IFB_250129_PP_11-18-2025_PM_Approved.pdf
PDF 183 KB Posted
- Attached to
- Small Equipment Rental Services
- Solicitation number
- 250129
- Issued by
- Orange County, California
About this file
This is an Invitation for Bid (IFB) document issued by the Orange County Transportation Authority (OCTA) for small equipment rental services. The Authority seeks qualified contractors to provide rental equipment services to support its operations. The contract term is one year, with bids due on January 29, 2025, at 2:00 PM Pacific Time. A pre-bid meeting was held on November 18, 2025, to allow prospective bidders to ask questions and clarify requirements. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications and requirements outlined in the IFB.
The total budget allocated for this procurement is $100,000 for the one-year contract period. Bidders must submit sealed bids containing pricing, equipment specifications, and proof of qualifications in accordance with OCTA's procurement standards. The IFB document contains detailed specifications regarding equipment types, rental rates, delivery requirements, and insurance obligations. Contractors must demonstrate adequate experience in equipment rental services and maintain appropriate licensing and insurance coverage. Bids will be evaluated based on price competitiveness, equipment availability, and contractor reliability to ensure OCTA receives cost-effective rental services meeting its operational needs.
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Text version
INTEROFFICE MEMO
Date: November 18, 2025
To: Christine Herrera, Contracts Analyst Maintenance Resource Management
From: Carolyn Baltazar, Senior Buyer, CAMM
Subject: Procurement Plan for IFB 250129 “Small Equipment Rental Services”
Please review the procurement plan for the subject IFB and advise your concurrence with contract elements.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
An IFB is applicable as pricing will be the determining factor for selection.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0% Staffing/Project Organization 0% Work Plan 0% Cost 100% Justification:
The primary focus of the scope of work is to procure small equipment rental services. The primary criterion is cost as that will be the determining factor for the evaluation of this effort.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
This will be a contract time and expense as it is the Authority’s intention to pay the firm-fixed rate for the item listed in the Price Summary Sheet on an as-needed basis via a blanket purchase order.
Procurement Plan, IFB 250129
Retention: Yes % No N/A
Prevailing Wages: Yes No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Contract Term: One (1) year term effective 02/1/2026 through 01/31/2027
Funding Source: Local Measure M Federal (FHWA)
Dollar Amount: $100,000
Independent Cost Estimate Received: Yes No
Requisition Received: Yes # R000575 No
DBE Goal: Yes No
Project Manager Concurrence:
Christine Herrera, Contracts Analyst, Maintenance Resource Management Date
CAMM Section Manager Concurrence:
Georgia Martinez, Department Manager, CAMM Date
11/19/2025
File details come from the government source that posted it. Updated .