IFB_2200_BYS1060_TECH_DOC_13_v1.xlsx

This technical document is a materials inventory spreadsheet for the City of Austin, Texas Water Utility Department's water distribution system, supporting the Leak Detection Services contract opportunity (IFB 2200 BYS1060). The spreadsheet catalogs 236,082 individual pipe segments totaling approximately 22,041,070 linear feet across the city's water distribution network, broken down by pipe material type. The distribution includes Ductile Iron (DI) as the predominant material at 58.1 percent of segments and 32.4 percent of linear footage, followed by Polyvinylchloride (PVC) at 17.5 percent of segments and 23.7 percent of linear footage. Other significant materials include Cast Iron (CI) at 12.1 percent and Asbestos Cement (AC) at 7.7 percent of segments. The contract calls for leak detection services covering an estimated 500 linear miles annually, with offers due November 3, 2026 at 2:00 p.m. CT, a non-mandatory pre-offer meeting on October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, and written questions due October 15, 2026 at 5:00 p.m. CT. The contractor must demonstrate a minimum of three consecutive years of acoustic leak detection experience for municipal water distribution systems within the past five years and provide at least five leak detection reports from projects completed within the past 24 months.

Pricing must be submitted as an all-inclusive unit price per linear mile with no separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The City will award based on the lowest responsive bid or best value consideration, applying local business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million to entities with headquarters within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No minority or women-owned business enterprise goals apply to this procurement. Initial pricing is fixed for 12 months, with subsequent price adjustments limited to the Employment Cost Index for wages and salaries on annual anniversary dates. All offers remain valid for 150 calendar days following the due date. The contract commences upon execution and may be extended at the City's sole option; if not extended, the contractor must holdover for up to 180 days to facilitate re-solicitation. Contractors must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for access to Austin Water Department facilities.