IFB_5000_RBB1011_0600_3_v2.xlsx
XLSX spreadsheet 69 KB Posted
- Attached to
- Industrial Gases and Cylinders
- Solicitation number
- IFB 5000 RBB1011
- Issued by
- Texas
About this file
This is a bid sheet template document for the City of Austin, Texas Invitation for Bid 5000 RBB1011, prepared by Procurement Specialist Ryan Braziel. The solicitation procures industrial gases and cylinders, including oxygen, nitrogen, helium, argon, acetylene, hydrogen, carbon dioxide, sulfur hexafluoride, and zero air in various cylinder and tank sizes, along with liquid gas dewar rentals and bulk gas delivery services. The bid sheet includes 34 line items across Category 1 (Industrial Gases in Cylinder/Tanks) with estimated annual quantities ranging from 1 to 5,945 units, depending on the item type. A non-mandatory pre-offer meeting is scheduled for April 7, 2026, at 10:00 AM CT; written questions are due April 14, 2026, at 5:00 PM CT; and sealed bids must be submitted by April 30, 2026, at 2:00 PM CT. The initial contract term is twenty-four months with options for up to three additional twelve-month renewal periods at the City's sole discretion. The contract may be awarded as a single contract based on overall low cost or multiple awards by individual category or line item based on criteria deemed most advantageous to the City.
All pricing must be all-inclusive of administrative fees, overhead, per diem, and transportation costs to deliver items to the Austin, Texas area, with no separate charges permitted for shipping, fuel surcharges, mileage, or stop fees. Unit prices are limited to four decimal places, and offerors must submit pricing using the provided Excel template without alterations, with a "no bid" response potentially resulting in disqualification. Category 2 allows for additional products not specified in Category 1 with an estimated cost of 10 percent beyond base line items, requiring a maximum percentage markup to costs. Category 3 addresses non-specified products with fixed discounts from or markups to manufacturer price lists for informational purposes only, with no guarantee of purchase. The solicitation does not specify budget or award values but indicates that pricing adjustments after the first twelve months will be based on documented Producer Price Index changes. Small business and local business preferences apply with a five percent discount for bids up to $500,000 and three percent for bids between $500,000 and $50 million.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_5000_RBB1011_ATT_8_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ADD_2_v1.pdf | ||
| IFB_5000_RBB1011_PAC1_v2.pdf | ||
| IFB_5000_RBB1011_PAC1_v1.pdf | ||
| IFB_5000_RBB1011_ATT_9_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ATT_3_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ATT_5_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ADD_4_v1.pdf | ||
| IFB_5000_RBB1011_ADD_1_v1.pdf | ||
| IFB_5000_RBB1011_ATT_7_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ADD_3_v1.pdf | ||
| IFB_5000_RBB1011_0600_v1.xlsx | XLSX spreadsheet | |
| IFB_5000_RBB1011_ATT_2_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ATT_1_v1.docx | DOCX document | |
| IFB_5000_RBB1011_ATT_4_v1.docx | DOCX document | |
| IFB_5000_RBB1011_0500_v1.xlsx | XLSX spreadsheet | |
| IFB_5000_RBB1011_ATT_6_v1.docx | DOCX document |
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Text version
INSTRUCTIONS (Delete)
| Instructions for Excel Sheet Templates | These Price Sheets replace the old Bid Sheets. They are templates and can be modified to fit the solicitation, as needed. Procurement Specialist should adjust as needed and remove the additional sheets from the template before sending the solicitation out for publication (including the instruction sheet). | |
| The templates are unlocked. It is recommended that you lock the cells before issuing the solicitation. | In order to lock certain cells you need to protect the sheet under the format dropdown. From there you can enter a password (or not) to lock the cells. Then go back to the format cells dropdown and lock any needed cells. | |
| Please note that the buyer can pick and choose which categories will best apply for the solicitation. | Not every sheet has the same amount of rows and columns so you might have to format a bit. | |
| RED TEXT indicates areas that need your attention. Update, delete, or change the font color as necessary. | Ex: See Services bid sheet, Category 2. | |
| Taking out categories or cells may change the formulas, double check formulas before sending out. | In order to see the formulas select the cell and look at the bar under your ribbon. | |
| Read every section thoroughly and ensure each line is filled in completely and numbered correctly. | Ex: SERVICES in category 3 there are blanks for the buyer to fill out. |
COMMODITIES
| Solicitation | |||
| PRICE SHEET Version 2 | ERROR:#VALUE! | ||
| SOLICITATION # | IFB 5000 RBB1011 | ||
| PROCUREMENT SPECIALIST | Ryan Braziel |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - INDUSTRIAL GASES IN CYLINDER/TANKS | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 1.1 | Oxygen, cylinder, 200 cubic feet | CYL | 41 | |||
| 1.2 | Oxygen, industrial 20 CGA | CYL | 22 | |||
| 1.3 | Nitrogen, cylinder, 200 cubic feet | CYL | 516 | |||
| 1.4 | Nitrogen, cylinder, 300 cubic feet | CYL | 32 | |||
| 1.5 | Nitrogen, cylinder, 80 cubic feet | CYL | 36 | |||
| 1.6 | Nitrogen, liquid, 180 liter | DEWR | 11 | |||
| 1.7 | UHP Nitrogen, cylinder, 300 cubic feet | CYL | 51 | |||
| 1.8 | Helium, cylinder, 300 cubic feet | CYL | 16 | |||
| 1.9 | Helium, cylinder, 200 cubic feet | CYL | 11 | |||
| 1.10 | UHP Helium, cylinder, 300 cubic feet | CYL | 11 | |||
| 1.11 | Argon, cylinder, 300 cubic feet | CYL | 37 | |||
| 1.12 | Argon, cylinder, mixed 25% CD/AR, cylinder, 300 cubic feet | CYL | 11 | |||
| 1.13 | UHP Argon, cylinder, 300 cubic feet | CYL | 51 | |||
| 1.14 | Liquid Argon, 230 liter 230psi | DEWR | 25 | |||
| 1.15 | Argon, cylinder, 125 cubic feet | CYL | 1 | |||
| 1.16 | Argon, cylinder, mixed 25% CD/AR, cylinder, 125 cubic feet | CYL | 2 | |||
| 1.17 | 80/20 Argon/Oxygen, cylinder, 200 cubic feet | CYL | 21 | |||
| 1.18 | Acetylene, cylinder, #4 | CYL | 45 | |||
| 1.19 | Acetylene, cylinder, #5 | CYL | 15 | |||
| 1.20 | Acetylene, cylinder, Size B, 40 cubic feet | CYL | 20 | |||
| 1.21 | Sulfur Hexafluoride, dialectic grade 99.9%, size 80 | CYL | 18 | |||
| 1.22 | Carbon Dioxide, extra dry, instrument-grade, cylinder, 50lb | CYL | 20 | |||
| 1.23 | Hydrogen, cylinder, 200 cubic feet | CYL | 1 | |||
| 1.24 | UHP Hydrogen, cylinder, 300 cubic feet | CYL | 31 | |||
| 1.25 | Zero Air, cylinder, 300 cubic feet | CYL | 51 | |||
| 1.26 | Nitrogen, liquid, 230 liter | DEWR | 1 | |||
| 1.29 | Cylinder rental, any size, monthly | CYL | 5,945 | |||
| 1.31 | Carbon Dioxide, bulk | |||||
| minimum order of 1,000 lbs per order | LB | 44,000 | ||||
| 1.32 | Delivery charge for bulk gas deliveries including any surcharges | EA | 86 | |||
| 1.33 | Industrial Oxygen, pressure vessel, 125 cubic feet | CYL | 5 | |||
| 1.34 | Industrial Oxygen, pressure vessel, 40 cubic feet | CYL | 5 | |||
| SUBTOTAL FOR CATEGORY 1 = | $0.00 |
CATEGORY 2 - ADDITIONAL PRODUCTS (For use when there is not a known estimated amount that will be purchased off catalog)
The City reserves the right to purchase and add additional items not specified in Category 1 above to the contract. For evaluation and funding purposes only, the City estimates these additional items will account for an additional 10% (or specified percentage amount) in cost of the contract. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately.
FAILURE TO PROVIDE A MAXIMUM MARKUP AMOUNT MAY JEOPARDIZE ACCEPTANCE OF YOUR OFFER.
| ITEM NO. | TOTAL FOR CATEGORY 1 | ||
| * ADDITIONAL PERCENTAGE | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||
| 2.1 | $0.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2 = $0.00
CATEGORY 3 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may wish an Offeror provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 3.1 | _______________% Discount |
or ________________% Markup
3.2 _______________% Discount or ________________% Markup
3.3 _______________% Discount or ________________% Markup
3.4 _______________% Discount or ________________% Markup
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED |
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: |
| DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY |
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SERVICES
Solicitation
PRICE SHEET
| SOLICITATION |
| PROCUREMENT SPECIALIST |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HOURLY LABOR RATE | ||||
| ITEM NO. | LABOR | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED PRICE |
| 1.1 | Labor rate for services during normal business hours, defined as Monday through Friday 6:00 am - 5:00 pm | 1,000 | $25.00 | $25,000.00 |
| 1.2 | Labor rate for services after hours, defined as Monday through Friday 5:01 pm - 5:59 am, Saturday and Sunday and City holidays | 500 | $50.00 | $25,000.00 |
| 1.3 | ||||
| 1.4 | ||||
| 1.5 | ||||
| SUBTOTAL FOR CATEGORY 1 = | $50,000.00 |
CATEGORY 2 - ROUTINE AND PREVENTIVE MAINTENANCE
Proposer must be able to establish and provide routine and preventive maintenance for all types of requested services as described in Section 0500 - Scope of Work, Paragraph #.#.# (of the scope of work). The prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 1 pricing for Labor and Category 3 pricing for Materials.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | ||
| (EACH) | EXTENDED PRICE | ||||
| 2.1 | Flat fee for Routine and Preventative Maintenance Services (services descriptor or range) | 12 | $100.00 | $1,200.00 | |
| 2.2 | |||||
| 2.3 | |||||
| 2.4 | |||||
| 2.5 | |||||
| SUBTOTAL FOR CATEGORY 2 = | $1,200.00 |
CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS
The City estimates an annual spending need of $(enter dollar amount) for materials to complete these services.
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% (or specified percentage amount). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 3.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $350,000.00 | 25.00% | $437,500.00 | |
| SUBTOTAL FOR CATEGORY 3 = | $437,500.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = $488,700.00
CATEGORY 4 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 4.1 | General Services Labor Rate | Hour | |
| 4.2 | |||
| 4.3 | |||
| 4.4 |
ADDITIONAL CATEGORIES BELOW:
Insert and use as necessary.
CATEGORY 5 - (OPERATIONAL CATEGORY FORMAT)
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL (UNIT OF MEASURE) | UNIT PRICE | EXTENDED PRICE |
| 5.1 | ||||
| 5.2 | ||||
| 5.3 | ||||
| 5.4 | ||||
| 5.5 | ||||
| 5.6 | ||||
| 5.7 | ||||
| 5.8 | ||||
| SUBTOTAL FOR CATEGORY 5 = |
CATEGORY 6 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 6.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| COMPANY NAME: |
| EMAIL ADDRESS: |
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