INL Combined Synopsis and Solicitation-PR16088790 - Wet Scrubber for Incinerator.pdf

REQUEST FOR PROPOSALS (RFP) – CONSTRUCTION

SERVICES

Issued in accordance with FAR Part 36 – Construction and

Architect-Engineer Contracts

UNITED STATES EMBASSY SAN JOSE, COSTA RICA

Bureau of International Narcotics & Law Enforcement

Affairs (INL)

PR16088790 – INL Wet scrubber & recirculation water system for Incinerator Project

SOLICITATION NO. PR16088790

Issued by:

Embassy of the United States of America

INL Procurement Office

Avenida 0 Calle 120 Pavas, San José

Costa Rica 920-1200

Solicitation Number PR16088790

Description of Requirement

The U.S. Embassy San José, Costa Rica, Bureau of International Narcotics and Law Enforcement Affairs

(INL), intends to award one (1) Firm-Fixed-Price construction contract to provide all fabrication, supply, installation, testing, commissioning, integration, quality control, safety oversight, and supervision necessary to deliver a fully operational Wet Scrubber and Recirculation Water System for the industrial incinerator located at OIJ Ciudad Judicial, Heredia, Costa Rica.

The objective of this project is to assist Costa Rican efforts to effectively address transnational crime through provision of equipment, training, expertise, and law enforcement cooperation.

The Contractor shall provide all labor, materials, equipment, fabrication, installation, QA/QC, safety, and supervision necessary to complete the Wet Scrubber and Recirculation Water System at OIJ Ciudad Judicial, delivering a safe, code-compliant, fully commissioned system with complete documentation, and achieve Final Acceptance within sixty (60) calendar days after issuance of the Notice to Proceed (NTP).

Solicitation Package and Site Visit

The complete solicitation package, including the Performance Work Statement (PWS), construction drawings, technical specifications, and other supporting documents, will not be publicly posted with this notice.

Interested Offerors shall submit a written request by email to the Point of Contact identified in this solicitation. The solicitation package, including the Performance Work Statement (PWS), drawings, specifications, and Bill of Quantities (BOQ), will only be provided to firms that register their interest in writing.

A mandatory pre-proposal site visit will be conducted at the project location to familiarize interested Offerors with the existing site conditions and project requirements.

The date, time, meeting location, registration requirements, and attendance instructions for the site visit will be provided to all interested Offerors after they request the solicitation package.

The Government reserves the right to issue amendments or additional information to all registered

Offerors, as necessary.

Submission of Offers

Offerors shall submit one (1) Technical Proposal and one (1) Price Proposal in electronic format

(PDF).

The Technical Proposal shall include, at a minimum:

• Technical approach and methodology for each system (Wet Scrubber, Recirculation

Tank, Chemical Preparation System, Monitoring System)

• Fabrication methodology and stainless steel welding approach

• Safety plan outline (including chemical handling and hot work safety)

• QA/QC plan

• Detailed fabrication and installation schedule (60 calendar days)

• Phasing plan and coordination approach with separate INL contractors (infrastructure works; recirculation pumps/pump house; chemical dosing pump)

• Staffing/Key Personnel qualifications (CV packages per Section C.22)

• Past performance examples (within past 5 years)

• Management plan

• Understanding of scope and technical requirements, including owner-furnished equipment interfaces

• Preliminary shop drawing concepts and coordination drawings

The Price Proposal shall include, at a minimum:

• CLIN Pricing Table (using format from Section B, including sub-category breakdown per

Section 11.3)

• Basis of Estimate for each CLIN including:

o Material quantities, specifications, and unit costs o Labor hours by trade/skill level and rates o Equipment costs o Subcontractor identification and pricing (if applicable) o Overhead and profit percentages o Assumptions

• Cost estimate using INL-provided pricing format template

• Material Compliance Statement confirming pricing is based on specifications in Section

C.4

• Supporting assumptions and clarifications

Proposal submission instructions, the deadline for submission of questions, the Government's responses to questions, and the proposal due date will be communicated to all registered Offerors following the mandatory site visit.

Late proposals may be rejected in accordance with the terms of this solicitation.

Evaluation Factors

Award will be made to the responsible Offeror whose proposal represents the Best Value to the

U.S. Government.

Proposals will be evaluated using the following factors:

1. Technical Approach o Demonstrated understanding of the project requirements, construction methodology, quality control, safety, and proposed schedule, among others as stated in the PWS.

2. Key Personnel Qualifications & Experience o Qualifications, licenses, certifications, and relevant experience of the proposed

Project Manager, Lead Engineer, and other key personnel as indicated in the PWS.

3. Past Performance o Record of successful contract performance, quality of work, timeliness, and customer satisfaction on similar projects within the past five (5) years.

4. Resources o Adequate financial resources to perform the work, fabrication of equipment and capacity, and ability to obtain the required materials.

5. Price o Price will be evaluated for reasonableness, completeness, balanced pricing, consistency and realism, as stated in the PWS.

Technical evaluation factors, when combined, are significantly more important than price.

However, as proposals become more technically equal, price will become increasingly important in the award decision.

Award

The Government intends to award one (1) Firm-Fixed-Price (FFP) contract as a result of this solicitation.

The Government intends to evaluate proposals and award a contract without conducting discussions. However, the Government reserves the right to conduct discussions if determined to be in its best interest.

The Government also reserves the right to reject any or all proposals, waive informalities and minor irregularities, and make no award if determined to be in the Government's best interest.

Applicable Revolutionary FAR Overhaul (RFO) Provisions and Clauses:

https://www.acquisition.gov/far-overhaul

The resulting contract shall incorporate all applicable Revolutionary FAR Overhaul(RFO) provisions and clauses for construction contracts, including but not limited to:

• FAR 52.222-50, Combatting Trafficking in Persons

• FAR 52.232-5, Payments Under Fixed-Price Construction Contracts

• FAR 52.236-2, Differing Site Conditions

• FAR 52.236-3, Site Investigation and Conditions Affecting the Work

• FAR 52.236-5, Material and Workmanship

• FAR 52.236-6, Superintendence by the Contractor

• FAR 52.236-7, Permits and Responsibilities

• FAR 52.236-8, Other Contracts

• FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and

Improvements

• FAR 52.236-10, Operations and Storage Areas

• FAR 52.236-11, Use and Possession Prior to Completion

• FAR 52.236-12, Cleaning Up

• FAR 52.236-13, Accident Prevention

• FAR 52.236-14, Availability of Use of Utility Services

• FAR 52.236-17, Layout of Work

• FAR 52.236-21, Specifications and Drawings for Construction

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

• FAR 52.249-10, Default (Fixed-Price Construction)

Additional provisions and clauses applicable to this acquisition will be included in the complete solicitation package.

Attachments

The following documents are not publicly posted with this Request for Proposals (RFP) and will be provided upon request to interested Offerors:

• Attachment J-1: Engineering Design Documents – DISEÑO FINAL SISTEMA Y

EQUIPO DE CONTROL ÚNICO COSTA RICA INL – EMBAJADA USA – CR MAYO

• Attachment J-2: Engineering Design Annexes and Clarifications – DOCUMENTO

ANEXO DISEÑO FINAL SISTEMA Y EQUIPO DE CONTROL ÚNICO COSTA RICA

INL – EMBAJADA USA – CR JUNIO 2026

https://www.acquisition.gov/far-overhaul

• Attachment J-3: Final Design Drawings – INL-i8-CJSJCR-PLANOS FINALES

LAVADOR12052026

• Attachment J-4: Tanque de Dosificación Imagen de Referencia

• Attachment J-5: INLCR-TUBERIAS UBICACIONES

• Attachment J-6: Spare Parts List – SOW Equipment – Attachment Spare Parts List

• Attachment J-7: QASP (Quality Assurance Surveillance Plan)

• Attachment J-8: Cost Estimate Template / Pricing Format

Point of Contact

Interested Offerors wishing to obtain the complete solicitation package, including the Performance

Work Statement (PWS), construction drawings, technical specifications, pricing schedule, site visit information, and any subsequent amendments, shall submit their request by email to:

Adriana D. Ruiz

Contracting & Acquisitions Assistant

U.S. Embassy San José, Costa Rica

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Email: RuizAD@state.gov

Offerors are encouraged to request the solicitation package as early as possible to ensure timely receipt of all solicitation documents and participation in the mandatory site visit.

All requests for information, questions regarding this solicitation, and requests for clarification shall be submitted to the Point of Contact identified above. The Government will distribute all solicitation documents, amendments, and official communications simultaneously to all registered interested Offerors.

The Government reserves the right to issue amendments to this solicitation at any time prior to award. Registered Offerors are responsible for acknowledging receipt of all amendments issued by the Government.

Only firms that register their interest with the Point of Contact will receive future amendments and solicitation updates.

mailto:RuizAD@state.gov