improve workflow. The Contractor shall be required to utilize this WMS to create PM schedules, record inspection, and respond and manage work order requests. Access will be provided through CORs. The Contractor shall ensure they have capabilities for reliable Internet connectivity between Contractor employees and Government representatives to ensure maximum use of the WMS. Access to WMS will be provided at no cost to the Contractor.

1. Identification of key personnel and provide a detailed approach to coordination and interface with the Government, internal company hierarchy and supervision, and operational control and oversight of personnel including subcontractors, if applicable. (Organization Chart)

1. Process for managing the recruitment hiring, retention, substitution and replacement of qualified personnel, and how proposed staffing levels will be maintained throughout the life of the contract.

1. Management approach to transitions as turnover occurs to ensure there is a timely and transparent transfer of knowledge between Contractor and Government personnel; resolving issues and conflict at the lowest possible levels in a timely manner without impact to school operations; what internal and external communication processes are in place with respect to all aspects of contract performance; what oversight will be in place to ensure contract personnel comply with standard operating procedures while simultaneously maintaining a high degree of professionalism; what the procedures are for placing, overseeing, and maintaining quality subcontractor personnel; and the methods of mitigating and monitoring risk of performance to meet or exceed all requirements in the PWS.

1. Procedures for obtaining clearances for installation access; an approach for a viable reach-back capability for surge contingency; limitation of manpower turnover rate; work scheduling and status reporting procedures; and processes or control measures to ensure effective status reporting and overall continuity of services.

1. System detailing how the Contractor will respond to service calls in a timely manner.

1. Plan developed for each facility which provides the Government with the Contractor’s plan for accomplishing the objectives and requirements of this PWS without interfering with school operations.

1. Plan detailing how the Contractor will use technology to communicate with DoDEA to receive and respond to service calls, emergencies, etc.

1. Contingency plan for separation of employees and employee absences.

1. Explain the logistic approach to parts and materials and inventory management to include emergency requisitions and imports/customs control.

2.4.2. Preventive Maintenance Plan (PMP) The Contractor shall develop a Preventive Maintenance Plan (PMP) to establish a course of action for effectively and efficiently meeting manufacture recommendations and industry standards for facility components and equipment, to include frequencies for proactively performing maintenance, repairs, and replacements in order to prevent failures. The Contractor shall submit the PMP within forty-five (45) calendar days after contract award. The Government will review the program for approval within thirty (30) calendar days of Contractor submission. Until approved by the Government, the Contractor shall follow the submitted inspection and maintenance program.

Execution of PM shall not interfere with the regular operation of the schools. If an exception to this is needed, the Contractor shall submit a request two (2) weeks prior, with an explanation as to why the PM must be done at a time that will interfere with school operation. This request shall be sent to the COR by email and attached to the PM work request ticket. If the request is urgent, the contractor shall contact the COR via phone and shall additionally provide the work request via email within 24 hours. The COR will work with the school to see if the accommodation can be reached.

The plan, at a minimum, shall address the following criteria:

1. Process for tracing system and equipment malfunctions to the cause and taking the corrective action as required. The Contractor shall identify, record, and take the necessary corrective action to ensure equipment and systems meet all current facility and life safety codes and record it in the WMS.

1. Process for coordinating with the military installation engineer agency for the respective installation to coordinate corrections of problems identified as being outside or not within DoDEA Europe jurisdiction or control.

1. Process for notifying the school administration and COR of any temporary disruptions in service that could impact the educational mission and obtain written permission from the COR for any scheduled utility interruption.

1. Weekly walk-through inspections to directly support the continuation of education by identifying deficiencies that support the education mission, safety, security, and protection of assets.

1. Equipment PM for all Real Property Installed Equipment (RPIE) and Kitchen Equipment. This equipment is described below:

RPIE is installed building equipment (real property) that are affixed or built into the facility and become an integral part of the facility. Examples of supporting equipment that are considered RPIE are listed below—

1. Auxiliary Generators

1. Benches (built-in)

1. Bleachers (built-in)

1. Boilers

1. Bookcases (built-in)

1. Cabinets (built-in)

1. Cable trays and conduits (for communications)

1. Carpet (Primary Floor Covering)

1. Closed Circuit Television Systems

1. Closets (built-in)

1. Cookers, Ovens, Fryers, Griddles, Ranges (built-in)

1. Duress/Police Alarm/lockdown systems

1. Desks and tables (built-in)

1. Dishwasher and pot and pan washing equipment (built-in)

1. Drinking water coolers (built-in)

1. Electrical (electric fixtures and power utilization and distribution equipment)

1. Elevators and elevator doors

1. Exhaust systems

1. Fire alarm and detection systems including built-in cabinets

1. Food service equipment (built-in)

1. Gas fittings

1. Hardware and fixtures for handicapped needed for compliance with Architectural Barriers Act

1. Heating, ventilating and air conditioning (HVAC) and control systems

1. Hoists (crane and crane rails) (designed as part of the structure or built-in)

1. Information systems

1. Key Control systems (Electronic; Simons-Voss).

1. Kilns (for art program).

1. Kitchenette Units.

1. Laboratory sinks, tables, benches (built-in).

1. Lockers (built-in).

1. Mass Notification (Mass Notification which has been added to existing Fire Alarm and Paging Systems which are themselves RPIE).

1. Electrical Panel boards.

1. Plumbing.

1. Public Announcement (PA) or Intercom systems

1. Protective construction features.

1. Refrigeration equipment

1. Storm sash and doors.

1. Safety signs.

1. Screens.

1. Shelving and racks (built-in).

1. Signs and markings for facility boundary, area, and unit identification (may be electrical, i.e., marquee).

1. Sound systems (built-in)

1. Sprinklers (Fire Prevention System)

1. Sports Field Sprinkler System

1. Sports, Track, and Field Equipment (Football uprights, score boards, jump pits, etc.)

1. Storage bins (built-in).

1. Theater and auditorium railings

1. Theater and auditorium stage lighting

1. Theater and auditorium stage fire curtain

1. Traffic railings

1. Vehicle and pedestrian traffic control and signs

1. Vehicle Barriers (drop arms, bollards, chains)

1. Venetian blinds and window shades

1. Wall clocks (hardwired to facility electrical service).

1. Water Softeners

1. Other similar non-severable items.

Equipment-In-Place (EIP) is a special category of personal property. It consists of capital equipment and other nonexpendable supplies of a movable nature that are not affixed as an integral part of the facility and may be removed without destroying or reducing the usefulness of the facility. Examples of movable personal property are listed below—

1. Bleachers (interior and exterior)

1. Large and Small Kitchen Appliances (Cookers, Ovens, Fryers, Griddles, Ranges)

1. Hand Dryers

1. Educational television systems

1. Educational Aids (Wall-mounted Interactive Flat Panels (IFP) or Smartboards)

1. Electronic repair laboratory and shop equipment.

1. Fixed facilities for radio and meteorological stations

1. Icemakers

1. Intrusion detection systems

1. Laundry equipment (Washer/Dryer)

1. Local Area Network (LAN) equipment and cables

1. Mass Notification Systems that are stand-alone systems

1. Modular office furnishing with or without hanging furniture.

1. Production Studio equipment

1. Prewired workstations.

1. Signage for building rooms, safety, and unit identification

1. Telephones, cabinets and Cabling

1. Water softeners.

Movable personal property is equipment that is movable and not affixed as an integral part of the facility and is generally accounted for as personal property rather than real property. Movable personal property is not the responsibility of the Contractor to relocate and/or repair.

1. Automated data processing equipment

1. Educational Aids (Portable Interactive Flat Panels (IFP) or Smartboards)

1. Filing cabinets and portable safes.

1. Food service equipment (portable).

1. Furnishings, including rugs.

1. Furniture.

1. Office machines.

1. Photographic equipment (portable).

1. Shop Equipment.

1. Training aids and equipment

1. Video Production Equipment

1. Wall clocks (unless hardwired to facility electrical service).

Kitchen Equipment is essential to the operation needs and education requirement of DoDEA and includes RPIE and EIP. Kitchen Equipment located in Culinary Arts, Kindergarten/PSCD/Sure Start classrooms, break rooms, Special Education (SPED), teacher lounges, nurse’s office/ health services, Family Consumer Science, Learning Impaired classrooms, administrative buildings break rooms and Bus offices.

Meal Service Kitchen Equipment located in Meal Service Areas (Cafeteria) includes but it not limited to the following:

RPIE:

0. Walk-in Freezers/Refrigerators

0. Industrial Dishwasher

0. Cold and warm serving units

0. Storage Cabinet and Counter Tops (Built-in)

0. Shelving and Racks (built-in)

EIP:

0. Freezers and Refrigerators

0. Stoves

0. Oven and Furnaces

0. Food Warmers

0. Large and small appliances

0. Storage bins

0. Serving lines

1. Structural Preventive Maintenance (PM), including but not limited to the items listed below. Frequencies stated are minimum frequencies unless manufactures recommendations or industry standards dictate a more frequent interval between inspections, at which case the more frequent interval shall be followed.

PM- STRUCTURAL

Inspect vents for loose coverings and loose or damaged frames.

Annually

1. Exterior Site Work PM, including but not limited to the items listed Frequencies stated are minimum frequencies unless manufactures recommendations or industry standards dictate a more frequent interval between inspections, at which case the more frequent interval shall be followed.

PM – EXTERIOR SITE WORK

1. Interior/Exterior Surfaces PM, including but not limited to the items listed Frequencies stated are minimum frequencies unless manufactures recommendations or industry standards dictate a more frequent interval between inspections, at which case the more frequent interval shall be followed.

PM - INTERIOR/EXTERIOR SURFACES

first 2 weeks of Summer Recess

Cut keys as requested