Invitation for Bid 2022-109 BEB .docx

Invitation for Bid #26MGS0001 Furnish and Install of Biomedical Education Building (BEB) Science Casework and Equipment

University at Buffalo Invitation for Bid 26MGS0001 FURNISH AND INSTALL OF SCIENCE CASEWORK AND EQUIPMENT FOR PROJECT # 2022-109 BIOMEDICAL EDUCATION BUILDING (BEB) RENOVATION OF TEACHING LAB

Notice is hereby given that sealed bids will be received for Science Casework and Equipment (furnish and install) for Project # 2022-109.

OPENING DATE and TIME: August 4, 2026 10:00AM EST LOCATION: Proposals, subject to the terms, conditions, and specifications herein, will be received electronically at the University at Buffalo, Purchasing Department, 224 Crofts Hall and duly recorded. All bids will be accepted via email response to: UB-Compliance@buffalo.edu Subject line must include “IFB # 26MGS0001 Response – “Your Company Name” (see example below). Attachments must be limited to 50MB per email due to the University’s mail server restrictions. Multiple emails are acceptable to accommodate attachment size limitations. If sending multiple emails, they must be labeled indicating the number of total emails, and which number the current email is no later than August 4, 2026 10:00AM EST.

Restricted Period

In accordance with the requirements of New York State Finance Law Sections 139j and 139k (“Lobbying Law”), the restricted period for this procurement is now in effect. Therefore, all communications regarding this procurement must be handled through the State University of New York’s designated contacts only.

Interchangeable Terms: Vendor/Contractor/Bidder, Bid/Quote/Proposal

Summary Information Form Key Events

University reserves the right, in its sole discretion, to modify the above schedule. Bidders will be notified via email of any changes in a timely manner.

IFB Number:

26MGS0001

IFB Title/Issue Date: Furnish and Install of Biomedical Education Building (BEB) Science Casework and Equipment.

Issued: July 10, 2026

Contact Information

Contractual Contact:

Marty Spence, Senior Buyer University at Buffalo, Purchasing & Contract Services 224 Crofts Hall, Buffalo, New York 14260 716-645-4540, mgspence@buffalo.edu

Instructions to Bidders

· SUNY considers any oral or written information released prior to the issuance of this IFB to be preliminary in nature and will not be bound by such information.

· During the IFB process, bidders should email the contacts listed above.

· The terms, conditions and all applicable information required for submitting a bid are outlined throughout this IFB.

· Bidders must pay strict attention to the bid submission date, time, and location to prevent disqualification.

· To ensure compliance with the IFB requirements and prevent possible disqualification, bidders must follow the format and instructions as required herein. Failure of bidder to follow instructions may result in disqualification of the bid.

Bidder Information

Legal Business Name of Company Bidding:

Bidder’s Federal Tax Identification Number:

D/B/A – Doing Business As (if applicable)

NYS Vendor ID Number

Street City State Zip Code

If applicable, place an “x” in the appropriate box: (check all that apply) Small Business (if checked, provide # of employees) _____ Minority Owned Business Women Owned Business

If you are not bidding, place an “x” in the box and return this page and Attachment D only.

We are unable to bid at this time because:

Bidders Signature:

Title:

Printed Name:

Date:

Phone: Extension:

E-mail address:

Table of Contents

1.

SECTION I: STANDARD TERMS AND CONDITIONS

Scope The State University of New York at Buffalo, hereafter referred to as “the University”, is submitting an Invitation for Bid (IFB) for Furnish and Install of Biomedical Education Building (BEB) Science Casework and Equipment for Project # 2022-109. This includes all labor, equipment, and material necessary to furnish and install required casework and equipment in the BEB Third Floor Teaching Lab. Specifications and Drawings can be found in the attachments titled Attachment C (Specifications) and C-1 (Drawings). Basis of design for the casework is ICI Scientific or Mott Manufacturing. Acceptance of any other casework manufacturers offered will be at the sole discretion of the University. See Mechanical Drawings for fume hood and snorkel information. Project includes furnishing and installing one fume hood and six (6) snorkels, basis of design is included on the drawings. The University has not specified a particular manufacturer for the fume hood. Expected delivery and install of all casework and equipment is 8-10 weeks from receipt of University’s Purchase Order associated with this procurement. It shall be noted that faucets and sinks shall be purchased by the University in a separate procurement effort.

Term of Agreement / Contract Term

The successful bidder(s) will be required to enter into a formal written agreement with the University for (1) one year, subject to contractor’s documented performance and upon mutual agreement.

Cost Adjustment

Prices quoted shall remain firm for the life of the contract.

Pricing

Price shall be net, “Free on Board (F.O.B.) Destination”, meaning that there is no additional delivery charge and the title (ownership) does not transfer until any product reaches its destination. Pricing as noted on Attachment A: Pricing Page shall hold firm for the life of the contract.

Method of Award Award will be made on the basis of grand total to the bidder having the lowest price that meets specifications and is responsive and responsible. The University reserves the right to make awards within 120 days after the date of the bid opening. Subject to the approvals of the Attorney General and State Comptroller offices. During which period, bids shall not be withdrawn unless the bidder specifically states in the bid that acceptance thereof must be made within a shorter specific time.

Order of Precedence

The following items will be incorporated into, and made part of, the formal agreement: (1) SUNY’s IFB; (2) the Successful Offeror’s Proposal; (3) Exhibit A, Standard Contract Clauses; (4) Exhibit A-1, Affirmative Action Clauses. In the event of any inconsistency in or conflict among the document elements of the agreement described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the following order: (1) Exhibits A and A-1; (2) the Agreement; (3) SUNY’s IFB; and (4) Successful Offeror’s Proposal.

Qualification of Bidder/ Contractor

The bid will be awarded only to a responsible Bidder/Contractor, qualified by experience and in a financial position to do the work specified. In order to facilitate prompt award of the bid, the Bidder/Contractor shall attest to the following:

a. The Bidder/Contractor shall have been in business a minimum of five (5) years and shall be experienced in the provision and installation of casework of this size and scope.

b. More than one bid from an individual, firm, partnership, corporation or association under the same or different names will not be considered. Reasonable grounds for believing that a bidder is interested in more than one proposal for the same work will cause the rejection of all proposals in which such bidders are believed to be interested.

c. Any or all proposals will be rejected if there is reason to believe that collusion exists between bidders. Proposals in which the prices and quantities are obviously unbalanced will be rejected.

d. The Bidder shall provide three (3) references from commercial/industrial customers to which the bidder provided similar services. The University shall be the sole assessor of the validity of submitted references. The University at Buffalo cannot be used as a reference. ATTACHMENT E: VENDOR DATA SHEET / REFERENCES.

e. The Bidder/Contractor shall possess the ability to comply with all aspects of the specifications and requirements.

Financial Qualifications

The University reserves the right to request financial data that would adequately reflect financial stability to support the execution of a Contract. Such information could include a credit report, the most recent two audited annual reports and/or annual financial statements. The University reserves the right to reject any Bidder/Contractor who does not demonstrate stability sufficient for the scope of this transaction.

Insurance/Liability

Contractor will at all times, at their own expense, carry public liability insurance and property damage insurance in the amounts of $2,000,000/$4,000,000 naming the State University of New York at Buffalo, and the State of New York as additional insured.

Copies of certificates shall be presented to Attention: Marty Spence, Procurement Services, 224 Crofts Hall, Buffalo, NY 14260 upon award of the Contract or before work commences.

The Bidder shall hold harmless the State of New York, and the State University of New York from all damage and claims for damage, demands, suits, costs, recoveries, and judgments which may be recovered against the State University of New York at Buffalo and the State of New York or their officers, agents, or employees caused by Bidder acts or omissions in performing a Contract arising or growing out of the performance of this Contract.

Workers Compensation and Disability Coverage Requirements

New York State Workers’ Compensation Law, Sections 57 and 220, requires State Agencies to ensure, PRIOR to entering into any contract (including POs), that the intended vendor has appropriate NYS workers’ compensation and disability insurance coverage. Please note, "ACORD" certificate of insurance forms are not acceptable documentation for proof of coverage. A vendor’s insurance carrier must provide the vendor with copies of the correct, completed New York State forms to present to the State Agency purchasing agent AND must submit these forms (annually) to the Workers’ Compensation Board so they can be properly recorded. State agencies are prohibited from issuing purchase orders/contracts until the proper forms have been received and verified.

Per the requirements of the law, ONE of the following NYS forms is required as proof of Workers’ Compensation coverage:

C-105.2 (if using a private insurance carrier) OR U-26.3 (if insured through the NYS Insurance Fund) OR SI-12 or GSI-105.2 (if self-insured).

In addition, ONE of the following forms is required as proof of Disability coverage:

DB-120.1 (if using a private insurance carrier) OR DB-155 (if you are self-insured).

In the rare situation in which a vendor is exempt from either (or both) of these requirements under the law, form CE-200 (Certificate of Attestation) MUST be completed by the vendor on-line at the Workers’ Compensation website and submitted to the purchasing agent for verification. A new CE-200 will be required for EVERY purchase order/contract (transactional requirement).

Prevailing Wage

Bidder agrees that his bid shall be submitted with the requirement that all wages paid to the workers shall be no less than the minimum prescribed by the New York State Department of Labor for the specific crafts used in the area where the work is performed. It shall be the Bidder/Contractor’s responsibility to obtain necessary information to submit bid under NYS Labor regulations and laws. For prevailing wage rates, the address is www.labor.ny.gov. Under the “Laws and Regulations” header, click “Prevailing Wages/Public Works”. Click on “Prevailing Wage Schedules and Updates”, click on “Access Previously Requested Schedule”. After clicking on “Wage Rate Schedule Online”, enter PRC # 2026019133, click “Wage Schedule”. In the event the Contractor has no online capability, the contractor may contact the Procurement Department to obtain the prevailing wage rates via a written request.

Due to recent DOL system updates, you are able to directly access PRC # 2026019133 at https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1625490

The University and the New York State Department of Labor (NYS DOL) reserve the right to request Certified Payroll documentation for any work performed on this contract from the Bidder/ Contractor. The University does not require submittal of Certified Payroll documentation with invoicing; however, the Bidder/Contractor shall provide such documentation immediately upon request.

All contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor under Labor Law Section 220-i.

Please see the link below for registration details.

https://dol.ny.gov/how-register-contractor-and-subcontractor-registry

Bidder/contractor is required to submit their certification with their bid proposal as noted on Attachment B: Bidders Checklist

Quality Assurance

The University reserves the right to inspect and reject materials of any kind before being used at the University. All materials rejected shall be removed immediately from the service area and not offered again.

Guarantee/Applicable Standards

a. The Bidder/Contractor guarantees that all services/items are new and guaranteed against faulty workmanship. They must meet all standards set by the manufacturer for compatibility. All materials supplied shall be industrial and/or commercial grade, whichever is compatible and in accordance with best standards of the industry.

b. The University shall decide any and all questions that may arise as to the quality or acceptability of materials furnished and work performed and as to the rate of progress the work and all questions as to acceptable fulfillment and performance of the Contract on the part of the contractor and as to compensation. The decision of the University in such matters shall be final and binding upon the parties to this agreement.

Materials, Equipment and Vehicles

Contractor must supply all routine tools, equipment and vehicles to safely and satisfactorily perform the appropriate installation services, as defined in this specification.

Site Conditions

a. Contractor shall cooperate with all other Contractors and University staff that may be working in the area(s). The Contractor shall be required to work in conjunction with any construction and trade groups compatibly in the best interests of the University.

b. It shall be the Contractor’s sole responsibility to be acquainted with the job and/or building conditions that affect the Contractor’s ability to complete assigned work. Any damage to University facilities, buildings or grounds shall be promptly restored by the Contractor to previous condition at no cost to the University.

c. Contractor agrees that work site(s) shall be left in its original safe and clean condition. Removal of debris, crates and packing shall be the responsibility of the Contractor and shall be done as often as necessary throughout the day to ensure that the surrounding area remains in a clean and safe condition. The University will designate certain specific containers, dumpsters or roll-offs, to which the Contractor shall transport all debris resulting from a particular job or installation. The Contractor will contact the building custodian for verification of refuse container to be used for a specific job. Refuse is only to be deposited in the designated container/dumpster.

Silence of Specifications

The apparent silence of this specification and any supplemental specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial/professional practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of the specification shall be made upon the basis of this statement.

Addenda

It is the responsibility of the bidder to inquire about any requirement of this IFB that is not understood. Responses to inquiries if they change or clarify the IFB in a substantial manner will be forwarded by addendum from purchasing all bidders who have received a copy of the IFB. The University will not be bound by oral responses to inquiries or written responses other than addenda. All questions shall be submitted no later than July 24, 2026. Direct all questions by email to Marty Spence mgspence@buffalo.edu .

Standard Clauses

Any contract resulting from the IFB shall include Exhibit ‘A’ (attached), the Standard Clauses for all New York State Contracts, dated June 21, 2023, and Exhibit ‘A-1’ (attached), the Affirmative Action Clauses, dated March 31,2020 the provisions of which shall take precedence over any provision in the IFB. These clauses relate to, among other things, assignment of the contract, availability of funds, non-discrimination, affirmative action, non-collusion, Workers’ Compensation.

Confidentiality

The information contained in any bid submitted for the University’s consideration will be held in confidence until all evaluations are concluded and a contract is awarded. The University will respect any requests for confidentiality for information of a proprietary nature. Clearly mark any information considered proprietary.

Force Majeure

Neither party will be liable for losses, defaults or damages which result from delays in performing, or inability to perform, all or any of the obligations or responsibilities imposed upon it in any contract resulting from this Invitation for Bid because of acts of God, the public enemy, acts of government, earthquakes, floods, typhoon, civil strife, fire or other causes beyond the reasonable control of the party so delayed in or so unable to perform provided that such party was not negligent and shall have used reasonable efforts to avoid and overcome such cause. Such party will resume full performance of such obligations and responsibilities promptly upon removal of any such cause.

Risk of Loss

The successful Bidder/Contractor shall bear the risk of and shall be responsible for providing its own security for storage of materials in the University supplied areas during all phases of installation and construction until final acceptance of the system by the University. Fire, theft and all other insurance coverage shall be the responsibility of the Bidder/Contractor.

Independent Contractor

Contractor and its employees engaged in the performance of the work shall at all times be deemed to be performing as an independent contractor and not as agents or employees of the University or the State of New York. The Contractor shall indemnify and hold harmless the University and its employees from any claim, demand, suit or cause or action which may be made or held against them by reason of negligence or malpractice on the part of Contractor, its agents or employees.

Governing Law

The laws of the State of New York shall govern this IFB and any resulting contract. All applicable Federal and State laws, Municipal ordinances, and rules and regulations of all authorities having jurisdiction over this project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

Notices

Unless otherwise provided herein, any notice, request, demand, or statement provided for in the resulting contract shall be in writing and deemed given when deposited in the United States postage prepaid directed to the post office address of the parties.

Debriefing

Bidders that responded to this bid will be given written notices as to whether their Bids were successful or unsuccessful. Upon being notified of their unsuccessful Bids, Bidders may request a debriefing in writing within fifteen (15) calendar days of such notice. The fifteen (15) day period starts once unsuccessful Bidders are notified. Once a request is made by the Bidders:

(i) The University will schedule the debriefing within a reasonable time of such request.

(ii) The debriefing will be conducted in person with the Bidder, unless the University and the Bidder mutually agree to use another method such as by telephone, video conference or another type of electronic communication.

(iii) Bidders’ written request must state whether the Bidder will be attending with counsel, to allow the University to arrange for the University counsel attendance if so determined.

Payment

Payment will be made thirty (30) calendar days upon delivery, installation and acceptance of required casework, and submission of invoice, in accordance with New York State Prompt Payment Legislation.

ALL Itemized invoice(s) shall be submitted to the following address:

APInvoice apinvoice@business.buffalo.edu

UNIVERSITY AT BUFFALO

ACCOUNTS PAYABLE

206 CROFTS HALL

BUFFALO NY 14260

Taxes

The State represents that it is currently exempt from taxes as per NYS Tax Law, Section 1116 (Fed ID #14-6013200; State ID #14740026K).

Termination

SUNY shall have the right to terminate this contract early for: (i) unavailability of funds; (ii) cause; (iii) convenience; (iv) in the event the State Finance Law sections 139-j and 139-k certifications are found to be intentionally false or intentionally incomplete or (v) or if applicable, the Department of Taxation and Finance Contractor Certification form, ST-220-CA, statements are found to be intentionally false or intentionally incomplete.

General Conditions

a. The University reserves the right to request clarifications from Bidders for purposes of assuring a full understanding of responsiveness and further reserves the right to permit revisions from all Bidders determined to be susceptible to being selected for contract award, prior to award.

b. The University reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions.

c. The University reserves the right to eliminate nonmaterial requirements not met by all Bidders.

d. Any Vendor terms which are attached or referenced with a submission shall not be considered part of the bid or proposal but shall be deemed included for informational purposes only.

e. In the event of a discrepancy between the unit price and the extension, the unit price will govern. Prices must be extended in decimals, not fractions.

Minority and Women-Owned Business Enterprises

It is the policy of the State University of New York to take affirmative action to ensure that minority and women-owned business enterprises are given the opportunity to demonstrate their ability to provide goods and services at competitive prices.

GOALS FOR MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES PARTICIPATION: For all State Contracts in excess of $25,000.00 whereby each SUNY campus is committed to expend or does expend funds in return for labor, services including but not limited to legal, financial and other professional services, supplies, equipment, materials or a combination of the foregoing or all State Contracts in excess of $100,000.00 whereby the SUNY campus expects to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon, Contractor shall exert good faith efforts to achieve a participation goal of sixteen percent (16%) for certified Minority-Owned Business Enterprises and fourteen percent (14%) for certified Women-Owned Business Enterprises.

NYS Service Disabled Veteran Owned Business

It is the policy of the State University of New York to take affirmative action to ensure that Service-Disabled Veteran Owned Businesses are given the opportunity to demonstrate their ability to provide goods and services at competitive prices.

Contractor shall exert good faith efforts to achieve a participation goal of six percent (6%) for New York State certified Service-Disabled Veteran Owned Businesses.

Affirmative Action

New York State Executive Order Number 6, regarding equal employment opportunities states:

It is the policy of the State of New York that equal opportunity be assured in the State’s personnel system and affirmative action provided in its administration in accordance with the requirement of the State’s Human Rights Law and the mandate of Title VII of the Federal Civil Rights Act, as amended. Accordingly, it is the responsibility of the State’s Department of Civil Service to enforce the State‘s policy of ensuring full and equal opportunity for minorities, women, disabled persons and Vietnam era veterans at all occupational levels of state government.

In keeping with this policy, the State University of New York, and the State University of New York at Buffalo mandates compliance internally and for all organizations with which it conducts business.

Compliance with New York State Requirements

a. It is mandatory that every Bidder/Contractor must comply and submit all required documentation, if relevant to this proposal. This Documentation includes, but is not limited to, NYS Vendor Responsibility Questionnaire; W-9 form; ST-220-CA and ST-220-TD; Non-Collusion Certificate and State Finance Law 139 I, J, K form. NOTE: The ST-220-TD is to be forwarded to the NYS Department of Tax and Finance and is a one-time only filing. Failure to submit completed forms could result in Bidder/Contractor disqualification. Required forms for this submission are enclosed or listed as active links.

b. The University at Buffalo recommends that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. To enroll in and use the New York State VendRep System, see the VendRep System Instructions available at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep System online at https://portal.osc.state.ny.us.

Vendors must provide their New York State Vendor Identification Number when enrolling. To request assignment of a Vendor ID or for VendRep System assistance, contact the Office of the State Comptroller’s Help Desk at 866-370-4672 or 518-408-4672 or by email at ciohelpdesk@osc.state.ny.us.

Vendors opting to complete and submit a paper questionnaire can obtain the appropriate questionnaire from the VendRep website www.osc.state.ny.us/vendrep or may contact the University at Buffalo or the Office of the State Comptroller’s Help Desk for a copy of the paper form.

c. Contractor shall comply with the provisions of the New York State Information Security Breach and Notification Act (General Business Law Section 899-aa; State Technology Law Section 208). Contractor shall be liable for the costs associated with such breach if caused by Contractor’s negligent or willful acts or omissions, or the negligent or willful acts or omissions of Contractor’s agents, officers, or employees. The contractor agrees to comply with applicable codes and all other rules and regulations of the State of New York and OSHA regulations. The University reserves the right to stop work that is proceeding in an unsafe manner. If the contractor finds pre-existing conditions.

d. The contractor agrees to comply with applicable codes and all other rules and regulations of the State of New York and OSHA regulations.

e. The contractor shall comply with the University’s policy on the application of pesticides and other chemicals on University property. All pesticides and chemicals intended for use on University property shall be approved by the contract manager before application.

f. The University reserves the right to stop work that is proceeding in an unsafe manner.

g. If the contractor finds pre-existing conditions or causes conditions that could prove to be hazardous to persons on University property, the contract manager shall be notified immediately.

h. Refer to https://www.buffalo.edu/administrative-services/managing-facilities/environment-and-safety/working-safely/construction.html which is a link to the University’s Contractor Safety Guide for additional safety related information.

Iran Divestment Act

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the “Entities Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State Iran Divestment Act of 2012” list (“Prohibited Entities List”) posted on the OGS website at: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of the Contract, should the University receive information that a person (as defined in State Finance Law §165-a) is in violation of the above-referenced certifications, the University will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the University shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The University reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal, or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

Lock and Key Access

For key access requests the vendor must contact the Contract Manager, or designee. Loss of keys may require re-keying of one or more buildings, and costs could be extensive. Vendor is responsible for the total cost of lock changes and new keys to secure areas compromised by lost keys. Key access requests may not be granted.

Audit

Periodic reviews will be conducted to ensure pricing is in compliance. All accounts, reports, files and other records relating to this contract shall be subject at all reasonable times to inspection and audit by the State University of New York at Buffalo or their agents during the term of this contract and for seven (7) years thereafter. Throughout the term of the contract, the University reserves the right to conduct inspections of the successful Bidder/Contractor’s facilities at any reasonable time.

Bid Submission

a. Bidders are required to submit response by email. Please scan and send to:

UB-Compliance@buffalo.edu. Subject line must include “IFB# 26MGS0001 Response – vendor name”.

b. Proposals should be prepared in such a way as to provide straightforward, concise, and specific information about the scope of services your agency is able and willing to provide. Emphasis should be placed on responsiveness to the University’s desired services and goals. Each response should reference the number of the corresponding question.

c. Proposals may be withdrawn or modified by written request from the bidder at any time prior to the deadline for receipt of proposals.

d. Proposals are to be valid for a minimum of 120 days to allow time for evaluation, selection and any unforeseen delays.

e. The University reserves the right to negotiate with a Bidder within the bid’s requirements, to best serve the interests of the University.

f. By submitting a proposal, the firm agrees that it will neither make any claims for nor assert any right to, damages because of any misunderstandings or lack of information. Questions that arise as a result of this IFB are to be submitted in writing no later than July 24, 2026 to

Marty Spence, Senior Buyer mgspence@buffalo.edu

Late Bid

Any bid received at the specified location after the time specified in this IFB will be considered a Late Bid. A Late Bid shall not be considered for award unless: (i) it is in the possession of the University at Buffalo’s Campus Mail; or (ii) no timely bids meeting the requirements of this IFB are received; or (iii) in the case of a multiple award, an insufficient number of timely bids were received to satisfy the multiple awards.

Upon receipt of a Late Bid, it will be stamped indicating the date and hour received at the location, specified in the IFB. Late Bids that are not considered will be held unopened, unless opened for identification, until after award and then retained with other unsuccessful bids. However, any bid bond or guarantee will be returned

Implementation

a. Implementation of the program will be a mutual endeavor and must be complete to the University’s satisfaction.

b. The successful Bidder will be required to assign a Contact person/Project Manager to our account that will be responsible for implementation of this Contract. The Bidder shall make on-site visits upon request from the University’s Contract Manager (or designee).

c. The University’s Contract Manager shall be designated upon award and shall serve as the primary contact throughout the life of this Contract. No work shall be performed and invoiced without prior approval of the appropriate Contract Manager (or designee).

Child Protection Policy

The University is committed to the protection of the community’s children and students. The Bidder/Contractor must adhere to all requirements of the University’s Child Protection Policy, which may be found in Section III.

Prohibiting State Agencies And Authorities From Contracting With Businesses Conducting Business In Russia

Effective March 17, 2022, all New York State Entities are to refrain from entering into any new contract or renewing any existing contract with an entity conducting business operations in Russia. New York State Executive Order No. 16 is intended to ensure that New York State is not entering into contracts with entities conducting business in Russia and thereby indirectly supporting Russia’s unjustified war against the Ukrainian people. More information may be found at https://ogs.ny.gov/EO-16. Vendor, which encompass bidders prior to contract award, contractors who have received a contract award, and contract assignees, must complete Certification Under Executive Order No. 16 Form and return it to the New York State Entity.

N.Y. State Finance Law §139-l

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g.

N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers.

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder.

If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification.

The certification required above can be found on the State Finance Law §139-l form located in Section III: Attachments and Mandatory Bid Documents of this IFB, which bidder must submit with this bid.

Diesel Emission Reduction Act

On February 12, 2007, the Diesel Emissions Reduction Act took effect as law (the “Law”). Pursuant to new §19-0323 of the N.Y. Environmental Conservation Law (“NYECL”) it is now a requirement that heavy duty diesel vehicles in excess of 8,500 pounds use the best available retrofit technology (“BART”) and ultra-low sulfur diesel fuel (“ULSD”). The requirement of the Law applies to all vehicles owned, operated by or on behalf of, or leased by State agencies and State or regional public authorities. They need to be operated exclusively on ULSD by February 12, 2012. It also requires that such vehicles owned, operated by or on behalf of, or leased by State agencies and State or regional public authorities with more than half of its governing body appointed by the Governor utilize BART. Qualification and application for a waiver under this Law will be the responsibility of the Bidder.

Contractor Identification

At all times, all Contractor and Subcontractor personnel shall be required to wear an identity tag clearly identifying them as being an employee or agent of the Contractor when on University premises.

Parking Permits

The Bidder and its employees shall be required to follow all of the rules and regulations of the University at Buffalo, including parking regulations. Parking violations are subject to fines and are the sole responsibility of the Bidder. UB uses License Plate Recognition (LPR). Your license plate is your virtual permit to park. UB students, faculty, staff and vendors need to register their license plate(s) to park in many areas on campus. In most cases, physical permits are not issued. Additional information is available at: https://www.buffalo.edu/parking/parking-permits.html

SECTION II: TECHNICAL SPECIFICATION

Please refer to attachments C and C-1 for drawings and specifications. Please note: Fume hood and associated equipment requirements/information is noted on the Mechanical Drawings.

SECTION III: ATTACHMENTS AND MANDATORY BID DOCUMENTS

Exhibit A:

NYS Standard Clauses These clauses include provisions mandated by New York State law and shall be made a part of all the University’s contracts and purchase orders.

Exhibit A Standard Clauses June 21 2023.pdf

Exhibit A-1:

Affirmative Action Clauses These clauses include provisions mandated by New York State law and shall be made a part of all the University’s contracts and purchase orders.

Exhibit A-1 Affirmative Action Clauses 16-14.pdf

Non-Collusion Certificate.pdf

Procurement Lobbying Act State Finance Law 139-j and 139k

ST-220-CA:

Contractor Certification to Covered Agency In accordance with New York State Tax Law Section 5-a, this form must be completed, signed by a person authorized to make the certification on behalf of the bidder, and included in proposal.

ST-220-CA Contractor Certification to Covered Agency Dec-11.pdf

ST-220-TD:

Contractor Certification to Tax Department In accordance with New York State Tax Law Section 5-a, this form must be completed, signed by a person authorized to make the certification on behalf of the bidder, and mailed to NYS Tax Dept, Data Entry Section, WA Harriman Campus, Albany, NY 12227

ST-220-TD Contractor Certification to Tax Dept April 15.pdf

www.osc.state.ny.us/vendrep

Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia Certification

Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia Guidelines

W-9 Form:

Child Protection Policy 7.6.16.pdf

If you are unable to access any of these documents, please contact:

NYS Contract Reporter Ad # 2136967 at www.nyscr.ny.gov. Please click the following link for information on using this website and to create an account*. https://www.nyscr.ny.gov/contracts.cfm *You must have an account to view ads.

ATTACHMENT A: PRICING PAGE

Invitation for Bid 26MGS0001 Furnish and Install of Casework for Project # 2022-109 Biomedical Education Building (BEB) RENOVATION OF TEACHING LAB

TOTAL BID PRICE: _____________________ (in numbers) &

______________________________________________________ (in words)

Casework manufacturer___________________________________

Fume Hood manufacturer_________________________________

Anticipated delivery with install date to University __________weeks from receipt of University’s Purchase Order associated with this procurement.

Failure to submit complete pricing as requested on Attachment A: Pricing Page, illegible or incomplete forms may be grounds for Bid disqualification.

This Pricing Page is for bidding purposes only. Please note that NO ADDITIONAL CHARGES will be allowed for fuel, delivery, travel costs, fabricating, assembly, installation, training, etc.

Email Address

ATTACHMENT B: BIDDERS CHECKLIST

MANDATORY (Failure to complete this form could result in Bid disqualification)

Action – must check all lines

Section III Attachment A Pricing has been submitted

Company Date

Authorized Signature Title

Email

ATTACHMENT C: (SEE SPECIFICATIONS)

Specifications are attached as a separate PDF document.

ATTACHMENT C-1 (SEE DRAWINGS)

Drawings are attached as a separate PDF document.

ATTACHMENT D: NO BID FORM

UNIVERSITY AT BUFFALO

INVITATION FOR BID # 26MGS0001

FURNISH AND INSTALL OF BIOMENDICAL EDUCATION BUILDING (BEB) CASEWORK

Company Name ____________________________________________________

Signature ___________________________

Name _______________________ Please Print

Reasons for Not Submitting a Bid

( ) Work or service requested is not performed by our company.

( ) Unable to meet specifications/other considerations in this proposal.

( ) Unable to bid on all components (i.e. all locations)

( ) Prior commitment; unable to at this time.

( ) Previous unfavorable experience with University.

Explanation _________________________________________________

( ) Other, please explain.

Failure to return this form may result in your being removed from our bidders list.

ATTACHMENT E: VENDOR DATA SHEET / REFERENCES

(Mandatory – Please include with your Bid submission)

Please complete the information requested below. Failure to complete all information requested below, illegible or incomplete information may result in disqualification of your Bid.

BIDDER/CONTRACTOR PRIMARY CONTACT:

Name: __________________________________ Phone: ______________________

Email: __________________________________

Years in Business: Indicate the length of time you have been in business providing these services:

___________ Years __________ Months

REFERENCES:

Please provide information for three (3) current or recent accounts, either commercial or governmental that your company is servicing, or has serviced of similar scope. If you would like to attach additional references, please include them on separate sheets attached to your submission.

1. Company: _____________________________ Dates of Service __________________

Contact: _____________________________ Title: _____________________________

Phone: _____________________ Email: ___________________________________

Description: __________________________________________________________________

2. Company: _____________________________ Dates of Service __________________

Contact: _____________________________ Title: _____________________________

Phone: _____________________ Email: ___________________________________

Description: __________________________________________________________________

3. Company: _____________________________ Dates of Service __________________

Contact: _____________________________ Title: _____________________________

Phone: _____________________ Email:…