Attachment 3 Vicenza HS_DoDEA Europe South DSO FCAR 2020.pdf

PDF 6 MB Posted Aug 12, 2026

Attached to: Sources Sought Notice and Request for Information (RFI) for Total Maintenance Contract (TMC), Italy
Solicitation number: DODEAHQ-SS-001
Issued by: Department of Defense Education Activity

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Written by GovTribe AI · Aug 12, 2026

This is a Facility Condition Assessment (FCA) report using the BUILDER Engineered Management System (EMS) Version 3, documenting the physical condition of Vicenza High School and DoDEA Europe South District Superintendent's Office facilities at Camp Ederle, Italy as of January 2020. The assessment covers three primary buildings: Building 307 (DoDEA Europe South DSO, Q-3 rated), Building 309 (Vicenza HS, Q-2 rated, 111,867 GSF shared by Vicenza HS 93%, DoDEA Europe South DSO 5%, and maintenance contractor SKE 2%), and Building 358 (DoDEA Europe South DSO, Q-1 rated). The report identifies significant facility deficiencies including roof systems in poor condition with extensive blistering and membrane deterioration (modified bitumen, low slope systems installed 1958-1983), deteriorating window gasket seals, inoperable egress doors at the cafeteria and weight room, dislodged exterior stone facing, poor-condition exhaust and make-up air units with standing water accumulation, nonfunctioning radiant heaters, and plumbing fixtures with moderate corrosion. HVAC systems show substantial issues with aging ductwork and distribution systems requiring replacement, and electrical systems feature aging wiring with improperly labeled GFCI receptacles. The assessment provides detailed remaining service life (RSL) projections for all major building components organized by UNIFORMAT classification, multi-year work plans with cost estimates through 2020, and condition indices across structural, mechanical, electrical, plumbing, and fire protection systems, establishing prioritized repair and replacement schedules for facility sustainment planning.

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"identification only"

II. SCHOOL PHYSICAL DESCRIPTION

The summary below provides a physical description of the Vicenza High School and the DoDEA Europe

South District Superintendent's Office. When multiple systems or materials are present, the predominant system or material observed during the facility condition assessment is shown.

a. STRUCTURAL/EXTERIOR ENCLOSURE: The building exterior is an exterior insulation and finish system

(E.I.F.S). Roof coverings are modified bitumen. Exterior doors are pre-finished aluminum with glazing.

Window systems are pre-finished aluminum with double-glazing.

b. INTERIORS: Floor finishes used include ceramic tile and resilient sheeting. Walls are painted hard surfaces. Ceilings are acoustical lay-in tiles.

c. MECHANICAL: Vicenza High School/DoDEA Europe South DSO facilities have heating, which is provided by a boiler. All facilities have air conditioning, which is provided by chillers. Building 309 has one elevator.

d. ELECTRICAL: Major electrical upgrades have been completed to support the additions to Building 309, but most wiring appears to be original. Lighting is typically lay-in fixtures with fluorescent lamps. Ground-fault circuit interrupter (GFCI) receptacles appear to be present but are not properly labeled. Building 309 has an intercom system. There is no security system; however, security cameras are present.

e. PLUMBING: Plumbing fixtures have been partially upgraded, but most piping appears to be original.

Domestic hot water is provided by ind rect water heaters.

f. SITE: The Vicenza High School/DoDEA E rope South DSO site has parking for approximately 34 privately owned vehicles. In addition, the campus has no playgrounds on-site.

g. LIFE SAFETY: A fire safety inspection report was not available for review.

III. OBSERVATIONS

The following observations were made: Exterior door security was not observed or reported to be a problem.

However, egress doors at the Cafeteria and Weight Room were observed to operate with difficulty or do not secure properly. At Vicenza High School, the windows gasket seals are deteriorating, and various units were observed to be inoperable or operate with some difficulty. Additionally, at Vicenza High School, the roof covering system was in poor condition with extensive blistering and membrane deterioration observed throughout. However, no roof leaks were observed. At Building 307, the exterior enclosure stone facing at the base of the exterior walls is dislodged and damaged at the Southside of the building, and minor wall discoloration was observed. Overall, the interior construction finishes were observed to be in good to fair condition and are aging as designed.

It appears that outside air is being introduced into the HVAC system. At Building 309 the exhaust fans and make-up air units appear to be in poor condition, and the make-up air units contained an estimated half of an inch of standing water at the bottom of the enclosure. The roof-mounted package unit above the Kitchen appeared to be moderately deteriorated. Additionally, at Building 309, the radiant heaters appeared to be in poor condition, and some were observed to be nonfunctioning at the time of the assessment. The two condensing units located at Building 358, which were installed in 2010, are showing signs of significant deterioration. At Building 309, most plumbing fixtures were observed to be in fair condition with moderate corrosion observed. The elec rical distribution panels and enclosed circuit breakers were observed to be generally in fair condition.

The Facility Utilization Survey (FUS) drawings to include the site plan have been updated to reflect the following: X-Building (X309A) was renamed as WALK-IN COOLER 1” and X-Building (X309C) was renamed as “WALK-IN COOLER 2”. The X-Building (X309F) now known as “WALK-IN COOLER 3” was turned over to AAFES and is no longer part of the portfolio. Room-use changes were observed throughout the site.

Additionally, per DoDEA HQ guidance Vicenza HS Building CMU Shed is now part of Table 2 (page 4).

Building 309 was identified as a shared facility between Vicenza High School and the DoDEA Europe South DSO. Additionally, the Maintenance contractor, SKE, occupies space in Building 309. Vicenza High School utilizes approximately 93% of Building 309 (103,960 SF) the DoDEA Europe South DSO utilizes approximately 5% of Building 309 (5,707 SF), and SKE utilizes approximately 2% of Building 309, specifically Rooms 63, 63A, 63B, 63C, 65, 65A, 65B, and 65C (2,200 SF) for a GSF total of 111,867 SF.

Building 307 remained a Q-3.

Building 309 remained a Q-2.

Building 358 remained a Q-1.

Appendix A

Site Plan

Appendix B

Overview of Sustainment Management System (SMS) and

BUILDER™ Engineered Management System (EMS)

Overview of Sustainment Management System (SMS) and BUILDER™ Engineered Management System (EMS)

Sustainment Management System (SMS)

The Sustainment Management System (SMS) is a suite of web-based software applications developed by the

United States Army Corps of Engineers - Engineer Research Development Center - Construction Engineering

Research Laboratory (USACE-ERDC-CERL) to help facility engineers, technicians, and managers decide when, where, and how to best maintain the built environment. The SMS modules include BUILDER™ and

ROOFER™ for assessing building conditions, PAVER™ for pavements, and RAILER™ for railroad infrastructure.

Because real property assets are so vast and diverse, a "knowledge-based" philosophy drives the SMS process. The process starts with the automated download of real property data, and then more detailed system inventory is modeled and/or collected which identifies components and their key life cycle attributes such as the age and material.

From this inventory, Condition Index (CI) measures for each component are predicted based on its expected stage in the life cycle. Objective and repeatable inspections can then be performed on various components to verify their condition with respect to he expected life cycle deterioration. The level of detail and frequency of these inspections are not fixed like other processes; they are dependent on knowledge of component criticality, the expected and measured condition and rate of deterioration, and remaining maintenance and service life. This "knowledge-based" inspect on focuses attention to the most critical components at the time.

In addition to these condition assessments, functionality assessments can be performed to evaluate user requirement changes, compliance and obsolesce ce issues. This provides a comprehensive picture of the overall performance of real property assets and their key components.

BUILDER Engineered Management System (EMS)

In September 2013, the Under Secretary of Defense, Frank Kendall, issued a memo indicating the Department of Defense requires a standardized process for facility condition assessments to ensure consistent and reliable data necessary for sound strategic investment decisions in managing the Department's built environment.

Establishing a DoD-wide facility condition assessment process will contribute to a more credible DoD asset management program and will support better buying power by allowing Department leadership to better target fiscal resources to those facilities most in need of investment. Further, adopting a standard process will help ensure that condition data will be audit-ready in accordance with the Under Secretary of Defense (Comptroller)'s "Financial Improvement and Readiness Guidance" issued in March 2013.

The facility condition assessment process used to generate this report is based on BUILDER Engineered Management System (EMS) Version 3. BUILDER EMS was developed by the Engineer Research and Development Center.

The facility condition assessment process addresses the requirements necessary for routine building facility management activities, including long range budgeting and sustainment/restoration/modernization (SRM) planning. This assessment approach provides an objective and generalized framework to help to identify problem areas that will require more investigation through detailed or specialized assessments. There may be times when detailed engineering assessments may be required to diagnose specific problems.

BUILDER is a software application for building asset life cycle management. The primary focus of BUILDER is work plan development. BUILDER stores real property building information and more detailed system inventory is modeled and/or collected which identifies building components and their key life cycle attributes such as the age, material and capacity. Inspections are then performed on the various components to determine an objective and repeatable Condition Index (CI) measure, which relates the general physical health of the asset.

With information about condition and remaining service life, BUILDER guides the development of short- and long-range work plans based on sound investment strategies, prioritization criteria, and budget constraints.

BUILDER consolidates a variety of building-related management issues into a single decision-support package.

The system gives functional managers and decision-makers instant access to building inventory, current building condition indices, and probabilities condition prediction models. It also employs a patented knowledge-based inspection scheduling process. BUILDER improves the allocation process and return of building life cycle investments by directing resources to the most condition critical components to avoid costly repair penalty costs, as well as, the most mission critical components to manage risks of failure.

BUILDER Facility Condition Assessment Process

Facility Condition Assessment (FCA) is one of the primary processes of a facility life cycle asset management program. The FCA process results in a better understanding of the physical condition and readiness of an organization's buildings along with the reliability of its systems and components. It also facilitates the identification of work candidates for facility SRM repair projects. It is a critical aspect of the shift towards a proactive versus reactive facility management strategy. Instead of keeping facilities operational by relying primarily on corrective repairs (after a system or component has failed due to significant loss of function), it focuses on condition-based repairs which can be planned prior to failure. A condition-based approach can result in higher performing facilities at lower life cycle costs.

Prior to an assessment, knowledge of the building systems and components present is necessary, since assessments are done against these components, not against the building as a whole. This information about the systems and components that make up a building is called the BUILDER Inventory. BUILDER has a vast library of predefined components which an as essor will select from, and the inventory collection process involves identifying the type, quantity, and year installed for all pertinent components. These components are also organized into systems and sub-systems according to the UNIFORMAT classification hierarchy. When a specific instance of a component is recorded, this is called a component-section in BUILDER, and represents a single component assembly or colle tion of like components to be managed as a single unit. The BUILDER facility condition assessment process directly supports the computation of a condition index for building component-sections, known as the Component-Section Condition Index (CSCI), which is the fundamental metric used in BUILDER. The CSCI is aggregated to compute a condition index metric at the system (SCI), building (BCI), and site/organizational levels.

A condition-based facility repair strategy requires condition information be collected at a component level, and that this condition information relate to loss of component function. Every component of a building has a primary function that it performs. This function is the reason that the component was constructed or installed in the building. It may also serve a number of secondary or tertiary functions. For example, for a door component, the primary function is to provide safe entry/egress of authorized movements while limiting unwanted movements of people (security), or other objects (water or moisture). The secondary functions would relate to aesthetics and thermal and air control, among others.

The condition assessment process in BUILDER uses the Direct Rating method.

1. The Direct Rating method uses a single qualitative rating for each component based on condition observations. This also results in a condition index metric, which relates to the level of deterioration and the loss of function. This abbreviated Direct Rating approach is often better suited to initial baseline assessments where the components are inventoried, and data is initially loaded into BUILDER.

BUILDER Report Overview

Outlined below is a summary and description of the reports that are included.

Appendix C - Facility Summary Report – Provides a summation of FCA results. A Building Summary Report is included for each building that is considered permanent or semi-permanent construction and receives a Q-Rating. The purpose of this report is to provide a general overview of the building including key performance indicators. This report was generated using DoDEA's calculated Replacement Cost overwriting the data populated from real property records. This provides a more accurate Replacement Cost due to the inconsistencies with real property reconciliation between DoDEA and the Services. The DoD Facility Pricing Guide and DoDEA measurements for building square footage were used to calculate the Replacement Cost.

Appendix D - System Summary Report – Provides an overview of inspected systems and their condition index rating. A Building System Condition Index (SCI) By System Report is included for each building that is considered permanent or semi-permanent construction and receives a Q-Rating.

Appendix E - Work Items By Building – Provides a list of work items requiring repair or replacement of system/components, including budgets, for project planning purposes. A Work Plan Detail by Year Report is included for each building that is considered permanent or semi-permanent construction and receives a Q- Rating.

Appendix F - Remaining Service Life (RSL) Detail Report – Provides a detailed overview of systems/components, including descr ptions, and their respective age, remaining service life and remaining paint life.

Appendix G - Direct Condition Rating Inspection By Section Report – Provides a summary of direct condition ratings for each component-section collected within each facility.

Appendix H - System Inventory Report – Prov des a list of details for each component-section collected within each facility.

Appendix I - Fire Inspection Safety Report – This appendix is only applicable when a Fire Inspection Safety Report is provided at the time of the assessment for inclusion in the Facility Condition Assessment Report.

The report provides a summary of the recent Fire Inspection to include any deficiencies.

Note: All reports are generated from the DoDEA BUILDER database. n the event line items within a report are compressed and difficult to read, this is a result of how BUILDER generates the report. It is our understanding that CERL is working to update the report format.

Appendix C

Facility Summary Report

Appendix D

System Summary Report

Appendix E

Work Items By Building

D20 PLUMBING2015

1958 D202001 PIPES & FITTINGS General 1,6 2 (LF) Replace 0.00D2020 DOMESTIC WATER DISTRIBUTION

-- Replace D2020 DOMESTIC WATER DISTRIBUTION D202001 PIPES & FITTINGS General

1958 D203001 WASTE PIPE & FITTINGS General 266 (LF) Replace 0.00D2030 SANITARY WASTE

-- Replace D2030 SANITARY WASTE D203001 WASTE PIPE & FITTINGS General

1958 D203002 VENT PIPE & FITTINGS General 134 (EA) Replace 0.00D2030 SANITARY WASTE

-- Replace D2030 SANITARY WASTE D203002 VENT PIPE & FITTINGS General

1958 D203003 FLOOR DRAINS General 4 (EA) Replace 0.00D2030 SANITARY WASTE

-- Replace D2030 SANITARY WASTE D203003 FLOOR DRAINS General

D30 HVAC2015

1958 D304003 HOT WATER DISTRIBUTION SYSTEMS General 200 (MBH) Replace 0.00D3040 DISTRIBUTION SYSTEMS

-- Replace D3040 DISTRIBUTION SYSTEMS D304003 HOT WATER DISTRIBUTION SYSTEMS General

D40 FIRE PROTECTION2015

1958 D401001 FIRE ALARM DISTRIBUTION Other 11 (SF) Repair 0.00D4010 FIRE ALARM AND DETECTION SYSTEMS

-- Repair D4010 FIRE ALARM AND DETECTION SYSTEMS D401001 FIRE ALARM DISTRIBUTION Fire detection systems, 50 detectors

D50 ELECTRICAL2015

1958 D501002 SERVICE ENTRANCE EQUIPMENT Electrical Service - 3 Phase, 120/208 V, 1200 A 1 (EA) Replace 0.00D5010 ELECTRICAL SERVICE & DISTRIBUTION

-- Replace D5010 ELECTRICAL SERVICE & DISTRIBUTION D501002 SERVICE ENTRANCE EQUIPMENT General

Camp Ederle

Year System

Completion Date

Qty (UM) CostActivity

Section Description

Component Status

-- Description

ScoreProject

DoDEA Europe South DSO (HE5468)307 - DoDEA Europe South DSO Bldg 307

Cost Book: Reference

Work Items by Building Report

Page 1 of 10April 30, 2020

D20 PLUMBING2016