Notice_of_Intent_to_Award.pdf
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- Solicitation number
- IFB 24/25-33
- Issued by
- Seminole County, Florida
About this file
This Notice of Intent to Award is issued by the City of Sanford, Florida, Purchasing Division, regarding Invitation for Bid (IFB) 24/25-33 for Audio, Visual & Lighting services at Fort Mellon Park's amphitheater. The City of Sanford intends to award the contract to PRO AUDIO VIDEO for the supply and installation of a comprehensive amphitheater technology system. The project scope includes LED display panels with specific technical requirements (3.9mm pixel pitch, 100,000-hour lifespan, remote diagnostic capabilities), a weatherproof public address sound system with even coverage, and LED-based lighting fixtures with DMX integration. The sealed bid solicitation required written questions by September 23, 2025, with sealed bids due by September 30, 2025, at 2:00 PM local time. The Notice of Intent to Award was issued on October 27, 2025, and remains subject to final department approval and execution of a formal agreement. The successful bidder must be registered with the State of Florida and provide a minimum two-year comprehensive warranty along with references demonstrating experience with comparable outdoor installations.
The award is contingent upon the apparent successful bidder accepting and executing an agreement containing terms and conditions acceptable to the City, with bids remaining valid for 180 days from public opening. The City reserves the right to cancel the Notice of Intent to Award at any time prior to written agreement execution and may revoke the award to proceed to the next lowest responsive and responsible bidder if the apparent successful bidder fails to execute the agreement. The solicitation does not specify explicit budget ranges or set-aside designations for disadvantaged enterprises. The contract includes a comprehensive price schedule covering audio, visual, lighting, wiring, cabling, connections, hardware, and installation labor, with potential additional one-year renewal periods not to exceed one year beyond the initial agreement term. Submission and coordination of the procurement occurred through MyVendorLink, an online bidding platform.
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Text version
300 N. Park Avenue, Sanford, Florida 32771 • Telephone (407) 688-5028 Fax (407) 688-5021 • Email: purchasing@sanfordfl.gov
October 27, 2025
Re: IFB 24/25-33 Audio, Visual & Lighting
To Whom It May Concern:
The City of Sanford Purchasing Division hereby provides notification of its intent to award the above-referenced solicitation to the below-listed firm:
PRO AUDIO VIDEO
This Notice of Intent to Award is subject to final approval by the department; therefore, this Notice does not constitute the formation of an agreement between the City and the apparent successful bidder. The successful bidder shall not acquire any legal or equitable rights relative to this solicitation until an agreement, and/or purchase order, containing terms and conditions acceptable to the City is duly approved and executed by the City.
In the event the apparent successful bidder fails to accept, negotiate, and execute the agreement with the City, at its sole discretion, the City may revoke the award and proceed to award to the next lowest, responsive, and responsible bidder, reject all bids received, cancel the solicitation, and/or re-solicit at a later time. The City further reserves the right to cancel this Notice of Intent to Award at any time prior to execution of a written agreement and/or purchase order, as applicable.
Thank you for your interest in doing business with the City of Sanford, Florida. We look forward to receiving your submittals in the future.
Respectfully, Marisol Ordonez Marisol Ordoñez Purchasing Manager
File details come from the government source that posted it. Updated .