IFB_250129_Exhibit_A_SOW.pdf

IFB 250129

EXHIBIT A

SCOPE OF WORK

Small Equipment Rental Services

1. BACKGROUND

Orange County Transportation Authority (OCTA) requires access to various types of small equipment on an as-needed basis to support maintenance, construction support and special project activities.

2. SCOPE OF SERVICES

Contractor shall provide rental services for small equipment as requested by OCTA. Equipment may be required at various OCTA facilities or job sites throughout Orange County. All rental equipment must be compliant with applicable safety standards and in good operational condition.

Typical equipment to be rented includes, but is not limited to:

• Temporary fencing

• Windscreens

• Portable barriers

• Portable generators

• Industrial fans

• Light towers

• Air compressors

• Forklifts

• Scissor lifts

• Mini Excavators

• Grinders

• Compactors

• Rototillers

• Portable Air Conditioner Units

• Portable Restrooms

• Portable Sinks

• Storage Containers

• Pressure Washers

• Other comparable small equipment as requested by OCTA

Rental requests will vary in duration and may range from daily to monthly rentals. OCTA does not guarantee any minimum or maximum quantity of equipment.

3. CONTRACTOR RESPONSIBILITIES

Contractor shall be responsible for furnishing all rental equipment in safe, operational conditions and in compliance with OSHA, CAL/OSHA, and other applicable safety standards. Equipment must be delivered clean, serviced, and ready for immediate use. Deliveries and removals must occur within twenty-four (24) hours of OCTA’s request, unless otherwise agreed. The Contractor is expected to provide all requested equipment to OCTA-specified locations and to coordinate both delivery and pick-up, with all associated fees — including transportation, fuel surcharges, environmental fees, and setup costs — clearly identified in quotes and invoices.

In the event of equipment malfunction or failure, the Contractor shall provide replacement units within twenty-four (24) hours to avoid operational delays. Additionally, the Contractor must offer basic technical support and operating instructions upon request. A dedicated point of contact must be available to respond to OCTA’s service needs and facilitate timely coordination. All services shall be rendered with a high level of professionalism and responsiveness.

4. SAFETY AND COMPLIANCE

All equipment must:

• Meet or exceed CAL/OSHA and industry standards.

• Be inspected and maintained regularly.

• Be free of visible defects or hazards.

Contractor employees performing delivery or pick-up at OCTA facilities must adhere to OCTA’s safety and security protocols.

5. SCHEDULE OF WORK

OCTA will coordinate with the Contractor by providing at least twenty-four (24) hours’ notice for most equipment rental requests, whenever possible. OCTA will specify the delivery and pick-up locations and provide any relevant special instructions. Upon delivery, OCTA staff will verify the equipment's condition and confirm receipt. If there are any issues or deficiencies with the equipment, OCTA will promptly notify Contractor to allow for resolution or replacement.

6. INVOICING AND PAYMENT

Contractor shall submit invoices that clearly reflect itemized charges for each piece of equipment rented. Each invoice must include the equipment description and serial or identification number (if applicable), the rental period (start and end dates), delivery and pick-up location(s), and all associated charges including rental fees, transportation, fuel, and applicable taxes. Invoices must reference the OCTA-issued purchase order number. Payment will be made in accordance with OCTA’s standard terms and conditions following successful verification of services rendered.

7. SERVICE VERIFICATION

Upon completion of work, a verification of service will be made by OCTA's Facilities Maintenance Supervisor or designee prior to Contractor departing premises. Contractor shall complete a Verification of Work form (Attachment No. 1) and forward the form to the OCTA designee. Failure to adhere to these requirements and terms may cause non-payment of invoices.

8. LOCATIONS

BASES:

Anaheim Base 1717 E Via Burton Anaheim, CA 92806

Garden Grove Base Maintenance Building 11790 Cardinal Circle Garden Grove, CA 92843

Bus Operations Building 11911 Woodbury Road Garden Grove, CA 92843

Annex Building 11800 Woodbury Road Garden Grove, CA 92843

Irvine Sand Canyon Base Maintenance Building 14736 Sand Canyon Road Irvine, CA 92618

Bus Operations Building 6671 Marine Way Irvine, CA 92618

Irvine Construction Circle Base 16281 Construction Circle West Irvine CA, 92606

Santa Ana Base 4301 MacArthur Boulevard Santa Ana, CA 92704

TRANSPORTATION CENTERS:

Brea Park-and-Ride 937 Lambert Road Brea, CA 92821

Fullerton Park-and-Ride 3000 W Orangethorpe Avenue Fullerton, CA 92833

Fullerton Transportation Center 123 S Pomona Avenue Fullerton, CA 92833

Goldenwest Transportation Center 7301 Center Avenue Huntington Beach, CA 92647

Laguna Beach Transportation Center 375 Broadway Street Laguna Beach, CA 92651

Laguna Hills Transportation Center 24282 Calle De Los Caballeros Laguna Hills, CA 92653

Newport Beach Transportation Center 1550 Avocado Avenue Newport Beach, CA 92660

Tustin Metrolink Train Station 2975 Edinger Avenue Tustin, CA 92780

OC STREETCAR FACILITIES:

Maintenance Storage Facility 2008 W 5th Street Santa Ana, CA 92703

Harbor Park-and-Ride 13914 Harbor Blvd.

Garden Grove, CA 92843

Traction Power Substation (TPSS) #1 3580-3/4 Westminster Ave Garden Grove, CA 92843

TPSS #2

2000-3/4 W 5th Street Santa Ana, CA 927036

TPSS #3

603-3/4 Santa Ana Boulevard Santa Ana, CA 92701

TPSS #4

761-3/4 N Santiago Street Santa Ana, CA 92701

Passenger Platforms Sixteen (16) passenger platforms located along the 4.15-mile OC Streetcar alignment

VERIFICATION OF WORK

Facilities Maintenance Contractors

OP-MNT-009.docm (02/24/2025) Page 1 of 1

Administration Building (Orange) Date:

Anaheim (Base 6) Time In:

Garden Grove (Base 4) Time Out:

Irvine Sand Canyon (Base 7)

Irvine Construction Circle (Base 2)

Santa Ana (Base 1)

Brea Park & Ride OCTA WO #:

Fullerton Park & Ride

Fullerton Transportation Center

Goldenwest Transportation Center

Laguna Hills Transportation Center

OC Streetcar Maintenance Storage Facility

Tustin Transportation Center

Newport Beach Transportation Center

Name of Contract:

Description of Work:

This is to verify that persons were on duty this date and that all services, as called Number for in the contract were actually performed.

Signed:

Contractor’s Representative

Verified:

OCTA’s Representative

ATTACHMENT A