Solicitation_Submittal_Checklist.pdf
PDF 199 KB Posted
- Solicitation number
- IFB 24/25-33
- Issued by
- Seminole County, Florida
About this file
This is a Bid Submittal Checklist from the City of Sanford, Florida, Finance Department Procurement Division for Solicitation IFB 24/25-33 concerning an Amphitheater Audio, Visual, and Lighting project at Fort Mellon Park. The solicitation requests comprehensive audio, visual, and lighting system supply and installation for the amphitheater, with sealed bids due by September 30, 2025, at 2:00 PM local time. The project requires a vendor registered with the State of Florida and capable of delivering LED display panels with 3.9mm pixel pitch and 100,000-hour lifespan, a public address sound system with weatherproof speakers, LED-based lighting with DMX integration, and complete installation services. Five bidders submitted responses: Ambient Productions, Liaison Technology, Mason Technologies, Pro Audio Video, and Solotech Sales & Integration. The evaluation indicates that Ambient Productions and Solotech Sales & Integration were deemed non-responsive due to missing or unsigned required city documents, while Mason Technologies submitted the lowest bid at $199,144.65, Liaison Technology bid $429,970.56, and Pro Audio Video submitted an unsigned bid of $262,166.
Mason Technologies and Liaison Technology were the only bidders to substantially complete all required attachments, including conflict of interest statements, addendum acknowledgments, organizational information, bid price schedules, references, public records compliance documentation, and subcontractor schedules. Mason Technologies proposed using a subcontractor for 15 percent of electrical work, while Liaison Technology employed a subcontractor for 64.37 percent of the work totaling $277,582.70. Both responsive bidders demonstrated prior experience through references and acknowledged acceptance of the City's terms and conditions. The bid validity period is 180 days from the public bid opening, and the contract includes provisions for a minimum two-year comprehensive warranty and potential one-year renewal periods not to exceed one year beyond the initial term.
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Text version
1 Rev. 10/2016
City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IFB 24/25-33
BID | PROPOSAL SUBMITTAL CHECKLIST Audio, Visual & Lighting
I T E M
Bidder | Proposer ►
Ambient Productions 701 West Main Street Trotwood, OH 45426
937.265.0518
Liaison Technology 288 N Park St
Decatur, IL 62523 866.866.2834
Mason Technologies 517 Commack Rd
Deer Park, NY 11729 631.234.6565
Pro Audio Video 1221 Pine Ave
Orlando, FL 32824 407.743.8000
Solotech Sales & Integration 1717 Diplomacy Row
Orlando, FL 32809 407.816.9400
Response Criteria ▼ info@ambient.productions Stephanie Henne Accounts-receivable@liaisoncommerical.com
Jennifer Mason jmasonadmin@mason247.com
Shawn Risberg Shawn.risberg@proavi.com
Sara Wootson Joseph.Wood@solotech.com
Attachment “A” Statement of No Proposal
Incomplete No No No Yes
Attachment “B” Conflict of Interest (Required)
Incomplete Yes Yes Yes Incomplete-Not Signed
Attachment “C” Addendum Receipt Acknowledgement (Required)
Incomplete Yes- Signed Yes- Signed Yes- Signed Incomplete-Not Signed
Attachment “D” Organizational Information (Required)
Incomplete Yes Yes Yes Incomplete-Not Signed
Attachment “E” Organizational Information (Required)
Incomplete Yes Yes Yes Incomplete
Attachment “F” Bid Price Schedule and Acceptance of Terms and Conditions Required)
Incomplete Yes. Total Amount $314,129.23 Yes. Total Amount $429,970.56
Yes. Total Amount $199,144.65
Yes. Not Signed. Amount $262,166
Attachment “G” References (Required)
Incomplete Yes Yes Yes Incomplete-Not Signed
Attachment “H” Compliance with the Public Records Law
Incomplete Yes Yes Yes Incomplete-Not Signed
Attachment “I” Proposed Schedule of Subcontractor (Required)
Incomplete Yes- No subs used. Yes. Sub used for 64.37% of the work, totaling $277,582.70.
Yes. Sub used for 15% of the work. Electrical.
Incomplete
Additional Information Vendor considered NON- RESPONSIVE. Missing all required city documents.
COI New Vendor Pack New Vendor Pack Vendor considered NON-Responsive.
Required forms not signed.
1. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
2. “No” means item not submitted or found by the review of the original unbound version of the response.
3. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
4. “N/A” means not applicable under the requirements of this Solicitation.
mailto:info@ambient.productions mailto:Accounts-receivable@liaisoncommerical.com mailto:jmasonadmin@mason247.com mailto:Shawn.risberg@proavi.com mailto:Joseph.Wood@solotech.com
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