Notice_of_Award.pdf

This is a Notice of Award document issued by the City of Sanford, Florida Finance Department Purchasing Division on November 17, 2025, regarding a competitive sealed bid solicitation for an Amphitheater Audio, Visual, and Lighting Project at Fort Mellon Park. The solicitation (IFB 24/25-33) was a one-time purchase requiring supply and installation of a complete amphitheater technology system, including LED display panels with 3.9mm pixel pitch and 100,000-hour lifespan, a public address sound system with weatherproof speakers, and LED-based lighting with DMX integration and outdoor-rated fixtures. The project required vendors to be registered with the State of Florida. Written questions were due by September 23, 2025, with sealed bids due by September 30, 2025, at 2:00 PM local time. PRO AUDIO VIDEO was awarded the contract on November 17, 2025, with an agreement period commencing on the same date.

The contract was awarded to the lowest responsible and responsive bidder, with no explicit set-aside designations noted in the award documentation. The bid pricing includes a comprehensive price schedule covering audio, visual, lighting, wiring, cabling, connections, hardware, and installation labor. Vendors were required to provide a minimum two-year comprehensive warranty and submit references demonstrating prior experience with comparable outdoor installations. The contract does not specify explicit renewal options beyond the initial award, though the solicitation documents indicated potential one-year renewal periods not to exceed one additional year. Bidders had 180 days from the public bid opening to maintain valid bids, and the procurement was conducted through MyVendorLink with an online submission option.