IFB_5000_RBB1012_0600_v1.xlsx

XLSX spreadsheet 39 KB Posted

Attached to
Citywide Service Awards
Solicitation number
IFB 5000 RBB1012
Issued by
Texas

About this file

This is a pricing sheet for Invitation for Bid (IFB) 5000 RBB1012 issued by the City of Austin, Procurement Specialist Ryan Braziel, for the provision of citywide service awards across five primary categories. The solicitation encompasses service lapel pins for the City (Category 1), medals and ribbons for the Austin Police Department (Category 2), trophies, plaques, and medals for Austin Parks and Recreation (Category 3), awards and lapel pins for the Austin Fire Department (Category 4), and additional products as determined by the City (Category 5). Estimated annual quantities vary significantly by item, ranging from 3 units for the Firefighter of the Year trophy to 685 units for five-year service lapel pins. The pricing sheet does not specify a response due date or award date in the provided document, though the related solicitation indicates a proposal deadline of June 30, 2026. The contract will be awarded on a basis determined most advantageous to the City, which may include single or multiple awards based on overall low cost, individual line items, or specific categories.

All pricing submitted must be all-inclusive of administrative fees, overhead, per diem, shipping, transportation costs, and travel time, with offerors required to provide all necessary tools, labor, and equipment to deliver services to the Austin, Texas area. Unit price discrepancies with extended prices will be resolved in favor of the unit price, and mathematical errors will be corrected after bid opening. Offerors must complete the pricing sheet as provided without alterations or exceptions, and failure to provide bids on all items or to submit a maximum markup percentage for Category 5 (Additional Products) may result in bid disqualification. Category 5 allows the City to add items not specified in Categories 1-4, with the offeror providing a maximum percentage markup to costs that cannot exceed the highest markup offered for any category line item throughout the contract term. Category 6 requests informational data on available discounts or markups for non-specified manufacturer products but will not be used in bid evaluation. Delivery is FOB destination, prepaid, within a number of days to be specified after order receipt.

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Tab 1 Pricing Solicitation

PRICE SHEET

SOLICITATION #IFB 5000 RBB1012
PROCUREMENT SPECIALISTRyan Braziel

Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.

Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.

The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.

A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.

Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.

After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.

The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.

CATEGORY 1 - CITY SERVICE LAPEL PINS
SPEC ITEM NO.ITEM DESCRIPTIONATTACHMENT A SPEC NO.BRAND PROPOSEDUNITESTIMATED ANNUAL QUANTITYUNIT PRICEEXTENDED PRICEACCDAWAEAPARR
MANUFACTURERMODEL/PART NUMBERMTM Actual Usage
1.1
½ inch Cloisonné Service Lapel Pins1.1EACH830000500
1.2
5/8 Inch Cloisonné Service Lapel Pins for 5 Years of Service1.2EACH685257090150203554,110
1.3
5/8” inch Cloisonné Service Lapel Pins for 10 Years of Service1.3EACH342155060200153402,050
1.4
¾ inch Cloisonné Filled Lapel Pins for 15 Years of Service1.4EACH22410405010052051,345
1.5
¾ inch Cloisonné Filled Lapel Pins for 20 Years of Service1.4EACH15353040705150915
1.6
¾ inch Cloisonné Filled Lapel Pins for 25 Years of Service1.4EACH7852030505110470
1.7
¾ inch Cloisonné Filled Lapel Pins for 30 Years of Service1.4EACH445101525358265
1.8
¾ inch Cloisonné Filled Lapel Pins for 35 Years of Service1.4EACH210101020242125
1.9
¾ inch Cloisonné Filled Lapel Pins for 40 Years of Service1.4EACH1300051675
1.10
¾ inch Cloisonné Filled for Retirement1.5EACH2270004020601,360
TOTAL EXTENDED PRICE FOR CATEGORY 1$ - 0
CATEGORY 2 - AUSTIN POLICE
SPEC ITEM NO.ITEM DESCRIPTIONATTACHMENT A SPEC NO.BRAND PROPOSEDUNITESTIMATED ANNUAL QUANTITYUNIT PRICEEXTENDED PRICE
MANUFACTURERMODEL/PART NUMBER
2.1Medal Distinguished Command with Ribbon, 2 piece in Display Box.2.1EACH8
2.2Medal Honorable Conduct with APD Badge and Ribbon, 2 piece in Display Box2.2EACH50
2.3Medal Life Saving with Ribbon, 2 piece in Display Box2.3EACH100
2.4Medal of Valor with and Ribbon, 2 piece in Display Box2.4EACH50
2.5Medal Purple Heart with APD Badge and Ribbon, 2 piece in Display Box2.5EACH8
2.6Medal Superior Service with APD Badge Ribbon, 2 piece in Display Box2.6EACH75
2.7Medal Meritorious Unit Citation with APD Badge and Ribbon, 2 piece in Display Box2.7EACH150
2.8Medal Meritorious Service with APD Badge and Ribbon, 2 piece in Display Box2.8EACH50
2.9Medal Unit of the Year with APD Badge and Ribbon, 2 piece in Display Box2.9EACH150
2.10Presentation set and Packaging2.10EACH500
2.11Replacement RibbonEACH100
TOTAL EXTENDED PRICE FOR CATEGORY 2 AUSTIN POLICE$ - 0
CATEGORY 3 - AUSTIN PARKS AND RECREATION
SPEC ITEM NO.ITEM DESCRIPTIONATTACHMENT A SPEC NO.BRAND PROPOSEDUNITESTIMATED ANNUAL QUANTITYUNIT PRICEEXTENDED PRICE
MANUFACTURERMODEL/PART NUMBER
3.1Flag Football Trophy
10" Resin Football Trophy with Engraving Plate 2.81” W X 4.05” H.3.1EACH30
3.2Plaques
Softball Plaques 8" x 10"3.2.1EACH160
3.3Plaques
Basketball Plaques 8” X 10”3.2.2EACH30
3.4Plaques
Volleyball Plaques 8”X10”3.2.3EACH20
3.5Community Recreation Center Medals
1.75" Double Sided Metal Medals, various imprints, with ribbon chain, Customized Printed Ribbons3.3.1EACH50
3.6Community Recreation Center Medals
2.0" Double Sided Metal Medals, various imprints, with ribbon chain, Customized Printed Ribbons3.3.2EACH50
3.7Community Recreation Center Medals
2" Glow in the Dark Medal w/Sports Cheer Ribbon (Black Background White and Pink), Customized Printed Ribbons3.3.3EACH50
3.8Community Ribbon
2" x 9" Single Strand Ribbon, Varying Colors, printed3.4.1EACH100
3.9Community Ribbon
2" x 6" Double Strand Ribbon, 4 1/2" Center Rosette, varying colors, printed3.4.2EACH100
3.10Community Ribbon
2" x 6" Triple Strand Ribbon, 4 1/2" Center Rosette, varying colors, printed3.4.3EACH100
3.11Community Neck Sash
1" x 30" Neck Sash with 4" Rosette and Three Strand Ribbons3.4.4EACH100
3.12Community Recreation Center Trophies
Single Cup Trophy on marble base, varying height of figurine and base, engraved plaque3.5.1EACH30
3.13Community Recreation Center Trophies
Single Cup Trophy, elevated metallic column, marble base, varying height, engraved plaque3.5.2EACH30
3.14Community Recreation Center Trophies:
Single Cup Trophy on colored column with varying placement figurine on marble base, engraved plaque3.5.3EACH30
3.15Community Recreation Center Trophies
Single Cup Trophy, two-tiered, three colored columns with two eagles and one-star figurine on marble base with center platform, engraved plaque3.5.4EACH30
TOTAL EXTENDED PRICE FOR CATEGORY 3 APR$ - 0
CATEGORY 4 - AUSTIN FIRE
SPEC ITEM NO.ITEM DESCRIPTIONATTACHMENT A SPEC NO.BRAND PROPOSEDUNITESTIMATED ANNUAL QUANTITYUNIT PRICEEXTENDED PRICE
MANUFACTURERMODEL/PART NUMBER
4.1Wood Plaques
Wood Finish 7x9 Plaque black plate, gold mat under (black plate has notched corners). Austin Fire Department Logo; 9 lines laser engraving on Wood Plaque4.1.1EACH45
4.2Firefighter of the Year/Civilian of the Year/Staff Member of the Year Award”
Firefighter of the Year Trophy: Austin Fire Department Logo, Acrylic 5” x 8”, Wood Base, 2 lines laser engraving4.2.1EACH3
4.3Watch

Men's Dress Watch, 44MM Smoke Stainless Steel Case with Smoke SS Band, Gray Dial, 3 Hand Movement with full color Austin Fire Logo, FS5459, The Mimalist Smoke SS, Fossil or Buyer Approved Equal - Fossil Brand Only

MFG: ________________________________________

Model/Part Number: _________________________4.3.1FOSSILEACH50
4.4Cloisonné Lapel Pin
865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. AFD logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.1EACH50
4.5Cloisonné Lapel Pin - 5 Years Silver Outline :
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.2EACH50
4.6Cloisonné Lapel Pin - 10 Years Silver Outline:
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.3EACH50
4.7Cloisonné Lapel Pin - 15 Years Silver Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.4EACH50
4.8Cloisonné Lapel Pin - 20 Years Silver Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.5EACH50
4.9Cloisonné Lapel Pin - 25 Years Silver Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.6EACH35
4.10Cloisonné Lapel Pin - 30 Years Silver Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.7EACH25
4.11Cloisonné Lapel Pin - 35 Years Silver Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.8EACH10
4.12Cloisonné Lapel Pin - Retired Silver Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.9EACH30
4.13Cloisonné Lapel Pin - 5 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.10EACH50
4.14Cloisonné Lapel Pin - 10 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.11EACH50
4.15Cloisonné Lapel Pin - 15 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.12EACH50
4.16Cloisonné Lapel Pin - 20 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.13EACH50
4.17Cloisonné Lapel Pin - 25 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.14EACH35
4.18Cloisonné Lapel Pin - 30 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.15EACH25
4.19Cloisonné Lapel Pin - 35 Years Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. AFD logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.16EACH10
4.2Cloisonné Lapel Pin - Retired Gold Outline
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags. Austin Fire Department Logo and years of service. Polished silver or gold metal . Sandblasted silver or gold . White, Black, 430 gray, 186 red, 280 blue . Silk screen: White and black4.4.17EACH30
4.21Silver Cloisonné Lapel Pin - Austin Fire Department
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags, Austin Fire Department Logo, Polished silver metal, Sandblasted silver or gold, White, Black, 430 gray, 186 red, 280 blue.4.5.1EACH100
4.22Customer Service Cloisonné Lapel Pin - Austin Fire Department
.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags, Austin Fire Department Logo, Polished silver or gold metal, Sandblasted silver or gold, White, Black, 430 gray, 186 red, 280 blue.4.5.1EACH100
4.23AFD Pin

.865” Custom Cloisonné Lapel Pins with (1) 8mm Post and Military Clutch packaged in Individual Poly Bags.

AFD logo only Polished silver or gold metal Sandblasted silver or gold, White, Black, 430 gray, 186 red, 280 blue.4.5.1EACH100
4.24Watch Women's

Women's Style - Women's Fossil 32mm Scarlette Mini features a sunray dial with Roman numerals at the 12 and six-hour marker, three hand movement, date movement and a stainless-steel bracelet with full color Austin Fire Logo, ES4317 or Buyer Approved Equal - Fossil Brand Only

MFG: ________________________________________

Model/Part Number: _________________________4.6.1FOSSILEACH25
TOTAL EXTENDED PRICE FOR CATEGORY 4 AUSTIN FIRE$ - 0

CATEGORY 5 - ADDITIONAL PRODUCTS

The City reserves the right to purchase and add additional items not specified in Category 1 thru 5 above to the contract. For evaluation and funding purposes only, the City estimates these additional items will account for an additional 10% in cost of the contract. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately.

FAILURE TO PROVIDE A MAXIMUM MARKUP AMOUNT MAY JEOPARDIZE ACCEPTANCE OF YOUR OFFER.

ITEM NO.ITEM DESCRIPTIONTOTAL FOR CATEGORIES
* ADDITIONAL PERCENTAGEMARKUP TO COSTS
(PERCENTAGE)EXTENDED PRICE
5.1ADDITIONAL PRODUCTS$ - 0
.
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 5=$0.00

CATEGORY 6 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)

The City may wish an Offeror provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.

This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.

ITEM NONAME AND NUMBER OF PRICE LISTLATEST EFFECTIVE DATE OF PRICE LISTMINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST
7.1

Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 7.2 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 7.3 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 7.4 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup

DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED
NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY:
DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY

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