IFB Supplemental Facilities Maintenance Supplemental Commercial Doors and Windows.pdf

Facilities Maintenance Supplemental Effective Date: July 2024

Facilities Maintenance Supplemental Commercial Doors and Windows- Victor Cullen Center

BPM058570/27-MX-VC-002

This supplemental contains additional requirements under Section 2 of the solicitation.

1. Security Requirements The following requirements are applicable to the Contract:

1.1. Employee Identification

a. Contractor Personnel shall display his or her company ID badge in a visible location at all times while on State premises. Upon request of authorized State personnel, each Contractor Personnel shall provide additional photo identification.

b. Contractor Personnel shall cooperate with State site requirements, including but not limited to, being prepared to be escorted at all times, and providing information for State badge issuance.

c. Contractor shall remove any Contractor Personnel from working on the Contract where the State determines, in its sole discretion, that Contractor Personnel has not adhered to the Security requirements specified herein.

d. The State reserves the right to request that the Contractor submit proof of employment authorization of non-United States Citizens, prior to commencement of work under the Contract.

1.2. Security Clearance / Criminal Background Check

A. The State reserves the right to refuse any individual Contractor Personnel to work on State premises, based upon certain specified criminal convictions, as specified by the State. A criminal background check is not required for Contractor Personnel.

B. A criminal background check for any Contractor Personnel providing on-site shall be completed prior to each Contractor Personnel providing any services under the Contract.

C. The Contractor shall obtain at its own expense a Criminal Justice Information System (CJIS) State and federal criminal background check, including fingerprinting, for all Contractor Personnel listed in sub-paragraph A. This check may be performed by a public or private entity.

1.3. On-Site Security Requirement(s)

a) For the conditions noted below, Contractor Personnel may be barred from entrance or leaving any site until such time that the State’s conditions and queries are satisfied.

1) Contractor Personnel may be subject to random security checks when entering and leaving State secured areas and may be barred from entrance or exit until such time

Facilities Maintenance Supplemental Effective Date: July 2024 that the State’s conditions and queries are satisfied. The State reserves the right to require Contractor Personnel to be accompanied while in secured premises.

2) Some State sites, especially those premises of the Department of Public Safety and Correctional Services, require each person entering the premises to document and inventory items (such as tools and equipment) brought onto the site, and to submit to a physical search of his or her person. Therefore, Contractor Personnel shall always have an inventory of tools being brought onto a site and be prepared to present the inventory, as well as the tools or equipment, to the State staff or an officer for review and inspection. Before leaving the site, the Contractor Personnel may again be required to present the inventory list and the tools or equipment for inspection. Upon both entering and exiting the site, State staff or a correctional or police officer may search Contractor Personnel. Depending upon facility rules, specific tools or personal items may be prohibited from being brought into the facility.

b) Any Contractor Personnel who enter the premises of a facility under the jurisdiction of the Department of Juvenile Services (DJS) may be searched, fingerprinted (for the purpose of criminal history background check), photographed and required to wear an identification card issued by the (DJS).

c) Further, Contractor Personnel shall not violate Md. Code Ann., Criminal Law Art. Section 9-410 through 9-417 and such other security policies of the agency that control the facility to which the Contractor Personnel seeks access. The failure of any of the Contractor Personnel to comply with any provision of the Contract is sufficient grounds for the State to immediately terminate the Contract for default.

d) It is a violation of Maryland Law for any person to bring in or take out of this Institution anything for Juveniles of the Institution. It is also a violation of Law to possess in the confines of the Institution the parking lot) any item of contraband, any alcoholic beverage, any drug, or any item that would assist in the escape of an inmate. Any contractor employee found in violation will not only be barred from further entry to the Institution but will be referred to the Maryland State Police for criminal prosecution.

e) All workmen must check in and out at the Control Center and must secure and wear contractor badges with photo while on the job. All vehicles must be parked in the parking lot. All vehicles permitted within the perimeter of the facility are subject to inspection and/or searches and must be secure at all times.

f) All workmen will remain away from juveniles and will not engage in conversation with them. Any attempt by juveniles to establish contact shall be immediately reported to the Facility Administrator or designee.

g) Work and storage areas will be designated by the Institution. Work and storage of materials outside these areas requires the approval of the Facility Administrator.

h) Accumulations of trash and debris, etc. will not be permitted. Trash must be removed by the contractor at the end of each workday.

i) Any mud, dirt, etc. carried onto walkways and driveways must be cleaned daily.

Any damage to areas outside the contract area must be satisfactorily repaired.

j) Normal work periods are Monday through Friday 6:30 am to 3:00 pm, unless the specifications dictate otherwise. Work at other times requires the approval of the Facility Administrator. The Contractor's employees will not be permitted on the job site during non-working hours, without specific written authorization from the

Facilities Maintenance Supplemental Effective Date: July 2024 employer and the approval of the Facility Administrator or designee.

k) Work to be performed within buildings where Juveniles may be present will require

Institutional Security Supervision. Scheduling of such work should be prearranged with Facility Management.

l) No smoking or chewing of any type of tobacco products or illegal drugs allowed on State Property.

m) All cell phones are to be strictly accounted for at all times.

n) If required by Maryland State Guidelines, prior to entering the facility, all contractor personnel may be screened for signs and symptoms of COVID-19, including body temperature checks.

Anyone who answers “yes” to any of the screening questions, has a temperature of 100.4℉ [38℃] or higher, or refuses to participate in the screening process will be denied entry to the facility. If a single individual is denied access due to COVID screening and the work crew arrives together in a single vehicle, the entire crew may be denied access into the facility.

Contractors will not be compensated for lost time due to COVID related restrictions

2. Mercury and Products That Contain Mercury

All products or equipment provided pursuant to this solicitation shall be mercury-free products. The Bidder/Offeror must submit a Mercury Affidavit in the form of Attachment J with its Bid/Proposal.

3. Substitution of Personnel

If the solicitation requires that a particular individual or personnel be designated by the Bidder/Offeror to work on the Contract, any substitution of personnel after the Contract has commenced must be approved in writing by the Contract Monitor prior to the substitution. If the Contractor substitutes personnel without the prior written approval of the Contract Monitor, the Contract may be terminated for default which shall be in addition to, and not in lieu of, the State’s remedies under the Contract or which otherwise may be available at law or in equity.

4. Department of Human Services (DHS) Hiring Agreement All Bidders/Offerors are advised that if a Contract is awarded as a result of this solicitation, the successful Bidder/Offeror will be required to complete a DHS Hiring Agreement. A copy of this Agreement is included as Attachment U. This Agreement must be provided within five (5) Business Days of notification of recommended award.

5. Green Purchasing

Contractors must comply with Maryland’s Green Purchasing Reporting Requirements. See the Green Purchasing website for more information. Green Purchasing (maryland.gov)

The State of Maryland is committed to purchasing environmentally preferable products and services (EPPs). Maryland’s State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as “the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose.”

https://dgs.maryland.gov/Pages/GreenPurchasing/Resources/Specifications.aspx

Facilities Maintenance Supplemental Effective Date: July 2024

Accordingly, Bidders/Offerors are strongly encouraged to offer EPPs to fulfill this contract, to the greatest extent practicable.

The State of Maryland reserves the right to request from the Contractor quarterly sales data over the life of this contract. This information must include details about the recycled content, third-party sustainability certifications, and other environmental attributes of products and services sold on this price agreement per the contract specifications.

This information will enable Maryland State agencies to comply with Article §14–405 of the Annotated Code of Maryland and COMAR 21.13.01.14, effective October 1, 2014, which requires Maryland state agencies to report to the Department of General Services on their procurement of environmentally preferable products and services. To facilitate consistent reporting on targeted contracts, the Contractor will be provided with a VENDOR GREEN SALES REPORT template by the Maryland DGS.

For more information the Bidder/Offeror may click: Environmentally Preferable Janitorial Services specification.

6. Janitorial Supplies All Housekeeping supplies in support of this Contract are to be compliant with the Maryland Green Purchasing Committee's Specifications for Environmentally Preferable Janitorial Supplies.

Any janitorial products to be used on this Contract, if made, manufactured, re-manufactured or assembled by Blind Industries and Services of Maryland (BISM) shall be procured through the BISM program, provided the items are available.

Compliant products are designated by BISM as “Green”. As this is a mandatory requirement, failure to comply will be considered a default under the terms of the Contract. A copy of the Contract will be provided to BISM for follow-up.

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https://dgs.maryland.gov/Documents/GreenPurchasing/Specs/JanitorialServicesSpecification.pdf https://dgs.maryland.gov/Documents/GreenPurchasing/Specs/JanitorialServicesSpecification.pdf