IFB_24__25-33_Addendum_2.pdf
PDF 168 KB Posted
- Solicitation number
- IFB 24/25-33
- Issued by
- Seminole County, Florida
About this file
This is an Addendum #2 issued by the City of Sanford, Florida's Finance Department and Purchasing Division for IFB 24/25-33 regarding the Amphitheater Audio, Visual, and Lighting Project at Fort Mellon Park. The addendum extends critical solicitation deadlines, moving the written question submission deadline to Tuesday, October 14, 2025, at 2:00 PM local time and the sealed bid due date to Tuesday, October 21, 2025, at 2:00 PM local time. The project encompasses supplying and installing a comprehensive amphitheater technology system including LED display panels with specific technical requirements (3.9mm pixel pitch, gold leads, 100,000-hour lifespan), a public address system with weatherproof speakers providing even coverage, and an LED-based lighting system with DMX integration and outdoor-rated fixtures. Vendors must be registered with the State of Florida and demonstrate prior experience with comparable outdoor installations through provided references. The contract is awarded to the lowest responsible and responsive bidder, with bids remaining valid for 180 days from the public bid opening.
Respondents are required to acknowledge receipt of Addendum #2 by signing and returning the acknowledgment form to the Purchasing Division prior to the bid submission deadline or by including the addendum with their submittal, with failure to comply potentially resulting in disqualification. The solicitation does not specify an explicit budget range or set-aside designations for disadvantaged enterprises. Successful bidders must provide a minimum two-year comprehensive warranty and comply with the city's insurance and documentation requirements. Bid submission is conducted through MyVendorLink, with solicitation documents available for download on the platform. The procurement allows for potential additional one-year renewal periods not to exceed a total of one year beyond the initial agreement term.
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Text version
City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM
#2 IFB 24/25-33 AMPHITHEATER AUDIO, VISUAL, &
LIGHTING AT FT. MELLON PARK
DATE: September 29, 2025
TO: All Bidders/Proposers
FROM: Frank Mascola Purchasing Coordinator
City of Sanford Purchasing Division
SUBJECT: IFB 24/25-33 Amphitheater Audio, Visual, & Lighting at Ft. Mellon Park| ADDENDUM #2
This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.
I. DUE DATE
This Addendum DOES change the solicitation due date. As such, the solicitation response is due no later than Tuesday, October 21, 2025, at 2:00 P.M. Local Time.
II. QUESTIONS AND ANSWERS (Q&A)
The City has received the following question(s) concerning the solicitation:
N/A
III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS
Question and Answer deadline extended to Tuesday, October 14, 2025, at 2:00 PM local Time. The bid opening due date is Tuesday, October 21, 2025, at 2:00 PM local time.
IV. SIGN-IN SHEET
V. ATTACHMENTS
Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.
mailto:purchasing@sanfordfl.gov
City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM
#2 IFB 24/25-33 AMPHITHEATER AUDIO, VISUAL, &
LIGHTING AT FT. MELLON PARK
Acknowledgment is hereby made of Addendum #2 to IFB 24/25-33 Amphitheater Audio, Visual, & Lighting at Ft. Mellon Park
Name of Firm/Company Contact Email
Street Address City, State, Zip Code
Telephone Number Fax Number
Authorized Person Printed Name Authorized Person Title
Authorized Person Signature Date of Signature mailto:purchasing@sanfordfl.gov
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